1-JDJ1154375.pdf

NC STATE UNIVERSITY

TITLE:

USING DEPARTMENT:

ISSUE DATE:

DUE DATE:

ISSUING AGENCY:

REQUEST FOR PROPOSALS (RFP)

RFP # 63-JDJ1154375

Athletics Creative Media Production (Intro Videos)

Department of Athletics

Wednesday, March 11, 2026

2:00 p.m., Friday, April 10, 2026

NC State University

Procurement Services Department

Campus Box 7212

Raleigh, NC 27695

Proposals subject to the conditions made a part hereof will be accepted until 2:00 p.m., April 10, 2026 for furnishing services described herein.

Proposals must be submitted electronically at:

https://ncsu.bonfirehub.com/opportunities/225900

Upload scanned pages from this RFP document included with your proposal response where indicated on the Bonfire website.

Direct all inquiries (via email) concerning this RFP to: Joel Johnson, MBA NCP

NCCM

NC State University

Procurement Services

Department

Email: jdjohn25@ncsu.edu

NOTE: Questions concerning the RFP requirements must be submitted in writing via email to jdjohn25@ncsu.edu, Sub·ect Line: RFP #63-JDJ1154375 - Questions, no later than 5:00 p.m on Wednesday, March 25, 2026. Questions will be answered in the form of an addendum to this RFP. No other contact with university representatives regarding this RFP is allowed during the proposal process. Attempts to obtain information directly from university personnel, or by any other means, may subject your proposal response to rejection. Please use the following template to submit your questions:

Reference Supplier Question

RFP Section, Page Number Supplier question ... ?

Insert rows as needed

7.5 Lump Sum Project Cost Proposal - See Section 7.1

This comprehensive, not-to-exceed fee must cover the complete creative development, production, and post-production for both the Football and Men's Basketball Intro Videos, including all auxiliary content and travel-related expenses.

Category

Football Introduction Video per the requirements in Sections 3.3 and 3.7

Basketball Introduction Video per the requirements in Section 3.4 and 3.7

Total Proposed Cost

Description

Production and auxiliary related content

Production and auxiliary related content

Not to exceed $725,000

Allocation ($) Notes/ Assumptions

7.6 Optional/Out-Of-Scope Services Pricing - See Section 7.3

Provide pricing for optional services that are not included in the base scope. These services may be requested by the University but are not guaranteed and will not be included in the evaluation of base proposal pricing.

Optional Service

Day rate for onsite production

Half-day rate for onsite production

Additional post-production/editing

Additional content piece

Social/digital adaptations

Additional revision round

Additional responses

7.7 Hourly Rates for Services - See Section 7.4

Provide hourly rates for personnel or services (or Vendor-specific equivalent) that may be requested outside the defined scope of work. Submission of hourly rates does not guarantee that additional services will be authorized.

GENERAL INFORMATION ON SUBMITTING PROPOSALS

1. EXCEPTIONS: All proposals are subject to the terms and conditions outlined herein. All responses shall be controlled by such terms and conditions and the submission of other terms and conditions, price lists, catalogs, and/or other documents as part of an offeror's response will be waived and have no effect either on this Request for Proposals or on any contract that may be awarded resulting from this solicitation. Offeror specifically agrees to the conditions set forth in the above paragraph by signature to the proposal.

2. PROPOSAL SUBMITTAL: NC State University uses a third-party eProcurement strategic sourcing provider, Bonfire, for accepting and evaluating proposals digitally. All proposals must be received by the issuing agency not later than the date and time listed on the cover sheet of this proposal. Proposals shall be uploaded to:

https://ncsu.bonfirehub.com/opportunities/225900

Request for Proposals (RFP) documents are advertised on the State of North Carolina Electronic Vendor Portal System (eVP) and Bonfire. An addendum to this RFP may be issued.

If required, any subsequent addenda must be signed and submitted with the proposal upload.

It is the vendor's responsibility to verify that all applicable addenda are submitted as required.

For support or technical questions related to your submission, please contact Bonfire at support bonfire@eunaso!utions com or visit their help forum at https://eunasolutions.com/support/

3. BONFIRE REQUESTED DOCUMENTATION & INFORMATION: Elaborate proposals in the form of brochures or other presentations beyond that necessary to present a complete and effective proposal are not desired. In an effort to support the sustainability efforts of the State of North Carolina we are receiving proposals via electronic submission.

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated. Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Name File Type # of Files Requirement

Completed NC State University PDF Multiple Required RFP Document

Technical Proposal PDF Multiple Required

Section 7 Cost Proposal BidTable: Excel 1 Required (.xlsx)

Certificate of Insurance PDF Multiple Required

All documents required to complete your submission must be downloaded from the supporting documentation and/or requested information sections of Bonfire. You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Each item of Requested Information will only be visible to NC State University after the Closing Time.

4. OR AL PRESENTATIONS: During the evaluation and at their option, the evaluators may request oral presentations from any or all offerors for the purpose of clarification or to amplify the materials presented in any part of the proposal. However, offerors are cautioned that the