1-Joan Park and Freedom Park Improvements RFP.pdf

Request for Proposals for Joan Park and Freedom Park Improvements

Department of Recreation and Parks Division of Design and Construction

Capital Improvement Project No: 511100-100000

Response Due Date and Time:

Thursday, 03/19/26 2:00PM Local Time

Submissions will only be accepted electronically at https://columbus.bonfirehub.com/portal/?tab=openOpportuni ties

Version Dated: 8/6/2025

PROPOSAL SIGNATURE FORM

This page, signed by an officer of the offering firm or a designated agent empowered to bind that entity in a contract with the Department of Recreation and Parks, should accompany each proposal submitted for consideration.

I, the undersigned, having carefully examined the Request for Proposals (RFP), propose to furnish services in accordance therewith as set forth in the attached proposal.

I hereby certify that, to the best of my knowledge, this submission is complete and all statements made therein are true and accurate.

I also affirm I am duly authorized to sign and submit this response on behalf of the Consultant named below.

I further acknowledge that by signing this form I am representing that, in the event this proposal is accepted, the Offeror is willing and able to execute a contract in the form shown in the RFP, with the understanding that the scope and compensation provisions will be negotiated and included in the final contract.

By my signature below, I attest that I have read, understand and agree to the terms, conditions and requirements set forth in the RFP, including, but not limited to: the Department’s standard contract terms and conditions and any special terms and conditions incorporated in the solicitation documents.

Failure to sign and return this form may result in the rejection of the accompanying proposal.

OFFEROR INFORMATION:

OFFEROR (Company Name): ____________________________________________________

ADDRESS: __________________________________________________________________

CITY, STATE, ZIP: ____________________________________________________________

PHONE: _____________________ EMAIL: ________________________________________

CITY OF COLUMBUS CONTRACT COMPLIANCE/VENDOR NUMBER:__________________

AUTHORIZATION TO PROPOSE:

Signature (Manually signed in ink) Date

Printed Name Title

TERMS AND CONDITIONS FOR CONSULTANTS

INFORMATION FOR CONSULTANTS

SUBMISSION OF PROPOSAL

Proposals must be submitted according to this proposal form.

ACCEPTANCE AND REJECTION

This proposal submitted by the consultant to the City of Columbus will be accepted or rejected within a period of 180 days from proposal due date. The City reserves the right to waive technicalities, and to request new proposals (rebid) on the required material.

Each invitation for Bids, Request for Statements of Qualifications, and Request for Proposals issued by the City shall state that the Bid or Request may be cancelled and that any bid or proposal may be rejected in whole or in part when it is for good cause and in the best interests of the City.

WITHDRAWAL OF PROPOSALS

Consultants may withdraw their proposals at any time prior to the time specified in the advertisement as the closing time for the receipt of proposals. However, no consultant shall withdraw or cancel his/her proposal for a period of 180 calendar days after said advertised closing time for the receipt of proposals.

APPLICABLE LAWS

The Revised Code of the State of Ohio, the Charter of the City of Columbus, and all City ordinances insofar as they apply to the laws of competitive bidding, contracts, and purchases, are made a part hereof.

CONTRACT

The consultant to whom an award is made will be required to execute a written contract with the City of Columbus, Ohio within seven days after receiving such contract for execution.

LIABILITY, INSURANCE, LICENSES AND

PERMITS

Where consultants are required to enter or go onto City of Columbus property to deliver materials or perform work or services as a result of bid award, the consultant will assume full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance when required. The consultant shall be liable for any damages or loss to the City occasioned by negligence of the consultant (or his agent) or any person the consultant has designated in the completion of his contract as a result of his bid. Particular attention is directed to the statutory requirements of the State of Ohio relative to the licensing of corporation organized under the Laws of any other State.

TAXES

Federal and/or State Taxes are not to be included in prices quoted. The successful consultant will be furnished an exemption certificate if needed.

CHANGES AND ADDENDA TO PROPOSAL

DOCUMENTS

Questions as to the interpretation of the Request for Proposal shall be submitted in writing to the Project Managers, Alex Sauersmith at acsauersmith@columbus.gov and Jamie Schlichting at jpschlichting@columbus.gov . In order to receive consideration, questions must be received by the question cut-off date as indicated in the advertisement. Any interpretations of questions so raised, which in the opinion of the City or its representative require interpretations, will be issued by addenda posted on the City’s Consultant Services web site. The City or its representative will not be bound by any oral interpretations which are not reduced to writing and included in the addenda.

CAMPAIGN CONTRIBUTIONS

Consultant hereby certifies the following: that it is familiar with Ohio Revised Code (“O.R.C.”) Section 3517.13; that it is in compliance with Divisions (I) and (J) of that Section; that it is eligible for this contract under the law and will remain in compliance with O.R.C. Section

3517.13 for the duration of this contract and for one year thereafter.

IN THE EVENT OF A CONTRACT

An agreement which may result from this proposal shall not be modified or altered by mailto:acsauersmith@columbus.gov mailto:jpschlichting@columbus.gov any subsequent course of performance between parties or by additional terms contained in any subsequent documents unless said additional or differing terms are incorporated by contract modification authorized to be entered into by ordinance.

REMEDIES

All claims, counterclaims, disputes and other matters in question between the City, its agents and employees, and the consultant arising out of or relating to this agreement or its breach will be decided in a court of competent jurisdiction within the County of Franklin, State of Ohio. Terms and conditions, submitted with this proposal, which are contrary to City Code or Charter shall be disregarded for the purpose of any subsequent contract. The successful consultant shall be notified as to which terms and conditions, if any, have been deleted.

ENVIROMENTAL MANAGEMENT SYSTEM

The design professional shall review the City of Columbus Department of Recreation and Parks’ (CRPD) Environmental Policy and shall make its employees and subcontractors performing work on behalf of CRPD are aware of the policy.

PROPRIETARY INFORMATION

Proprietary data and information that a Respondent does not want disclosed to the public shall be clearly indicated. The Department shall regard as public record all proposals and information submitted except to the extent that proposal information is clearly indicated as proprietary and segregated from the rest of the proposal. The Respondent must identify proprietary information on each page of the proposal. If a third party under Ohio's Public Records Law requests any document that includes information designated as "proprietary" by Respondent, then the Department will notify Respondent of the request and will release the document with the information designated as proprietary redacted. It will be the responsibility of the Respondent, not the Department, to defend the designation of information as proprietary, including initiation of any court proceedings necessary to prevent disclosure as a public record and to indemnify the city for any costs associated with such proceedings.

CONTRACT COMPLIANCE

The City of Columbus encourages the participation of City certified minority and female business enterprises.*

All consultants shall identify all subconsultant(s) who will perform any type of contracting on City proposal(s). All consultants shall include in their proposal response the anticipated scope of work and percentage of work that will be performed by all Sub- Consultant(s), along with their contract compliance number(s).

All consultants, including subconsultants, who are party to a contract as defined in Columbus City Code 3901.01, must hold valid contract compliance certification numbers. Each responsive firm shall submit with its proposal, a valid contract compliance certification number.

This information is gathered and monitored by the Office of Diversity and Inclusion. Please contact ODI for assistance with identifying potential minority consultants. Go to Vendor Services to verify that vendors have an active contract compliance number.

http://vendorservices.columbus.gov/

Office of Diversity and Inclusion 1111 E. Broad Street, Suite 203 Columbus, OH 43205

(614) 645-4764

M/FBE Certification/ Contract Compliance Tia Roseboro 614-645-2203

*While the participation and or partnering of City certified minority and female owned businesses is encouraged the level of minority and female participation will not be a condition of the bid award.

http://vendors.columbus.gov/sites/public/VendorPortal/Enterprise%20Portal/default.aspx?&WDPK=initial&WMI=VendProfileDefault&redirected=1&WCMP=COLS&WMI=VendProfileDefault

ADVERTISEMENT – REQUEST FOR PROPOSAL –

Professional Design Services – Joan Park and Freedom Park Improvements

INTRODUCTION

The City of Columbus (hereinafter “City”) is accepting proposals for Joan Park and Freedom

Park Improvements. The project will involve public engagement, park programming, master planning, schematic design, detailed design, and preparation of construction plans and specifications, permits, and bidding documents. Responding teams shall be capable of demonstrating excellence in public engagement, architecture, landscape architecture, civil engineering, and sustainable, cost-effective design and project delivery, along with other work as may be necessary to complete the contract, in accordance with specifications set forth in this

Request for Proposal (RFP).

It is the intent that construction would be bid in Fall of 2027.

The Joan Park and Freedom Park Improvements Project creates the opportunity to improve the user experience at two existing Columbus neighborhood parks. The consultant team will be responsible for engaging stakeholders in two distinct communities, evaluating the fit of the existing park program and further developing the plans for recreation opportunities that encourage new uses, support healthy lifestyles, and build upon the best and most unique aspects of each park.

Project Background –

Joan Park - 1927 Myrtle Avenue 43211

Joan Park is a 4-acre neighborhood park in the Northeast Columbus community. Joan Park currently provides an access path and basketball court for the surrounding Mulbur Park and Mulbur Heights subdivisions. The park includes a stormwater detention basin installed by the City of Columbus Water & Power. The park has also seen recent investment. In 2021 a walking access path was constructed and in 2023 the basketball court was resurfaced

Freedom Park - 5691 Westdale Park 43119

Freedom Park is an 8.33-acre neighborhood park located in the Westland Columbus community. Along with the playground and gazebo, the park has 4 unsheltered picnic tables, a 10-space asphalt parking lot, a 1,600 foot loop walking path, scattered trees and a multi-purpose field. The park is accessible from Norton Road via Westdale Park.

A shared-use path along the west side of Norton Road connects the park to Hall Road commercial node to the north along with the Camp Chase Trail to the south.

CRPD Project Goals

Re-energize existing greenspaces to create vibrant, welcoming, multi-generational greenspaces that respond to local recreational needs and interests, support increased resident health and wellbeing and encourage appreciation of our natural environments.

Incorporate input from the community, internal CRPD stakeholders and available demographic and trends analysis to develop an informed, complete and holistic plan for each park.

Develop master plans that push the range and distribution of recreational opportunities available in Columbus’ parks and provide a balanced response to the demands of organized sports and informal outdoor recreation and leisure use.

Provide a design team that is responsive to the city’s goals of equity, inclusion, and diversity.

Establish programs that provide a strong consideration for long-lasting interest, public safety, long term maintenance, and stewardship of these sites.

The City reserves the right to cancel this RFP and reject any bid or proposal, in whole or in part, for good cause when it is in the best interests of the City.

WHERE & WHEN TO SUBMIT BID

Proposals will be received by the City of Columbus, Department of Recreation & Parks, Design & Construction, at https://columbus.bonfirehub.com/portal/?tab=openOpportunities until 3.19.26 at 2:00 P.M. Eastern Time.

PROPOSAL INFORMATION

Proposal information is available as separate documents at https://columbus.bonfirehub.com/portal/?tab=openOpportunities.

PRE-PROPOSAL CONFERENCE

A pre-proposal conference will not be held for this project.

QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL DOCUMENTS OR PROJECT

Questions pertaining to the plans, specifications, Request for Proposal, and/or other contract documents must be submitted in writing to the Department of Recreation & Parks, by email to acsauersmith@columbus.gov and jpschlichting@columbus.gov on or before 3.9.26. No phone calls will be accepted.

The City or its representative will not be bound by any oral interpretations which are not reduced to writing and included in addenda. Any interpretations of questions so raised, which in the opinion of the city or its representative require interpretations, will be issued by addenda and posted on https://columbus.bonfirehub.com/portal/?tab=openOpportunities.

https://columbus.bonfirehub.com/portal/?tab=openOpportunities mailto:acsauersmith@columbus.gov

REQUEST FOR PROPOSAL

1. Project Information

1.1 Project Name: Joan Park and Freedom Park Improvements

Capital Improvement Project No: 511100-100000

1.2 Project Overview:

This Project is for professional design services for Joan Park and Freedom Park. See pages 5-6 for General Information, Project Background, Site Context, and Project Goals.

The selected Consultant will develop the conceptual program, park elements, and produce construction documents suitable for bidding, for two distinct parks and coordinate with CRPD Project Managers throughout the process.

CRPD has prioritized the sequence for master plan completion in the following order:

1. Joan Park

2. Freedom Park

Respondents should provide a schedule showing how they propose to sequence these park redevelopment plans, including key milestone dates, and key personnel involved.

1.3 Office of Diversity and Inclusion Program

The City reserves the right to cancel this RFP and reject any bid or proposal, in whole or in part, for good cause when it is in the best interests of the City.

In the event of a contract, if the project is delayed for any reason by the City, the City may request to modify the contract to reduce the maximum final obligation of the contract to a minimal level until the project resumes. When the project is intended to resume, the contract will be modified to increase the maximum final obligation to the contract amount necessary to fulfill the remaining services needed.

1.4 References:

1.4.1 CRPD Park Design Guidelines

(https://columbusrecparks.com/connect/business-resources/)

1.4.2 CRPD Facility Design Guidelines

(https://www.columbus.gov/recreationandparks/Design-and-Construction/)

1.4.3 CRPD Green Design Guidelines and Energy Efficiency Standards

(https://www.columbus.gov/recreationandparks/Design-and-Construction/)

1.4.4 City of Columbus Stormwater Drainage Manual

(https://www.columbus.gov/utilities/contractors/stormwater-drainage-manual/)

1.4.5 Columbus Construction and Material Specifications Current Edition

(https://www.columbus.gov/Templates/Detail.aspx?id=2147502135)

1.4.6 All RFP documents can be downloaded from Vendor Services at https://columbusvendorservices.powerappsportals.com/ or from Bonfire at https://columbus.bonfirehub.com/portal/?tab=openOpportunities. Hard copies will not be provided.

https://columbusrecparks.com/connect/business-resources/ https://www.columbus.gov/recreationandparks/Design-and-Construction/ https://www.columbus.gov/recreationandparks/Design-and-Construction/ https://www.columbus.gov/utilities/contractors/stormwater-drainage-manual/ https://www.columbus.gov/Templates/Detail.aspx?id=2147502135 https://columbusvendorservices.powerappsportals.com/

1.5 Requirements

1.5.1 The Consultants’ and Subconsultants’ staff proposing to work on this project must possess all necessary professional licensure and certifications needed for this project.

1.5.2 The Consultant shall have had previous experience for the tasks listed below.

2. Scope of Services:

The Consultant will work closely with CRPD to perform the work necessary to produce final contract documents suitable for construction bidding. This project will follow the City of Columbus One Stop Shop plan review process to acquire needed permit approvals. The scope of services is as follows; however, the consultant is free to suggest additions/deletions within their understanding of the project approach.

2.1. General Project Management

2.1.1. Consultant shall prepare all agendas, notices, and presentations for meetings with the input of CRPD project manager.

2.1.2. Meeting minutes and notes shall be provided to CRPD by the Consultant following each meeting.

2.1.3. Consultant shall provide monthly schedule updates to CRPD to demonstrate schedule goals are being met. Consultant will be responsible for proactively identifying schedule delays and propose actions to mitigate potential schedule delays.

2.1.4. Consultant team members (as appropriate) shall attend bi-weekly, monthly, or as-needed progress meetings throughout the duration of the contract.

2.1.5. Consultant team members (as appropriate) shall participate in engagement meetings with identified internal and external stakeholders as identified by CRPD project manager.

2.2. Data Collection and Document Review

2.2.1. Generate thorough documentation of existing conditions and site information to completely design and construct the park features in compliance with local/state/federal guidelines. This item includes (but is not limited to) the following:

existing park elements, topographic data, existing site features and facilities, drainage patterns, underground/overhead utilities, and tree locations.

2.2.2. Develop and refine park programming options in consideration of findings. Provide cost estimate(s) and concept(s) for proposed park plan layout(s).

2.3. Public Engagement / Stakeholder Involvement

2.3.1. Identify critical internal and external stakeholders for project success with input of

CRPD.

2.3.2. Define and execute a public engagement strategy for communicating project updates to the public. Consultant should assume responsibility for all public engagement deliverables, with all content being approved by CRPD project manager.

2.4. Permits and Approval

2.4.1. Consultant is responsible for identifying and acquiring all required local/state/federal permits for the project before the project is bid for construction.

2.5. Planning, Design, and Site Program – Joan Park and Freedom Park

2.5.1. Conceptual Master Plan Development

Provide multiple concept layouts and cost estimates for CRPD and necessary stakeholder evaluation and comment.

2.5.2 Parking Lot, Multi-Use Path, Circulation, and Access Development Assess the park and design potential pedestrian and bicycle circulation both within and while accessing the park. Assess and design potential new access points to the park, utilizing city-owned property. Assess the current condition of the existing parking lot in Freedom Park and explore options for additional parking, automobile circulation and access to the site.

2.5.3 Playground, Fitness Equipment, and Other Recreational Amenities Plan and design potential new play and fitness equipment for the park. Assess the park for any additional recreational amenities that meet the needs of the community, including, but not limited to hard surface courts.

2.5.4 Shelter, Site Furnishings, and Signage

Plan and design potential new covered passive recreational facilities including, but not limited to, a new shelter house, benches, and trash receptacles. Assess current signage and wayfinding for potential replacement, relocation, or the addition of new signage for park entrances, wayfinding, and park amenity use guidance.

2.5.5 Open Play/Multi-Use Field design

Plan and design potential uses for open space within the park that allows for multipurpose activities. Grading, marking and reseeding of any disturbed park property should be included in this design.

2.5.6 Edge Treatments, Brush and Invasive Plant Removal

Plan and design any potential areas of the park, including property edges of the park and any amenity edges that would benefit from fencing or border treatments.

Assess and plan for removal of non-contributing brush and invasives that currently exist on park property.

2.5.7 Public Tree Plan

Create a public tree plan shows a map of trees to be removed or preserved, tree protection for each tree to be preserved, as well as critical data for protection measures as required and detailed in Columbus Tree Technical Manual. Explore tree plantings that go beyond what is the required minimum for the public tree plan.

2.5.8 Stormwater Management Plan

As needed, develop a stormwater management plan that meets all requirements and design criteria set forth by the City of Columbus Water & Power’s Stormwater Drainage Manual. If stormwater detention is required, on-site detention is preferred.

2.5.9 Design Development and Bidding

Detailed Design - At the conclusion of the master plan development, the consultant is to deliver a detailed site survey, construction drawings and specifications for bidding, a cost estimate, all necessary permits, site compliance approval, and all other necessary documents for CRPD to successfully bid and award the project. The consultant is responsible for identifying and acquiring all required permits, including application fees, for the project before it is bid. CRPD understands that not all permits may be identifiable at this time. The consultant should assume that this project will go through one-stop shop for plan review.

Construction Phase Services – CRPD will administer the construction phase of the project. The consultant shall attend pre-construction meetings for specific project components, provide periodic on-site construction observation and documentation to monitor compliance, respond to RFI requests, review submittals and shop drawings, and provide supplemental drawings and bulletins to respond to changes requested by CRPD. The consultant shall also provide punch lists once substantial completion has been requested and as-built drawings based upon contractor provided plans.

3. Project Schedule:

Deadline to Submit Questions 3.9.26 Addendum Posted 2.27.26 RFP Responses Due 3.19.26 Consultant Selection 3.26.26

CRPD Commission April 2026 City Council Legislation May 2026 Notice to Proceed May 2026

4. RFP Pre-Proposal Meeting:

There will be no pre-proposal meeting for the project.

5. Proposal Submittal Instructions:

5.1. Proposals shall be uploaded to the Bonfire website at

https://columbus.bonfirehub.com/portal/?tab=openOpportunities. No hard copy proposals will be received nor considered.

5.2. Proposals will be received by the City until the time specified in Section 3 above. No proposals will be accepted thereafter.

5.3. Questions: Direct questions via e-mail only to Alex Sauersmith, asauersmith@columbus.gov and Jamie Schlichting at jpschlichting@columbus.gov. No contact is to be made with the City other than with the Project Manager through e-mail with respect to this proposal or its status. The deadline for questions is stipulated in Section 3 above.

5.4. Proposal Format

5.4.1. The Consultant shall limit the proposal to no more than twenty five (25) total pages of information (e.g. text, graphics, etc.). A ‘page’ is one side of a sheet of paper with text, graphics, etc. If only one side of a sheet of paper has text, graphics, etc., then that is one page. If both sides of a sheet of paper have text, that is two pages. No cover letter is required. However, if the Consultant chooses to include a cover letter, it will be considered a page of the proposal. No appendices or additional information other than what is requested below, is acceptable.

5.4.2. The proposal shall include the Proposal Signature Form and as applicable the following Appendix information which will not be counted in the twenty five page limit. Appendix B – Project Schedule.

5.4.3. Page numbers must be included at the bottom of each page.

5.4.4. Font must be at least 11 point

5.5. Proposal Content

5.5.1 Provide information requested below in the order outlined or the proposal may be rejected.

5.5.2 RFP must address each of the subjects in Section 6 (starting with 6.2) in the order specified below, using the headings provided.

5.5.3 If the firm submitting an RFP is a subsidiary of a parent firm and has a separate federal identification number, the Proposal Signature Form shall be in the name of the subsidiary and all information provided shall relate to the subsidiary. If the parent firm will provide additional resources to the subsidiary, be sure to list the parent firm as a sub-consultant.

5.5.4 Proposals must address each of the following subjects in the order specified below, using the headings provided. These elements correspond to the evaluation criteria noted in Section 5. Note that page breaks are not required between sections; however, section tab dividers will not be counted against the page total unless they contain text other than that necessary to identify the section.

Section A. Location of Lead Offeror

For the Lead Consultant, provide the following items:

o State the name, address, phone number, and contact person(s) for the proposal.

o Provide the year your company was founded and any former names of the company.

o Provide the year your company was founded and any former names of the company.

o Location of the Consultant office where the majority of the work will be performed. If Columbus based, delineate the extent of the work, if any, to be performed in other office locations. Also note the address and phone number for the headquarters of the Lead Consultant if different from the location submitting the proposal.

Section B. Anticipated Project Team

Identify the Project Team, including sub-consultants, the percentage of work to be performed by each firm along with the address of each sub-consultant’s office. Also include the contract compliance number (FID).

Replicate the table below in your proposal, providing the requested information for each firm on your team.

Project Team

Firm Name Location

Contract Compliance No, (FID) ODI Status

Percentage of Contract

Include an organizational chart showing key individuals that are assigned to the project including their home office location.

Address any minimum qualifications outlined in Section 3.

Project Manager. Present the education, experience, and availability of the Project Manager. Availability shall be indicated as hours per week on average.

Project Team. Present the education, experience, and availability of the key Team members. Availability shall be indicated as hours per week on average. Also include what the various firms will be assisting with the project.

Address topics discussed in Section 6.2.

Section C. Past Performance

Present the proposed Project Manager’s and Project Team members’ past performance on at least 3 and not more than 6 specific projects relevant to this project. For each project identified include: Team member(s), project name, team members role in the past project, project owner and contact information, design contract amount, and the date the contract was awarded. Projects with greater relevancy to this project will be given greater consideration.

Address topics discussed in Section 6.3.

Section D. Understanding of the Project/Project Approach

Present the Consultant’s understanding of the scope, challenges, and opportunities within the context of the project.

Include a project delivery schedule (not just Gantt charts) that demonstrates what the key milestones will be and how the project team will meet them. Identify the team members and their role involved in each milestone.

Respondents should provide a schedule showing how they propose to sequence these park redevelopment plans, including key milestone dates and steps in the city’s plan review process.

Address topics discussed in Section 6.4.

Section E. Environmentally Preferable Offeror

Innovative/Green Approach – Description of green and innovative approaches.

Address topics discussed in Section 6.5.

6. Evaluation Criteria:

The submitted proposal will be evaluated based on the following selection criteria and in accordance with Columbus City Code, Title 3, Section 329.27.

6.1. Location of Lead Offeror (Maximum 10 points)

The City of Columbus places a high value on talent in the Central Ohio region and emphasizes its use on City projects as much as possible. Ratings are based only upon the location of the Lead Offeror and are as follows:

• Location is within the City of Columbus corporate limits (10 points)

• Location is within Franklin County, but not within the City’s corporate limits (7 points)

• Location is within the contiguous counties (5 points)

• Location is within the State of Ohio (3 points)

• Location is outside the State of Ohio (1 point)

6.2. Anticipated Project Team (Total Maximum 40 points)

The score in this category is based on the training, education, experience, and availability of the individuals assigned to the project.

6.2.1. Project Manager (15 points maximum). Points will be awarded based on the education, experience, and availability of the proposed Project Manager. An example of the preferred Project Manager is someone with many years of local experience in the type of work that is to be performed on the project with a demonstrated history of managing projects, leading a team of professionals, and communicating with concerned citizens or groups. The proposed Project Manager shall be evaluated according to the following criteria:

6.2.1.1 Education – education consistent with the requirements of the project.

6.2.1.2 Relevant Experience – experience relevant to the type of project.

Projects should be adequately described to enable the reviewer to determine the project scope, size and complexity.

6.2.1.3 Overall Experience – years practicing as a professional, number of years with the lead firm, and number of years of experience with the type of work required by the project.

6.2.1.4 Communications Experience – experience working with citizens, neighborhood groups, utility companies and City departments.

Specific examples should be given.

6.2.1.5 Availability – the number of hours of availability for the project per week.

6.2.2 Project Staff (25 points maximum)

6.2.2.1 Each project team member, other than the project manager, shall be evaluated according to their experience with similar projects and City of Columbus or other local experience. Teams with the most relevant experience with this type of project will receive more points, as explained above. Points will also be awarded based on how the lead consultant expects to share the work with the other team members.

6.3 Past Performance (Maximum 15 points)

6.3.1 The Consultant should identify the proposed Project Manager and key staff’s past performance on similar projects. Resultant scores shall be determined based on similar project experience as well as past performance on Department of Public Utilities projects. Scores will be based on quality of work, ability to meet deadlines, previous communication history, organizational skills, and the ability to maintain a project budget. The projects listed should have some correlation with the projects identified in the previous section for the experience of the Project Team.

6.4 Understanding of Project/Project Approach (Maximum 30 points)

The Consultant should demonstrate a thorough understanding of the project and how the Consultant’s entire team will successfully execute the project. The score will be based on the completeness of the responses. The Consultant should make a clear presentation of how the project team is organized, their understanding of the project requirements, including the challenges and areas of risk and a detailed plan for execution.

Specifically, the Consultant’s proposal must contain a narrative description tailored to the project, describing staff assignments and the approach the Consultant intends to take to complete the project. The proposal should identify unique characteristics of the project and the challenges those elements present as well as options to overcome those challenges.

Increased value is placed on innovative concepts that may save time or money or that will lead to a more successful project. These concepts should be well conceived, clearly defined, and demonstrate a thorough understanding of the project and best engineering practices.

6.5 Environmentally Preferable Consultant (Maximum 5 points)

The consultant should give due consideration to unique and innovative approaches, particularly green elements in the project. The City is seeking a consultant who will assist the City by providing services that will have a lesser or reduced effect on human health and the environment. Such approaches shall be considered for feasibility and must be clearly defined including their impact on project scope, budget, and schedule. Where applicable, the consultant should show their use of green technology within the project and their experience with City of Columbus Stormwater Best Management practices (BMP). Further, indicate the team’s commitment to sustainability and environmental awareness by listing polices and procedure that relate (but not limited to) conservation, pollution prevention and waste reduction.

7. Selection Process:

The Consultant Selection Committee shall evaluate the consultants strictly upon the submitted proposals and interviews of the consultant’s clients, if applicable. The Consultant Selection Committee is generally composed of at least three members, and may include a representative from the Office of Diversity and Inclusion (ODI).

Each proposal package received shall be evaluated, scored, and ranked according to the criteria described herein and the Consultant Selection Committee will make a recommendation and inform the Director of Recreation and Parks for a final determination. Consultants may be interviewed as a part of the process. Once the selection process is completed, the selected Consultant will be contacted to participate in a meeting to discuss the final scope of services where fees are negotiated thereafter. After successfully negotiating a contract, the Department shall submit legislation to the Recreation and Parks Commission and Columbus City Council requesting approval and authorization of the contract.

Appendix A: Draft Professional Services Agreement

Appendix B: Project Schedule

Ohio Rail Development Commission, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, USDA, USFWS

Freedom Park

Joan Park

Site Locations \