1-I26-01 Video Management AI Analytics.pdf

RFI I26-01

Video Management + AI Analytics

May 21, 2026

To: All Prospective Vendors

The Forsyth County Schools Purchasing Department invites you to submit a request for information response for

Video Management + AI Analytics.

The intent of this RFI is to familiarize ourselves with the marketplace and to identify key vendors in the industry. Please answer each section as thoroughly as possible and feel free to add additional information about your product/service at the end of the RFI.

The RFI Closing Date: I26-01 06/22/2026 _____ 3:00 PM

(RFI #) (DATE) (TIME)

All responses and documents shall be submitted through the FCS Euna/Bonfire Purchasing Portal.

We appreciate your interest in the Forsyth County School System.

Respectfully, Brad Richardson

Director of Procurement Services

PURCHASING DEPARTMENT

2150 Keith Bridge Road

Cumming, GA 30040

Phone: 770-781-6603 / Fax: 770-781-6603 www.forsyth.k12.ga.us

FORSYTH COUNTY SCHOOL SYSTEM

Purchasing Department

Overview

The purpose of this RFI is to gain knowledge for a future potential project on implementing an integrated AI-driven school safety and video surveillance solution utilizing Avigilon Unity Video and associated analytics technologies to improve campus security, incident response, investigative capabilities, and emergency notification workflows. It is the intent of FCS to standardize to one program at the end of this process.

Scope

Forsyth County Schools is seeking information on a comprehensive software solution will enhance threat detection, emergency response, incident investigations, campus situational awareness and student and staff safety. The Contractor shall furnish all labor, materials, software, licensing, programming, configuration, testing, training, and commissioning necessary to deliver a fully operational AI-based school safety system. The ability to receive timely alert videos via SMS and email to multiple leaders in the district.

NOTE: FCS is not seeking an outsourced third-party service provider to manage an AI-Driven School Safety &

Security Integration. Instead, seeks a comprehensive, in-house software solution that can be managed and operated by the district’s trained staff.

Purpose

The purpose of this RFI is to gain more knowledge on AI camera integration with Avigilon camera and information on designs, implementation, and integration of a comprehensive AI-driven school safety and security platform utilizing Avigilon Unity Video and associated analytics technologies to enhance the safety and security of students, staff, visitors, and school property through advanced video surveillance, intelligent analytics, facial recognition, weapons detection, centralized event monitoring, and automated emergency notification capabilities. The system will provide proactive threat detection, real-time situational awareness, rapid incident investigation, and integrated emergency response workflows, including SMS, email, and mobile alerts, while supporting integration with access control and other campus safety systems to improve operational efficiency, emergency preparedness, and overall campus security across district facilities. FCS will use the information from this RFI in conjunction with other information available to determine if there is a need to pursue a solution that could meet the current needs of our school system. It has not been decided whether this is the path FCS will ultimately take during this process; however, FCS reserves the right to consider an “RFP” type process within the RFI that could require further dialogue, additional information, and potential vendor presentations. FCS will be the sole determinant of the path selected under this RFI based on the best interests of the school system.

Company Information/Qualifications

Please provide general information about your company.

A) Company Overview

1. Firm Data and History- Describe the history of your firm, including the current structure specifically as it relates to the specifications of this RFI. Information should highlight experience and competency on providing the solution outlined herein.

2. Labor/Staff- The vendor shall submit a statement pertaining to the labor/staff that could be utilized in the implementation process. This statement should include experience, qualifications, training, etc.

3. Single Point of Contact- Please identify and detail the qualifications of the Single

Point of Contact from your company for any questions related to this RFI.

https://www.avigilon.com/unity?utm_source=chatgpt.com https://www.avigilon.com/unity?utm_source=chatgpt.com

B) Client References

1. References- Please provide a minimum of three (3), with preference up to five (5) References where your solution (preferably similar size and scope) was implemented to include, but not limited to: Name of Entity, Name of Main Contact(s), Contact Email, Dates of Engagement, Macro-level review of work performed.

Product/Service Specifications Please answer how your solution best addresses the following topics:

(Separate page with corresponding numbers)

Please remember that the RFI is a tool that FCS will use to learn about the availability of products in the marketplace;

as well as a tool utilized in product/service specification in an RFP. Therefore, please address each topic as thoroughly as possible and highlight the strengths of your product. Feel free to elaborate on topics that may be challenging with your product or within the industry. Be sure to identify any capabilities that may not be available at this time and if they are currently on the roadmap with a timeline.

I. Information Requested

Please provide detailed information about your software’s capabilities for managing registration and enrollment:

A) General Platform & Integration

1. What experience does your company have integrating AI analytics with Avigilon Unity

Video platforms in K–12 school environments?

2. Are your solutions fully compatible with existing Avigilon cameras and infrastructure?

3. Do you provide a unified platform or multiple third-party applications for analytics, alerts, and investigations?

4. Is the solution cloud-based, on-premises, or hybrid?

5. Can the system scale district-wide across multiple campuses?

B) Weapons Detection Capabilities

1. What type of weapons detection technology do you provide?

2. Can the system clearly identify visible firearms in real time using existing Avigilon cameras?

3. What is the average detection accuracy and false positive rate for weapon detection?

4. Does the system support proactive alerts before a weapon is discharged?

5. Can the solution trigger automated responses such as:

6. SMS alerts

7. Email alerts

8. Lockdowns

9. PA announcements

10. Law enforcement notification

11. Is there a human verification?

C) Facial Recognition & AI Search

1. Does the platform provide facial recognition capabilities using Avigilon camera feeds?

2. Can the system search and identify individuals across multiple cameras and campuses?

3. Can the platform search faces be using:

4. Existing photo databases

5. Driver’s license

6. Visitor management systems

7. School ID systems

8. Law enforcement watchlists

9. What third-party facial recognition platforms are supported?

10. Can the system perform appearance-based searches such as:

11. Clothing color

12. Backpack detection

13. Gender appearance

14. Direction of movement

15. Vehicle Recognition by make. Model, color or type?

16. How quickly can an operator search and reconstruct an individual’s movement timeline?

17. Are facial recognition searches logged and auditable?

D) Behavioral Analytics & Fight Detection

1. Does the software include a parental app? If so, what features are available on the app?

2. Does the system support AI-based abnormal behavior detection?

3. Can the platform identify potential fights or escalating confrontations before physical violence occurs?

4. What behavioral indicators does the AI analyze?

5. Aggressive movement

6. Running

7. Crowding

8. Loitering

9. Sudden motion changes

10. Unauthorized gathering

11. Can the system detect:

12. Bullying behavior

13. Unauthorized after-hours activity

14. Suspicious lingering

15. Individuals entering restricted areas

16. How are behavioral alerts prioritized and escalated?

E) Restricted Areas & Campus Geofencing

1. Can the platform designate restricted or off-limits areas on campus?

2. Can alerts be generated when unauthorized persons enter:

• Mechanical rooms

• Roof access areas

• Athletic facilities after hours

• Staff-only areas

• Bus compounds

• Construction zones

3. Can the system differentiate between authorized and unauthorized access?

4. Are notifications configurable by:

• Time of day

• User role

• Campus location

• Threat level

II. Technical Requirement

Please describe the system’s compatibility and accessibility if applicable:

A) Platform Capability

1. Does the software work across various devices (e.g., personal computers, Chromebooks, tablets, smartphones, etc.)?

2. What browsers does the software support (e.g., Microsoft Edge, Google, Chrome, Safari)?

A) Data Storage & Security

1. Is data cloud-based or stored on-premises? What are the benefits of your approach?

2. Please identify any cloud-based hosting providers.

3. What security measures are in place to protect user data and ensure compliance with privacy regulations?

4. Is the data encrypted in transit? At rest? Please explain.

5. Does the software support Multi-factor Authentication (MFA)?

B) System Support & Updates

1. Please describe in detail how ongoing system support is handled.

2. How frequently is the software updated? Are updates included in the subscription or additional costs?

3. What is the process for handling technical issues and support requests (e.g., tiered support, guaranteed response times, etc.)?

4. Please provide information on response times and support hours.

5. Please provide an incident response plan in the event of a breach.

6. Please provide disaster recovery provisions/plans and return to service times.

III. Pricing Model

Please provide details regarding your pricing structure and associated costs:

A) Pricing Structure

1. Please provide a detailed breakdown of the pricing structure

2. Please describe and detail any implementation cost.

3. Are there additional costs for setup, training, support, and travel? If so, please detail these costs.

4. Please describe how an upgrade would be handled over the life of the contract.

B) Licensing

1. Is the software subscription-based or a one-time purchase? Please provide details on the payment model.

IV. Implementation & Support

A) Implementation Time

1. Please describe the typical timeline for implementing the software for a new client.

B) Training

1. Please describe your training resources or programs for staff to include face-to-face, virtual, and or tutorial-based “help” features built into the software.

C) Ongoing Support

1. Please explain the level of customer support offered with the purchase of your software

(e.g., phone, email, chat).

2. What are your available hours of support to include evenings and weekends?

3. Do you offer SLAs (Service Level Agreements) for response and resolution times?

V. Preparing a Response

A) Responses to the RFI shall be accurate and readily understandable.

B) Responses should be labeled and easy for the committee to find content.

C) Responses should be thorough and provide answers to each section as requested.

Questions All questions pertaining to this RFI must be submitted via the Euna/Bonfire portal.