1-ITB 25-055 Specifications Fairway Aerifier.pdf

Jackson County, Missouri Invitation to Bid No. 25-055

1.0 INTRODUCTION

1.1 Jackson County, Missouri is seeking bids for the Purchase of a Deep Core Aerifier for use by the Parks + Rec Department at the Fred Arbanas Golf Course.

1.2 Jackson County, Missouri Invitation to Bid No. 25-055 has a response deadline of 2:00 p.m., CST on January

20, 2026.

1.3 Bids must be submitted electronically through the Jackson County Bonfire Portal at http://jacksongov.bonfirehub.com. Bids submitted by any other method will not be accepted.

1.4 All submissions must be uploaded to the Bonfire website by 2:00 pm January 20, 2026. Failure to do so will result in the rejection of your submission, as the software does not accept late entries. However, if you submit your proposal early, you can edit it up until the 2:00 pm deadline.

1.5 If bid documents are obtained by the Bidder from a source other than Bonfire, it will be the

Bidder's responsibility to verify all due dates and pertinent information (Response Deadline, Questions Deadline, Intent to Bid Deadline, Addendums) in the Bonfire Portal.

1.6 Jackson County reserves the right to request clarifications on any bid.

2.0 QUESTION PROCEDURE

2.1 All Questions regarding this Invitation to Bid shall be communicated electronically through the Jackson County

Bonfire Portal via the Opportunity Q&A on the Invitation to Bid. All questions must be received on the Bonfire Portal by 5:00 p.m. CST on January 13, 2026.

2.2 Bidders and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must follow this procedure. Bidders or their agents may not contact any other County staff regarding matters covered by this Invitation to Bid during the solicitation and evaluation process. Inappropriate contact is grounds for REJECTION of the Bidder’s submission.

2.3 All answers to questions will be published via Addenda/Amendment to the Invitation to Bid on the Jackson County Bonfire Portal. It is the Bidders responsibility to check the Bonfire Portal for Addenda.

3.0 BIDDING REQUIREMENTS

3.1 All work performed under this Contract shall be performed in the Greater Kansas City Metropolitan Area. If the Bidder is not located in the Greater Kansas City Metropolitan Area, documentation on company letterhead MUST be submitted with your bid response detailing how your company would perform the work detailed herein.

3.2 If the Bidder is located in the Greater Kansas City Metropolitan Area, on company letterhead provide company name and address and submit with your bid.

3.3 Jackson County, Missouri Invitation to Bid No 25-055 has an Intend to Bid response deadline of 12:00 pm (noon) CST on January 20, 2026.

4.0 AWARD REQUIREMENTS

4.1 Certificate of Insurance: The Successful Bidder will be required to submit to the Purchasing Department a

Certificate of Insurance meeting or exceeding the positions of Item 15 “General Conditions” and Exhibit A included herein within ten (10) business days after receiving Notification of Award. The Certificate of Insurance must be received by the County prior to the commencement of any work on this contract.

4.2 Exempt Entity: Jackson County, Missouri is an exempt entity under Section 144.062 Revised Statutes of Missouri.

Upon the request of the Successful bidder, Jackson County will issue a project specific Missouri State Sales Tax Exemption Certificate to the Successful bidder and their named subcontractors to be utilized during the performance of this Contract. The certificate must be requested prior to the purchase of any goods, supplies, materials and/or equipment. Under no circumstances will this certificate be backdated to cover goods, supplies, materials, or equipment already purchased.

4.3 W-9 Form: The Successful Bidder must provide a complete IRS W-9 Form for this Contract.

4.4 Other Licenses: The Successful Bidder must provide, upon written request, evidence of current required Federal, State, and Local Occupational Licenses.

4.5 Insurance and Indemnification: The Successful Bidder shall indemnify, defend and save harmless the

County against all damages to persons and property which may arise out of the work included in the performance of this Contract, including all claims for personal injuries and property damage and all losses, costs, attorney’s fees or judgements which may arise out of any claims against the County. The Successful Bidder shall purchase and maintain as a minimum such insurance as described in Exhibit A of this Invitation to Bid. The Successful Bidder shall file with the County such Certificate of Insurance as described in Exhibit A and within the time specified in Exhibit A.

5.0 SPECIFICATIONS

For use on the golf course grounds to aerify turf such as the fairways. This will allow air and other nutrients to reach the root zone as well as relief compaction.

Below Specifications based on Wiedenmann Model Terra Spike XF 6

5.1 Working Width in Inches: 63”

5.2 Weight in Lbs. (approx..): 2359

5.3 Maximum Working depth in Inches: 8 ½”

5.4 Dimensions L / W / H (approx.): 53” / 85” / 48”

5.5 Mounting: Rear three-point cat. I and II

5.6 QuickSet/QuickFit/PowerPack/VibraStop: Standard

5.7 Minimum Tractor Engine: 32 HP

5.8 Crankshaft Speed: 345 RPM / 60 HP

5.9 Minimum Tractor Lifting Capacity with Standard Attachment in Lbs.: 3125

5.10 Tractor PTO Speed: 540 RPM

5.11 Solid Tines in Inches: 3/16” / 5/16” / 7/16” / 1/2” / 5/8” / 3/4” / 7/8”

5.12 Coring Tines: 1/2” / 5/8” / 3/4” / 1”

5.13 Rear Roller: Standard

5.24 Where a brand name is indicated in the specifications, it shall mean minimum acceptable level or minimum quality required. If the Bidder is offering, as an equal or equivalent, an item other than the one specified, then the manufacturer's name and model number of that item must be specified and sufficient specification and descriptive literature provided with bid submission to permit a thorough evaluation. Failure to provide appropriate information may result in disqualification of the bid response.

5.25 Each Bidder is to specify the brand name & catalog number they propose to furnish the County.

Failure to do so can be reason to reject the bid. Jackson County is the sole interpreter of the specifications and sole judge as to whether the equal or equivalent proposed complies with the specifications.

5.26 All work performed under this Contract must be covered by a Purchase Order. Under no circumstances will work be performed that is not authorized in advance by a Purchase Order. Any work performed that is not covered by a purchase order will be at the Contractor’s risk and expense.

5.27 Wiedenmann Model Terra Spike XF 6 to be delivered to Fred Arbanas Golf Course located at 11100 View High Dr., Kansas City, MO 64134.

6.0 EVALUATION PROCESS

6.1 All bids that are responsive to the General Conditions, Specifications, and other provisions of this Invitation to Bid will be evaluated.

6.2 An Evaluation Committee made up of Jackson County, Missouri Personnel will evaluate bids and make recommendations. Jackson County, Missouri shall be the sole judge of the bids submitted and its decisions shall be final.

7.0 ATTACHMENTS

7.1 Attachment A – Purchasing Forms to be downloaded, filled out and submitted with bid:

7.1.1 One Time Purchase Contract Page

7.1.2 Affidavit

7.1.3 Certificate of Compliance

7.1.4 Statement of Contractor’s Qualifications

7.1.5 Acknowledgment of Receipt of Addenda

7.1.6 Bidder’s Quotation Sheet

7.1.7 Exhibit F – Bidder’s Exceptions

7.2 Attachment B – General Purchasing Information to be read prior to submitting your bid:

7.2.1 General Conditions

7.2.2 Exhibit A – Insurance

8.0 REQUIRED SUBMITTALS

8.1 The following information and/or forms MUST be submitted with your response to this Invitation to Bid:

8.1.1 One Time Purchase Contract Page

8.1.2 Affidavit

8.1.3 Certificate of Compliance

8.1.4 Statement of Contractor’s Qualifications

8.1.5 Acknowledgement of Receipt of Addenda

8.1.6 Greater Kansas City Metropolitan Area Information Memo (per section 3.0 - on company letterhead)

8.1.7 Bidder’s Quotation Sheet

8.1.8 Exhibit F – Bidder’s Exceptions

8.2 Failure to include any of the items listed in this Section may result in the REJECTION of your submitted bid.