1-IFB4373 - Traffic Paint 2026.pdf

CITY OF JEFFERSON

JEFFERSON CITY, MISSOURI

OFFICE OF THE PURCHASING AGENT

INVITATION FOR BID:

Bid No. IFB4373

Subject: Traffic Marking Paint

Closing Date: Bids must be received no later than 1:30 p.m. on May 07, 2026. Bids may be submitted electronically via Bonfire or hard-copy to the following address:

City of Jefferson Purchasing Division 320 E McCarty Street Jefferson City, MO 65101

Buyer: Megan Stephenson Purchasing Agent

(573) 634-6324 Mstephenson@jeffersoncitymo.gov mailto:Mstephenson@jeffersoncitymo.gov

BID INFORMATION AND REGULATIONS

1. Bid to be submitted F.O. B. Jefferson City, Missouri 65101.

2. Items to be shipped as specified in the request for bid.

3. All bids must be submitted on the attached forms, and be signed by the bidder with his name and address.

4. Bidders may withdraw their bid after depositing with the Purchasing Agent at any time prior to the stipulated time for opening of such bids. No bid may be withdrawn within thirty (30) days after the opening thereof, unless obvious errors are apparent.

5. RIGHT TO ACCEPT OR REJECT BIDS. The right is hereby reserved to accept or reject all or part of any bid, to waive informalities and to request new bids as the interest of the City may require.

6. DELIVERY MAY BE MADE A BASIS FOR AWARD. The award may be based upon delivery as well as price; whichever serves the best interest of the city.

7. Bidders should submit complete descriptive literature, a detailed specification of the brand/item bid and detailed instructions on how each piece of equipment is to operate.

8. Payment will be made upon receipt and acceptance of items requested. Invoices must be sent to

Public Works, 320 E. McCarty St., Jefferson City, MO 65101. Partial payment will be made for partial receipt of goods or services.

9. The City of Jefferson is tax exempt by law. Do not include tax in bidding. A federal tax exempt certificate will be furnished when requested.

10. COOPERATIVE PROCUREMENT. The City of Jefferson and Cole County and the City of

Jefferson and the Jefferson City Housing Authority have entered into cooperative purchasing agreements. Cole County and/or the Jefferson City Housing Authority may or may not request an unknown quantity of goods or service under this bid during the bid period or resulting agreement period at the same prices, terms and conditions stated herein.

It is understood and agreed that each participating political subdivision will make its own separate contract with the successful bidder, that each participating political subdivision shall only be liable to the successful bidder for materials or supplies contracted for by such political subdivision without any liability for purchases contracted for by any other participating political subdivision, and each successful bidder shall be required to bill each participating political subdivision directly for the materials or supplies purchased by it.

11. RESTRICTIVE CLAUSE. Bidders must contact the Office of the Purchasing Agent at least five (5) days prior to the bid opening if any of the specification contains restrictive language or requirements that render him unable to bid.

12. PROPRIETARY PRODUCTS. Any piece of equipment described herein that is a proprietary product, or the use of a manufacturer’s or vendor’s brand name, is referenced with the intent to indicate a standard of design desired by the buyer and shall not be construed to exclude other manufacturer’s products of comparable quality. The buyer reserves the right to determine the quality of the equipment offered.

13. PREFERENCE FOR U. S. MANUFACTURED GOODS. On purchases in excess of $25,000, the city shall select products manufactured, assembled or produced in the United States, if quantity, quality, and price are equal. Every contract for public works construction or maintenance in excess of $25,000 shall contain a provision requesting the contractor to use American products in the performance of the contract.

14. Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request.

General Information

The City of Jefferson, Public Works, Street Division, herein referred to as City, is requesting sealed bids for traffic marking paint for use in the operations of the Street Division in Jefferson City, Missouri.

The quantities listed on the pricing form are estimates only; however, these quantities will be used to make the award(s). The City reserves the right to adjust the quantities up or down as needed.

Items bid must include all shipping and handling (FOB Destination) to the following addresses:

2310 Hyde Park Rd Jefferson City, MO 65109

All questions concerning this bid shall be submitted through Bonfire until March 28, 2024. After that, questions will be directed to Megan Stephenson, Purchasing Technician, 320 E. McCarty, Jefferson City, MO 65101; 573-634-6324; or Mstephenson@jeffersoncitymo.gov.

Specifications

The contractor shall deliver, FOB Destination, materials listed on the pricing form within the time specified or agreed upon by the City.

All quantities are estimates and will be ordered if needed, as needed.

Bid Submittal

All bids must be as specified on the Pricing Form or equal. Any deviation from specifications must be clearly stated and fully described. All bids must be FOB Jefferson City, Missouri. The offeror shall state a fixed price for the total number of days that the price is firm. Bidders shall also indicate the number of days for delivery after receipt of order.

Bidders may bid on all items or some items. Bidders are encouraged to bid all items which they can supply. All bids must be as specified or equal. Any deviation from specifications must be clearly stated and fully described.

Bidders are encouraged to submit their bid electronically at no cost to the bidder via Bonfire:

https://jeffersoncitymo.bonfirehub.com/.

Bids may also be sent hard-copy. Hard-copy bids shall be sent to the following address in a sealed envelope with the bid number (IFB4373) on the outside of the envelope. Bidders submitting hard-copy bids, may use the Pricing Form contained in this document. All others must use the Pricing Form in Bonfire. Hard-copy bids must contain a signature and date from the person submitting the bid.

City of Jefferson Purchasing 320 E McCarty St Jefferson City, MO 65101

Miscellaneous Information: If a bidder needs to submit other documentation such as product information, and is submitting their response via Bonfire, this information may be submitted using the Miscellaneous mailto:Mstephenson@jeffersoncitymo.gov https://jeffersoncitymo.bonfirehub.com/

Information document. This document is optional and if you do not have anything to upload, you do not need to use this document type.

All bids must be received no later than 1:30 p.m. on May 07, 2026. Bids will be publicly opened in the Council Chambers at 1:30 p.m. on that same day.

Bid Evaluation and Award

Bids will be awarded to the lowest and best bid meeting the needs of the City.

The City reserves the right to make more than one award if deemed to be in the best interest of the City.

The City reserves the right to award vendors per section or to award all to one bidder.

Bidders must indicate if their bid is to be considered all or none or if you will accept a partial award by Group.

The City reserves the right to disqualify bids, before or after opening, upon evidence of collusion with intent to defraud or other illegal practice upon the part of the bidder.

SPECIFICATION

TRAFFIC MARKING PAINT

The City of Jefferson is requesting bids on traffic paint. Paint shall be bid in 55 gallon drums. All bids are to be based on the quantities listed for delivery. Delivery is to be shipped three 55 gallon drums to a pallet. The City of Jefferson reserves the right to make more than one award and to adjust quantities at the time of order based on budget.

After receipt of bids, the City may request one (1) quart sample(s) of paint proposed for testing to ensure the paint meets specifications. Paint sample shall be delivered upon request to 2310 Hyde Park Rd Jefferson City, MO 65109 at no cost to the City.

YELLOW ACRYLIC WATERBORNE TRAFFIC MARKING PAINT MGS-91-06P

1.0 DESCRIPTION. These specifications cover waterborne traffic paint for application on bituminous or Portland cement concrete pavements by department –owned spray equipment at application temperatures of 50° to 150°F (10°-60°C). The paint shall be capable of receiving and holding glass beads for producing reflectorized traffic markings.

1.1 The attention of the bidder is specifically directed to the following requirements: At the request of the purchaser, any paint furnished under this provision that: has been contaminated with any form of material, cannot be satisfactorily applied, or that does not otherwise meet these specifications shall be disposed of by the supplier and immediately replaced with acceptable material entirely at the supplier’s expense, including handling and transportation charges. Paint that has been delivered and is subsequently determined to fail to meet these specification requirements may be accepted for use by the purchaser after an appropriate deduction in purchase price as agreed to by the engineer. It is to be expressly understood that these requirements are part of the bid.

2.0 Materials. The paint shall not contain more than 500 ppm lead and/or more than 800 ppm chromium based on dry weight and shall have limited Volatile Organic Content (VOC), as noted herein.

2.1 Acrylic Emulsion Polymer. The acrylic emulsion polymer used in the manufacture of the paint shall be DOW Fastrack E-3427, or preapproved equivalent. Later generation acrylic emulsions may be substituted only after concurrence of the Chemical Laboratory Director.

2.2 General. The furnished paint shall be formulated and manufactured from first-grade materials and shall be a fast drying, water based, acrylic resin type paint capable of withstanding air and roadway temperatures without bleeding, staining, discoloring, or deforming. The dried paint film shall be capable of maintaining its original dimensions and placement without chipping, spalling, or cracking. In addition, it shall not deteriorate because of contact with sodium chloride, calcium chloride, mild alkalies and acids, or other ice control materials, or oil, gasoline or diesel fuel drippings from vehicles.

2.3 Durability Testing. Determination of conformance to this specification will include, but will not be limited to, the evaluation of test data from AASHTO’s National Transportation Product Evaluation Program (NTPEP) or other MoDOT approved facilities within ten years of the bid date. The maintained retroreflectivity and durability shall conform to the following requirements after being installed on at least one NTPEP test deck for a minimum of nine (9) months. The nine-month data must include the winter months of December, January, and February and the data shall be obtained from evaluation on an NTPEP test deck in a northern, cold climate region.

2.3.1 Maintained Retroreflectivity. Photometric quantity to be measured is coefficient of retroreflective luminance (RL) in accordance with the requirements of ASTM E1710 for 30-meter geometry. The average RL for concrete and asphalt surfaces shall be expressed in millicandelas per square foot per foot-candle (millicandelas/m2/lux) and shall be at least 75 for 30 meter geometry, when measured in the wheel path area.

2.3.2 Durability. Paint shall have a durability rating of at least 5 for both concrete and asphalt surfaces when tested in the wheel path area of the NTPEP test deck.

2.4 Mixed Paint. The mixed paint shall conform to the following requirements.

2.4.1 The paint shall be strained before filling, using a screen or strainer not coarser than 40 mesh or equivalent.

2.4.2 The volatile content of the finished paint shall contain less than 150 grams of volatile organic matter per liter in accordance with ASTM D3960

2.4.3 The paint shall have the following properties.

2.4.3.1 Physical Properties.

Weight per Gallon, 77°F (25°C), lbs. Report Viscosity, 77°F (25°C), Krebs Units 83-98 Grind (Hegman Gage), min. 3 Laboratory Dry Time, ASTM D 711, minutes, max. 10 Dry Through Time, minutes, max. 150

2.4.3.2 Color. For yellow, the color shall closely match Color Chip 33538 of Federal Standard 595b.

Color determination will be made for markings and the diffuse daytime color of the markings shall conform to the below CIE Chromaticity coordinate limits. Color determination for liquid marking materials will be made over the black portion of a 2A or 5C Leneta Chart (or equal) at least twenty-four

(24) hours after application of a 20-mil wet film. Color readings will be determined in accordance with the requirements of ASTM E1349 using CIE 1931 2° standard observer and CIE standard illuminant D65.

CIE CHROMATICITY COORDINATE LIMITS (INITIAL)

COLOR

1 2 3 4 X Y X Y X Y X Y

Yellow 0.531 0.483 0.531 0.429 0.471 0.483 0.471 0.429

2.4.3.3 Flexibility. The paint shall show no cracking or flaking when tested in accordance with Federal Specification TT-P-1952B.

2.4.3.4 Water Resistance. The paint shall conform to Federal Specification TT-P-1952B. There shall be no blistering or appreciable loss of adhesion, softening, or other deterioration after examination.

2.4.3.5 Freeze-Thaw Stability. The paint shall show no coagulation or change in consistency greater than 10 Kreb Units, when tested in accordance with Federal Specification TT-P-1952B.

2.4.3.6 Heat Stability. The paint shall show no coagulation, discoloration or change in consistency greater than 10 Kreb Units, when tested in accordance with Federal Specification TT-P-1952B.

2.4.3.7 Dilution Test. The paint shall be capable of dilution with water at all levels without curdling or precipitation such that the wet paint can be readily cleaned up with water only.

2.4.3.8 Storage Stability. After 30 days storage in three-quarters filled, closed container, the paint shall show no caking that cannot be readily remixed to a smooth, homogeneous state, no skinning, livering, curdling, or hard setting. The viscosity shall not change more than 5 Kreb Units from the viscosity of the original sample.

2.4.3.9 Contrast Ratio. The minimum contrast ratio (hiding power) shall be 0.96 when drawn down with a 0.005 bird film applicator or a 2A or 5C Leneta Chart (or equal) and air-dried for 24 hours. Contrast Ratio=Black/White.

2.4.3.10 Reflectance. The daylight directional reflectance of a 15 mil wet film applied to a 2A or 5C Leneta chart (or equal) and dried for a minimum of 24 hours shall not less than 50 percent of the yellow paint.

2.3.3.11 Bleeding. The paint shall have a minimum bleeding ratio of 0.97 when tested in accordance with Federal Specification TT-P-1952B. The asphalt saturated felt shall conform to ASTM D 226 for Type I.

2.4.3.12 No-Tracking Time Field Test. The paint shall dry to a no-tracking condition under traffic in three minutes maximum when applied at 20 +/- 2 mil wet film thickness at 120-140°F (49-60°C), and from three to ten minutes when applied at ambient temperatures, with 12 pounds (4.54 kilograms) of glass beads per gallon (3.8 liters) of paint. “No tracking” shall be the time in minutes required for the line to withstand the running of a standard automobile over the line at a speed of approximately 40 mph (64 kph), simulating a passing procedure without tracking of the reflectorized line when viewed from a distance of 50 feet (15 meters).

2.4.3.13 Dry Through Time. The paint shall be applied to a non-absorbent substrate at a wet film thickness of 20 +/- 1 mils and placed in a humidity chamber controlled at 90 +/- 5 percent R.H. and 72.5+/-2.5°F. The dry through time shall be determined according to ASTM D 1640, except that the pressure exerted shall be the minimum needed to maintain contact with the thumb and film.

3.0 PREQUALIFICATION OF BIDDER. No bid will be considered unless the firm submitting the bid can meet the following conditions:

3.1 That it has in operation a plant adequate for, and devoted to manufacture of the pavement marking paint that it proposes to furnish, and is capable of producing batch sizes of at least 3500 gallons (13,250 liters).

3.2 That it maintains a laboratory to scientifically control the product bid upon to assure accuracy and quality of formulation.

3.3 That it has produced fast drying waterborne traffic marking paint over the past year (1) with a successful application record.

3.4 That the product(s) bid upon has successfully completed the durability testing required under Section

2.3 of this specification.

3.5 The City must receive proof of the above-listed items prior to the award of the bid.

4.0 SERVICE. Since proper application is deemed essential to the success of this process, the manufacturer shall have at least one technician available to instruct in the application of this type of paint.

The technician shall be familiar with the application equipment and the materials, and shall have successful experience in the placing of fast drying waterborne traffic paint.

5.0 Acceptance. The City reserves the right to make field tests of material and have the paint tested at MoDOT within 30 calendar days of receipt of bids, but prior to award to determine the paint’s suitability for application in its equipment and for purposes of determining compliance with requirements of this specification.

5.1 Stability in Storage. After storage for periods of up to twelve (12) months from the date of manufacture, the paint shall comply with the following requirements:

a) The pigment shall not settle badly or cake in the container, nor shall the paint skin or thicken in storage sufficiently to cause an undesirable change in consistency, nor show spoilage.

b) The paint shall comply with all other provisions of these specifications and be capable of being redispersed with a paddle or mixer to a smooth uniform condition of usable consistency.

6. PURCHASING. The ready-mixed paint shall be purchased by volume, one (1) gallon shall mean two hundred thirty-one (231) cubic inches at seventy-seven (77) degrees Fahrenheit.

7. INSPECTION. The successful vendor shall notify the City of Jefferson, Missouri prior to start of manufacture of any paint. Should the vendor’s production facility be outside the state of Missouri, the City reserves the right to take into consideration, in determining the low bidder, the added cost of inspection at such point compared to inspection performed within the state.

7.1 All raw materials may be sampled and tested prior to start of manufacture at the City’s option.

7.2 Basis for Rejection. Finished products that fail to meet any requirement of theses specifications shall be subject to rejection.

SMALL GLASS BEADS FOR APPLICATION

ON PAVEMENT MARKING PAINT MGS-03-06D

1.0 Description. These specifications cover Type PM moisture resistant glass beads for drop-on application on traffic marking material for the production of a reflective surface to improve the night visibility. The beads shall be highly resistant to traffic wear and to the effects of weathering.

1.1 Unless otherwise specified, references to a national standard agency specification (AASHTO, ASTM, Etc.,) are the latest revision in effect at the time of the contract letting.

2.0 Materials The beads shall meet the following requirements. The beads shall be transparent, clean, colorless glass, smooth and spherically shaped, free from milkiness, pits, or excessive air bubbles and conform to the following specific requirements.

2.1 Flow Properties. The beads shall flow properly when tested in accordance with AASHTO M 247.

2.2 Refractive Index. The beads shall have a minimum refractive index of 1.51 when tested in accordance with AASHTO M247.

2.3 Roundness. All beads passing the No. 30 sieve shall have a minimum of 75 percent true spheres when tested in accordance with ASTM D 1155 Procedure B. All beads retained on the No. 20 and No. 30 sieves shall have a minimum of 80 percent true spheres (determined visually per aspect ratio using micro-fiche reader); testing to be in accordance with Federal Lands Highway (FLH) Test Method T520-93.

2.4 Gradation. The beads shall meet the following gradation requirements when tested in accordance with ASTM D 1214.

U.S. Standard Sieve No. Percent Retained

20 3-10 30 15-35 50 45-75 70 0-10 Pan 0-5

2.5 Water Resistance. The beads shall show no readily discernible dulling and the amount of 0.1 Normal Hydrochloric Acid needed to titrate the filtrate shall not exceed 4.5 milliliters, when tested in accordance with this specification.

2.6 Calcium Chloride Resistance. The beads shall show no readily discernible dulling when tested in accordance with this specification.

2.7 Sodium Sulfide Resistance. The beads shall show no readily discernible darkening or dulling when tested in accordance with this specification.

3.0 Test Methods.

3.1 Water Resistance. Ten +/- 0.5 grams of beads placed in a Whatman single thickness cellulose extraction thimble, 33 by 80 millimeters, are refluxed for one hour in a Soxhlet extractor having an 85 millimeter siphon capacity using 150 milliliters of distilled water. All connections shall be ground glass.

At the end of the refluxing period, allow the filtrate to cool to room temperature, and titrate with 0.1 normal hydrochloric acid, using phenolphthalein indicator. Beads shall be dried at 100 C and examined for dulling under 60 power magnification.

3.2 Calcium Cloride Resistance. Immerse approximately 10 grams of the beads in a 1.0 Molar calcium chloride solution for 3 hours. Rinse well, by decantation, with distilled water. Spread beads on a clean filter paper and allow to dry. Examine the beads for dulling under 60 power magnification.

3.3 Sodium Sulfide Resistance. Immerse approximately 10 grams of the beads in a fifty percent solution of sodium sulfide for one hour. Rinse well, by decantation, with distilled water. Spread beads on a clean filter paper and allow to dry. Examine the beads for dulling under sixty power magnification.

4.0 Sampling and Testing.

4.1 The manufacturer shall furnish the city free access to all parts of the plant and shall furnish every reasonable facility for inspection.

4.2 The city reserves the right to sample at the point of manufacture, at intermediate points of storage, or at destination. The city will determine the location and frequency of sampling.

5.0 Certification and Acceptance

5.1 The manufacturer shall furnish, at destination, prior to approval and use of any material delivered, a certification as shown in this specification for each shipment, certifying that the beads conform to all requirements of these specifications. The certification shall include or have attached specific results of tests performed for roundness, Roundness, Refractive Index, Flow Properties, and Gradation. The certifications shall also show the purchase order number, destination, quantity, date shipped, and the lot number.

5.2 Acceptance of the beads will be based on the manufacturer’s certification and upon the results of such tests as may be performed by the City.

6.0 Packaging and Marking.

6.1 Beads shall be furnished in fifty (50) pound bags with 40 bags to a pallet.

6.2 Each container shall be shrink or stretch wrapped with plastic on the top and sides, so that the contents will completely shed water.

6.3 Each container shall be marked with the name and type of contents, manufacturer of the beads, net weight, and lot designation.

7.0 Ordering information. Beads are to be ordered as Small Glass Beads.

BIDDER RESPONSE

All bids must be as specified or equal. Any deviation from specifications must be clearly stated and fully described. All bids must include all shipping and handling to the City of Jefferson, Street Division, 2310 Hyde Park Road, Jefferson City, Missouri.

Bidder must complete, sign and return this document with his bid information and state the fixed price for the total number of days that he has made his price firm.

ITEM EST

QTY

UNIT

PRICE

TOTAL

PRICE

1. Yellow Acrylic Waterborne traffic marking Paint as specified, in 275 Gallon Tote.

Indicate Price Per Tote.

2 Totes $ $

2. White Acrylic Waterborne traffic marking Paint as specified, in 275 Gallon Tote.

Indicate Price Per Tote.

1 Tote $ $

3. Small Glass Beads as specified, 50 lb bags 40 Bags to a Pallett.

Indicate Price Per Bag.

22,000 pounds/ 440 Bags

TOTAL BID PRICE $

Guaranteed delivery time required after receipt of order ______ days

Are the stated prices based on a specific quantity? If so, state quantity(s) ___________________

The prices contained in this bid are firm for ______________________.

Do you agree to cooperative procurement by Cole County? YES ___ NO ____ Do you agree to cooperative procurement by Housing Authority? YES ___ NO ___

I/We the undersigned do hereby certify that the information presented in this proposal is true and accurate and agree to provide the specified products and services at the price and time stated if awarded the bid. I/We also certify that I am a duly authorized representative of the business entity below and that I possess the legal authority to sign on behalf of the business for which I am acting.

E-mail _____________________________________________________________________________

NAME OF COMPANY _______________________________________________________________

AGENT AND TITLE _________________________________________________________________

ADDRES ___________________________________________________________________________

TELEPHONE ______________________________________ DATE __________________________

BIDDER SIGNATURE ________________________________________________________________