1-Local Vendor Certification Form (4).pdf
PDF 178 KB Posted
- Attached to
- Classification and Compensation Study
- Solicitation number
- 2025-28
- Issued by
- Barnwell County, South Carolina
About this file
The document is a Local Vendor Preference policy from the Town of Hilton Head Island, South Carolina, which outlines specific criteria and procedures for local businesses seeking preferential treatment in municipal bidding processes. To qualify for the local vendor preference, a vendor must maintain an office within the town's legal boundaries, have a majority of full-time employees and managers working from that location, and possess a valid town business license for at least three consecutive years prior to application. Vendors meeting these requirements can receive a 5% bid price reduction (not exceeding $10,000) during bid evaluations, though the final contract price will reflect the original bid amount.
The local vendor preference does not apply to Requests for Qualifications for professional services, and vendors must complete a certification form to be considered. The policy includes a detailed certification form requiring vendors to provide company information and acknowledge potential suspension or debarment for submitting false information. The form must be emailed to the town's procurement officer for processing, which typically takes five business days. This preference policy appears designed to support and incentivize local businesses by giving them a competitive advantage in the municipal procurement process while maintaining transparency and accountability.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-RFP 2025-28 Classification and Compensation Study.pdf | ||
| 3-Attachment A Scope of Work.pdf |
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Text version
Town of Hilton Head Island
Local Vendor Preference
To qualify for the local vendor preference all of the following requirements must be met and certified by the vendor:
(1) The vendor must maintain an office within the legally defined boundaries of the town and have a majority of full-time employees, chief officers and managers regularly conducting work and business from this office;
(2) The vendor must have held a valid town business license for a consecutive period of at least three (3) years prior to the date of the application for certification; and
(3) The vendor must submit a local vendor preference certification form (see next page) and have it certified by the Town prior to the sealed bid/proposal deadline.
Use of the local vendor preference during the bid evaluation process:
(1) For comparing bids, any vendor who meets all the criteria for certification will have their bid price reduced by five (5) percent, not to exceed a maximum reduction of ten thousand dollars
($10,000.00). If after the application of the local vendor preference, the vendor is determined to be the low responsive and responsible bidder, they will be awarded the contract; and
(2) Final contract price will reflect the original bid amount before the local vendor preference was applied.
The Local Vendor Preference is not applicable to Requests For Qualifications for professional services.
See next page for the Local Vendor Certification Form.
v02.01.2020
Town of Hilton Head Island Local Vendor Certification Form
To qualify as a Local Vendor and receive the Local Vendor Preference, the applicant must meet the following two (2) requirements:
(1) The Vendor must maintain an office within the legally defined boundaries of the Town of Hilton
Head Island, and have a majority of full time employees, chief officers, and managers regularly conducting work and business from this office.
(2) The Vendor must have held a valid Town of Hilton Head Business License for a consecutive period of at least three (3) years prior to the date for application for certification.
I certify, by signature below, that my company meets the requirements listed above, and that the information provided on this form is accurate and complete. I also acknowledge that intentionally providing false information may result in my company being suspended or debarred from bidding on Town contract opportunities in accordance with Section 11-1-712 of the Town’s Municipal Code.
Company Name: _____________________________________________________
Address: ____________________________________________________________
Business License Number: _____________________________________________
Phone Number: ______________________________________________________
Email Address: ______________________________________________________
Owner’s Name: ______________________________________________________
Company
Signature: __________________________________________________________
Upon completion, email this form to dougb@hiltonheadislandsc.gov for certification. Allow five (5) business days for processing.
This Section to be completed by Town:
By signature below, the above vendor is certified as a Local Vendor by the Town of Hilton Head Island:
Town Signature:____________________________________ Date: ___________ Doug Broyles, Procurement Officer mailto:richg@hiltonheadislandsc.gov
File details come from the government source that posted it. Updated .