1-ITB 25-042 Specifications Resale Fishing Equipment, Products, Supplies.pdf

Jackson County, Missouri Invitation to Bid No. 25-042

1.0 INTRODUCTION

1.1 Jackson County, Missouri is seeking a Twenty-Four (24) Month Term and Supply Contract with Two (2) Twelve (12) Month Options to Extend for the furnishing of Resale Fishing Equipment, Products, & Supplies for use by Jackson County, Missouri Parks + Rec Department Marina Operations.

1.2 This contract will be on an “As Needed” basis. Although exact usage cannot be determined, the County estimates it will spend $35,000.00 annually on Resale Fishing Equipment, Products, & Supplies

1.3 Jackson County, Missouri Invitation to Bid No. 25-042 has a response deadline of 2:00 p.m., CDT on October 14, 2025.

1.4 Bids must be submitted electronically through the Jackson County Bonfire Portal at http://jacksongov.bonfirehub.com Bids submitted by any other method will not be accepted.

1.5 All submissions must be uploaded to the Bonfire website by 2 pm CDT on October 14, 2025. Failure to do so will result in the rejection of your submission, as the software does not accept late entries. However, if you submit your proposal early, you can edit it up until the 2 pm deadline.

1.6 If bid documents are obtained by the Bidder from a source other than Bonfire, it will be the Bidder's responsibility to verify all due dates and pertinent information (Response Deadline, Questions Deadline, Intent to Bid Deadline, Addendums) in the Bonfire Portal.

1.7 Jackson County, Missouri reserves the right to split the contract award, therefore, do not submit a bid if your bid is all or nothing.

1.8 Jackson County, Missouri reserves the right to request clarifications on any bid.

2.0 QUESTION PROCEDURE

2.1 All Questions regarding this Invitation to Bid shall be communicated electronically through the Jackson County Bonfire Portal via the Opportunity Q&A on the Invitation to Bid. All questions must be received on the Bonfire Portal by 5:00 p.m. CDT on October 7, 2025.

2.2 All answers to questions will be published via Addenda/Amendment to the Invitation to Bid on the Jackson County Bonfire Portal. It is the Bidders responsibility to check the Bonfire Portal for Addenda.

2.3 Bidders and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must follow this procedure. Bidders or their agents may not contact any other County staff regarding matters covered by this Invitation to Bid during the solicitation and evaluation process. Inappropriate contact is grounds for REJECTION of the Bidder’s submission.

3.0 BIDDING REQUIREMENTS

3.1 All work performed under this Contract shall be performed in the Greater Kansas City Metropolitan Area. If the Bidder is not located in the Greater Kansas City Metropolitan Area, documentation on company letterhead MUST Be submitted with your bid response detailing how your company would perform the work detailed herein.

3.2 If the Bidder is located in the Greater Kansas City Metropolitan Area, on company letterhead provide company name and address and submit with your bid.

3.3 Jackson County, Missouri Invitation to Bid No 25-042 has an Intend to Bid response deadline of 12:00 pm (noon) CDT on October 714, 2025. This is two hours before bid submission deadline.

4.0 AWARD REQUIREMENTS

4.1 Certificate of Insurance: The Successful Bidder will be required to submit to the Purchasing Department a Certificate of Insurance meeting or exceeding the positions of Item 15 “General Conditions” and Exhibit A included herein within ten (10) business days after receiving Notification of Award. The Certificate of Insurance must be received by the County prior to the commencement of any work on this contract.

4.2 Exempt Entity: Jackson County, Missouri is an exempt entity under Section 144.062 Revised Statutes of Missouri.

Upon the request of the Successful Respondent, Jackson County will issue a project specific Missouri State Sales Tax Exemption Certificate to the Successful Respondent and their named subcontractors to be utilized during the performance of this Contract. The certificate must be requested prior to the purchase of any goods, supplies, materials and/or equipment. Under no circumstances will this certificate be backdated to cover goods, supplies, materials, or equipment already purchased.

4.3 W-9 Form: The Successful Bidder must provide a complete IRS W-9 Form for this Contract.

4.4 Other Licenses: The Successful Bidder must provide upon written request, evidence of current required Federal, State, and Local Occupational Licenses.

4.5 Dedicated email addresses: All Purchase Orders, Award Letters and other information will be issued to awarded Bidders via email. It is the Bidders responsibility to provide two (2) updated email addresses for their company with their bid. It shall also be the responsibility of awarded Bidder(s) to keep the County updated on any changes to their email addresses during the term of any resulting contract.

4.6 Insurance and Indemnification: The Successful Bidder shall indemnify, defend and save harmless the

County against all damages to persons and property which may arise out of the work included in the performance of this Contract, including all claims for personal injuries and property damage and all losses, costs, attorney’s fees or judgements which may arise out of any claims against the County. The Successful Bidder shall purchase and maintain as a minimum such insurance as described in Exhibit A of this Invitation to Bid. The Successful Bidder shall file with the County such Certificate of Insurance as described in Exhibit A and within the time specified in Exhibit A.

5.0 SPECIFICATIONS

5.1 The Contract will be based on pricing for High-Volume Items and a Discount from the Successful Bidder’s Catalog.

5.2 The Successful Bidder will offer from pricing for the high-volume items and quote a discount percentage (%) that will be deducted from catalog items

5.3 Ordering from this Contract:

5.3.1 The Successful Bidder shall be able to accept (1) telephone orders; (2) emailed orders; or (3) have an internet-based ordering site.

5.3.2 Marinas will order the items on the Quotation Sheet or Catalog items on an “as needed” basis.

5.3.3 The County will require a current catalog with pricing for its ordering reference or provide a website for an online catalog. The Catalog can be replaced annually with a Catalog with updated pricing; however, discounts will remain firm throughout the Contract. The County will require a Catalog for each Marina if not online. It will be Successful Bidder’s responsibility to send the County the updated Catalogs.

5.4 Deliverables:

5.4.1 Deliveries are to be FOB Destination, Inside Delivery Only, Successful Bidder pays all freight charges.

5.4.2 Successful Bidder delivery vehicles cannot exceed 2,103 lbs./sf.

5.4.3 Fuel Surcharge: No Fuel Surcharges allowed during the term of this Contract. The Successful Bidder(s) will not bill Jackson County for any fuel surcharges throughout the term of this Contract and its extensions.

5.4.4 Delivery Locations and Contract Persons:

5.4.4.1 Longview Lake Marina

9898 Longview Road Kansas City, MO 64134 Attn: Julie Corbett 816-966-0131 JCorbett@jacksongov.org

5.4.4.2 Blue Springs Marina

1700 NE Bowlin Road Lee’s Summit, MO 64064 Attn: Steve Hancock 816-795-1112 SHancock@jacksongov.org

5.4.4.3 Jacomo Marina

7401 West Park Drive Blue Springs,MO 64015 Attn: Mike Golubovich 816-795-8888 MGolubovich@jacksongov.org

5.4.5 Invoice and Packing Slips: Due to the different delivery locations, the Successful Bidder must reflect the

Purchase Order Number and Delivery Location on all Invoices and Packing Slips. Invoices and Packing Slips must be numbered and dated. Adherence to this policy will expediate Contractor’s payment. Submit all invoices to the appropriate contact per location, listed in section 5.4.4.

5.5 The Successful Bidder shall not substitute any ordered item without the prior approval of the ordering department.

Unauthorized substitutions shall not be acceptable. If an item has been discontinued, the successful Bidder shall contact the ordering department to advise them of the discontinued item and suggest comparable replacement item.

The ordering department must approve any replacement item.

5.6 Price Increases: The Successful Bidder may increase prices only when the increase applies to the General Public and is stated officially in writing to Jackson County, Missouri. Price increase shall not take effect against the County until the Successful Bidder has verified fulfillment of this condition. No price increases will be allowed for the first six (6) months of any resulting contract.

5.7 All work performed under this Contract must be covered by a Purchase Order. Under no circumstances will work be performed that is not authorized in advance by a Purchase Order. Any work performed that is not covered by a purchase will be at the Bidders risk and expense.

5.6.1 Purchase Orders will be for specific items and quantities against this contract.

6.0 EVALUATION PROCES

6.1 All bids that are responsive to the General Conditions, Specifications, and other provisions of this Invitation to Bid will be evaluated.

6.2 An Evaluation Committee made up of Jackson County, Missouri Personnel will evaluate bids and make recommendations. Jackson County, Missouri shall be the sole judge of the bids submitted and its decisions shall be final.

mailto:JCorbett@jacksongov.org mailto:SHancock@jacksongov.org mailto:MGolubovich@jacksongov.org

7.0 ATTACHMENTS

7.1 Attachment A – Purchasing Forms to be downloaded, filled out and submitted with bid:

7.1.1 Term and Supply Contract Page

7.1.2 Affidavit

7.1.3 Certificate of Compliance Notice

7.1.4 Statement of Contractor’s Qualifications

7.1.5 Acknowledgment of Receipt of Addenda

7.1.6 Bidder’s Quotation Sheet

7.1.7 Exhibit F – Bidder’s Exceptions

7.2 Attachment B – General Purchasing Information to be read prior to submitting your bid:

7.2.1 General Conditions

7.2.2 Exhibit A – Insurance

8.0 REQUIRED SUBMITTALS

8.1 The following information and/or forms MUST be submitted with your response to this Invitation to Bid:

8.1.1 Term and Supply Contract Page

8.1.2 Affidavit

8.1.3 Certificate of Compliance

8.1.4 Statement of Contractor’s Qualifications

8.1.5 Acknowledgement of Receipt of Addenda

8.1.6 Greater KCMO Metropolitan Area Information Memo (per section 3.0 - on company letterhead)

8.1.7 Bidder’s Quotation Sheet

8.1.8 Exhibit F – Bidder’s Exceptions

8.1.9 Dedicated Email Addresses (per section 4.5 – on company letterhead)

8.1.10 Returned Goods Policy: submit your company’s return policy on company letterhead.

8.2 Failure to include any of the items listed in this Section may result in the REJECTION of your submitted bid.