1-ITB260405 Street Resurfacing FY27 CDBG BID SOLICITATION.pdf

ITB260405 PAGE 1

CITY OF COVINGTON, KENTUCKY

INVITATION TO BID

ITB240405

For: STREET RESURFACING;

FY’27 CDBG

BID RESPONSES DUE:

NO LATER THAN 10:00 A.M. 2026 MAY 21

Scopes Of Work herein specified are intended to be funded in whole or in part with United States Department Of Housing And Urban Development (“HUD”) Community

Development Block Grant (“CDBG”) proceeds.

ISSUED:

2026 April 29

By:

Department of Finance | Procurement Office 20 W. Pike Street, Covington, KY 41011

For:

Department of Public Works

1730 Russell Street, Covington, KY 41011

ITB260405 PAGE 2

I. BID SOLICITATION LEGAL ADVERTISEMENT / PUBLIC NOTICE (Page 1 of 2) The City of Covington, KY has issued an Invitation for Bid (IFB) for the following “Project”:

STREET RESURFACING FY’27 CDBG

ITB Title: Street Resurfacing; FY’27 CDBG

ITB No.: ITB260405

Date Issued: 2026 April 29

Response Due Date/Time: (Prior to) 2026 May 21 10:00 A.M.

Issuing Agency: Department of Public Works

Contact: Peter Hager, Procurement Officer peter.hager@covingtonky.gov

859.292.2178 (Mon – Fri / 10:AM – 2:PM)

NOTE: All times listed in this solicitation shall be those in effect (either Eastern Standard Time {“EST”} or Eastern Daylight Savings Time {“EDT”}) at

Covington, KY on the date(s) for which the time(s) is (are) listed and/or to which it pertains.

Said bid shall be enclosed and sealed in an envelope and clearly marked with the following: “BID ITB260405 S R FY’27 CDBG,” as well as with the Bidder’s Name, Return Mailing Address, and Telephone Number and must be delivered to and receipt time stamped by the:

City of Covington City Hall Finance Department - First Floor Window 20 West Pike Street Covington, Kentucky 41011

No Later Than 10:00 A.M. prevailing time 2026 MAY 21. Bids will be publicly opened and recorded by the City Clerk, City Procurement Officer, or their respective designated alternate(s) at that time and date at Covington City Commission Chambers, (first floor) 20 W. Pike Street, Covington, KY 41011. The City may opt to open bids electronically, in which case the required information for public viewing shall be posted in accordance with KRS 45A.365.

Said bids will be tabulated and referred to the City Manager for consideration and possible recommendations to the Board of City Commissioners. The City Commission reserves the right to reject any and all bids, and waive any informalities. A copy of the Bid documents may be obtained via the City’s website at https://covingtonky.bonfirehub.com. Additional questions may be directed to the City’s Procurement Officer, Peter Hager at peter.hager@covingtonky.gov or 859-292-2178 (e-mailed inquiries are preferred; please limit telephone inquiries to the hours between 10:00 A.M. and 2:00 P.M. to the extent reasonably practicable).

Each bidder must deposit with his bids, security in the amount of ten (10%) percent in the form of bid bond or certified check, subject to the conditions outlined in this Invitation for Bid. Specific attention of the bidder is directed towards the requirements and conditions of employment to be observed, and minimum wage rates to be paid, under the awarded contract. The successful bidder will be required to comply with all E.E.O. requirements, the Davis-Bacon Act, the Copeland Act and Presidential Executive Orders 11246, 11063 and 11375. No bidder may withdraw his/her bid within 30 days after the bid opening.

https://covingtonky.bonfirehub.com/

ITB260405 PAGE 3

The work to be performed under this contract is on a project assisted under a program and providing direct financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C.

170lu. Section 3 requires that, to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to businesses which are located in or owned in substantial part by persons residing in the project area. Further requirements are detailed in the Invitation.

ITB260405 PAGE 4

TABLE OF CONTENTS (Page 1 of 2)

* I Legal Advertisement / Public Notice 2 * II ITB Events Timeline 6 III Scope Of Work / Specifications 6

III A. General Information And Summary Of Work 6

III B. Hot-Mix Asphalt Paving 9 III C. Products 10 III D. Execution 11 III E. Protection Of The Work And Property 12

III F. Access Roads, Parking Areas, And

Traffic Control 15

III G. Construction Photographs 17 III H. Applications For Payment 18

* IV Instructions To Bidders 20 * Exhibit 1 Sample Notice Of Award 35 Exhibit 2 Sample Annual Paving Agreement 36 Exhibit 3 Sample Notice To Proceed 44 V Wage Determination Schedule 45

VI Exhibit 4; City of Covington Section 3 Policy and Plan 55

Exhibit 4 Scope Of Agreement For CDBG Contracts 67

* VII Bid Form 83 *

* VIII Bid Schedule 87 *

* IX Bid Bond 89 *

* X

Contractor's And Sub-Contractor's Insurance And Workers' Compensation Affidavit

91 *

* XI Non-Collusion Affidavit 92 *

* XII Campaign Finance Affidavit 94 *

* XIII

Certification Against Conflicts Of Interest And Kickbacks 95 *

* XIV

Accident Waiver And Release Of Liability 96 *

* XV Certification Regarding Lobbying 98 *

* XVI Sub-Contractors List 100 *

* XVII

Certification By Bidder Regarding Equal Employment Opportunity 101 *

* XVIII

Certification By Proposed Sub- Contractor Regarding Equal Employment Opportunity

102 *

ITB260405 PAGE 5

* XIX

Contractor's Certification Concerning Labor Standards And Prevailing Wage Requirements

103 *

* XX

Sub-Contractor's Certification Concerning Labor Standards And Prevailing Wage Requirements

105 *

* XXI

Certification Of Bidder Regarding Section 3 And Segregated Facilities 107 *

* XXII

Certification Of Proposed SubContractor Regarding Section 3 And Segregated Facilities

108 *

* XXIII Contractor Section 3 Plan Format 109 *

Color / Highlight Legend:

Yellow highlighted Attachments, Exhibits, and Forms are required to be completed and submitted as integral part(s) of ALL Bid responses.

ITB260405 PAGE 6

II. TIMELINE OF EVENTS

All dates and times referenced in this solicitation shall be those effective at Covington, Kentucky (Eastern Daylight Savings Time “EDT” / Eastern Standard Times “EST”).

III. SCOPE OF WORK / SPECIFICATIONS

A. GENERAL INFORMATION AND SUMMARY OF WORK

1. GENERAL DESCRIPTION OF WORK

a. The work to be performed under this invitation for bid and resulting contract (the “Contract”) consists of providing all equipment, materials, supplies, tools, and supervision necessary to construct the project as detailed in the Bid Form (the “Project”), and specified herein (the “Work”). The scope of work includes, but is not limited to, performing the following major items:

i. Signing streets “No Parking” 24 hours prior to beginning of construction.

ii. Provide proposed work schedule to City Engineering staff 2 weeks prior to work beginning so City can provide advance notification to residents that will be impacted.

iii. If schedule changes due to weather or other circumstances, “no parking” signs must be immediately removed & replaced or updated with new dates.

iv. Milling existing surface to specified depth, according to the 2012 KYTC Standard Specifications for Road and Bridge Construction (“KYTC Standard Specifications”) Section 408.

v. Sweeping street surface clear of dust and debris created by milling prior to resurfacing, according to Section 02512–3.2.

BID EVENT

SCHEDULED

DATES AND

TIMES

Issuance of Invitation To Bid (“ITB”) 2026 April 29 DEADLINE for Interested Party Requests For Information (“RFI”) and/or Clarification(s)

2026 May 07, 10:00 A.M.

City of Covington's Responses to RFI Inquiries Will Be Published to the City's Procurement Portal (https://covingtonky.bonfirehub.com)

2026 May 12 3:30 P.M.

DEADLINE for Bid Submittal 2026 May 21 10:00 A.M.

DEADLINE FOR Project Completion 2026

OCTOBER 31

ITB260405 PAGE 7

vi. Milling adjacent to or adjusting manhole and valve box frames to final surface grade prior to resurfacing. To be incorporated with the milling process. Must coordinate with the appropriate utility company.

vii. Resurfacing streets to the specified depth, according to KYTC Standard

Specifications for Road and Bridge Construction Section 403. Refer to Section 409 for use of Reclaimed Asphalt Pavement.

viii. Sealing joints with hot-poured sealant according to KYTC Standard

Specifications Section 807.

ix. Applying Line Striping for Centerline (double yellow line), Crosswalks and Stop Bars as shown on Bid Form, according to KYTC Standard Specifications for Road and Bridge Construction Section 713.

x. Maintenance and control of traffic on streets where CONTRACTOR is performing resurfacing work. CONTRACTOR shall communicate traffic maintenance and control plans to OWNER prior to beginning the Work.

xi. Environmental controls including but not limited to erosion, dust control, cleaning of streets, and surface drainage.

xii. Striping and crosswalks must be installed within 30 days of new asphalt being installed.

A. The Work is located in the city of Covington, Kenton County, Kentucky.

B. Contracting Method: The Work will be constructed under one prime contract.

2. WORK BY OTHERS

a. Other work related to this Project includes the following:

i. None specified.

3. WORK BY OWNER

a. OWNER will perform or coordinate certain activities in connection with the Work as follows:

i. None specified.

4. SEQUENCE OF WORK

a. The Work shall be constructed in accordance with the requirements as outlined in the bidding documents. All specified planning for tie-ins or connections to existing facilities, structures, or devices and other matters pertaining to coordinating the sequence of construction and maintaining operation of the facilities shall be submitted to the OWNER for approval. CONTRACTOR’S attention is specifically called to the Work performed by others under Article 1.3 above relative to the essential planning and coordination efforts required.

ITB260405 PAGE 8

5. CONTRACTOR’S USE OF SITE

a. General:

i. All proposed construction activities will be considered with respect to the existing operations. The Work will occur on the site(s) (“Site”) as indicated in the Bid Form.

b. CONTRACTOR shall:

i. Assume full responsibility for protection and safekeeping of products stored on and off premises.

ii. Move stored products that interfere with the operation of OWNER and/or property owners.

iii. Obtain and pay for all additional storage or work areas required for his operations.

iv. Assume full responsibility for mud tracked onto streets by CONTRACTOR’S operations, and assure streets are adequately cleaned immediately.

v. Not interfere with operation or access of OWNER and/or adjacent property owners.

vi. Provide all tools, ladders, equipment, temporary facilities, etc. required for CONTRACTOR’S work and the work of all his subcontractors.

c. Limits on CONTRACTOR’s use of site include but are not necessarily restricted to:

i. CONTRACTOR shall ensure that all utilities are in good working condition for use by the OWNER’S personnel at all times unless written permission is received from the OWNER for temporary outages.

ii. CONTRACTOR shall be responsible for any damage resulting from or relating to the Work.

iii. Washing out of asphalt trucks anywhere on the Site or adjacent property is strictly prohibited. Should a concrete truck be inadvertently washed out in an improper location, the CONTRACTOR will be required to clean-up and remove all clean-up residue. This will be enforced throughout the entire Project.

iv. CONTRACTOR shall not block any access to private property and adjacent businesses.

ITB260405 PAGE 9

6. EASEMENTS AND RIGHTS-OF-WAY

a. Easements and rights-of-way that affect the worksite shall be disclosed by OWNER.

Confine construction operations within the easements as indicated by OWNER. Use due care in placing construction tools, equipment, excavated materials, and pipeline materials and supplies in order to avoid damage to property and interference with traffic. The CONTRACTOR shall provide land required for storage of his construction materials and/or any temporary construction facilities or where construction operation must move beyond easement boundaries provided by the OWNER. The CONTRACTOR shall submit copies of all separate agreements with property owners to the OWNER.

b. Within Highway Rights-of-Way: Permits will be obtained by CONTRACTOR. All Work performed and all operations of CONTRACTOR, its employees, or Subcontractors within the limits of railroad and highway rights-of-way shall conform to the requirements and be under the control of the railroad or highway authority owning, or having jurisdiction over and control of, the right-of-way.

7. NOTICES TO OWNERS AND AUTHORITIES OF PROPERTY ADJACENT TO WORK

a. Notify owners of adjacent property and utilities when prosecution of the Work may affect them.

b. When it is necessary to temporarily obstruct access to property, or when any utility service connection must be interrupted, give notices sufficiently in advance to enable the affected persons to provide for their needs. Conform notices to any applicable local ordinances and, whether delivered orally or in writing, include appropriate information concerning the interruption and instructions on how to limit inconvenience caused thereby.

c. Utilities and other concerned agencies shall be notified at least 48 hours prior to cutting or closing streets or other traffic areas or excavating near underground utilities or pole lines.

8. SALVAGE OF EQUIPMENT AND MATERIALS

a. [Reserved.]

B. HOT-MIX ASPHALT PAVING

1. DESCRIPTION AND SCOPE

a. CONTRACTOR shall provide all labor, materials, equipment and incidentals as shown, specified or required to furnish and install hot mix-hot laid bituminous paving.

2. SUBMITTALS

a. Job-Mix Designs – CONTRACTOR shall submit and obtain prior approval for the following:

i. Job mix formula proposed, giving complete data on materials, including source, location, percentages, temperatures, and all other pertinent data.

b. Material Certificates - CONTRACTOR shall provide:

i. Laboratory reports as required in the KYTC Standard Specifications, including showing compliance with the following:

A). Coarse and fine aggregates from each material source and each required grading.

B). Asphalt or tar cement for each penetration grade.

ITB260405 PAGE 10

C). Job-mix design mixtures for each material or grade.

ii. Certificates of compliance that materials, mixtures and plant comply with Specification requirements.

iii. Certificates must be signed by CONTRACTOR.

3. JOB CONDITIONS

a. Weather Limitations: Do not apply asphalt materials if subgrade is wet or excessively damp. Comply with the provisions of the KYTC Standard Specifications Section 403.03.01 for temperature requirements. Asphalt Pavement may be placed between November 15th and April 1st if the ambient temperature requirements are met or if approved by Engineer.

b. Grade Control: Establish and maintain the required lines and grades, including crown and cross-slope for each course during construction operations.

C. PRODUCTS

1. PAVEMENT THICKNESS

a. Pavement Thickness: Shall be as described in the Scope of Work or shown on the

Drawings.

2. MATERIALS

a. Coarse Aggregate: Sound, angular crushed stone, or crushed gravel, complying with

KYTC Standard Specification Section 805.

b. Fine Aggregate: Natural sand or sand prepared from stone, gravel, complying with KYTC Standard Specification Section 804.

c. Asphalt Binder: AASHTO MP 1, Performance Graded Binder PG64-22 for general applications. The Contractor may utilize PG58-22 when asphalt mixture contains more than 15% Recycle Asphalt Pavement (RAP).

d. Tack Coat: Comply with Section 406 of the KYTC Standard Specifications.

3. MIXES

a. Hot-Mix Asphalt: Hot-laid, hot-mix asphalt plant mixes meeting the requirements of the Standard Specifications of the Kentucky Transportation Cabinet (KYTC) or Asphalt Institute (AI) MS-2 and complying with the following requirements:

i. Base Course: Produce KYTC mixture designation Class 1 Base or a Marshall mixture from AI MS-2. There shall be no restrictions on polish resistant aggregates (utilize KTC Type “D” aggregates). Recycled Asphalt Pavement (RAP) may be utilized in accordance with KYTC Standard Specifications Section 409.

ii. Surface Course and Resurfacing Material: KYTC mixture designation Class 1 Surface or a Marshall mixture from AI MS -2. The mixture gradation may pass through the restricted zone and there shall be no restriction on polish resistant aggregates (utilize KYTC Type “D” aggregates). Recycled Asphalt Pavement (RAP) may be utilized in accordance with KYTC Standard Specifications Section 409.

ITB260405 PAGE 11

D. EXECUTION

1. INSPECTION

a. Examine the subgrade or substrate on which bituminous concrete will be installed.

Notify the City of Covington Public Works Director (the “Public Works Director”) in writing of conditions detrimental to the proper and timely completion of the Work. Do not proceed with the Work until unsatisfactory conditions have been corrected in a manner acceptable to Public Works Director.

b. Repairs to Base Course: Fill excavated pavements with hot-mix asphalt base mix and, while still hot, compact flush with adjacent surface.

c. Patching and repairs during resurfacing: Partially fill excavated pavements with hot-mix asphalt base mix and, while still hot, compact. Cover asphalt base course with compacted hot-mix surface layer finished with adjacent surface during resurfacing operations.

2. SURFACE PREPARATION

a. General: Immediately before placing asphalt materials, remove loose and deleterious material from substrate surfaces. Ensure substrate is ready to receive paving. Sweep loose granular particle from surface.

b. Tack Coat: Comply with provisions in KYTC Standard Specification Section 406.

3. FRAME ADJUSTMENT

a. Set frames of drainage structures to final grade in an approved manner. Include existing frames and frames furnished under other Sections of these Specifications.

Coordinate with appropriate utility companies for additional provisions and requirement.

4. PAVEMENT INSTALLATION

a. Tack Coat: Comply with provisions in KYTC Standard Specification Section 406.

b. Preparing the mixtures, paving equipment, placing the mixes, and compacting the mixes shall be in accordance with the KYTC Standard Specifications.

c. Preparing the mixtures includes the plant equipment, stockpiling, heating, aggregate processing, mixing of aggregate and bituminous material, and transporting to job site.

d. Paving equipment includes bituminous pavers, rolling equipment and hand tools.

e. Placing the mixes includes paver placing, hand placing, spreading, tamping and jointing.

f. Compacting the mixes includes breakdown rolling, second rolling and finish rolling.

g. Finish pavement course shall not be installed until all other items of the Work have been substantially completed.

5. PAVEMENT QUALITY REQUIREMENTS

a. General: In addition to other specified conditions, comply with the following minimum requirements:

i. Provide final surfaces of uniform texture, conforming to required grades and cross sections.

ITB260405 PAGE 12

b. Density:

i. If directed by Public Works Director, compare density of in-place material against laboratory specimen or certificates on same bituminous concrete mixture. Use nuclear devices.

ii. Average Density: 92 percent of reference maximum theoretical density according to ASTM D 2041, but not less than 90 percent. Thickness: In-place compacted thicknesses shall average not less than the thicknesses specified.

c. Thickness: In-place compacted thicknesses shall average not less than the thicknesses specified.

d. Existing crown shall be maintained to prevent drainage problems. A minimum of 1% fall is required.

6. PATCHING

a. As directed by Public Works Director, remove and replace all defective areas. Cut-out such areas and fill with fresh bituminous concrete. Compact to the required density.

b. CONTRACTOR shall restore all existing paved areas damaged during construction in a manner acceptable to the Public Works Director.

7. CLEANING AND PROTECTION

a. Cleaning: After completion of paving operations, clean surfaces of excess or spilled bituminous materials and all foreign matter.

b. Protect newly finished pavement until it has become properly hardened by cooling.

c. Cover openings of drainage structures in the area of paving until permanent coverings are placed.

E. PROTECTION OF THE WORK AND PROPERTY

1. GENERAL

a. CONTRACTOR shall be responsible for taking all precautions, providing all programs, and taking all actions necessary to protect the Work and all public and private property and facilities from damage as specified in this Invitation for Bids.

b. In order to prevent damage, injury or loss, CONTRACTOR'S actions shall include, but not be limited to, the following:

i. Store apparatus, materials, supplies, and equipment in an orderly, safe manner that will not unduly interfere with the progress of the Work or the Work of any other contractor or utility service company.

ii. Provide suitable storage facilities for all materials which are subject to injury by exposure to weather, theft, breakage, or otherwise.

iii. Place upon the Work or any part thereof only such loads as are consistent with the safety of that portion of the Work.

iv. Clean up frequently all refuse, rubbish, scrap materials, and debris caused by his operations, to the end that at all times the site of the Work shall present a safe, orderly and workmanlike appearance.

ITB260405 PAGE 13

v. Provide barricades and guard rails around openings, for scaffolding, for temporary stairs and ramps, around excavations, elevated walkways and other hazardous areas.

c. CONTRACTOR shall not, except after written consent from proper parties, enter or occupy privately-owned land with men, tools, materials or equipment, except on easements provided herein.

d. CONTRACTOR shall assume full responsibility for the preservation of all public and private property or facility on or adjacent to the site. If any direct or indirect damage is done by or on account of any act, omission, neglect or misconduct in the execution of the Work by the CONTRACTOR, it shall be restored by the CONTRACTOR, at his expense, to a condition equal to that existing before the damage was done.

2. BARRICADES AND WARNING SIGNALS

a. Where Work is performed on or adjacent to any roadway, right-of- way, or public place, CONTRACTOR shall provide barricades, fences, lights, warning signs, danger signals, watchmen, and shall take other precautionary measures for the protection of persons or property and of the Work. Barricades shall be painted to be visible at night. From sunset to sunrise, CONTRACTOR shall furnish and maintain at least one light at each barricade.

Sufficient barricades shall be erected to keep vehicles from being driven on or into Work under construction. CONTRACTOR shall furnish watchmen in sufficient numbers to protect the Work. CONTRACTOR'S responsibility for the maintenance of barricades, signs, lights, and for providing watchmen shall continue until the Project is accepted by

OWNER.

3. TREE AND PLANT PROTECTION

a. CONTRACTOR shall protect all existing trees, shrubs and plants on or adjacent to the site against unnecessary cutting, breaking or skinning of trunk, branches, bark or roots.

b. Materials or equipment shall not be stored or parked within the drip line.

c. Temporary fences or barricades shall be installed to protect trees and plants in areas subject to traffic.

d. Fires shall not be permitted under or adjacent to trees and plants.

e. Within the limits of the Work, water trees and plants that are to remain, in order to maintain their health during construction operations.

f. Cover all exposed roots with burlap that shall be kept continuously wet. Cover all exposed roots with earth as soon as possible. Protect root systems from mechanical damage and damage by erosion, flooding, run-off or noxious materials in solution.

g. If branches or trunks are damaged, prune branches immediately and protect the cut or damaged areas with emulsified asphalt compounded specifically for horticultural use in a manner approved by the Public Works Director.

h. All damaged trees and plants that die or suffer permanent injury shall be removed when ordered by the Public Works Director and replaced by a specimen of equal or better quality.

i. Coordinate Work in this Section with requests and requirements of OWNER.

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4. PROTECTION OF EXISTING STRUCTURES

a. Underground Structures:

i. Underground structures are defined to include, but not be limited to, all sewer, water, gas, and other piping, and manholes, chambers, electrical conduits, tunnels and other existing subsurface work located within or adjacent to the limits of the Work.

ii. All underground structures known to OWNER except water, sewer, electric, and telephone service connections are shown. This information is shown for the assistance of CONTRACTOR in accordance with the best information available, but is not guaranteed to be correct or complete.

iii. CONTRACTOR shall explore ahead of his trenching and excavation Work and shall uncover all obstructing underground structures sufficiently to determine their location, to prevent damage to them and to prevent interruption to the services which such structures provide. If CONTRACTOR damages an underground structure, he shall restore it to original condition at his expense.

iv. Necessary changes in the location of the Work may be made by OWNER, to avoid unanticipated underground structures.

v. If permanent relocation of an underground structure or other subsurface facility is required and is not otherwise provided for in the Contract Documents, OWNER will direct CONTRACTOR in writing to perform the Work.

b. Surface Structures:

i. Surface structures are defined as all existing buildings, structures and other facilities above the ground surface. Included with such structures are their foundations or any extension below the surface. Surface structures include, but are not limited to, buildings, tanks, walls, bridges, roads, dams, channels, open drainage, piping, poles, wires, posts, signs, markers, curbs, walks and all other facilities that are visible above the ground surface.

c. Protection of Underground and Surface Structures:

i. CONTRACTOR shall sustain in their places and protect from direct or indirect injury all underground and surface structures located within or adjacent to the limits of the Work. Such sustaining and supporting shall be done carefully and as required by the party owning or controlling such structure. Before proceeding with the work of sustaining and supporting such structure, CONTRACTOR shall satisfy the OWNER that the methods and procedures to be used have been approved by the party owning same.

ii. CONTRACTOR shall assume all risks attending the presence or proximity of all underground and surface structures within or adjacent to the limits of the Work.

iii. CONTRACTOR shall be responsible for all damage and expense for direct or indirect injury caused by his Work to any structure. CONTRACTOR shall repair immediately all damage caused by his work, to the satisfaction of the owner of the damaged structure.

d. All other existing surface facilities, including but not limited to, guard rails, posts, guard cables, signs, poles, markers, and curbs which are temporarily removed to facilitate installation of the Work shall be replaced and restored to their original condition at CONTRACTOR'S expense.

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5. PROTECTION OF FLOORS AND SLABS

a. CONTRACTOR shall protect floors and slabs, including sidewalks, during entire construction period.

b. Proper protective covering shall be used when moving heavy equipment, handling materials or other loads, when painting, handling mortar and grout and when cleaning walls and ceilings.

c. Use metal pans to collect all oil and cuttings from pipe, conduit, or rod threading machines and under all metal cutting machines.

d. Concrete floors less than 28 days old shall not be loaded without written permission of the OWNER. No floor or slab shall be loaded in excess of its design loading.

6. PROTECTION OF INSTALLED PRODUCTS AND LANDSCAPING

a. Provide protection of installed products to prevent damage from subsequent operations.

Remove protection facilities when no longer needed, prior to completion of Work.

b. Control traffic to prevent damage to equipment, materials and surfaces.

c. Provide coverings to protect equipment and materials from damage.

i. Cover projections, wall corners, and jambs, sills and soffits of openings, in areas used for traffic and for passage of products in subsequent work.

F. ACCESS ROADS, PARKING AREAS AND TRAFFIC CONTROL

1. GENERAL

a. CONTRACTOR shall provide all temporary construction roads, walks and parking areas required during construction and for use of emergency vehicles. Temporary roads and parking areas shall be designed and maintained by the CONTRACTOR so as to be fully usable in all weather conditions.

b. CONTRACTOR shall prevent interference with traffic operations on existing roads. He shall indemnify and save harmless the OWNER from any expenses caused by CONTRACTOR'S operations over these roads.

c. Roadways damaged by CONTRACTOR shall be restored to their original condition by the

CONTRACTOR, at CONTRACTOR’S expense, subject to approval of the OWNER.

d. Temporary roads, walks and parking areas shall be removed by the CONTRACTOR prior to final acceptance and the ground returned to its original condition, unless otherwise required by the Contract Documents or the OWNER.

2. TRAFFIC CONTROLS

a. All traffic controls shall be in accordance with the latest version of the Manual on Uniform Traffic Control Devices (MUTCD). The Contractor’s name and phone number shall be affixed to any devices used in the public right-of-way.

b. CONTRACTOR is responsible for development of a temporary traffic control plan. The plan shall contain a location plan or street level map indicating the location of the work zone and include specific information related to the duration and time of work, lane closures, traffic pattern modifications, detours, signage, temporary road plates, etc.

c. Heavy steel plates used to cover excavated areas in streets shall be secured in an

ITB260405 PAGE 16

appropriate manner to prevent movement. Use of road plates shall be kept to a minimum.

d. All streets and trafficways shall be kept open for the passage of traffic and pedestrians during the construction period unless otherwise approved by the OWNER or authority having jurisdiction over same.

e. When required to cross, obstruct or temporarily close a street or trafficway, CONTRACTOR shall provide and maintain suitable bridges, detours or other approved temporary expedient for the accommodation of traffic. Work may be installed by the open cut method; however, the traffic flow shall be maintained. A minimum of two lanes of traffic shall be kept flowing. Closings shall be for the shortest time practical, and passage shall be restored immediately after completion of backfill and temporary paving or bridging.

f. CONTRACTOR shall give the required advance notice to the fire and police departments of his proposed operations.

g. CONTRACTOR shall give reasonable notice to owners or tenants of private property who may be affected by his operations.

h. CONTRACTOR shall provide signs, signals, barricades, flares, lights and all other equipment, service and personnel required to regulate and protect all traffic, and warn of hazards. All such work shall conform to requirements of the OWNER or authority having jurisdiction. Remove temporary equipment and facilities when no longer required.

Restore grounds to original or to specified conditions.

i. Pavement: When backfill is stabilized in accordance with Kentucky Transportation

Cabinet requirements and these Specifications, CONTRACTOR shall replace the street pavement and base with pavement of similar type and equal thickness to the pavement which was removed. This pavement and base shall be constructed in complete accordance with the requirements of the Kentucky Transportation Cabinet and the ‘Hot- Mix Asphalt Paving’ instructions listed above.

3. FLAGPERSON(S)

a. Provide qualified and suitably equipped flagperson(s) when construction operations encroach on traffic lanes, as required for regulation of traffic and in accordance with the requirements of the authority having jurisdiction.

4. FLARES AND LIGHTS

a. Provide flares and lights during periods of low visibility:

i. To clearly delineate traffic lanes, to guide traffic and to warn of hazardous areas.

ii. For use by flagmen in directing traffic.

b. Provide illumination of critical traffic and parking areas.

5. PARKING CONTROL

a. Control all CONTRACTOR related vehicular parking within the limits of the Work to preclude interference with public traffic or parking, access by emergency vehicles, OWNER'S operations, or construction operations. Provide temporary parking facilities for the public as may be required because of construction or operations.

b. Monitor parking of all construction and private vehicles:

i. Maintain free vehicular access to and through parking areas.

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ii. Prohibit parking on or adjacent to access roads, or in non- designated areas.

c. Posting of “No Parking” Signs:

i. “No Parking” signs shall be posted a minimum of 24 hours in advance of planned work.

ii. Contractor shall give property owners notice as required by law before having vehicles towed.

iii. All towing shall be coordinated through the Covington Police Department Division of Traffic.

6. CONTRACTOR’S ACCESS TO THE SITE

a. All access to the site for CONTRACTOR’S employees, material, tools, and equipment shall only be through the designated construction entrance approved by the OWNER.

7. DESIGNATED PARKING

a. No CONTRACTOR employee's personal vehicle shall be allowed to park anywhere other than the areas approved by the OWNER. The CONTRACTOR shall prepare and maintain this area as required.

8. MAINTENANCE OF ROADS

a. CONTRACTOR shall at all times maintain approved access for trucks to loading areas of the construction site and parking facilities. All parking of construction vehicles shall be in approved parking areas.

b. CONTRACTOR shall sweep all paved roads, daily if necessary, that are utilized in the prosecution of the Work.

c. CONTRACTOR shall keep the above roads clean and serviceable at all times.

d. Dust resulting from construction operations shall be controlled by the CONTRACTOR to prevent a nuisance on the site or in adjacent areas.

G. CONSTRUCTION PHOTOGRAPHS

1. GENERAL DESCRIPTION

a. CONTRACTOR shall document existing site conditions, progress of the work, and the completed project through the use of videotapes and photographs. Photographs shall be taken at each location where work will be completed.

b. All photographs shall be in digital format. Photographs shall be a minimum of 2.1 mega pixels.

c. All photos become the property of OWNER and may be reproduced and used as necessary.

2. PRECONSTRUCTION VIDEOTAPES AND PHOTOGRAPHS

a. Before starting construction, take photographs of each Project area from different vantage points, as requested by OWNER.

3. PERIODIC CONSTRUCTION PHOTOGRAPHS

a. Photos shall be taken as necessary to show general progress of the Work.

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b. Photos shall be taken of all questionable site conditions that may affect proposed work or design intent.

c. OWNER may select various views to be taken and select the time at which they will be taken.

4. FINAL COMPLETION VIDEOTAPES AND PHOTOGRAPHS

a. Following completion of the Work or each task, photograph entire project area. The purpose of these photographs is to document the physical condition at each site and surrounding property at the completion of work.

H. APPLICATIONS FOR PAYMENT

1. GENERAL SUMMARY

1. This Section specifies administrative and procedural requirements governing the CONTRACTOR's Applications for Payment.

a. Coordinate the Schedule of Values and Applications for Payment with the

CONTRACTOR's Construction Schedule, Submittal Schedule, and List of Subcontracts.

2. Related Sections: The following Sections contain requirements that relate to this Section.

a. Bid Schedule.

b. Acknowledgment Form.

2. APPLICATIONS FOR PAYMENT

a. Each Application for Payment shall be consistent with previous applications for payments as certified and paid for by the OWNER.

i. The initial Application for Payment, the Application for Payment at time of substantial completion (as determined by City), and the final Application for Payment involve additional requirements.

b. Payment-Application Times: Each progress-payment date is indicated in the Agreement. The period of Work covered by each Application for Payment is the period indicated in the Agreement.

3. Payment-Application Times: The date for each progress payment is the 25th day of each month. The period covered by each Application for Payment starts on the 1st of the month and ends on the last day of the month.

4. Payment-Application Forms: Contractor may use AIA Document G702 and Continuation Sheets G703 as the form for Applications for Payment, or another format which provide sufficient detail as described herein.

5. Application Preparation: Complete every entry on the form. Include notarization and execution by a person authorized to sign legal documents on behalf of the Contractor. The OWNER will return incomplete applications without action.

a. Entries shall match data on the BID SCHEDULE. Use updated schedules if revisions were made.

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b. Include amounts of Change Orders and Construction Change Directives issued prior to the last day of the construction period covered by the application.

6. Transmittal: Submit a signed and completed Application for Payment to the

OWNER by a method ensuring receipt within 24 hours.

7. Waivers of Mechanics Lien: With each Application for Payment, submit waivers of mechanics liens from subcontractors, sub-subcontractors and suppliers for the construction period covered by the previous application.

a. Submit partial waivers on each item for the amount requested, prior to deduction for retainage, on each item.

b. When an application shows completion of an item, submit final or full waivers.

c. The Owner reserves the right to designate which entities involved in the

Work must submit waivers.

d. Waiver Delays: Submit each Application for Payment with the Contractor's waiver of mechanics lien for the period of construction covered by the application.

1) Submit final Applications for Payment with or preceded by final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

e. Waiver Forms: Submit waivers of lien on forms, and executed in a manner, acceptable to the Owner.

8. Initial Application for Payment: Administrative actions and submittals, that must precede or coincide with submittal of the first Application for Payment, include the following:

a. List of subcontractors.

b. Contractor's Construction Schedule.

c. Copies of authorizations and licenses from governing authorities for performance of the Work.

d. Certificates of insurance and insurance policies.

e. Performance and payment bonds.

f. Copy of City of Covington Business License.

9. Application for Partial Completion: If contract is parceled into phases or sections of work Contractor may submit a request for payment for partial completion of work.

a. Administrative actions and submittals that shall precede or coincide with this application include:

i. A detailed invoice, as described above.

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ii. Acknowledgment Form, with specific detail in relation to the portion of the work completed.

10. Final Payment Application: Administrative actions and submittals that must precede or coincide with submittal of the final Application for Payment include the following:

a. Completion of Project Work in its entirety.

b. Submission of Acknowledgment Form.

c. Removal of temporary facilities and services.

d. Removal of surplus materials, rubbish, and similar elements.

IV. INSTRUCTIONS TO BIDDERS

A. DEFINED TERMS

1. AGREEMENT: The written instrument forming a contract between OWNER and CONTRACTOR outlining specific terms of the Work.

2. BIDDER: The individual or entity who submits a Bid directly to OWNER.

3. SUCCESSFUL BIDDER: The Bidder submitting a responsive Bid to whom OWNER (on the basis of OWNER's evaluation as hereinafter provided) makes an award.

4. BID SUBMITTAL DOCUMENTS: The set of documents which must be submitted in its entirety by the Bidder with its Bid and which includes the following:

a. Advertisement for Bids.

b. Instructions to Bidders.

c. Bid Form.

i. Bid Schedule.

d. Bid Bond.

e. Contractor’s And Sub-Contractor’s Insurance and Workers Compensation Affidavit.

f. Subcontractor List.

g. Non-Collusion Affidavit.

h. Campaign Finance Affidavit.

i. Certification Against Conflicts Of Interest And Kickbacks.

j. Accident Waiver And Release Of Liability.

k. Certification Regarding Lobbying.

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l. Certification By Bidder Regarding Equal Employment Opportunity.

m. Certification By Proposed Sub-Contractor Regarding Equal Employment Opportunity.

n. Contractor’s Certification Concerning Labor Standards And Prevailing Wage Requirements.

o. Sub-Contractor’s Certification Concerning Labor Standards And Prevailing Wage

p. Certification Of Bidder Regarding Section 3 And Segregated Facilities.

q. Certification Of Proposed Sub-Contractor Regarding Section 3 And Segregated Facilities.

r. Contractor Section 3 Plan Format.

5. CONTRACTOR: The individual or entity with whom OWNER has entered into the

Agreement.

6. NOTICE OF AWARD: The written notice by OWNER to the apparent successful bidder stating that upon timely compliance by the apparent successful bidder with the conditions precedent listed therein, OWNER will sign and deliver the Agreement.

7. NOTICE TO PROCEED: A written notice given by OWNER to CONTRACTOR fixing the date on which the Contract Times will commence to run and on which CONTRACTOR shall start to perform the Work under the Agreement.

8. OWNER: The individual, entity, public body, or authority with whom CONTRACTOR has entered into the Agreement and for whom the Work is to be performed.

B. BIDS RECEIVED

1. Refer to LEGAL ADVERTISMENT / PUBLIC NOTICE OF SOLICITATION for information on receipt of Bids.

C. PREPARATION OF BID

1. All Blank spaces upon prescribed, herein provided documents and forms required to compose a complete Bid instrument shall be completed (filled in/printed), in ink, printer/toner, or typewritten in both words and numbers (as appropriate/called for).

2. Bid pricing shall be expressed in U. S. Dollar denominations.

3. All bid pricing blank spaces must be completed.

a. In lieu of Bid pricing, the following entries are acceptable:

i. “N/A” to indicate Not Applicable.

ii. “N/B” or “No Bid” to indicate No Bid.

iii. “Incl.” to indicate Included with other line-item Bid pricing.

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4. Bids shall be submitted on the prescribed forms, herein provided, as no others will be accepted, and shall be accompanied by:

a. Certification of Bidder Regarding Equal Employment Opportunity.

b. Certification of Bidder (Contractor) Concerning Labor Standards and Prevailing Wage

c. Bidder Certification Regarding Section 3 and Segregated Facilities.

d. All other required documents and forms, properly completed, executed, and properly and timely submitted.

D. SUBCONTRACTS

1. The bidder is specifically advised that any person or party to whom it is proposed to award a subcontract under this contract must be acceptable to the OWNER and have current eligibility status for federal programs and must submit:

a. Certification by Proposed Subcontractor Regarding Equal Employment Opportunity.

b. Certification of Proposed Subcontractor Concerning Labor Standards and

Prevailing Wage Requirements.

c. Certification of Proposed Subcontractor Regarding Section 3 and Segregated Facilities.

2. Approval of the proposed subcontract award cannot be given by the OWNER unless and until the proposed subcontractor has submitted the Certification and/or other evidence showing that they have fully complied with any reporting requirement to which it is or was subject.

3. In accordance with KRS Chapter 45A, the bid proposal must identify all subcontractors and the amount of each of their bids used in formulating the overall bid proposal. If OWNER, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual or entity, OWNER may, before the Notice of Award is given, request the apparent Successful Bidder to submit an acceptable substitute without an increase in Bid price.

4. If apparent Successful Bidder declines to make any such substitution, OWNER may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers and other individuals or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual or entity so listed and against which OWNER makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to OWNER.

5. CONTRACTOR shall not be required to employ any Subcontractor, Supplier, individual or entity against whom CONTRACTOR has reasonable objection.

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E. LOCATION AND DESCRIPTION OF PROJECT

1. Refer to the ‘BID SCHEDULE and the PROPOSED STREET RESURFACING; FY ’27

CDBG LIST for the scope, location and description of the Project.

F. COPIES OF BIDDING DOCUMENTS

1. Refer to ADVERTISEMENT FOR BIDS for information on examination and procurement of Invitation for Bids.

2. Complete sets of Invitation for Bids must be used in preparing Bids; OWNER assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Invitation for Bids.

3. OWNER, in making copies of Invitation for Bids available on the above terms, does so only for the purpose of obtaining Bids for the Work and do not confer a license or grant permission for any other use.

G. QUALIFICATIONS OF BIDDERS

1. Bidders shall be experienced in the kind of Work to be performed, shall have the necessary equipment therefor, and shall possess sufficient capital to properly execute the Work within the time allowed. Bids received from Bidders who have previously failed to complete work within the time required, or who have previously performed similar work in an unsatisfactory manner, may be rejected. A Bid may be rejected if Bidder is already obligated for the performance of other work which would delay the commencement, prosecution or completion of the Work.

2. Bidders may be asked to furnish additional data to demonstrate their qualifications.

3. In accordance with KRS 45A.485 all Bidders are required to:

a. Reveal any final determination of a violation by the Contractor or subcontractors within the previous five (5) year period pursuant to KRS Chapters 136, 139, 141, 337, 338, 341, and 342 that apply to the Contractor and Subcontractor; and

b. Be and remain in continuous compliance with the provisions of KRS Chapters 136, 139, 141, 337, 338, 341, and 342 that apply to the Contractor and Subcontractor for the duration of the contract.

4. Bidders shall be qualified to do business in the state where the Project is located or covenant to obtain such qualification prior to signing the Agreement. Successful Bidder must obtain a Business Regulatory License from the City of Covington Finance Department and be registered with the Kentucky Secretary of State to do business in Kentucky prior to entering into an agreement.

H. BID SECURITY AND BONDS

1. A Bid must be accompanied by Bid security made payable to the OWNER in the amount of ten percent (10%) of Bidder's maximum Bid price and in the form of a certified check or Bid Bond.

2. Bid Bond shall be on the form provided in the Bid Submittal documents.

3. The Bid security of the Successful Bidder will be retained until such Bidder has executed

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the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to sign and deliver the Contract Documents and furnish the required contract security within ten days after the Notice of Award, OWNER may annul the Notice of Award and the Bid security of that Bidder will be forfeited to the OWNER as liquidated damages for such failure.

4. The Bid security of any Bidder may be retained by OWNER until the earlier of the seventh day after the Effective Date of the Agreement or the sixtieth day after the Bid opening whereupon the Bid security furnished by such Bidders will be returned upon demand of the Bidder. The Bid security of Bidders whom OWNER believes do not have a reasonable chance of receiving an award will be returned within fifteen days of the Bid opening.

5. The Successful Bidder shall be required to provide a performance bond on the part of the contractor for 100 percent of the contract price. A “performance bond” is one executed in connection with the Agreement to secure fulfillment of all the CONTRACTOR’S obligations under the Agreement.

6. If subcontractors are authorized, CONTRACTOR shall provide a payment bond on the part of the CONTRACTOR for 100 percent of the contract price. A “payment bond” is one executed in connection with the Agreement to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the

I. EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA AND SITE

1. Underground Facilities - Physical Conditions

a. Information and data shown or indicated in the Invitation for Bids with respect to existing

Underground Facilities at or contiguous to the Site is based upon information and data furnished to OWNER by owners of such Underground Facilities, or others.

2. Hazardous Environmental Condition

a. OWNER has no actual knowledge of a Hazardous Environmental Condition at any Site.

3. On request, OWNER will provide Bidder access to the Site to conduct such examinations, investigations,…