1-HAPGC Landscaping Services 27-4726.pdf

HOUSING AUTHORITY OF PRINCES GEORGES COUNTY

RFP 27-4726

HAPGC Landscaping Services

RFP Due Date: May 11, 2026 – 4:00 p.m. est.

REQUEST FOR PROPOSALS

RFP NO. 27-4726 –HAPGC Landscaping Services

Housing Authority of Prince Georges County (HAPGC) is currently accepting proposals.

Proposals shall be uploaded via link at https://hapgcprocurement.bonfirehub.com and consist of all required items as listed in the solicitation to be considered responsive to this RFP.

HAPGC reserves the right to reject any or all proposals. MBE/WBE firms are encouraged to submit proposals.

All questions for the RFP must be submitted in writing and e-mailed to HAPGC, at hapgcprocurement@co.pg.md.us no later than 11:00 a.m. EST on Friday, April 24, 2026.

PRE-PROPOSAL MEETING:

Teams Meeting Wednesday, April 22, 2026, at 10:00 a.m. EST

Dial-in Number: 1-240-673-1195 Meeting ID: 995-522-357

RFP DUE DATE/TIME: Monday, May 11, 2026, at 4:00 p.m. EST

RFP No. 27-4726

HAPGC Landscaping Services

9200 Basil Court, Suite 500 Largo, MD 20774 mailto:hapgcprocurement@co.pg.md.us

TABLE OF CONTENTS

I. INTRODUCTION

II. SUBMISSION PROCEDURES

III. SCOPE OF SERVICES

IV. SUBMISSION CONTENT REQUIREMENTS

V. EVALUATION FACTORS

VI. GENERAL CONDITIONS OF THE RFP

Exhibit A – Document Checklist

Exhibit B – HAPGC Forms

a) Business References

b) Non-Collusive Affidavit

c) Profile of Firm

d) M/WBE

e) Certificate of Insurance-Copy

f) W-9

g) Section 3 Forms

NOTE: HUD Forms listed below will apply for all future projects, as applicable:

a) Instructions to Bidders for Contracts (HUD-5369)

b) Representations, Certifications & Other Statements of Bidders PH (HUD 5369-A)

c) General Conditions for Construction Contracts (HUD-5370 -EZ)

I. INTRODUCTION

The Housing Authority of Prince George’s County, Maryland (HAPGC) is seeking proposals from qualified and experienced contractors/vendors to provide comprehensive landscaping services for its residential communities and vacant properties.

The selected contractor shall furnish all necessary labor, tools, specialized equipment, materials, supplies, and supervision required to perform and complete landscaping services in a professional, efficient, and timely manner. Services will include, but are not limited to, ground maintenance, lawn care, trimming, seasonal clean-up, and related landscaping activities to ensure that all HAPGC properties are maintained in a safe, attractive, and well-kept condition.

HAPGC is committed to maintaining high-quality living environments for its residents and preserving the overall appearance and value of its properties. Therefore, the Authority seeks a contractor/vendor with demonstrated experience, proven reliability, and the capacity to meet the scope and standards outlined in this solicitation.

A. Definitions For the purposes of this request for proposal(s), the following definitions shall apply:

• "RFP" - this Request for Proposal(s).

• “A/E” – Architectural Engineering Firm

• "Vendor" or "Respondent" - the company(s) from whom a proposal is requested.

• "PHA" refers to a Public Housing Authority. As used in this RFP, the term PHA will refer to a particular type of organization.

• "HUD" - the United States Department of Housing and Urban Development, a federal agency that partially funds and monitors operations of HAPGC. However, nothing contained in this RFP or in the contract resulting from the selection process shall be construed to create any contractual relationship between the successful vendor and HUD.

• “PPM’s” - Private Property Manager – Firms which provide property management services at HAPGC properties.

• “Contractor” – the firm or entity designated as the general contractor in the contract.

• “NTP” – Notice to Proceed – Written notice from HAPGC authorizing the General Contractor to start work on a project prescribed in a task order.

• “Request for Service- of “RFS” – a written request from HAPGC to the pre-qualified pool of

Selected Respondents for the Selected Respondent to prepare and submit a work plan and Lump Sum Base Bid Total for services related to specific Project.

• “Hourly Rates” – shall mean that hourly rate by a particular type of worker, which does not include expenses, overhead, profit and fees of a Selected Respondent(s).

• “Task Order”- means the order issued by HAPGC, that sets forth the description of a Project, scope of work, time frame for performance and fixed fee for the GS’s services to be performed in accordance with the terms and conditions of the contract.

• “Services” means, collectively the general construction services, duties and responsibilities described in the Project document and any and all work necessary to complete them or carry them out fully as required in accordance with the terms of the contract.

• “Work” – means all labor, materials and services required to be performed by the Selected Respondent for the general construction required by a Project in accordance with a task order.

• “Proposal” – response to this RFP. The term “bid” may also be used to refer to the contractor’s proposal, but shall no way be construed to transform this RFP into an Invitation for Bid (IFB)

• Selected Respondent(s) means a firm, company, organization, vendor, etc. who will be considered to submit a formal construction bid proposal when available by HAPGC and its design team.

II. SUBMISSION PROCEDURES

A. Submission Procedure

Proposal(s) must be submitted no later than May 11, 2026, at 4:00 p.m. est.

Any proposal received after the specified date and time will not be considered. Proposals must be delivered in the form specified no later than the date and time listed in the RFP. If you choose to mail your proposal, it must arrive by the specified date and time, regardless of the postmark date.

The submission package must be received by HAPGC via download in the Bonfire portal:

https://hapgcprocurement.bonfirehub.com

A. Request for Information

Respondents desiring any explanation or further information regarding the solicitation must submit an e-mail request no later than April 24, 2026, at 11:00 a.m. est. The request must be submitted in writing at the following email addresses: hapgcprocurement@co.pg.md.us.

Any clarification and or information will be furnished promptly as a written addendum to the RFP and posted on the Bonfire portal link at https://hapgcprocurement.bonfirehub.com

B. Evaluation Process

A selection committee, composed of HAPGC staff, will review responses to this RFP and will recommend to the HAPGC Board of Commissioners the organization(s) most suited and supportive of the agency’s needs. The organization(s) must demonstrate it will create a successful, proactive, and strategic business relationship with HAPGC. The selection committee and/or the Board of Commissioners may at its discretion request interviews with respondents to discuss specific aspects and clarifications of their response(s). The Board of Commissioners and/or Executive Director may make the final decision with regards to the selection process.

C. Anticipated Schedule of Events

The anticipated schedule for the RFP and contract approval is as follows:

Event Date RFP available for distribution April 10, 2026 Pre-proposal meeting April 22, 2026 @ 10:00 am EST Deadline for receipt of written questions April 24, 2026 @ 11:00 am EST Response to written questions May 1, 2026 @ 11:00 am EST RFP Due Date May 11, 2026 @ 4:00 pm EST Estimated Contract Award Date May 25, 2026 mailto:hapgcprocurement@co.pg.md.us

Housing Authority of Prince Georges County reserves the right at its sole discretion to amend any or all dates associated with the anticipated schedule of events.

III. SCOPE OF SERVICES

The Housing Authority of Prince George’s County, Maryland (HAPGC) is seeking qualified contractors/vendors to provide full-service landscaping and grounds maintenance for various HAPGC-owned and managed residential communities, administrative sites, and vacant properties.

The Contractor shall furnish all labor, supervision, equipment, tools, transportation, materials and supplies necessary to perform the required services. All work shall be completed in a safe, efficient, and professional manner, in accordance with industry standards and all applicable federal, state, and local regulations.

The scope of work shall include, but is not limited to, the following services:

1. The HAPGC anticipates a minimum of 22 mowing’s of HAPGC Communities, three (3) in the months of April, May, June, July, August, September, and October and one (1) in the month of November. The HAPGC at their Vacant Properties anticipates a minimum of 3 mowing’s, one (1) in the month of May, July, and September.

If HAPGC communities or vacant property locations require additional services outside this scope of work, they will require a purchase order from the HAPGC Project Manager before work can be started.

2. It is the contractor/vendors responsibility to notify the HAPGC Project Manager by email the dates that mowing has been completed at the sites before submitting invoices.

3. It is the responsibility of the contractor/vendor to remove all litter and debris at the site before and after each mowing. Care should be taken to avoid blowing grass clippings onto porches, walkways, flower beds, sidewalks, driveways, or parking lots. If grass clippings have accumulated in these locations, it shall be removed at the end of each mowing.

4. The areas around trees, shrubs, buildings, posts, fences, flower beds, sidewalks and curbs will be edged with lawn trimmers after each mow.

5. Contractor/vendor will be responsible for the replacement of trees, shrubs, or bushes damaged by improper mowing or edging.

6. The contractor/vendor will promptly repair, at their cost any damages to turf or vegetation.

7. The RFP is to include the cost for a Spring and Fall cleanup of the HAPGC Housing Communities.

Spring cleanup to include:

• Removal of any leaves or tree branches left over from the fall.

• Cut back around the entire site any winter growth on plants, shrubs, and bushes.

• Removal from around the housing units of weeds or excessive vegetation growth.

• Rake and loosen compacted soil and mulch to promote spring plant growth.

• Supply and install a minimum of 3 inches of fresh dark mulch in planting areas and around existing shrubs and bushes.

• Those housing communities that have playgrounds (Kimberly Garden site only), the contractor is to clean debris and excess vegetation growth from these areas and apply when necessary additional playground mulch to meet Prince George’s County requirements.

• Clean up planting beds, walkways, patios, sidewalks, and building foundations of weeds, overgrown vegetation, leaves branches and any other clutter.

• Re-seed damaged grass areas.

• Apply to all lawn/grass areas a slow-release fertilizer that is high in nitrogen to promote growth.

• Report to the HAPGC Project Manager any other items that the contractor/vendor deems important but is not listed as part of this solicitation.

• This work must be completed each year before May 1st.

Fall clean-up to include:

o Clear out fallen leaves, litter and debris from lawns/grass areas, planting beds, curbs, sidewalks, parking lots, playgrounds and from around housing units.

o Trim shrubs and bushes.

o Trim dead branches off trees that are within reach with no special equipment required.

o Cut back Perennials.

o Report to the HAPGC Project Manager any items that the contractor/vendor deems important but is not listed as part of this solicitation.

8. All turf areas inaccessible to mowing equipment shall be trimmed prior to mowing as needed to maintain a neat, well-groomed appearance.

9. It is imperative to the HAPGC that all safety precautions are taken to ensure the safety of all tenants, visitors, and personnel on the site.

10. The contractor/vendor shall supply and have onsite all necessary Material Data

Safety Sheets (MSDS) to comply with Maryland OSHA and Prince George’s County regulations.

11. Contractor/vendor shall not dump any debris into HAPGC site containers.

12. All Parking areas, sidewalks, curbs, and other hard surfaces need to be kept clean of all leaves, litter, and debris. The contractor/vendor is permitted to use power blowers, however any accumulations of debris must be removed from the site and not blown onto adjacent property, street surfaces, sewer drains, fence lines or planting areas.

13. Undesired vegetation in sidewalks, curbs, cracks, and other hard surfaces must be removed/treated and environmentally friendly herbicides can be used.

14. Grass/lawn areas are to be mowed to a uniformed height not to exceed 3 inches.

15. Use trimmers in locations that cannot be reached by a mower.

16. Any ruts, holes or areas disfigured by mowing equipment shall be the responsibility of the contractor/vendor and repaired to original condition.

17. Landscaping services shall be performed during the hours of 9:00 am – 5:00 pm

Monday thru Friday unless specified/approved by the HAPGC Project Manager due to uncontrollable weather conditions.

HAPGC Housing Communities:

• 1100 Owens Road- 1100 Owens Road, Oxon Hill, Maryland 20745

(123 unit 7-story high-rise with basement).

• Marlborough Towne- 1801-1949 Tanow Place, District Heights, Maryland 20743 (63 townhouses with community building).

• Kimberly Gardens- 9146-9246 Cherry Lane, Laurel, Maryland 20708 (50 townhomes with community building).

• Cottage City Gardens- 4142 Bunker Hill Road, Cottage City, Maryland 20722 (100 unit 6-story high-rise).

• Rollingcrest Village- 5631-5675 Sargent Road, Hyattsville, Maryland 20782 (22 single story row-houses with community building).

• Rollingcrest Village- 1376-1410 Chillum Road, Chillum, Maryland 20782 (18 single story row-houses).

• Coral Gardens Court- 1301-1333 Coral Gardens Court, Capitol Heights, Maryland 20743 (16 townhomes)

• 1207 Marcy Avenue- 1207 Marcy Avenue, Oxon Hill, Maryland 20745 (1 townhome)

• Ardwick-Ardmore- 10030-10032 Ardwick-Ardmore Road, Springdale, Maryland 20744 (2 single-family homes).

• Palmer Park- 1905 Palmer Park Road, Palmer Park, Maryland 20785 (1 duplex unit).

HAPGC Vacant Properties:

• 4941 Marlboro Pike, Capital Heights, Maryland 20743- 1.69 Acres

• 9218 5th Street, Lanham, Maryland 20706- 0.17 Acres

• 6107 Jost Street, Capitol Heights, Maryland 20743- 0.11 Acres

• 6101 J Street, Landover, Maryland 20785- 0.11 Acres

• 1213 Clovis Avenue, Capitol Heights, Maryland 20743- 0.11 Acres

• 100 Sultan Avenue, Capitol Heights, Maryland 20743- 0.02 Acres

Procurement: Follow HUD and HAPGC funding procedures. Follow HUD and state, and local regulations regarding change orders.

Supervision & Coordination: The Contractor will be required to properly supervise and coordinate its work.

At a minimum, it is envisioned that the Contractor will be required to undertake the following tasks:

1. Coordinate work with any on-site personnel to ensure that their activities are not adversely affected.

2. Provide general safety and signage and posting for the project and see that each subcontractor prepares and submits adequate safety program and monitoring throughout the project.

3. Prepare payment requests, verify accuracy and forward to HAPGC for approval and payment.

4. Assemble close-out documents as required.

5. Aid HAPGC through all applicable warranty periods.

Terms:

This Request for Proposal (RFP) is issued with the understanding that the resulting contract will be established as a five (5) one-year term agreement with the Housing Authority of Prince George's County

(HAPGC).

The contract will be subject to annual renewal based on satisfactory performance, mutual agreement of the parties, and continued alignment with organizational needs and objectives.

Respondents should acknowledge and accept these terms as part of their proposal submission.

Tabulation- Bid Sheet

HAPGC Housing Community Sites:

Cost per mowing visit 1100 Owens Road $_____________________________

Cost per mowing visit Marlborough Towne $_____________________________

Cost per mowing visit Kimberly Gardens $_____________________________

Cost per mowing visit Rollingcrest Sargent Rd $_____________________________

Cost per mowing visit Rollingcrest Chillum Rd $_____________________________

Cost per mowing visit Coral Gardens $_____________________________

Cost per mowing visit 1207 Marcy Ave. $_____________________________

Cost per mowing visit 10030 Ardwick-Ardmore $_____________________________

Cost per mowing visit 10032 Ardwick-Ardmore $_____________________________

Cost per mowing visit 1905 Palmer Park $_____________________________

Spring Cleanup 1100 Owens Road $_____________________________

Fall Cleanup 1100 Owens Road $_____________________________

Spring Cleanup Marlborough Towne $_____________________________

Fall Cleanup Marlborough Towne $_____________________________

Spring Cleanup Kimberly Gardens $_____________________________

Fall Cleanup Kimberly Gardens $_____________________________

Spring Cleanup Rollingcrest Sargent Rd. $_____________________________

Fall Cleanup Rollingcrest Sargent Rd. $_____________________________

Spring Cleanup Rollingcrest Chillum Rd. $_____________________________

Fall Cleanup Rollingcrest Chillum Rd. $_____________________________

Spring Cleanup Coral Gardens Court $_____________________________

Fall Cleanup Coral Gardens Court $_____________________________

Spring Cleanup 1207 Marcy Ave. $_____________________________

Fall Cleanup 1207 Marcy Ave. $_____________________________

Spring Cleanup 10030 Ardwick-Ardmore $_____________________________

Fall Cleanup 10030 Ardwick-Ardmore $_____________________________

Spring Cleanup 10032 Ardwick-Ardmore $_____________________________

Fall Cleanup 10032 Ardwick-Ardmore $_____________________________

Spring Cleanup 1905 Palmer Park $_____________________________

Fall Cleanup 1905 Palmer Park $_____________________________

HAPGC Vacant Properties (Mowing Only):

Cost per mowing visit 4941 Marlboro Pike $_____________________________

Cost per mowing visit 4th St. Bowie $_____________________________

Cost per mowing visit 9218 5th St. Lanham $_____________________________

Cost per mowing visit 6107 Jost Street Cap. Hgt. $______________________________

Cost per mowing visit 6101 J Street Landover $______________________________

Cost per mowing visit 1213 Clovis Ave. Cap. Hgt. $______________________________

Cost per mowing visit 100 Sultan Ave. Cap. Hgt. $______________________________

Site Safety

1. It is the Contractors responsibility to adhere to all OHSA safety requirements while working at the site.

2. The Contractor must attempt to limit disruptions as much as possible to tenants and visitors to the site and always conduct their work with the utmost professionalism.

3. It is the contractor’s responsibility to clean all debris at the end of each day before leaving the site.

Additional Information:

1. Change orders for any reason must be pre-approved in writing by the HAPGC Project Manager prior to commencing any work not covered in the scope of work.

2. This project is procured through Federal Funds and must be bid utilizing Federal Labor Wage Rates (Davis- Bacon), Section 3 requirements and HUD-5370-EZ Contract Conditions.

3. Work is to be completed between the hours of 9:00am to 5:00 pm Monday thru Friday.

4. Any weekend work must be approved by the HAPGC Residential Maintenance Manager.

5. It is the contractor responsibility to follow all OSHA protocols for the safety of the tenants, visitors, and contractors on the site.

Total cost of work per scope: $

Submitted By (signature of authorized representative):

Title:

Date:

Contract Monitor: Jerome Zanelotti Date:

ATTACHMENTS: Federal Labor Wage Rate (Davis-Bacon)

HUD Form HUD-5370-EZ for small projects Section 3 Requirements

The Housing Authority of Prince George’s County Maryland reserves the right to reject any or all bids that they determine are not in their best interest.

If you have any questions or concerns, please contact Jerome Zanelotti @ jazanelotti@co.pg.md.us or by phone @ 240-561-1074.

Housing Authority of Prince Georges County mailto:jazanelotti@co.pg.md.us

HAPGC Expectations of the Contractor:

1. The contractor shall make every attempt to render their services the same workday unless approved by the HAPGC Project Manager.

2. There is to be every effort given to minimize any inconvenience to the tenants or visitors at the property.

3. Work is to be conducted during normal working hours (9:00 am – 5:00 pm) unless approval is received from the HAPGC Project Manager.

4. The contractor is only to use vendors who are licensed, trained, and experienced.

5. The contractor is to be licensed in the State of Maryland and in good standing with the state and county.

6. These services are based on technician/mechanic and administrator if required, all work should be minimized for minor repairs. If the contractor requires additional labor, it must be reviewed and approved in writing by the HAPGC Project Manager. Failure to receive approval allows the HAPGC to compensate the contractor based on customary trade practices.

7. Contractor personnel shall be neat and conduct themselves in a professional manner. If a contractor’s employee is deemed unacceptable by the HAPGC they must be replaced immediately.

8. It is the contractor’s responsibility to call the HAPGC representative that requested the work within 30 minutes of the notification and provide the HAPGC representative an estimate time of arrival at the site to commence work.

9. All materials and labor provided under this RFP must be guaranteed for 1 year after acceptance of the proposed work by the HAPGC.

Contractors Safety Requirements:

1. The contractor will be provided access to all secured areas and tenant units by Housing Authority staff.

2. The contractor shall clearly mark all work areas that might reasonably be expected to endanger the health and safety of tenants, visitors, and employees. The contractor will provide signs, and barricades to identify all areas of work that may pose inherent dangers.

3. The contractor must ensure that all services provided comply to all federal, state and Prince George’s County rules pertaining to safety. The contractor must always safely protect the tenants, visitors, HAPGC employees/contractors and their personnel. It is the contractor’s sole responsibility to correct any deficiencies and shall have full and sole responsibility to compensate persons if so, ordered by an authorized agency or court having jurisdiction.

Contractor Invoicing:

1. Only time spent on the property is billable, the HAPGC will not pay for the time spent in route or traveling required for the acquisition of materials.

2. The HAPGC will not be responsible for trip charges or any service charges.

3. All invoices shall be submitted to Need this from Asset Management or FAS within one week of the works completion and shall include the following:

Date of contract Purchase Order or Contract Number Address of property where service Date of actual service Time in and time out Materials used with supplier’s invoices.

Assigned personnel and their titles.

HAPGC Authorized Signature verifying the completion of work on the contractor work ticket or equivalent.

IV. SUBMISSION CONTENT REQUIREMENT

All responses should be complete, carefully worded, and must convey all the information requested in the RFP.

Respondents must submit the following for the submission to be considered complete:

To be considered a “complete” submission the Respondent is required to submit the following information. Please note, HAPGC reserves the right to request additional information upon review of respondent’s initial submissions: Please TAB All Sections.

A. Information Required in the Proposal

1. Letter of Interest (TAB 1)

a) Identifying primary contact person, with firm's name, address, and telephone number. List any other firm members. Briefly summarize the firm's history and experience relevant to this request.

b) The type of organization (corporation, partnership, joint venture, etc.) including a list of participants and an organizational chart which identifies the number of staff for each employment position.

c) The Respondent must provide a concise statement showing that the firm understands the requested services.

2. Qualifications and Experience (TAB 2)

a) The Respondent must demonstrate a record of relevant experience in rehabilitating dwelling and non-dwelling properties.

b) The Respondent shall submit evidence of the firm’s ability to perform the work, as indicated by the profiles of the principals and a description of the staff’s professional and technical competence, for those principals and staff members who will be involved in the “work” requested herein.

c) The Respondent can submit, the resumes of the principals detailing everyone’s education, technical training, and work experience.

d) The Respondent must describe its qualifications, resources, and experience as it pertains to the requested services. The Respondent must demonstrate it has the experience and capacity to complete all the required services, whether they are conducted at the same time or separately.

e) Length of time firm has worked in its area of expertise in general, and the size of the enterprise, the firm may submit a general brochure of their work.

f) Indicate Bonding Capacity in proposal.

3. Past Performance (TAB 3)

a) Respondent must provide for selected group(s) a minimum of three (3) project descriptions that best demonstrate the Respondents ability to perform the work outlined in the Scope of Services. At a minimum include the project description scope of work performed, the location, dollar value and list the respondent’s key personnel on the project.

4. Organization Structure and Key Personnel (TAB 4)

a) The respondent must provide an organizational/structure chart and include its key technical and consulting personnel, including but not limited to: Superintendent, Project Mgrs., Schedulers, and Safety Mgrs., and/or any sub-contractors’ role etc.…

b) Key Personnel shall not be replaced without the prior written approval of HAPGC.

5. Approach/Work Plan (TAB 5)

a) The respondent shall demonstrate in the work plan its plan to integrate HAPGC plan into its overall strategy to perform the Scope of Services.

b) The respondent shall demonstrate in the work plan its scheduling platform and methods, in its quality management approach, and the roles, responsibilities and authority of the team members.

c) The respondent can outline in the work plan how it would provide construction project controls and provide scope and schedule management. Also, procedures for implementing construction sequencing.

d) The respondent shall demonstrate its safety plan.

e) All projects over $2,000 - Davis Bacon, is applicable.

f) Bid Bond, Payment, and Performance Bonds may be required, as applicable.

6. Entity Financial Health and Service Sustainability (TAB 6)

HAPGC recognizes the importance that the Vendor is a financially healthy business entity. The Respondent will be required to submit a copy of the last completed audit or independently certified financial statement. Financial statements may be submitted in a separate, uploaded document marked “Financial Statements—Confidential.”

7. HUD Forms (TAB 8)

Each Respondent must complete the applicable HUD 5369- A, as provided in Exhibit C.

8. HAPGC Forms (TAB 9)

Each Respondent must complete the Forms as provided in Exhibit B. Additional information on specific forms is included below.

a. Business References: Provide references from related service providers or agency personnel. Include a brief description of Respondent’s business relationship with the reference.

b. Section 3 Participation: Provide a detailed narrative on how the Respondent can assist

HAPGC to comply with HUD's Section 3 requirements to the greatest extent feasible to provide training, employment, contracting and other economic opportunities to low and very low persons and businesses that provide that provide economic opportunities to low and very low-income persons, especially recipients of government assistance for housing.

c. Minority and Women Business Participation: Submissions in response to this solicitation MUST include an MBE/WBE participation plan which, at a minimum, demonstrates “Best Efforts” have been taken to achieve compliance with MBE/WBE goals.

d. Provide information on the circumstances and status of past or present civil or criminal investigations, pertinent litigation, regulatory action, and/or disciplinary action taken or pending against the respondent or any of its employees with state regulatory bodies or professional organizations that could impact the respondent’s role or ability to provide the services specified herein. If none, include a statement that there are no past or present civil or criminal legal investigations, or pertinent and/or regulatory actions that could impact your ability to provide the services specified herein.

V. EVALUATION FACTORS

A. Proposal Evaluation Criteria

Evaluation criteria have been structured to correlate with the submission requirements of Section.

IV. Proposals received in response to this RFP will be evaluated and ranked by an Evaluation Committee. Scoring will be based on predetermined Evaluation Criteria. The available points associated with each area of consideration are shown. Each member of the Evaluation Committee will score each proposal. Scoring will be based upon how well the proposal meets the submission requirements established in the RFP.

EVALUATION CRITERIA POINTS

Qualifications and Experience 35

Past Performance 20

Organizational Structure 15

Key Personnel Qualifications 15

Approach/Work Plan 15

TOTAL 100

HAPGC may reject any or all proposals that are determined not to be in HAPGC's best interests. In addition, HAPGC reserves the right to waive any informalities or minor irregularities, if it serves the parties' best interest to do so. HAPGC will select Respondent's based on the evaluation criteria as listed above. Interview’s may be conducted if desired by HAPGC with selected Respondent(s).

VI. GENERAL CONDITIONS OF THE RFP

A. General Conditions

1. LATE PROPOSALS WILL NOT BE ACCEPTED OR CONSIDERED.

2. HAPGC reserves the right to accept or reject all proposals submitted, either in whole or in whole or in part, with or without cause; to waive any informalities of any proposal;

to extend, amend or cancel this RFP at any time; and, to make the award in the best interest of HAPGC.

3. HAPGC reserves the right to request additional information, if needed, from prospective respondent(s).

4. If it becomes necessary for HAPGC to revise any part of this RFP, revisions will be provided in the form of an Addendum to all prospective respondents. HAPGC must acknowledge addendums to the RFP. Submissions must conform to any addenda that may be issued to this RFP.

5. Proposals that are incomplete or not in conformance with the submittal requirements may be eliminated from further consideration. Respondents should carefully note the submittal requirements.

6. All proposals submitted in response to this RFP will be considered public information and may be made available to the public (including news media) unless Confidential and/or Proprietary information is submitted under separate cover and is clearly designated as such.

7. The Respondent shall provide a presentation regarding proposal submitted, if requested to do so by HAPGC.

8. Respondents may modify or withdraw a proposal prior to due date by an authorized representative of that organization. All proposals will become the property of HAPGC after the Proposal Deadline.

9. The Respondent affirms that he/she is of lawful age and that no other person, firm, partnership, or corporation has any interest in this submittal or in the contract proposed to be entered into unless noted in writing.

10. The Respondent affirms that its proposal is made without any understanding, agreement or connection with any other person, firm, partnership, or corporation making a submittal for the same purpose and is in all respects fair and without collusion or fraud.

11. The Respondent has carefully read the provisions, terms, and conditions of the RFP document and does hereby agree to be bound thereby. If there are any terms and conditions to which the Respondent has objections, such objections and the specific section must be noted in the letter of interest or cover letter.

12. HAPGC retains the right to negotiate with any or all selected respondent(s).

13. Additional services and/or service adjustments may be added or deleted during the life of any contract awarded hereunder as mutually agreed upon in writing between HAPGC and respondent(s).

14. Respondent(s) must meet HAPGC’s insurance requirements set forth herein, if given contract with agency.

15. The respondent will not offer any gratuity, favor, or anything of monetary value to any officials or employee of HAPGC for the purpose of influencing consideration of a response to this RFP.

16. HAPGC reserves the right to disqualify any submission that may present a conflict of interest between Housing Authority of Prince Georges County, its employees or Board members, Respondent(s), or parties identified in the submission.

17. HAPGC reserves the right to retain all responses submitted and not permit withdrawal for a period of 120 days after the deadline for receiving responses without written consent from HAPGC

B. Regulatory

Awarded contractor(s) shall comply with all applicable federal, state and local laws, rules, regulations, ordinances and codes and obtain any licenses or permits required to provide the services as listed under this RFP.

C. Acceptance of RFP

Respondent’s submission of a proposal in response to the RFP shall constitute acceptance by the Respondent of the terms and conditions of this RFP. If the Respondent’s proposal is accepted for contract award, the Respondent agrees to enter into a negotiated contract with HAPGC at a later time and date.

D. Contract Award

Subject to the rights reserved in this RFP, HAPGC will award the contract by written notice to the selected Respondent(s) (the “Contractor”). The award of the contract maybe subject to the approval of the HAPGC Board of Commissioners and/or the HAPGC’s Executive Director, and it shall be conditioned on the successful negotiation of revisions, if any, to the RFP, recommended as part of the evaluation of proposals.

HAPGC may award one or more contracts, which shall be awarded in accordance with the terms and conditions of this RFP to the Respondent(s) whose proposal is most advantageous to the HAPGC considering qualifications, technical and other factors as specified in this RFP, HAPGC reserves the right to negotiate and award any element of this RFP, to reject any or all proposals or to waive any minor irregularities or technicalities in RFP received as in the best interest of HAPGC.

No award may be made to a Respondent(s) that is on the list of contractor’s ineligible/debarred to receive awards from HAPGC and/or HUD.

E. Insurance - - - (Requirements may vary per project but required per project(s)

If a Respondent(s) receives an award, the Contractor(s) will be required to provide an original Certificate of Insurance confirming the minimum requirements to HAPGC within 5 days of a contract signature: Insurance Requirements/Limits will coincide with all applicable project(s).

Business Automobile Liability Required Limits

HAPGC and its affiliates must be named as an additional insured and as the certificate holder. Must include both owned and un-owned vehicles.

$500,000 combined single limit, per occurrence

Workers Compensation and Employer’s Liability Required Limits

Workers’ Compensation coverage is Statutory and has no pre-set limits.

Employer’s Liability limit is $500,000 A waiver of Subrogation in favor of HAPGC must be included in the Workers’ Compensation policy.

HAPGC and its affiliates must be named as a Certificate Holder.

Statutory Limits

Maryland

Commercial General Liability Required Limits

This is required for any vendor who will be doing hands on work at HAPGC properties. HAPGC and its affiliates must be named as an Additional Insured and as the Certificate Holder.

$1,000,000 per accident $2,000,000 aggregate

F. No Warranty

Respondents are required to examine the RFP, scope of services, and instructions pertaining to the services requested. Failure to do so will be at the Respondent’s own risk. It is assumed that the Respondent has made full investigation as to be fully informed as to the extent and character of the services requested. No warranty or representation is made or implied as to the information contained in this RFP.

G. Expense of RFP Submission

All expenses incurred in the preparation and submission of the RFP to HAPGC in response to this RFP shall be borne by the Respondent.

F. False Statements

Any False statements made by the Respondent(s) will be void the response and eliminate the Respondent(s) from further consideration.

BONDING CAPACITY

HAPGC may group vendors according to bonding capacity as listed below, please mark your firm’s bonding capacity for the project amounts listed below, can mark all or a particular group for consideration. Actual dollars amount for projects may vary.

Group A will be for contractors who could bid on, perform the work, and wish to do work of projects valued from $2,000.00 to $50,000,00.

Group B will be for contractors who could bid on, perform the work, and wish to do work of projects valued from $50,000.00 to $100,000.00.

Group C will be for contractors who could bid on, perform the work, and wish to do work of projects valued from $100,000.00 or $250,000.00 or higher.

Submit this page in your proposal submission

(Place in Tab 5)

Exhibit B

Documents Checklist

All documents, including this Checklist, should be completed in full and submitted in your submission, as listed in the RFP, or the submission may be considered as non-responsive.

Document Checklist Initial if Included

1. RECEIPT OF ADDENDUM (if applicable)

2. BUSINESS REFERENCES

3. NON-COLUSIVE AFFIDAVIT

4. PROFILE OF FIRM

5. M/WBE FORM

6. CERTIFICATE OF INSURANCE - copy

7. W-9

8. SECTION 3 FORMS, as applicable

I understand that failure to submit all these items may cause my submittal to be considered non-responsive.

Name

Title

Company

Company Name:

Contact Person:

Address:

City, State, Zip:

Email:

Description:

Company Name:

Contact Person:

Address:

City, State, Zip:

Email:

Description:

Company Name:

Contact Person:

Address:

City, State, Zip:

Email:

Description:

EXHIBIT B

BUSINESS REFERENCES

Please provide a minimum of three (3) references and a brief description of the business relationship.

Additional pages may be used, if necessary.

FORM OF NON-COLLUSIVE AFFIDAVIT

(PRIME BIDDER)

State of

County ,being first duly sworn, deposes and says:

That he/she is , the party making the foregoing proposal or bid, and attests to the following:

(1) That affiant employed no person, confirmation, firm, association, or other organization, either directly or indirectly, to secure the public contract under which he received payment, other than persons regularly employed by the Affiant whose services in connection with the construction of the public building or project in securing the public contract were in the regular course of their duties for Affiant;

and

(2) That no part of the contract price received by Affiant was paid to any person, corporation, firm, association or other organization for soliciting the contract, other than the payment of their normal compensation to persons regularly employed by the Affiant whose services in connection with the construction of the public building or project were in the regular course of their duties for Affiant.

(3) That such proposal or bid is genuine and not collusive or sham; that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham bid or try to refrain from bidding, and has not in any manner directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of Affiant or of any other Bidder, or to fix any overhead, profit, or cost element of said bid price, or of that of any other Bidder, or to secure any advantage against the Housing Authority or any person interested in the proposed contract; and that all statements in said proposal or bid are true.

Signature*

*Bidder if the Bidder is an individual; all partners if Bidder is a partnership; officer if the Bidder is a corporation.

SUBSCRIBED AND SWORN TO before me, this the day of , 20 .

NOTARY PUBLIC

My Commission Expires: , 20

Note: A completed Profile of Firm Form must be submitted for each subcontractor.

Proposed Subcontractors

Item Company Name Address Phone Specialty W/M/BE

I understand and agree that if awarded a contract as a result of this solicitation that the use of the above subcontractors is subject to the approval of HAPGC and becomes a part of the contract. I further understand that any change in subcontractors also requires the pre‐approval of

HAPGC.

(Signature)

(Printed Name & Title)

Note: A completed Profile of Firm Form must be submitted for each subcontractor

PROFILE OF FIRM FORM (Page 1 of 2)

(This Form must be fully completed by all Proposers and Subcontractors)

(1) Prime _ _Joint Venture/Partner _Sub‐contractor (This form shall be completed by and for each).

(2) Name of Firm: Telephone: Fax:

(3) Street Address, City, State, Zip:

(4) Identify Principals/Partners in Firm

% OF

NAME TITLE OWNERSHIP

(5) Please indicate the operating structure of your company.

□Publicly Held □Privately Held □ Government □ Non‐Profit □ Partnership □ Sole Corporation Corporation Agency Organization Proprietorship

(6) Respondent’s Diversity Statement: You must check all of the following that apply to the ownership of this firm and enter where provided the correct percentage (%) of ownership of each:

Minority‐ (MBE), or Woman‐Owned (WBE) Business Enterprises qualify by virtue of 51% or more Ownership and active management by one or more of the following:

□African □**Native □Hispanic □Asian/Pacific □Hasidic □Asian/Indian American American American American Jew American

□Woman‐Owned

(MBE)

□Woman‐Owned (Caucasian)

□Disabled Veteran

□Caucasian American (Male)

□Other (Specify):

(7) Is the business 51% or more owned by a public housing resident? _ Yes _ _ No. If yes, provide name and address of the public housing facility:

Facility Name:

Facility Address: City:

W/MBE Certification Number:

Certification Agency:

(Note: A CERTIFICATION/NUMBER IS NOT REQUIRED – ENTER IF AVAILABLE)

PROFILE OF FIRM FORM (Page 2 of 2)

(Form must be completed, 9-10 if applicable)

(8) Federal Tax ID Number:

(9) Applicable Business License No:

(10) State of MD License Type and No:

(11) Has your firm or any member of your firm been a party to litigation with a public entity? If yes, when, with whom and state the circumstances and any resolution.

Yes No

(12) Has your firm or any member of your firm ever sued or been sued by the HAPGC or its affiliated entities? If yes, when and state the circumstances and any resolution of the lawsuit.

(13) Has your firm or any member of your firm ever had a claim brought against because of breach of contract or Non‐performance? If yes, when and state the circumstances and any resolution of the matter.

(14) Debarred Statement: Has this firm, or any principal(s) ever been debarred from providing any services by the Federal Government, any state government, the State of MD, or any local Government agency within or without the State of MD?

If “Yes,” please attach a full detailed explanation, including dates, circumstances and current status.

(15) Disclosure Statement: Does this firm or any principals thereof have any current, past, personal or Professional relationship with any Commissioner or Officer of HAPGC? If “Yes,” please attach a full detailed explanation, including dates, circumstances and current status.

(16) Verification Statement: The undersigned Offeror hereby states that by completing and submitting this form he/she is verifying that all information provided herein is, to the best of his/her knowledge, true and accurate, and agrees that if the HAPGC discovers that any information entered herein is false, that shall entitle the HAPGC to not consider nor make award or to cancel any award with the undersigned party.

Signature Date Printed Name Company

M/WBE PARTICIPATION

M/WBE PARTICIPATION: The Offeror agrees to use his/her best efforts to subcontract with minority business enterprises and/or women business enterprises (herein called M/ WBE) certified as such or recognized by HAPGC as a certified M/WBE. Offeror shall make a good faith effort to subcontract a sufficient dollar amount with M/WBEs to ensure that a minimum of 30 percent of the final contract dollars are expended on one or more M/WBE. All adjustments that cause the contract price to increase will also increase the total amount that the Offeror must make a good faith effort to expend on M/WBEs.

USING BEST EFFORTS TO FULFILL M/WBE REQUIREMENT: In the event HAPGC has a reasonable belief that Offeror will not use his/her its best efforts to meet the 30 percent M/WBE participation goal, HAPGC reserves the right to pull work from the contract. Best efforts may be established by a showing that Offeror has contacted and solicited bids/quotes from subcontractors and worked with the Housing Authority to seek assistance in identifying M/WBEs.

NOTIFICATION OF M/WBE PARTICIPATION: Offeror agrees to promptly complete and return all M/WBE Confirmation of Participation and M/WBE Confirmation of Payment forms utilized by HAPGC to confirm M/WBE subcontracting by submitting copies of checks made payable to the respective M/WBE subcontractor(s) signed by the offeror.

RESPONDENT DATE

Note: This form must bear a signature.

RESPONDENT’S PROPOSED MBE/WBE PARTICIPATION FORM

Respondent proposes to work with the following MBE/WBE participants:

Name of MBE/WBE Certifying Entity Percent of

Participant (City/Metro) Total Work

LO

Housing Authority of Prince Georges is endorsed as additional insured on the general and auto liability policies on a primary and non-contributory basis.

ACORDTM CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YY)

THIS CERTIFICATE IS ISSUED AS MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE

DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.

Date the Certificate is issued IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certiain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER

This block may include contact information for the broker / agency. It’s often helpful to contact the broker directly for clarification, revision requests or renewal certificates. Some agencies will only communicate with their insureds and do not allow or respond to 3rd requests.

INSURED

COVERAGES

The Insured is Vendor, Contractor or lessee (the policy holder).

INSURER A:

INSURER B:

INSURER C:

INSURER D:

INSURER E:

INSURER(S) AFFORDING COVERAGE

The insurance company will be identified here. The insurer letter appears again in the left-hand margin near the center of the page (*3) to show which insurer provides which type of coverage.

THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR

LTR

GENERAL LIABILITY

TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE

DATE (MM/DD/YY)

POLICY EXPIRATION

DATE (MM/DD/YY)

EACH OCCURRENCE

LIMITS

COMMERCIAL GENERAL LIABILITY

CLAIMS MADE OCCUR

*3 FIRE DAMAGE (Any one fire) $ MED EXPENSE (Any one person) $

PERSONAL & ADV INJURY $

GENERAL AGGREGATE $

GEN’L AGGREGATE LIMIT APPLIES PER:

POLICY

AUTOMOBILE LIABILITY

ANY AUTO

ALL OWNED AUTOS

SCHEDULED AUTOS

HIRED AUTOS

NON-OWNED AUTOS

GARAGE LIABILITY

ANY AUTO

EXCESS LIABILITY

PRO-

JECT

These sections show only the coverages provided through the agent or broker

5 identified in “1” above. If the insured uses more than one broker, a separate certificate is needed to show those

MADE

These two column shows inception and expiration dates for policies identified. Pay special attention that coverage does not expire before or during your project or lease.

PRODUCTS-COMP/OP AGG

COMBINED SINGLE LIMIT

(Ea accident)

BODILY INJURY

(Per person)

BODILY INJURY

(Per accident)

PROPERTY DAMAGE

(Per accident)

AUTO ONLY–EA ACCIDENT

OTHER THAN

AUTO ONLY:

EACH OCCURRENC

EA ACC $

AGG $

OCCUR CLAIMS

DEDUCTIBLE

RETENTION $

WORKERS’ COMPENSATION AND

EMPLOYERS LIABILITY

OTHER

coverages.

The coverages & limits required in the solicitation, or those which are appliciable to the projects scope of work MUST be included on the certificate.

AGGREGATE

WC STATU-

TORY LIMITS

E.L. EACH ACCIDENT

E.L. DISEASE – EA EMPLOYEE

E.L. DISEASE – POLICY LIMIT

OTH-

ER

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL/PROVISIONS

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE

REOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE

[Firm Name] [Address]

IFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION

OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES.

AUTHORIZED REPRESENTATIVE

ATTN: PM contact or Procurement Team Must be signed by an authorized representative of the brokerage agency.

This block identifies the Agent or Broker and their address.

Form W-9 (Rev. December 2014)

Request for Taxpayer Identification Number and Certification

Give Form to the requester. Do not send to the IRS.

Internal Revenue Service Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.

Business name/disregarded entity name, if different from above

Check appropriate box for federal tax classification; check…