1-IFB-0640-CSD ELDERLY FENCING PROJECT.pdf

GILA RIVER INDIAN COMMUNITY

INVITATION FOR BIDS

IFB-0640-CSD

ELDERLY FENCING PROJECT

Issue Date: April 22, 2026

Responses Due: 11:00 a.m. Thursday, May 21, 2026

Gila River Indian Community

IFB-0640.CSD

Table of Contents

SECTION I: ADMINISTRATIVE INFORMATION AND BID INSTRUCTIONS

SECTION III: INSTRUCTIONS FOR SUBMITTING A BID

SECTION IV: CONTRACT DOCUMENTS

SECTION V: OTHER REQUIREMENTS

EXHIBIT A - SOLICITATION/ OFFER/ FEE BID FORM / BIDDER’S CERTIFICATION

EXHIBIT B - SCOPE OF WORK

EXHIBIT C - STATEMENT OF BIDDERS QUALIFICATIONS

EXHIBIT D -PREVIOUS PARTICIPATION CERTIFICATION

EXHIBIT E - AUTHORIZATION TO RELEASE INFORMATION

EXHIBIT F - CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND

VOLUNTARY EXCLUSION

EXHIBIT G - INDIAN ENTERPRISE QUALIFICATION STATEMENT

EXHIBIT H - NON-COLLUSIVE AFFIDAVIT

SECTION I: ADMINISTRATIVE INFORMATION AND BID

INSTRUCTIONS

SOLICITATION TYPE: Invitation for Bid (IFB)

IFB NUMBER: IFB-0640-CDS

DESCRIPTION: ELDERLY FENCING PROJECT

IFB SUBMISSION: Upload electronic bids and documents at https://gilariver.bonfirehub.com/portal/?tab=openOppurtunit ies

DIRECT INQUIRIES IN WRITING TO: Via Bonfire Hub at:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunit ies

BIDDING TIMELINE

ISSUE DATE: April 22, 2023

DEADLINE FOR QUESTIONS: Wednesday, May 6, 2026 @ 5pm

DEADLINE FOR RESPONSES: Wednesday, May 13, 2026 @ 5pm

BID SUBMISSION DEADLINE: Thursday, May 21, 2026 @ 11am

BID-OPENING DATE: Thursday, May 21, 2026 @ 11:30 am via WebEx

Email Name to be added to Webex bid opening invitation list and receive meeting invite

BID REVIEW AND SELECTION: Thursday, May 28, 2026

APPROX. NOTIFICATION TO VENDORS: Monday, June 1, 2026

The responsibility for submitting a response to this IFB to the Contracts Management Department on or before the stated time and date will be solely the responsibility of the respondent. All responses are subject to the conditions, instructions and the specifications attached hereto.

This IFB’s intent is to represent an all-inclusive 100% cost based on scope, size, quality and nature of the proposed Project. It is the responsibility of the Contractor to evaluate the Project based on a thorough review of all available documents provided by disciplines involved with the development and description of the Project.

The Community Service Department nor Contracts Management Department will be responsible for distributing to Contractor’s any hard or electronic copies of plans or specifications. It is up to the https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities

Contractor to print them.

Terminology: Bids/Proposal/Solicitation may be used interchangeably. Bidder/Proposer/Vendor/ Contractor may be used interchangeably. Addendum/Amendment may be used interchangeably.

Bonfire/E-Procurement Platform may be used interchangeably.

INSTRUCTIONS TO BIDDERS FOR ADDENDUMS

Addendums to this Invitation for Bid (IFB)

1. If an addendum is issued, for this solicitation, all terms and conditions that are not modified remain unchanged.

Bidders shall acknowledge receipt of any addendums to this by identifying the addendum number and date on the bid form. Bids failing to acknowledge the bidder’s receipt of any addendum will result in the rejection of the bid if the addendum(s) contained information substantively changing the requirements. Addendums will be posted to the Bonfire website.

ADDITIONAL INSTRUCTIONS REGARDING IFB

Bid packets must be received by the date and time specified via the Bonfire website. When mailing a bid security (if applicable), please ensure bid security will arrive within 3 business days of the closing of the bid. It is highly recommended that the Original Bid Security be hand delivered to 1632 S. Nelson Dr., Chandler, AZ 85226 during regular business hours. If Bid Security must be mailed, it is encouraged that Sender utilize FedEx/UPS with Tracking to ensure receipt within the given time frame. It will not be the Community’s responsibility if the original documents are not delivered on time.

Read all bid documents thoroughly and carefully. If questions arise it is our advice, that representatives from your company attend the Pre-Bid Conference.

If the Pre-Bid Conference is designated as “MANDATORY” only those Contractor’s in attendance may submit a Bid.

All questions regarding the bid, scope of work, specifications, exhibits and the submission of bids should be submitted via the Bonfire Platform. Responses will be provided in an addendum and will be posted on the Bonfire platform.

In order for a bid to be considered, all forms listed must be submitted. See following Section III, Instructions for Submitting a Bid.

SECTION II: OVERVIEW

A. Purpose

The purpose of this Invitation for bids is to provide Contractors with the information required to submit a bid to the Community This IFB’s intent is to represent an all-inclusive 100% cost based on scope, size, quality and nature of the proposed Project. It is the responsibility of the Contractor to evaluate the Project based on a thorough review of all available documents provided by disciplines involved with the development and description of the Project.

B. Solicitation Cost Preparations

GRIC assumes no obligation to pay any costs incurred in the preparation and submission of bids in the response to this IFB or to enter into a contract with any of the bidders.

C. Questions

Read all bid documents thoroughly and carefully. If questions arise, submit them to the Community no later than the date and time specified in the Bidding Timeline via the e- Procurement platform. Should there be any doubt as to meaning or intent of any IFB statement or provision, the vendor should submit their inquiries in writing as prescribed. Official answers to questions will be answered in the form of an Addendum. It is the vendor’s responsibility to retrieve all addendums, and also acknowledge that they have been reviewed in the bid document.

D. Propriety Information:

Clearly state any restrictions on the use of the data contained within this bid in the bid itself.

E. Delivery of Bid to Community

Bids will only be received by the Community’s e-Procurement portal, Bonfire. Bids must be uploaded electronically and shall include all required documents. The link is provided herein:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities. If required, original Bid Security must be delivered to the Community within three (3) Business Days of the Bid due date.

F. Acceptance and Rejection

The Community reserves the following rights:

• To reject any or all submittals, or any portion thereof;

• To reissue the Invitation for Bid;

• To request additional information from any or all respondents;

• To extend the date for submission of responses through an Addendum;

• To supplement, amend, or modify the IFB and cancel this request with or without the substation of another IFB;

• To disqualify any Bidder who fails to provide information or documents requested herein or who provides inaccurate or misleading information or data;

• To disqualify any Bidder based on any real or apparent conflict of interest;

• To waive any minor defects in the submittal if this is to the advantage of the

Community; and

• To accept the bid that is in the best interest of the Community

The Community’s decision to waive any irregularities or minor defects in a bid shall in no way modify the Vendor’s obligations if awarded a Contract. Responses that contain false or misleading statements or provide references that do not support an attribute or condition claimed by the vendor may be rejected.

SECTION III: INSTRUCTIONS FOR SUBMITTING A BID

A. Bid must be received by the date and time specified. The e-Procurement portal clock is the official clock for the determination of all deadline dates and times. Without exception, bids will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

B. Contractors are solely responsible to ensure timely submission of their bid to the Community via the eProcurement Portal as given in this solicitation. Proposals must be uploaded, submitted, and finalized prior to the closing date and time listed in this document. It is strongly recommended that Contractors give themselves sufficient time and at least one (1) day before the closing date to begin the uploading process and to finalize their submissions.

C. The Community assumes no responsibility for failure of any computer or other equipment to deliver all or a portion of the bid at the time and in the manner required by the solicitation.

Neither Bonfire nor the Community warrant that access to and use of the Bonfire website will be free from interruptions or free from errors, nor shall Bonfire or the Community be responsible for any inadvertent disclosure of proposal repository information or any unauthorized access to proposal repository information by third persons.

D. In the case of disruption of electronic communications or loss of services by Bonfire within two (2) hours prior to the deadline for submissions, the Community will delay the deadline to ensure the ability of potential Contractors to submit proposals. If this occurs, instructions will be communicated to known Plan Holders.

E. Failure of a Contractor to provide information required in this IFB will result in disqualification of the Bid. The bidder who has submitted a Bid that is most cost effective, responsible, and responsive to the Community’s needs and in the best interest of the Community will be recommended for award of the contract.

F. Submission Modifications: Contractors will have the ability to modify their submission up to the submission deadline listed for this IFB directly through Bonfire. Any bid may be withdrawn prior to the scheduled date and time set for the bid opening by clicking un-submit within Bonfire by the proposer or their authorized agent. No bid may be withdrawn after the date and time set for the bid opening.

G. Submittal Format: the following documents must be uploaded as prescribed in Bonfire:

1. Exhibit A, Solicitation / Offer/ Fee Bid Form/ Bidder’s Certification: Each prospective bidder must submit this form, and which includes a unit price schedule within the Exhibit.

2. Exhibit C, Statement of Bidders Qualifications (please submit Financial Statements separately in the Bonfire Portal).

3. Exhibit D, Previous Participation Certification.

4. Exhibit E, Authorization to Release Information.

5. Exhibit F, Certification Regarding Debarment, Suspension, Ineligibility, and

Voluntary Exclusion.

6. Exhibit G, Indian Enterprise Qualification Statement, if applicable.

7. Exhibit H, Non-Collusive Affidavit.

8. Licenses and Certifications.

9. W9.

10. Insurance Certificate(s). If award is made, Contractor shall provide an updated certificate which shall meet all requirements listed in this IFB including the Community being named as an additional insured.

11. Financial Statements.

G. Native American Preference

Native American Preference Form. Each Contractor seeking to qualify for Native American Preference shall submit proof of Native American ownership with their bids as stated in Exhibit G. The requirements of this section are subject to the Indian-Owned economic enterprise or organization meeting the requirements and qualifications as indicated in the Invitation for Bid documents. Upon meeting the requirements and qualifications, the award shall be made to the qualified Indian-Owned economic enterprise or organization if they are the overall lowest responsive bidder. If the lowest responsive bid of the qualified Indian- Owned economic enterprises or organizations is not the overall lowest responsive bid, however if such bid is no more than “X” higher than the overall lowest responsive bid price, the award shall be made to this qualified Indian-Owned economic enterprise or organization.

The factor “X” is determined as follows:

When the lowest responsive, responsible bid is:

X = lesser of:

Less than $100,000 10% of that bid, or $9,000

At least $100,000, but less than $200,000

9% of that bid, or $16,000

At least $200,000, but less than $300,000

8% of that bid, or $21,000

At least $300,000, but less than $400,000

7% of that bid, or $24,000

At least $400,000, but less than $500,000

6% of that bid, or $15,000

At least $500,000, but less than $1,000,000

5% of that bid, or $40,000

At least $1,000,000, but less than $2,000,000

4% of that bid, or $60,000

At least $2,000,000, but less than $4,000,000

3% of that bid, or $80,000

I. Additional Information on Required Documents

1. Contractor’s Qualification Statement. The Contractor shall submit a Contractor’s

Qualification Statement (Exhibit D). Attach any additional information not covered within the Contractor’s Qualification Statement, but requested of the Contractor under this Section directly to the Contractor’s Qualification Statement unless documents are to be uploaded separately in Bonfire.

2. Financial Statements (Audited preferred): Do not attach the Financial Statements to the

Contractor’s Qualification Statement. Instead, provide this as a separate file uploaded in Bonfire in the designated category.

3. Licenses and Qualifications. Each Bid must contain evidence of the prospective

Contractor’s qualification to do business in Arizona, i.e. a contractor’s license.

Prospective bidders shall be currently and actively licensed with the State of Arizona, Registrar of Contractors on or before the date and time bids are due. In addition, each prospective Contractor must provide proof of an active license bond in its name, obtained pursuant to Arizona Revised Statutes Section 32-1152.

4. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion.

Each bid must contain Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion (Exhibit G). Prospective Contractors who fail to provide such information in their Bid shall be deemed non-responsible Bidders and shall be disqualified.

5. Insurance Certificates: Contractor shall provide a PDF of their insurance certificate documenting the minimum limits for policies as set forth in this IFB. If award is made to the Contractor, an updated certificate will be requested documenting additional requirements such as the Community being named as an additional insured.

SECTION IV: CONTRACT DOCUMENTS

Form of Contract and Contract Documents

Unless otherwise expressed elsewhere in writing, the Construction Agreement will include, without limitation, the following as part of one integrated agreement:

1. The Agreement;

2. Certificates of Insurance and Endorsements;

3. Fee Bid Form /Schedule of values and Bidder’s Certification;

4. The Invitation for Bids and its Addendums; and

5. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto:

a. Notice to Proceed.

b. Change Orders.

General Scope of Work (See Exhibit B)

SECTION V: OTHER REQUIREMENTS

It is the responsibility of each prospective Contractor, prior to submitting a Bid, to:

1. Examinations: Examine thoroughly the IFB documents and other related data identified in the Bid Documents.

2. Seasonal Rains: Take into consideration and be aware that seasonal rains might considerably affect site conditions. As such, prospective Contractors shall schedule for alternate construction, techniques or any additional equipment needed, as the Community will not be responsible for the adverse conditions that occur annually in this region.

3. Nature of Work: The Contractor assumes all responsibility for deductions and conclusions as to the difficulties in performing the work, which may be made as to the nature of performing work affected by the geology and other surface and subsurface conditions at the project site.

4. Designated Personnel and Minimum Amount of Work: Only key personnel indicated in the contractor’s bid assigned to the project will be utilized, and all substitutions will be subject to the prior approval of the Community Service Department.

5. Community Involvement: The Gila River Indian Community will be intimately involved in the construction process of the project. To understand all the requirements involved, the Contractor will confer, consult, and work closely with the Community Service Department and its representatives during each phase of construction to ensure an exchange and understanding of ideas, and to expedite the work.

6. Gila River Furnished Codes: The Department will maintain and furnish the Contractor with the applicable Community Ordinances. Applicable codes and standards will be those in effect at time of contract award.

7. Communications: All notices, requests, instructions, approvals, proposals, and claims must be in writing to:

Catherine Lopez, Contract Specialist Catherine.lopez.PROC@gric.nsn.us

8. Insurance.

The Contractor shall maintain adequate insurance coverage throughout the term of the Agreement, including the warranty period. Insurance coverage shall include, but is not limited to, General Liability Insurance, Workers Compensation Insurance, and Property Insurance.

Contractor agrees that before beginning any work under the Agreement, and as a condition precedent hereto, the Contractor shall provide the Community with a Certificate of Insurance demonstrating that the insurance required in this section has been purchased and is in effect. The Contractor shall provide documentary proof of insurance showing the following:

Commercial General Liability Insurance- Commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate (on a current ISO CGL form or its equivalent, including without limitation, broad form contractual liability, bodily injury, property damage, fire, legal liability, and products and completed operations coverage) under which the Community and Department shall be named as additional insured. This policy shall be written or endorsed to include the following provisions:

• Waiver of subrogation as set forth herein below.

• No Explosion, Collapse or Underground Exclusions.

• No Subsidence Limitations.

• AM Best Rating of A-8 or better.

• No Claims Made Policy forms acceptable on commercial general liability policy.

• An endorsement providing limited coverage with respect to property under the care, custody and control of Contractor.

• Completed Operations Aggregate of $2,000,000.00.

Excess Liability- in the amount of $2,000,000.

Automobile Liability Insurance- Automobile liability insurance shall cover all owned, non-owned and hired vehicles as applicable to the work under the agreement, with $1,000,000 combined single limits.

Pollution Liability- If Contractor’s work may involve asbestos or lead, mold or other pollutant abatement, Contractor shall provide liability insurance coverage for claims arising out of abatement, removal and storage, transportation, and/or disposal activities. Such insurance shall be written on an occurrence basis with no sunset clause, or on a claim made basis with a minimum 5 year extended reporting period (Tail) with limits of not less than $2,000,000.

Property Insurance, Builder’s Risk, if applicable (NEW

CONSTRUCTION)— The Contractor shall purchase and maintain, in a company or companies lawfully authorized to do business in the jurisdiction in which the Project is located, property insurance written on a builder’s risk “all-risk” or equivalent policy form in the amount of the initial Contract Sum, plus value of subsequent Contract modifications, comprising total value for the entire Work of the Project at the site on a replacement cost basis without optional deductibles. Such property insurance shall be maintained, unless otherwise provided in the Contract documents or otherwise agreed in writing by all persons and entities who are beneficiaries of such insurance, until final payment has been made or until no person or entity other than the Community has an insurable interest in the property required by this Section to be covered, whichever is later.

This insurance shall include interests of the Community, the Contractor, subcontractors and sub-subcontractors in the Project. The cost of this insurance is to be included in Contractor’s bid amount.

Property insurance shall be an “all-risk” or equivalent policy form and shall include, without limitation, insurance against perils of fire (with extended coverage) and physical loss or damage including, without duplication of coverage, theft, vandalism, malicious, collapse, windstorm, false work, testing and startup, temporary buildings and debris removal including demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation of Architect’s and Contractor’s services and expenses required as a result of such insured loss.

If the property insurance requires deductibles, the Owner shall pay costs not covered because of such deductibles.

This property insurance shall cover portions of the Work stored off the site, and also portions of the Work in transit.

Workers Compensation Insurance as required by Arizona law, including Employer’s Liability, with limits of:

• For bodily injury by accident, $1,000,000 per accident

• For bodily injury by disease, $1,000,000 per employee and $1,000,000 policy limit

Waiver of Subrogation- To the extent permitted by law and without affecting the coverage provided by insurance required to be maintained hereunder, Contractor waives any right to recover against the Community on account of any and all claims Contractor may have against the Community with respect to any loss or damage insured against under the insurance actually carried to the extent of the proceeds realized had the insurance required hereunder been carried by the Contractor. Contractor agrees immediately after execution of this Agreement to give each insurance company, which has issued to it policies of insurance, written notice of the terms of the mutual waivers contained in this paragraph, and if necessary, to have the insurance policies properly endorsed.

Contractor will also provide Gila River Indian Community with a copy of the additional insured endorsement along with any other requested coverage forms demonstrating that the insurance policy complies with the requirements of this Section. The Certificate of Insurance will expressly entitle Gila River Indian Community to thirty (30) calendar days’ notice, by certified mail, before any insurance policy referred to therein is modified or canceled. At least thirty (30) calendar days prior to the expiration of the coverage required in this Agreement, Contractor shall provide certificates evidencing that all coverage required herein has been renewed.

Contractor agrees that its failure to obtain or maintain the insurance required by this Section, or to provide a satisfactory Certificate of Insurance, shall be deemed to be a material breach of this Agreement and shall entitle Gila River Indian Community to cancel this Agreement and/or recover damages at its election.

It is understood and agreed that the insurance coverage and limits, required above, shall not limit the extent of this Contractor’s responsibilities and liabilities specified within the contract documents or by law.

It is understood and agreed that authorization is hereby granted to Gila River Indian Community to withhold payments to the Contractor until a properly executed Certificate of Insurance providing insurance as required herein, accompanied by a signed Agreement, is received by Gila River Indian Community.

Contractor agrees that any contract it enters into with a lower tier contractor for the performance of any aspect of Contractor’s work under this Agreement shall expressly bind such other contractor to this language and requirements herein, making such obligations applicable to the other contractor to the same extent as the Contractor.

Contractor shall also require its lower tier subcontractor to likewise bind and obligate any additional lower tier with which it contracts for any portion of the work under this Agreement. This purpose of this provision is to require any lower tier contractors, regardless of level, to provide the insurance and indemnity required by this Agreement.

9. Communities Payment Terms: The Contractor shall receive compensation in accordance with the actual work completed and shall invoice in accordance with the Schedule of Values/Unit Price Schedule. Upon Completion of the fencing at each home site, the Community shall be invoiced in an amount of 100% completion of the work completed for each home. Each home shall be billed in accordance with the Unit Price Schedule below, and based on the actual units installed. Please provide a unit price for all items in the schedule below. Bid price will be assessed on the average per home cost based on the quantities specified below.

In the absence of a written Amendment, the Contractor shall not receive any compensation for work not described in the Contract Documents, nor be entitled to any fees not identified in the Schedule of Values. All claims for additional compensation and/or time must be made in writing within twenty-one (21) calendar days of the event(s) giving rise to the claim. Failure to provide such written notice shall result in forfeiture of the claim.

The Department shall review and approve all invoices submitted by the Contractor prior to payment. Such review shall include an inspection of the Project work. Payment shall be approved and authorized for work only to the extent such work conforms to the specifications and/or other similar documents approved by the Department. Noncompliance with and/or failure to provide timely submittals of contract requirements, and/or nonconformance to the plans and specifications approved by the Department, will be justification of withholding payments in full or additional portions thereof. Payments will be due thirty (30) calendar days from the Department’s approval of invoices and receipt by the Community’s Finance Department of such invoices.

The Contractor is required to deliver original invoices to the Community’s Finance Department at the following address with a copy to the Department:

Finance Department/ Accounts Payable Post Office Box 2160 Sacaton, AZ 85147

10. Tribal Business License, Building Permits: The Contractor and all Subcontractor(s) shall be responsible for obtaining a Tribal Business License with the Office of Internal Audit prior to commencing work on the Project. Upon request from an authorized Community representative, Contractor, Subcontractor, and/or sub-subcontractor must present their Gila River Business License to the requesting representative.

11. Tribal Employment Rights Ordinance (TERO): The Contractor shall be responsible for complying with the provisions of the Community’s Tribal Employment Rights Ordinance, Title 12, and with other applicable Community ordinances. The Contractor must contact the Tribal Employments Rights Office (TERO) to obtain a copy of the Compliance packet.

12. Tribal Native Plant Ordinance: The Contractor shall be responsible for complying with the provisions of the Community’s Tribal Native Plant Ordinance and with other applicable Community ordinances.

13. Taxes: Gila River Indian Community is exempt from all material, sales and construction services taxes and as such, taxes shall not be included in the bid amount.

14. Project Site Layout: The Contractor shall be responsible for all layouts on the project site(s).

15. Temporary Service Lines: Contractor shall provide all necessary temporary service lines and fittings required, and remove such items upon completion of work. Repair any resulting damage, and leave the permanent utility service in as good condition as they were prior to commencing work.

16. Facilities: Contractor will be responsible for provision of toilet facilities as required. Facilities shall be enclosed and maintained in sanitary condition.

17. Parking: There will be no parking on adjacent Allotted Land; the contractor shall protect all adjacent property.

18. Site Protection: Contractor shall be responsible, at the contractor’s cost and expense, for the security and protection of the site, under contractor’s control, and of the work until that portion to the site(s) are complete and accepted by Community Service Department. The Contractor shall take all necessary measures to provide such security.

19. Damages: The Contractor shall be liable for and shall promptly repair or otherwise remedy all damages to said portion of the site and of the work caused by vandalism.

20. Temporary Access: The Contractor shall provide and maintain a suitable means of temporary access into contract work areas as necessary for vehicles and equipment of all trades requiring such access. The Contractor shall repair any damage to existing pavement or other construction when damaged from operations under the Construction Agreement.

21. Signage: Other than those that may be required for safety and as specified herein, the Contractor shall post no signs at the project site.

22. Traffic Control: The Contractor shall be responsible for all traffic control at streets adjacent to the project site as required when vehicles enter and leave the site. The Contractor shall comply with all Community laws and regulations, including any applicable State or County regulations, for traffic control.

23. Choice of Law: Performance of the terms of the Agreement shall be in accordance with and pursuant to the laws of the Community and any action, special proceeding or other proceeding that may arise from, in connection with or by reason of the Agreement shall be resolved pursuant to the laws of the Community and in its courts. Nothing in the agreement, or in any related exhibit, document or undertaking, shall be construed as affecting, modifying or otherwise impairing the sovereign immunity enjoyed by the Community or any of its affiliates or subdivisions.

24. Ownership of Work Product: The Contractor agrees that all documents or other work product generated on behalf of the Community in connection with this Agreement are property of the Community.

25. Confidentiality: The Contractor agrees that neither they nor their agents or representatives shall communicate, whether in writing or verbally, any information concerning work performed in connection with this Agreement except in strict compliance with the terms and conditions of an express authorization by the Community Governor, the Lieutenant Governor, or the General Counsel of the Community.

26. Material and Equipment: The Contractor warrants to the Gila River Indian Community c/o Community Service Department that all materials and equipment furnished will be new and that all work will be of good quality, free from faults and defects, and in conformance with acceptable standards.

Contractor shall properly and continuously protect the work, materials and equipment against damage by weather, or water. Cover work liable to be damaged whenever work is in progress.

The Contractor shall be responsible for the safe and secure storage of materials purchased and delivered in advance of installation and stored within the Community whether stored at the project site or off the project site.

Storage of all materials by the Contractor shall be at its expense. The Gila River Indian Community assumes no responsibility or liability for the security of Contractor owned property whether on or off the project site.

27. Progress Schedule: As soon as possible, after contract award, the Contractor will meet with the Community’s Project Manager of Record and coordinate the work schedule (i.e. start date), projected rate of accomplishment, etc.

28. Pre-Construction Conference and Notice to Proceed: Following the award of a construction contract, a pre-construction conference will be held for discussing all design, construction and contract administration and safety related issues.

29. Bid Protest Procedure: In the event a Company wishes to contest a contract awarded under the provision contained within this IFB, the Company shall initiate a written document stating the reason(s) to be the basis of the protest. In addition, the Company shall provide supporting documents. Written protests shall be sent to Tecumseh Manuel, Procurement Director, Procurement Department, 1632 South Nelson Drive, Chandler, Arizona, 85226.

EXHIBIT A - SOLICITATION/ OFFER/ FEE BID FORM /

BIDDER’S CERTIFICATION

Solicitation Number: IFB-0640.CSD Solicitation Type: Invitation for Bid Date Issued: May 22, 2026

Issued by: Gila River Indian Community

Contracts Management 1632 South Nelson Drive Chandler, AZ 85226

SOLICITATION

One Bid for furnishing the services or supplies in the attached solicitation will be received via Bonfire as specified herein until 11:00 am local (AZ) time on Thursday, May 21, 2026. Vendors should allow sufficient time to upload their bid to ensure receipt of the Bid by the time specified. Late Submissions will not be accepted. All offers are subject to all terms and conditions in this solicitation. Vendors should not mail their bids.

For information Contact: via Bonfire Alternate Contact information Catherine Lopez, Contract Specialist

Catherine.Lopez.Proc@gric.nsn.us Office Number: 520-796-3966

OFFER

In compliance with the above, the undersigned agrees, if the offer is accepted within 60 calendar days from the date for the receipt of offers specified above, to furnish any and all items at the prices bid.

The Offeror/Bidder acknowledges amendments: through by signing below.

Name and Address of Offeror/Bidder:

Name and Title of Person Authorized to sign Offer/Bid:

Telephone Number:________________________ Email Address: _________________________

Signature: Date:

mailto:Catherine.Lopez.Proc@gric.nsn.us

FEE BID FORM

Date:

TO: Gila River Indian Community

Contracts Management, 1632 South Nelson Drive

PROJECT: IFB-0640.CSD IFB for ELDERLY FENCING

Bid Submitted by:

(state whether bidder is corporation, partnership, individual, etc.)

1. The undersigned acknowledges having visited the site and having familiarized itself with the local conditions affecting the cost of the work. The undersigned further acknowledges that it has received and has familiarized itself with the following:

Bidding and Contract Documents:

A. The Agreement. (Terms as specified in this IFB) B. Certificates of Insurance and Endorsements.

C. Fee Bid Form / Detailed Schedule of Values / Bidder’s Certification D. The Invitation for Bids and its Addendums.

2. In submitting this bid, the undersigned agrees:

To furnish all material, labor, tools, expendable equipment, and all utility and transportation services necessary to perform and complete, in a competent manner, all of the work required in accord with the IFB, addendum(s) and Contract Documents, for the price stated in this Bid Form, for the consideration hereinafter set forth.

To hold this bid open for 60 calendar days after the receipt of bids, and to accept the provisions of the Instructions to Bidders regarding disposition of bid security.

To execute and deliver a Contract in the prescribed form if awarded on the basis of this bid, and to furnish performance and payment security acceptable to the Owner in accord with the General Conditions within 10 days after the Contract is presented for signature.

To commence work at the time stipulated in a Notice to Proceed or Contract Document and to complete the work within Contract term.

3. The undersigned hereby proposes and agrees to perform the work in accordance with the following

Fee Bid Form / Detailed Schedule of Values / Bidder’s Certification.

4. The undersigned hereby proposes and agrees to perform the work as described in this IFB and any addendum(s) in accordance with the Detailed Schedule of Values below. The Unit Price of fencing installation, based on the typical quantities as provided below shall be herein:

5. The Bid includes the following Unit Prices and Totals for a typical fencing installation:

SCHEDULE OF VALUES/UNIT PRICE SCHEDULE

Item

Item Description Unit Unit Price Typical Quantity

Total

1 5’ Tall Chain link fence install per specs (400 LF) LS 1

2 5’ Tall Chain link fence install if over 400LF LF NA

3 Deduct if fencing less than 400 LF LF NA

4 18’ wide x 5’ tall DD gate per specs EA NA

5 20’ wide x 5’ tall DD gate per specs EA 1

6 23’ wide x 5’ tall DD gate per specs EA NA

7 4’ wide x 5 tall SS gate per specs EA 1

8 Clearing and/or grading of fence line-Removal of Debris LF NA

(Contractor’s failure to include any trade in a SOV shall not relieve them from completing the work as specified in the bidding documents and Contract.)

6. The Bidder proposes to use the following subcontractors, if any:

Site Work:

Material Suppliers:

Additional Subcontractors:

7. The undersigned proposes to use the following listed persons (with their positions) in its core crews (if any), subject to the Owner’s approval.

(name) (position)

In submitting this bid, it is understood that the right to reject any and all bids and to waive irregularities in the bidding has been reserved by the Owner.

The full name and address of all person and parties interested in the foregoing bids as principals are as follows:

Bidder

Address

Phone Fax

If the Contractor is entering into a partnership/joint venture to perform the work, provide the following information for the partnering/joint venture firm:

Bidder

Address

Phone Fax

BIDDER’S CERTIFICATION

The Bidder hereby certifies that the information contained in these certifications and representations is accurate, complete and current:

1. The undersigned, having read and examined the Invitation for Bids, the Contract Documents, and any Addendum for: IFB-0640-CSD having inspected the site and all conditions affecting the work, the Bidder proposes to furnish all materials and perform all labor necessary for the completion of the work indicated in this IFB. The Bidder agrees that if any or all bids are accepted, Bidder will enter into a contract according to the Contract required by the owner for the faithful performance of the labor and materials included in bid or bids accepted.

2. In submitting this bid it is understood that the Gila River Indian Community c/o Community

Service Department and Contracts Management reserve the right to reject any and all bids. It is agreed that this bid may not be withdrawn for a period of (60) days subsequent to the opening of bids without the consent of Gila River Indian Community c/o Community Service Department.

3. Attached Contractors Qualification Statement.

4. Bidder agrees to comply with all City, State and Federal Statutes relating to Liability Insurance, Safety and Sanitary Regulations.

5. Bidder will sign on line indicated below, if a partnership the firm name will be signed, followed by the signature of the partner signing, if a corporation name will be signed followed by the signature and the official title of the officer signing name.

6. The Bidder has visited the project site, become familiar with local conditions and become familiar with all parts of this IFB. The Bidder has no outstanding questions with regard to this IFB.

7. The Bidder will enter into and execute the Contract with Gila River Indian Community c/o Community Service Department. If a Contract is awarded on the basis of this bid, and if the Bidder does not execute a Contract for any reason, other than as authorized by law, the Bidder and Bidder’s Surety are liable to Gila River Indian Community as indicated in the Instructions to

Bidders.

If the Bidder is a Corporation, partnership or sole proprietorship, an officer, partner or principal of the Bidder, as applicable, shall print or type the legal name of the Bidder on the line provided and sign the Bid Form. If the Bidder is a joint venture, an officer, partner or principal, as applicable, of each member of the joint venture shall print or type the legal name of the applicable member on the line provided and sign the Bid Form. All signatures must be original.

Bidders Name:

Authorized Signature:

Print Name:

Title:

Company Name:

Mailing Address:

Telephone Number:

Email Address:

Facsimile Number:

Where Incorporated:

Federal Identification Number:

Contact Person for Contract Processing:

(Please Print)

Additional Signature for Joint Venture

Bidders Name:

Authorized Signature:

Print Name:

Title:

Company Name:

Mailing Address:

Telephone Number:

Email Address:

Facsimile Number:

Where Incorporated:

Federal Identification Number:

Contact Person for Contract Processing:

(Please Print)

Seal – (If Corporation)

Dated this day of , .

(print name of bidder)

(print name of authorized officer) (title)

(signature of authorized officer)

ARIZONA CONTRACTORS LICENSE#:

TYPE OF LICENSE:

Additional Signatures if a Joint Venture:

Signature:

EXHIBIT B - SCOPE OF WORK

Elderly Fencing Program Scope of Work 2026

The work will include, but is not necessarily limited to, furnishing all labor, tools, equipment, materials, services, transportation, and performing all operations in connection with the installation of chain link fencing around elderly residential homes as needed within the Gila River Indian Community Districts One through District Six. The fencing for each home must be in accordance with the specifications herein and at locations as directed by the Community's representative. Each home will have approximately 400 Linear Feet of chain link fencing, either an 18’ 20’ or 23’ wide double swing gate, where applicable, and a 4’ wide single swing gate. Contractor shall be responsible for clearing and/or grading and removal of all debris, of fence line.

QUANTITY: Approximately Fifty-Eight (58) Elder Home sites

MATERIALS:

• TOP RAIL 1 5/8' outside diameter, 065 galvanized pipe

• Line Post 1 7/8' outside diameter, 40 weight galvanized pipe

• Terminal posts 2 3/8' outside diameter, 40 weight galvanized pipe

• Drive gate post 2 7/8' outside diameter, 4 weight galvanized pipe

• Chain link fabric, 5' 11 gauge galvanized, 2"mesh (linear feet)

• 2-foot deep concrete footings

• Line post at 10 feet on center

• 180 degree hinges for all double swing gates and 4ft gate

• Drop rod latch on all double swing gate

• Brace Bands

• Tension Bar/Post

• Tension Band

• Bottom Tension Wire

• Rail End Caps

• Line Post Caps

• Tail End Band

• Gate for Latch

• Gate Drop Rod

• Bottom Tension Wire

• Clearing, grubbing, leveling of fence line for proper installation and removal of debris offsite

WARRANTY

The Contractor warrants all phases of workmanship free from defect for a period of two (2) years from the final completion of work.

Elderly Fencing Project Layout Sample Provided on the following page.

EXHIBIT C - STATEMENT OF BIDDERS QUALIFICATIONS

AIA

Document A305® – 2020 Contractor's Qualification Statement

SUBMITTED BY: SUBMITTED TO:

(Organization name and address.)

(Organization name and address.)

Gila River Indian Community Procurement Department 1632 S. Nelson Dr.

TYPE OF WORK TYPICALLY PERFORMED

(Indicate the type of work your organization typically performs, such as general contracting, construction manager as constructor services, HVAC contracting, electrical contracting, plumbing contracting, or other.)

THIS CONTRACTOR’S QUALIFICATION STATEMENT INCLUDES THE FOLLOWING:

(Check all that apply.)

[ ] A305 Exhibit A - General Information [ ] A305 Exhibit B - Financial and Performance Information [ ] A305 Exhibit C - Project-Specific Information [ ] IFB Exhibit D - Previous Participation Certification

CONTRACTOR CERTIFICATION

The undersigned certifies under oath that the information provided in this Contractor’s Qualification Statement is true and sufficiently complete so as not to be misleading.

Organization’s Authorized Representative Signature

Date

Printed Name and Title

NOTARY

State of:

County of:

Signed and sworn to before me this day of , .

Notary Signature

My commission expires:

Document A305

– 2020

Exhibit A

General Information

This Exhibit is part of the Contractor’s Qualification Statement, submitted by and dated the day of in the year (In words, indicate day, month and year.)

§ A.1 ORGANIZATION

§ A.1.1 Name and Location § A.1.1.1 Identify the full legal name of your organization.

§ A.1.1.2 List all other names under which your organization currently does business and, for each name, identify jurisdictions in which it is registered to do business under that trade name.

§ A.1.1.3 List all prior names under which your organization has operated and, for each name, indicate the date range and jurisdiction in which it was used.

§ A.1.1.4 Identify the address of your organization’s principal place of business and list all office locations out of which your organization conducts business. If your organization has multiple offices, you may attach an exhibit or refer to a website.

§ A.1.2 Legal Status § A.1.2.1 Identify the legal status under which your organization does business, such as sole proprietorship, partnership, corporation, limited liability corporation, joint venture, or other.

.1 If your organization is a corporation, identify the state in which it is incorporated, the date of incorporation, and its four highest-ranking corporate officers and their titles, as applicable.

.2 If your organization is a partnership, identify its partners and its date of organization.

.3 If your organization is individually owned, identify its owner and date of organization.

.4 If the form of your organization is other than those listed above, describe it and identify its individual leaders:

§ A.1.2.2 Does your organization own, in whole or in part, any other construction-related businesses? If so, identify and describe those businesses and specify percentage of ownership.

§ A.1.3 Other Information § A.1.3.1 How many years has your organization been in business?

§ A.1.3.2 How many full-time employees work for your organization?

§ A.1.3.3 List your North American Industry Classification System (NAICS) codes and titles. Specify which is your primary NAICS code.

§ A.1.3.4 Indicate whether your organization is certified as a governmentally recognized special business class, such as a minority business enterprise, woman business enterprise, service disabled veteran owned small business, woman owned small business, small business in a HUBZone, or a small disadvantaged business in the 8(a) Business Development Program. For each, identify the certifying authority and indicate jurisdictions to which such certification applies.

§ A.2 EXPERIENCE

§ A.2.1 Complete Previous Participation Certification, describe up to four projects, either completed or in progress, that are representative of your organization’s experience and capabilities.

§ A.2.2 State your organization’s total dollar value of work currently under contract.

§ A.2.3 Of the amount stated in Section A.2.2, state the dollar value of work that remains to be completed:

§ A.2.4 State your organization’s average annual dollar value of construction work performed during the last five years.

§ A.3 CAPABILITIES

§ A.3.1 List the categories of work that your organization typically self-performs.

§ A.3.2 Identify qualities, accreditations, services, skills, or personnel that you believe differentiate your organization from others.

§ A.3.3 Does your organization provide design collaboration or pre-construction services? If so, describe those services.

§ A.3.4 Does your organization use building information modeling (BIM)? If so, describe how your organization uses BIM and identify BIM software that your organization regularly uses.

§ A.3.5 Does your organization use a project management information system? If so, identify that system.

§ A.4 REFERENCES

§ A.4.1 Identify three client references:

(Insert name, organization, and contact information)

§ A.4.2 Identify three architect references:

§ A.4.3 Identify one bank reference:

§ A.4.4 Identify three subcontractor or other trade references:

Document A305® – 2020 Exhibit B

Financial and Performance Information

This Exhibit is part of the Contractor’s Qualification Statement, submitted by « » and dated the « » day of « » in the year « » (In words, indicate day, month and year.)

§ B.1 FINANCIAL

§ B.1.1 Federal tax identification number:

§ B.1.2 Attach financial statements for the last three years prepared in accordance with Generally Accepted Accounting Principles, including your organization's latest balance sheet and income statement. Also, indicate the name and contact information of the firm that prepared each financial statement.

§ B.1.3 Has your organization, its parent, or a subsidiary, affiliate, or other entity having common ownership or management, been the subject of any bankruptcy proceeding within the last ten years?

§ B.1.4 Identify your organization’s preferred credit rating agency and identification information.

(Identify rating agency, such as Dun and Bradstreet or Equifax, and insert your organization’s identification number or other method of searching your organization’s credit rating with such agency.)

§ B.2 DISPUTES AND DISCIPLINARY ACTIONS

§ B.2.1 Are there any pending or outstanding judgments, arbitration proceedings, bond claims, or lawsuits against your organization, its parent, or a subsidiary, affiliate, or other entity having common ownership or management, or any of the individuals listed in Exhibit A (General Information), Section 1.2, in which the amount in dispute is more than $75,000?

(If the answer is yes, provide an explanation.)

§ B.2.2 In the last five years has your organization, its parent, or a subsidiary, affiliate, or other entity having common ownership or management:

(If the answer to any of the questions below is yes, provide an explanation.)

.1 failed to complete work awarded to it?

.2 been terminated for any reason except for an owners’ convenience?

.3 had any judgments, settlements, or awards pertaining to a construction project in which your organization was responsible for more than $75,000?

.4 filed any lawsuits or requested arbitration regarding a construction project?

§ B.2.3 In the last five years, has your organization, its parent, or a subsidiary, affiliate, or other entity having common ownership or management; or any of the individuals listed in Exhibit A (General Information) Section…