FAUQUIER COUNTY GOVERNMENT

INVITATION FOR BIDS (IFB)

Issue Date: April 15, 2026 IFB #: 26-102-C

Taxiway A Rehabilitation & Lighting Replacement AIP Project No (Design). 3-51-0068-030-2024

DOAV Project No. CF-0068-25 RS&H Project No. 1054-5264-002

Self-Service Fuel Station AIP Project No. pending DOAV Project No. pending RS&H Project No. 1054-5264-004

Title: Taxiway A Rehabilitation & Lighting Replacement and Self-Service Fuel Station Warrenton-Fauquier Airport Fauquier County, Virginia

Issued By: Fauquier County Government Procurement Department Alice Jane Childs Office Bldg.

320 Hospital Drive, Suite 23 Warrenton, VA 20186

Location Where Work Warrenton-Fauquier Airport Will Be Performed: Midland, Virginia

Sealed bids will be received until 3:00 p.m., May 21, 2026 (local prevailing time) for furnishing the services described herein and then opened in public. Bids received after this date and time will not be accepted. An Optional Pre-Bid Conference will be held on April 27, 2026, starting at 10:00 a.m. (see pg.

2 for details).

IF BIDS ARE MAILED, SEND DIRECTLY TO THE ISSUING DEPARTMENT SHOWN ABOVE, IF

BIDS ARE HAND DELIVERED, DELIVER TO: ALICE JANE CHILDS OFFICE BUILDING, 320

HOPSITAL DRIVE, SECOND FLOOR, PROCUREMENT DEPARTMENT.

IF BIDS ARE SUBMITTED VIA THE BONFIRE PLATFORM, ENSURE ADEQUATE TIME FOR

UPLOADING ANY REQUIRED DOCUMENTATION.

All inquiries concerning bid submission requirements, terms and conditions, administrative concerns, work to be performed, or specifications provided should be submitted in writing via the Bonfire portal at https://fauquiercounty.bonfirehub.com/portal/?tab=openOpportunities by the deadline for questions indicated on the Portal.

Fauquier County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulation, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

https://fauquiercounty.bonfirehub.com/portal/?tab=openOpportunities

FAUQUIER COUNTY GOVERNMENT

INVITATION FOR BIDS (IFB)

This Solicitation is issued by the Fauquier County Government Procurement Department on behalf of the County of Fauquier, a Political Subdivision of the Commonwealth of Virginia, herein after referred to as Owner and/or County. The County is seeking competitive sealed bids from qualified Contractors to rehabilitate Taxiway A including lighting replacement and the installation of a self-serve fueling station at the Warrenton-Fauquier Airport in Midland, Virginia.

The Contractor shall be responsible for providing all resources required to accomplish the scope of work in accordance with the specifications, terms and conditions, and drawings provided by RS&H, Inc.

enclosed/attached or otherwise referenced herein, referred to collectively as the contract documents.

The successful bidder must comply with requirements set out in the contract documents including all Federally Required Contract Provisions including but not limited to the Buy American Preference, Foreign Trade Restrictions, Davis Bacon Requirements, Affirmative Action Requirements, Government wide Debarment and Suspension, Government wide Requirements for a Drug-Free Workplace, and non- Segregated Facilities Requirements.

Optional Pre-Bid Conference:

The Owner will conduct an optional pre-bid conference for this project, which will commence at 10:00 a.m. on Monday, April 27, 2026 at the Warrenton-Fauquier Airport Conference Room, located at 1533 Iris Trail Midland, Virginia 22728. While attendance at this pre-bid conference is not required in order to submit a bid for this project, bidders are strongly encouraged to attend; attendees will signify their attendance on the sign-in sheet which will be distributed with any Addendum issued. Procurement will issue an Addendum to the IFB to document any changes to the solicitation as a result of this pre-bid conference.

Offerors may attend in person or virtually via the Microsoft Teams link shown below. This link will also be available on the Bonfire Portal for direct accessibility.

Join: https://teams.microsoft.com/meet/29494470349908?p=PZztI2qFqi9SX1Cct5

Meeting ID: 294 944 703 499 08

Passcode: gM2qz7cp

Deadline for Questions:

All questions must be submitted in writing via the Bonfire portal by May 7, 2026 at 5:00 p.m. Following the deadline for questions, an addendum will be issued providing answers to all questions received.

All bids that are delivered via mail or in person must be addressed to the “Issuing Department” listed above.

Any bids that are turned in late will be rejected and returned unopened. Any bids sent via facsimile, telephone, or email shall not be considered.

INSTRUCTIONS TO BIDDERS

1. All specifications, terms and conditions set forth herein apply for contractual services rendered to

Fauquier County Government. All bidders are bound by these conditions. Further, these https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fmeet%2F29494470349908%3Fp%3DPZztI2qFqi9SX1Cct5&data=05%7C02%7CKristen.Hylton%40fauquiercounty.gov%7Ccb47b6f4951b41d06e0d08de8f340d4e%7C48c130bdcc3c4b6888ab911b565b1399%7C0%7C0%7C639105651206287946%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=dWY0A89Sq1cPR625dP1HHUW9PViSoJFMtj3GGTwn1Yw%3D&reserved=0 conditions and requirements become part of any contract awarded between Fauquier County Government.

2. Any changes in the general conditions after the bid is advertised will be official only when submitted in writing and signed by the Procurement Manager, or her designee. Any and all changes will be made by addendum and sent to all recorded holders of the bid documents. All addenda issued will become part of the bid.

3. Should a bidder find discrepancies or ambiguities in, or omissions from, the solicitation, including, the drawings and/or specifications, he/she shall submit the question in writing prior to the deadline for questions. All questions submitted prior to the deadline will be answered via written addendum for clarification to all bidders no later than ten (10) days before the date set for opening of bids.

4. All information required by the solicitation should be supplied to constitute a responsive bid. All information submitted including prices should be typed so as to insure legibility. However, the bidder’s signature should be handwritten in ink in order for the bid to be considered.

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

DESCRIPTION PAGE NUMBER

1. PURPOSE 5

2. SCOPE OF WORK 5

3. PRE-BID CONFERENCE 6

4. TIME FOR COMPLETION 6

5. LIQUIDATED DAMAGES 6

6. BOND REQUIREMENTS 7

7. EXAMINATION OF BID DOCUMENTS AND SITE 7

8. CONTRACT ADMINISTRATION 7

9. INSURANCE REQUIREMENTS 8

10. NO CONTACT POLICY 8

11. PRICING 8

12. SUBMISSION OF BIDS 8

13. RECIEPT AND OPENING OF BIDS

14. WITHDRAWAL OF BID DUE TO ERROR

15. REJECTION OF BIDS

16. EVALUATION AND AWARD

17. CONTRACTOR REGISTRATION

18. QUALIFICATION OF BIDDERS

19. SCC REGISTRATION

SUPPLEMENTAL TERMS AND CONDITIONS

ATTACHMENT A – BID FORM

ATTACHMENT B – ASPHALT PRICE ADJUSTMENT

ATTACHMENT C - REQUIRED FEDERAL PROVISIONS

71ATTACHMENT D - FAUQUIER COUNTY GENERAL TERMS AND

CONDITIONS FOR CONSTRUCTION

BID DOCUMENTS:

• This IFB and any subsequently issued Addenda

• Project Manual prepared by RS&H, Inc. and entitled Project Manual for Taxiway A Rehabilitation &

Lighting Replacement and Self-Service Fuel Station dated March 2026.

• Plans entitled Taxiway A Rehabilitation & Lighting Replacement Self-Service Fuel Station prepared by

RS&H, Inc., with a plan date of March 2026.

Intentionally Left Blank

1. PURPOSE

1.1. The purpose and intent of the Invitation for Bid is to solicit sealed bids from Bidders to perform all required Work to perform rehabilitation of Taxiway A including lighting replacement and installation of a self-service fuel station at the Warrenton-Fauquier Airport.

This solicitation is issued by the Fauquier County Government Procurement Department on behalf of the County of Fauquier, a Political Subdivision of the Commonwealth of Virginia herein after referred to as the County. The successful Bidder shall be required to sign a contract with the County.

2. SCOPE OF WORK:

2.1. Contractor shall provide, at a minimum, but not limited to, all materials, labor, tools, equipment and incidentals necessary to complete any and all work in order to comply with and fulfill the requirements described in the Plans and Specifications as attached.

2.2. Contractor shall obtain, at Contractor’s expense, all County licenses and permits as required to conduct business in Fauquier County and the work of the Contract.

2.3. Contractor shall perform all work in accordance with the General Provisions, Special Provisions, and Technical Specifications in the Project Manual, Virginia Department of Transportation 2020 Road and Bridge Specifications, and applicable FAA Advisory Circulars and VOSH/OSHA Standards.

2.4. There is an Erosion and Sediment Control plan required for this project. Contractor shall provide erosion and sediment controls, as described in the plans. All erosion and sediment control practices shall comply with the Virginia Department of Conservation and Recreation’s Erosion and Sediment Control Handbook (1992 Edition).

2.5. Work shall be conducted in a manner so as to maintain local traffic at all times to the residents and businesses of within the airport and surrounding areas. Contractor shall provide traffic devices and/or controls as necessary, or as required by the Contract Administrator.

2.6. Demolition shall include removing and disposing of equipment and materials from the project site down to top of subgrade elevation or as indicated on the plans.

2.7. Contractor shall remove all debris and dispose of offsite in accordance with all state, federal, and local laws and regulations.

2.8. Debris, designated appurtenances, and materials resulting from their removal, shall become the property of the Contractor at the time of their removal and disposal. Contractor shall have no rights in and to the removed materials and appurtenances in the contract except for their demolition and purposes herein. The County does not warrant or guarantee the existence, or continued existence, of any materials that are part of the demolition items. The County will not be responsible in any way thereof to the Contractor.

2.9. Contractor shall restore and permanently stabilize vegetated areas disturbed during the course of the work. Disturbed areas shall be graded to drain. Contractor shall repair existing pavement in travel ways damaged by trucks and equipment in conducting the work of the contract. All erosion and sediment control practices shall comply with the Virginia Department of Conservation and Recreation’s Erosion and Sediment Control Handbook (1992 Edition).

2.10. Contractor shall have all utilities located by Virginia 811 a minimum of 48 hours prior to the start of any work.

2.11. As needed to complete any work and adjustments, Contractor shall perform necessary work and coordination to disconnect private utilities or services. These shall include, but shall not be limited to water services, fire lines, sewer laterals, electric and telecommunications.

2.12. Existing electric transformers and telecom pedestals located within work areas are to be protected from damage at all times.

2.13. Contractor shall assume all personal and property liability associated with the use of or salvaging of materials from the site, and shall protect and hold the County, and RS&H, Inc. harmless from any and all damages and claims associated with such items and appurtenances.

2.14. Contractor shall provide regular dust control measures during demolition, including a water source, as required by local regulations. No local fire hydrants or other water source shall be used without prior written approval.

2.15. Gates and/or access points are to be secured at the end of each work day.

2.16. All work of the contract will be paid on a unit price basis.

3. PRE-BID CONFERENCE:

An optional pre-bid conference will be held on Monday, April 27, 2026 at 10:00 a.m. local prevailing time, at the Warrenton-Fauquier Airport, located at 1533 Iris Trail, Midland, Virginia 22728. The purpose of this conference is to allow potential bidders an opportunity to inspect existing project conditions, present questions, and obtain clarification relative to any facet of this solicitation.

Attendance at this conference shall not be a prerequisite to submitting a bid. Bring a copy of the solicitation to the conference. Any changes resulting from this conference will be issued in a written addendum to the solicitation.

Offerors may attend in person or virtually via the Microsoft Teams link shown below. This link will also be available on the Bonfire Portal for direct accessibility.

Join: https://teams.microsoft.com/meet/29494470349908?p=PZztI2qFqi9SX1Cct5

Meeting ID: 294 944 703 499 08

Passcode: gM2qz7cp

4. TIME FOR COMPLETION:

The County anticipates issuing Notice of Award in Fall of 2026 following grant award, dependent upon review and approval by funding agencies and County Board of Supervisors. The Contractor shall commence work under this contract no later than ten (10) calendar days of the date of “Notice to Proceed” which will be issued immediately upon receipt of required Bonds, and shall complete the project not later than the specified calendar days for the alternate that is awarded. Upon receipt of the “Notice to Proceed”, and within the ten (10) calendar days allowed prior to commencement of work, https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fmeet%2F29494470349908%3Fp%3DPZztI2qFqi9SX1Cct5&data=05%7C02%7CKristen.Hylton%40fauquiercounty.gov%7Ccb47b6f4951b41d06e0d08de8f340d4e%7C48c130bdcc3c4b6888ab911b565b1399%7C0%7C0%7C639105651206287946%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=dWY0A89Sq1cPR625dP1HHUW9PViSoJFMtj3GGTwn1Yw%3D&reserved=0

Contractor shall contact the Contract Administrator to arrange a Pre-construction conference, at which Contractor shall provide a detailed schedule for the work of the contract.

5. LIQUIDATED DAMAGES:

As noted in 4.0 above, work shall begin no later than ten (10) calendar days after receipt of “Notice to Proceed,” and shall be complete not later than the specified calendar days for the alternate that is awarded. It is hereby understood and agreed by the Bidder that time is of the essence in delivery of supplies, services, materials, or equipment of the character and quality specified in the bid document.

In the event these specified supplies, services, materials, or equipment are not delivered by the date specified, there will be deducted, not as a penalty, but as liquidated damages, the sum of $1,500.00 per day for each and every calendar day of delay beyond the time specified for completion; except that if the delivery be delayed by any act, negligence, or default on the part of the Owner, public enemy, war, embargo, sabotage, or labor trouble that results from a cause or causes entirely beyond the control or fault of the Contractor, or his supplier(s), a reasonable extension of time as the County deems appropriate may be granted. Upon receipt of a written request and justification for an extension from the Contractor, the County may extend the time for performance of the contract or delivery of goods herein specified at the Owner’s sole discretion for good cause shown.

No extension beyond the times of completion fixed by the contract shall be effective unless authorized in writing by the County. By entering into contract for the work described herein, Contractor and its surety stipulate that the liquidated damage provision is reasonable, valid and enforceable, and waive any right to claim otherwise.

6. BOND REQUIREMENTS:

Bid Bond or Guarantee: Each bid shall be accompanied by a bid bond or guarantee of five percent (5%) of the amount of the bid, which shall be a certified check, cash escrow or a bid bond payable to the Treasurer of Fauquier County, Virginia. The sureties of all bonds shall be of such Surety Company or companies as are approved by the State Corporation Commission authorized to transact business in the Commonwealth of Virginia. Such bid bond or check shall be submitted with the understanding that it shall guarantee that the Bidder will not withdraw such bid during the period of one hundred twenty

(120) days following the opening of bids; that if such bid is accepted, the Bidder will accept and perform under the terms of the Invitation for Bid and purchase order or contract. The bid guarantee will be returned upon award of contract.

Performance and Payment Bonds: The successful Bidder shall deliver to the Procurement Department executed Performance and Labor and Material Payment Bonds, each in the sum of the contract amount, with the County of Fauquier, named as oblige. The surety shall be a surety company or companies approved by the State Corporation Commission to transact business in the Commonwealth of Virginia.

No payment shall be due and payable to the contractor, even if the contract has been performed in whole or in part, until the bonds have been delivered to and approved by the Procurement Department.

Power-of-attorney is required for all bond signatures.

7. EXAMINATION OF BID DOCUMENTS AND SITE:

It is the responsibility of each Bidder before submitting a Bid, to (a) examine the Bid Documents thoroughly, (b) visit the site to become familiar with local conditions that may affect cost, progress, performance or furnishing of the work, (c) consider federal, state and local laws and regulations that may affect cost, progress, performance or furnishing the work, (d) study and carefully correlate Bidder’s observations with the Bid Documents.

No allowance will be made subsequently in this connection for failure to comply with the above. The General Contractor is responsible for seeing that all subcontractors comply with the above site visitation requirements.

8. CONTRACT ADMINISTRATOR:

The successful completion of this project will require close coordination with the Contract

Administrator. The Contract Administrator, in addition to the duties identified below, shall be responsible for coordinating access to the work-site and scheduling work performed in accordance with the solicitation documents.

The Procurement Department has designated Chris Butler, Assistant County Administrator and

Stacey Williams, Administrative and Accounting Manager, as the Contract Administrators. The Contract Administrator is the interpreter of the conditions of the contract and the judge of its performance. He will use all powers under the contract to enforce its faithful performance. The Contract Administrator will determine the amount, quality, acceptability, and fitness in all aspects of the work and shall decide all other questions in connection with the work. Any modifications made must be authorized by the Procurement Department and issued as a written amendment to the Contract.

All workmanship and materials shall be subject to a final inspection by an authorized representative of the County. Any omission or failure on the part of such representative to disapprove or reject inferior or defective work or materials shall not be construed to be an acceptance of any such work or material. If any defective work or materials are found during inspection, the Contractor shall remove or repair, at his own expense, such defective work or rejected material and shall correct and/or replace same without extra charge.

9. INSURANCE REQUIREMENTS:

By signing and submitting a bid under this solicitation, the Bidder certifies that if awarded the contract, it will have the insurance coverage required on the Insurance Checklist at the time of award.

The Bidder shall furnish a compliant Certificate of Insurance within five (5) business days of request from the County. The Bidder further certifies that the Contractor will maintain the specified coverage during the entire term of the contract and that insurance companies will provide all insurance coverage authorized to sell insurance in Virginia by the Virginia State Corporation Commission.

During the period of the contract, the County shall require the Contractor to furnish certificates of insurance for the coverage required with the following provisions:

♦ County of Fauquier, and RS&H, Inc. endorsed as additional insured.

♦ Cancellation Policy statement shall read: “Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 45 days written notice to the certificate holder but shall impose no obligation or liability of any kind upon the company, its agents or representatives.”

♦ An Authorized Representative shall sign the certificate of insurance.

10. NO CONTACT POLICY:

No Bidder shall initiate or otherwise have contact related to the solicitation with any Owner representative or employee, other than the Procurement Department, after the date and time established for receipt of bids. Any contact initiated by a Bidder with any Owner representative, other than the Procurement Department, concerning this solicitation is prohibited and may cause the disqualification of the Bidder from this procurement process.

11. PRICING:

Bid Prices: Bidders shall provide the project bid pricing as noted on the Bid Form, inclusive of all cost associated with the work as detailed on the project drawings and the technical specifications.

Additionally Bidders are required to provide unit pricing as indicated on the bid form to use for the resulting contract.

All prices shall be F.O.B. Destination Prepaid and shall be inclusive of ALL charges, labor, material, and equipment that may be incurred in fulfilling the terms and conditions of the resulting contract.

Price shall include ALL fees, including permit fees, sales and other taxes levied by all government agencies as relating to the project. No additional charges will be allowed, including travel.

12. SUBMISSION OF BIDS:

Bidders may submit Bids electronically through Bonfire or by delivering/mailing hard copy bids to the Procurement Office. Whether electronic or hard copy, Bids must be received by the due date and time, or the Bid shall not be accepted.

Bidders are cautioned to not submit both electronic and hard copy bids. If both types of bids are received, Procurement will open only the first Bid received and the second shall be deemed nonresponsive and will not be considered for award.

The following items shall be included with any Bids submitted. Any Bid missing documents on this list may be deemed nonresponsive by the Procurement Manager.

Bid Requirement Checklist:

• Bid Form

• Asphalt Price Adjustment

• Bid Bond

• Completed Solicitation Response Form

• Completed Federal Provisions found at Attachment A to this IFB

• Copy of existing Fauquier County License or a statement on company letterhead indicating compliance with receiving Fauquier County Business License within five

(5) business days of Contract Award

• Insurance Checklist

• State Corporation Commission Form

• Copy of Virginia BPOL Contractor License

• Any Form within the IFB, Plans, Specifications, Attachments, and/or Exhibits that are marked as ‘Required’ or noted with “Return this Form”

All hard copy bids shall be submitted in a sealed envelope or package with the following information on the outside of each such envelope or package:

From:

Name of Bidder Due Date Time

Street or Box Number IFB No.

City, State, Zip Code IFB Title

Licensed Class VA Contractor License Number _______

The envelope shall be labeled as directed above. If a bid is not contained in an envelope and labeled as indicated above, the Bidder takes the risk that the envelope may be inadvertently opened, and the information compromised which may cause the bid to be disqualified.

If Bid is being forwarded by mail or another mail service, the above marking information shall be duplicated on the outside of the mailing envelope as well as the interior sealed envelope containing the Bid.

Hard copy bids shall be either hand delivered or mailed to:

Fauquier County Procurement Office 320 Hospital Drive Suite 23 Warrenton, Virginia 20186

Bidders should allow adequate time for mail or express mail delivery. Package tracking is recommended. Bids not received by the due date and time shall not be considered and shall be returned unopened.

12.1 Bids received after the specified due date and time will not be considered for contract award and will be returned to the Bidder.

12.2 Facsimile Bids will not be accepted and will result in rejection of the bid.

12.3 All information required by the solicitation should be supplied to constitute a responsive bid. All information submitted including prices should be typed so as to insure legibility.

However, the Bidder’s signature should be handwritten in ink in order for the bid to be considered.

12.4 All questions pertaining to this solicitation must be received by the Deadline for Questions as shown on the cover page of this solicitation. All questions received by the Deadline for Questions will be answered via written addendum and posted on Bonfire, eVa and the Fauquier County procurement website.

12.5 It is the responsibility of the Bidder to monitor for issued addenda. Acknowledge all addenda on the bottom of the Bid Form, where noted.

12.6 Bids by corporations must be executed in the corporate name by the president or vice-president (other corporate officers may be required to provide evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or assistant secretary. The corporate address and state of incorporation must be shown below the signature.

12.7 Bids by partnerships must be executed in the partnership name and signed by a partner or other authorized person, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

12.8 All names must be typed or printed above the signature.

ELECTRONIC SUBMISSION OF BIDS

12.9 Any bids may be received electronically through Fauquier County’s online Procurement Portal at: https://fauquiercounty.bonfirehub.com.on or before the Submittal Deadline. Bid submissions and registration are free of charge. Bidders can register for a free account at:

https://fauquiercounty.bonfirehub.com, which.will be required when submitting an electronic bid.

12.10 For any Bidder selecting to submit electronically, Bid documents may be uploaded at any time during the open period. The official time used for receipt of electronic bids/modifications is the time stamp within the Bonfire portal. No other clocks, calendars or timepieces are recognized for electronic bids. Paper copy bid receipts and the Bid opening order for paper and electronic copies will be governed by paragraph 11.0 above.

For technical questions related to a submission contact Bonfire at Support@GoBonfire.com.

12.11 Technical Information: Uploading large documents may take time, depending on the size of the file(s) and your Internet connection speed. You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission. Minimum system requirements for the Bonfire portal - Internet Explorer 11, Microsoft Edge, Good Chrome, or Mozilla Firefox. JavaScript must be enabled. Browser cookies must be enabled.

13. RECEIPT AND OPENING OF BIDS:

13.1 Bids will be received at the time and place designated on the cover page of this IFB, then be publicly opened and read aloud. During the public bid opening, which will take place at the time indicated on the cover page, a Fauquier County Procurement Official will open hard copy bids first then unseal and read bids received on the Bonfire platform. Once all Bids are unsealed and read aloud, the Procurement Official shall indicate the apparent low bidder. Bids shall then be reviewed by County and Procurement Staff for responsibility and responsiveness and an official intent to award shall be posted not more than five (5) business days following the bid opening date. Depending on final Contract cost, award may be contingent on Board of Supervisor approval prior to final Notice of Award. Please note that after bid opening and prior to notice of award, Fauquier County Procurement Staff will enter any hard copy bids into Bonfire as part of our record keeping process.

13.2. Erasures or other changes in a bid must be initialed by the Bidder. Carelessness in quoting pricings, or in preparation of bid/proposal otherwise, will not relieve the Bidder. Bidders are cautioned to recheck their bids/proposals for possible error. Errors discovered after public opening cannot be corrected and the Bidder will be required to perform if his or her bid is accepted. Bids containing any conditions, omissions, unexplained erasures, alterations or items not called for in the IFB, or irregularities of any kind, may be rejected by the Owner.

13.3. Any bid received at the office designated in the solicitation after the exact time specified for receipt of the bid is considered a late bid/proposal/modification and will not be accepted. The Owner is not responsible for delays in the delivery of the mail by the U.S.

Postal Service, private carriers or the inter-office mail system. It is the sole responsibility of the Bidder to ensure their bid/proposal reaches the Procurement Department by the designated date and hour.

13.3.1. The official time used in receipt of bids is the time on the automatic time stamp machine in the Procurement Department.

13.3.2. Late bids will be returned to the Bidder/Offeror UNOPENED, if solicitation number, acceptance date and Bidder/Offeror’s return address is shown on the container.

13.3.3. If the Owner closes its offices due to inclement weather scheduled bid openings or receipt of bids will be extended to the next business day, same time.

13.3.4. Bidders are cautioned to not submit both electronic and hard copy bids. If both types of bids are received, Procurement will open only the first Bid received and the second shall be deemed nonresponsive and will not be considered for award.

13.4. The Owner may waive any informalities or reject any or all bids.

14. WITHDRAWAL OF BID DUE TO ERROR:

14.1. A Bidder for a public construction contract may withdraw his bid from consideration if the bid price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity or work, labor or material made directly in the compilation of a bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn. In accordance with Section 2.2-4330A (i) of the Code of Virginia, the Bidder shall give notice in writing of his claim of right to withdraw his bid within two (2) business days after the conclusion of the bid opening procedure and shall submit original work papers with such notice. Such mistake shall be proved only from the original work papers, documents and materials delivered as required herein.

14.2. No bid may be withdrawn under this section when the result would be the awarding of the contract on another bid of the same bidder or of another Bidder in which the ownership of the withdrawing Bidder is more than five percent (5%).

14.3. If a bid is withdrawn under the authority of this section, the lowest remaining bid shall be deemed to be the low bid.

14.4. No Bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor to or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted.

14.5. If the Purchasing Agent denies the withdrawal of a bid under the provisions of this section, she shall notify the bidder in writing stating the reasons for her decision and award the contract to such bidder at the bid price, provided such bidder is responsible and responsive bidder.

15. REJECTION OF BIDS:

The Owner reserves the right to cancel the invitation for bids or to reject any and all bids when such rejection is in the interest of the Owner, and to reject the bid of a bidder who is not in a position to perform the contract. [See Section 2.2-4319, Code of Virginia (1950). The Owner reserves the right to reject any bid if evidence submitted by, or investigation of, any Bidder fails to satisfy the Owner that the Bidder is properly qualified to carry out the obligations of the contract to complete the work contemplated.

16. EVALUATION AND AWARD:

Bid Prices: The Owner shall pay and the Contractor shall receive the unit prices stipulated in the Contractor's Proposal hereto attached as full compensation for everything furnished and completed by the Contractor, based on the quantities completed in an acceptable manner, which sum shall be paid in the manner and terms specified in the Contract Documents.

Award: The County will make the award to the lowest responsive and responsible Bidder on the basis of the lowest Bid Total price.

Award of the Base Bid will be made to the lowest responsive, responsible bidder.

The County reserves the right to conduct any test it may deem advisable and to make all evaluations.

The County also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the County to be in its best interest. Bidders are advised that contract award requires the approval of the County Board of Supervisors, the Federal Aviation Administration, and the Virginia Department of Aviation.

16.1 NEGOTIATION WITH THE LOWEST BIDDER:

Unless all bids are cancelled or rejected, the County reserves the right granted by § 2.2-4318 of the Code of Virginia to negotiate with the lowest responsive, responsible bidder to obtain a contract price within the funds available to the agency whenever such low bid exceeds the County’s available funds. For the purpose of determining when such negotiations may take place, the term “available funds” shall mean those funds which were budgeted by the County for this contract prior to the issuance of the written Invitation for Bids. Negotiations with the low bidder may include both modifications of the bid price and the Scope of Work/Specifications to be performed. The agency shall initiate such negotiations by written notice to the lowest responsive, responsible bidder that its bid exceeds the available funds and that the agency wishes to negotiate a lower contract price. The times, places, and manner of negotiating shall be agreed to by the County and the lowest responsive, responsible bidder.

17. CONTRACTOR REGISTRATION:

If a contract for construction, removal, repair or improvement of a building or other real property is for one hundred and twenty thousand dollars ($120,000) or more, or if the total value of all such contracts undertaken by bidder within any twelve-month period is seven hundred fifty thousand dollars ($750,000) or more, the bidder is required under Title 54.1-1100, Code of Virginia (1950), as amended, to be licensed by the State Board of Contractors as a “CLASS A CONTRACTOR.” The Bidder shall place on the outside of the envelope containing the bid, and shall place in the Bid Form above his signature, whichever of the following notations, if appropriate, inserting his contractor license number

Licensed Class A Virginia Contractor No.___________________, Specialty: ______________

If the Bidder shall fail to provide this information on his bid or on the envelope containing the bid and shall fail to promptly provide said contractor license number to the County in writing when requested to do so before or after the opening of bids, he shall be deemed to be in violation of Section 54.1- 1115 of the Code of Virginia (1950), as amended, and his bid will not be considered.

If a Bidder shall fail to obtain the required license prior to submission of his bid, the bid shall not be considered.

18. QUALIFICATIONS OF BIDDER:

The county reserves the right to reject any bid if evidence submitted by, or investigation of, any bidder fails to satisfy the County that the Bidder is properly qualified to carry out the obligations of the contract to complete the work anticipated.

19. SCC REGISTRATION REQUIREMENTS:

All bids shall include the identification number issued by the State Corporation Commission as proof of registration or justification for non-registration per the requirements in GC 2.04(6) of the General Conditions and Instructions for Construction Contracts. Use the form provided to provide your State Corporation Commission Identification Number or justification for non-registration. The SCC may be reached at (804) 371-9733 or at www.scc.virginia.gov/default.aspx. Failure to include this form with your bid submission may result in rejection of your bid.

http://www.scc.virginia.gov/default.aspx

SUPPLEMENTAL TERMS AND CONDITIONS (INCLUDING FEDERAL REQUIREMENTS)

1. Applicability of Provisions:

The table below provides a listing of all provisions which will be applicable to this solicitation and any resulting Contract. Items noted as ‘REF’ and ‘REQD’ under the ‘Solicitation’ column are provided below the table. Provision noted as ‘REQD’ under the ‘Construction’ column are all provided as Attachment A to this IFB and are required to be submitted as part of the Bid Package.

Table 1 – Applicability of Provisions

Provisions/Clauses

Do lla r Th re sh ol d

So lic ita tio n

Pr of es si on al

Se rv ic es

Co ns tr uc tio n

Eq ui pm en t

Pr op er ty

(L an d)

N on

-A

IP

Co nt ra ct s

Access to Records and Reports $ 0 NIS REQD REQD REQD REQD n/a Breach of Contract $350,000 NIS REQD REQD REQD REQD n/a Buy American Preferences $ 0 REF Limited REQD REQD Limited n/a

(1) Buy American Statement $ 0 NIS Limited REQD REQD Limited n/a

(2) Construction $ 0 NIS Limited REQD REQD Limited n/a

(3) Equipment/Building Projects $ 0 NIS Limited REQD REQD Limited n/a

Civil Rights – General $ 0 NIS REQD REQD REQD REQD REQD Civil Rights - Title VI Assurances $ 0 REF REQD REQD REQD REQD REQD

(1) Notice - Solicitation $ 0 REQD REQD REQD REQD REQD REQD

(2) Clause - Contracts $ 0 NIS REQD REQD REQD REQD REQD

(3) Clause – Transfer of U.S. Property $ 0 NIS n/a n/a n/a Limited REQD

(4) Clause – Transfer of Real Property $ 0 NIS n/a n/a n/a REQD REQD

(5) Clause - Construct/Use/Access to

Real Property $ 0 NIS n/a n/a n/a REQD REQD

(6) List – Pertinent Authorities $0 NIS REQD REQD REQD REQD REQD Clean Air/Water Pollution Control $150,000 NIS REQD REQD REQD REQD n/a Contract Work Hours and Safety Standards

$100,000 NIS Limited REQD Limited Limited n/a

Copeland Anti-Kickback $ 2,000 NIS Limited REQD Limited Limited n/a Davis Bacon Requirements $ 2,000 REF Limited REQD Limited Limited n/a Debarment and Suspension $25,000 REF REQD REQD REQD Limited n/a Disadvantaged Business Enterprise $01 REQD REQD REQD REQD REQD n/a Distracted Driving $15,000 NIS REQD REQD REQD REQD n/a Domestic Preferences for Procurements $0 NIS REQD REQD REQD REQD Info Federal Fair Labor Standards Act $ 0 REQD REQD REQD REQD REQD Info Foreign Trade Restriction $ 0 REQD REQD REQD REQD REQD n/a Lobbying Federal Employees $

100,000 REF REQD REQD REQD REQD n/a

Occupational Safety and Health Act $ 0 NIS REQD REQD REQD REQD Info Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment

$0 NIS REQD REQD REQD REQD Info

Prohibition of Covered Unmanned Aircraft Systems (UAS)

$0 REQD REQD REQD REQD REQD n/a

Recovered Materials $10,000 REF Limited REQD REQD Limited n/a

1 Under 49 CFR §§ 26.13(b) and 26.21, any sponsor with more than $250,000 in total contracting opportunities in 1 year must incorporate required language in each contract, regardless of the particular contract’s dollar value.

Right to Inventions $ 0 NIS Limited Limited Limited n/a n/a Seismic Safety $ 0 NIS Limited Limited Limited n/a n/a Tax Delinquency and Felony Conviction $ 0 NIS REQD REQD REQD REQD n/a Termination of Contract $10,000 NIS REQD REQD REQD REQD n/a Veteran’s Preference $ 0 NIS REQD REQD REQD REQD n/a

2. The following clauses are incorporated by Reference into this IFB:

a. Buy American Preferences

b. Civil Rights – Title VI Assurances

c. Debarment and Suspension

d. Davis Bacon Requirements

e. Lobbying Federal Employees

f. Recovered Materials

3. The following clauses are noted as ‘REQD’ for this Solicitation under the Applicability of Provisions Table. All clauses that indicate acceptance or signature by the Bidder shall be considered as required to be provided as part of the Bid document and completed accordingly:

Title VI Solicitation Notice:

The County of Fauquier in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

Disadvantaged Business Enterprise:

The requirements of 49 CFR Part 26 including any amendments thereto apply to this contract. It is the policy of the [Insert Name of Owner] to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The Owner encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

Federal Fair Labor Standards Act:

All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR Part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.

The Contractor has full responsibility to monitor compliance to the referenced statute or regulation.

The Contractor must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

Federal Trade Restriction Certification:

By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the Offeror –

1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);

2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. firms as published by the USTR; and

3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a foreign country included on the list of countries that discriminate against U.S.

firms published by the USTR.

This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18 USC § 1001.

The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances.

Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR § 30.17, no contract shall be awarded to an Offeror or subcontractor:

1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR; or

2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list; or

3) who incorporates in the public works project any product of a foreign country on such USTR list.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.

This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA.

Prohibition of Covered Unmanned Aircraft Systems (UAS):

The Bidder or Offeror certifies that they are aware of and comply with relevant Federal statutes and regulations, including those from the Federal Aviation Administration (FAA), for operating unmanned aircraft systems (UAS) in accordance, and in compliance with all related requirements in the FAA Reauthorization Act of 2024 (Public Law 118-63), section 936 (49 U.S.C. § 44801 note).

Contractor warrants that all UAS operations will be conducted in full compliance with all applicable Federal Aviation Administration (FAA) regulations, including but not limited to 14 CFR Part 107, and any other applicable local, state, or Federal laws and regulations.

Sponsors and subgrant recipients cannot use AIP grant funds to enter into, extend, or renew a contract related to covered unmanned aircraft systems (UAS). This includes both procurement and operational contracts, as well as contracts with entities that operate such systems.

Note: Items marked "[P]" are subject to optional Asphalt Price Indexing

Airport: Warrenton-Fauquier Airport Fauquier County ITB No. 26-102-C

Project: Taxiway A Rehabilitation & Lighting Replacement and Self-Service Fuel Station AIP Project No. 3-51-0068-030-2024

DOAV Project No. CF0068-25

RS&H Project No. 1054-5264-002

RS&H Project No. 1054-5264-004

Note: This section must be completed in its entirety and returned with your Bid at the time of Bid Submission.

Item Description and Estimated Unit Price Total Amount

Item No. Unit Price Bid in Words Quantity in Numbers per Item

X-100-14.1 CONTRACTOR QUALITY CONTROL PROGRAM (CQCP) LS $ $

at dollars cents

X-102-10.1 SAFETY AND SECURITY LS $ $

at dollars cents

X-104-5.1 PROJECT SURVEY AND STAKEOUT LS $ $

at dollars cents

X-105-6.1 MOBILIZATION LS $ $

at dollars cents

C-102-5.1a INSTALLATION AND REMOVAL OF SILT FENCE LF $ $ at dollars cents

C-102-5.1b CULVERT PROTECTION EA $ $ at dollars cents

C-102-5.1c INLET PROTECTION EA $ $ at dollars cents

C-102-5.1d STONE CONSTRUCTION ENTRANCE EA $ $ at dollars cents

P-101-5.1 ASPHALT PAVEMENT REMOVAL - FULL DEPTH SY $ $

at dollars cents

P-101-5.2 LF $ $

at dollars cents

MINOR JOINT AND CRACK REPAIR (BENEATH

ASPHALT AND CTB)

SCHEDULE OF VALUES

1,010

6,380

WARRENTON-FAUQUIER AIRPORT

BID FORM

TAXIWAY A REHABILITATION & LIGHTING REPLACEMENT - BASE BID

WARRENTON, VIRGINIA

WARRENTON-FAUQUIER AIRPORT

TAXIWAY A REHABILITATION AND LIGHTING REPLACEMENT

AND SELF-SERVICE FUEL STATION

BID FORM-1

ATTACHMENT A - BID FORM

Note: This section must be completed in its entirety and returned with your Bid at the time of Bid Submission.

Item Description and Estimated Unit Price Total Amount

Item No. Unit Price Bid in Words Quantity in Numbers per Item

P-101-5.3 MAJOR JOINT AND CRACK REPAIR (WITHIN CTB) SF $ $

at dollars cents

P-101-5.4 SY $ $

at dollars cents

P-101-5.5 COLD MILLING - 2 TO 4 INCHES (VARIES) SY $ $

at dollars cents

P-152-4.1 UNCLASSIFIED EXCAVATION LSUM $ $

at dollars cents

P-209-5.1 CRUSHED AGGREGATE BASE COURSE LF $ $

at dollars cents

P-403-8.1 SM-12.5D BITUMINOUS SURFACE AND BASE COURSE [P] LF $ $

at dollars cents

P-602-5.1 EMULSIFIED ASPHALT PRIME COAT LF $ $

at dollars cents

P-603-5.1 EMULSIFIED ASPHALT TACK COAT LSUM $ $

at dollars cents

P-620-5.1 SURFACE PREPARATION (REMOVE EXISTING MARKINGS) LSUM $ $

at dollars cents

P-620-5.2 INITIAL MARKING LF $ $

at dollars cents

P-620-5.3 LF $ $

at dollars cents

P-620-5.4 OUTLINE MARKING LF $ $

at dollars cents

P-620-5.5 LSUM $ $

at dollars cents

SPALLED AND FAILED ASPHALT PAVEMENT REPAIR

(UNDISTRIBUTED)

12,890

REFLECTIVE MEDIA 590

7,800

1,280

41,190

FINAL MARKING 6,600

6,378

6,600

2,631

WARRENTON, VIRGINIA

WARRENTON-FAUQUIER AIRPORT

TAXIWAY A REHABILITATION AND LIGHTING REPLACEMENT

AND SELF-SERVICE FUEL STATION

BID FORM-2

Note: This section must be completed in its…