Request for Quote

GS 26019

ADA COUNTY SHERIFF’S OFFICE

UNDERWATER REMOTELY OPERATED

VEHICLE (ROV)

Ada County Procurement | 200 W. Front St. | Boise, ID 83702

Issued: December 1, 2025

By: Ada County Procurement

200 W. Front St. Boise, ID 83702

Phone: (208) 287-7140 www.adacounty.id.gov/bids

Rod Beck, Commissioner

Ryan Davidson, Commissioner

Tom Dayley, Commissioner

Ada County Procurement

200 West Front Street procurement@adacounty.id.gov

Boise, Idaho 83702-7300 (208) 287-7140

December 1, 2025

Ada County Solicitation for Quotes

GS 26019

Ada County Sheriff's Office Underwater Remotely Operated Vehicle (ROV)

Ada County Procurement is soliciting quotes for an underwater remotely operated vehicle (ROV) designed specifically for law enforcement search and recovery missions in various underwater environments.

All quotes must be received in writing, clearly marked with the GS Project Number and Project Name, GS 26019 Ada County Sheriff's Office Underwater Remotely Operated Vehicle (ROV), no later than 4:00 p.m. local time, December 12, 2025, online to Ada County Procurement at https://adacounty.bonfirehub.com in the specified project listing.

Quotes cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail.

You must provide your company’s name, contact person’s name, address and phone number. An authorized agent of your company must sign all quotes on the provided Signature Page. Quotes must be submitted on Bonfire in the Pricing Sheet (BT-88IH).

Quotes that are submitted improperly or without a Signature Page may be deemed non-responsive.

Questions regarding this quote solicitation shall be submitted in writing no later than 4:00 p.m.

local time, December 5, 2025, in the Vendor Discussions section of the Bonfire project listing.

All questions will be answered in writing in the form of an addendum.

ADA COUNTY PROCUREMENT

https://adacounty.bonfirehub.com/

200 West Front Street procurement@adacounty.id.gov

Boise, Idaho 83702-7300 (208) 287-7140

GS 26019 Ada County Sheriff's Office Underwater Remotely Operated Vehicle (ROV)

Ada County is accepting quotes for an underwater remotely operated vehicle (ROV) designed specifically for law enforcement search and recovery missions in various underwater environments. Cost of the ROV and Shipping shall be FOB destination, to the Ada County Sheriff’s Office, 7200 Barrister Dr, Boise, ID 83704. Please submit all quotes to https://adacounty.bonfirehub.com no later than by 4:00 p.m. local time, December 12, 2025.

Quotes cannot be accepted if submitted by hard copy, mail, facsimile, or e-mail.

Questions regarding this solicitation should be submitted in the Vendor Discussions section of the Bonfire project listing no later than December 5, 2025, by 4:00 p.m. local time. Questions received will be answered in an addendum that will be sent out via Bonfire on December 9, 2025. In order to receive the addendum, vendors will need to register as a Document Taker on this project listing on our bonfire site at: https://adacounty.bonfirehub.com/opportunities/211250

Specifications:

Purpose:

The purpose of this solicitation is to obtain quotes from qualified vendors for the purchase, delivery, and training of an industrial grade, underwater remotely operated vehicle (ROV) designed specifically for law enforcement search and recovery missions in various underwater environments. The ROV must meet or exceed the technical specifications and performance capabilities described in these Specifications.

1. General Requirements

The selected vendor shall provide a fully assembled, tested, and operational ROV system that meets or exceeds all the specifications outlined below.

The ROV shall be capable of deployment in fresh and saltwater environments, perform at depths up to 305 meters (1,000 feet), and provide operators with high-resolution video, sonar imaging, ROV position tracking, and manipulator functions suitable for body recovery and evidence collection.

ADA COUNTY PROCUREMENT

2. Technical Specifications

The ROV package shall include, at a minimum, the following features and components:

ROV Core Features

• Thruster system that allows the ROV to be moved vertically up and down, horizontally starboard to port, and pivot or yaw starboard to port and a minimum payload capacity of 200 pounds.

• Fully modular design for easy attachment upgrades or component replacement.

• 200° rotating 4K camera with light sensitivity for low-light conditions at a minimum.

• Two (2) external quad floodlights providing a minimum combined 3,400 lumens.

• Laser scaler integrated with the camera for distance and scale measurements preferred.

• Corrosion resistance body and accessories with the 300-meter depth rating.

• Dual-function grabber with articulating tilt-platform for multi-degree freedom movement.

• A neutral buoyancy rating of 20 feet (depth holding)

Navigation and Positioning

• Precision sonar for underwater object detection and mapping.

• Doppler Velocity Log (DVL) with 50-meter range for station holding and precision navigation.

• ROV GPS for precise location and station-keeping.

• Tilt platform with over 90 degrees of range for dynamic positioning of the manipulator, sonar, and accessories.

Manipulator System

• Dual-function grabber with articulating tilt-platform for multi-degree freedom movement for fine motor movements.

• Three (3) interchangeable claw attachments:

o Interlocking small claw with a minimum opening width of 3 inches o Interlocking large claw with a minimum opening width of 6 inches o Three-jaw claw

Power and Tethering

Dual Power Abilities Tethered and Battery Operation

• 150-meter (492 ft) tether, rated for direct power transmission and direct-power operation, with tether reel.

• Battery-powered operation, with up to 2–3 hours run time on batteries. Spare swappable battery to be included (2 complete sets). Battery chargers also to be included.

Control and Display

• Handheld controller with LCD monitor that is readable in direct sunlight, with an HDMI outlet for connecting to larger displays.

• 64GB SD card at a minimum for video and data recording.

• Splash/weatherproof control unit with intuitive control interface.

Additional Components

• Two (2) Pelican-style transport cases with wheels (ROV, tether, controller).

• Chargers, ballast kit, USB microphone, and all required cabling/hardware.

3. Training and Support

• Comprehensive operator manual and access to manufacturer-provided training videos and documentation.

• Thorough pre-delivery testing and quality assurance certification.

4. Warranty and Maintenance

• Minimum 1-year manufacturer’s warranty on all parts and labor.

• Warranty must include shipping costs to and from the factory if repairs are required.

5. Delivery Requirements

• The ROV system shall be fully assembled, configured, and tested prior to shipment.

• Delivery must occur by May 1, 2026 o FOB Ada County Sheriff’s Office, 7200 Barrister Dr., Boise, ID 83704

• Vendor must provide tracking information and documentation of pre-shipment inspection.

Signature Page

GS 26019 Ada County Sheriff's Office Underwater Remotely Operated Vehicle (ROV)

Company:

Address:

Contact:

Email address:

Phone Number:

Signature:

Addenda. Vendor hereby expressly acknowledges receipt of the following addendum (addenda) to the Quote Documents:

# 1 Dated ____________ # 2 Dated ____________ # 3 Dated ____________

Delivery: No later than 30 days after the issuance of a Purchase Order from Ada County.

Purchase Order Terms for Goods

Revised 7/1/2024

1. DEFINITIONS: The following terms shall have the meaning stated herein: ”Purchase Order” shall mean the Ada County Purchase Order for the Goods to be procured, any attachment related to the Purchase Order and the Ada County Procurement Purchase Order Terms for Goods,;

“County” shall mean Ada County, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho,; “Goods” shall have the meaning described in the U.C.C; “Seller” shall mean the supplier named on the front of the Purchase Order, including its agents, sales personnel, shipping and receiving personnel, and other employees acting on its behalf; “U.C.C.” shall mean Idaho Code, Title 28, Chapter 2, as it may amended from time to time.

2. TERMINATION: The County may terminate the Purchase order when the Seller has been provided written notice of default or non-compliance and has failed to cure the default or non-compliance within thirty (30) calendar days. If the Purchase order is terminated for default or non-compliance, the Seller will be responsible for any costs incurred by the County to replace the Goods, including but not limited to procurement of replacement Goods. The County, upon termination for default or non-compliance, reserves the right to take any legal action it may deem necessary including, without limitation, offset of damages against payment due.

3. MODIFICATIONS/ALTERATIONS:

a. Writing required: Any proposed modifications or alterations to the terms of the Agreement shall be ineffective and void unless agreed to in a writing duly executed by the parties.

b. Board signature required: Any modifications or alterations of the terms of the Purchase Order shall be ineffective and void unless approved by the Board of Ada County Commissioners at an open meeting.

c. Non-conforming amendments rejected: Any proposed modifications or alterations of the Purchase Order not complying with the above conditions shall be null and void, including but not limited to any software “click-through” dialogue boxes, "shrink-wrap" terms, or any other standard-form terms or conditions which might be contained, presented, or found within any software program(s) or within any packaging, whether in electronic or hardcopy format, even if “accepted,” received, or otherwise acknowledged by any County user/administrator.

d. Rejection of limitations or exclusions of default warranties or remedies: Ada County rejects all terms in any writing from the Seller that limit or disclaim any warranty provided by U.C.C. Additionally, Ada County rejects all terms in any writing from the Seller that limit or exclude remedies available to a buyer under U.C.C

4. CONFORMING GOODS: The Goods shall conform in all respects with the County’s solicitation documents. In the event of nonconformity, and without limitation upon any other remedy, the County shall have no financial obligation in regard to the non-conforming Goods. The Seller shall pay all costs for removal of non-conforming Goods from County premises.

5. DIFFERENCE IN TERMS AND CONDITIONS: In the event Seller’s proposal is referenced as part of the Purchase Order, the Ada County Procurement Purchase Order Terms for Goods shall control in the case of a conflict.

6. TAXES: Ada County is generally exempt from payment of Idaho state sales and use taxes. If the Seller is required to pay any taxes incurred as a result of doing business with The County, it shall be the sole responsibility of the Seller to pay the taxes.

7. WARRANTIES:

a. Warranty. Goods to be procured hereunder are warranted to be of merchantable quality, free of defects of material, design, or workmanship, and suitable for ordinary use as is more fully described in the U.C.C.

b. Warranty of title. Seller warrants that it has title to the Goods to be procured, and that the title to the Goods is free of all liens and encumbrances.

c. Save harmless. Seller agrees to protect, save harmless, and indemnify Ada County from all damages, claims, demands and/or judgments for actual or alleged breach of warranty, negligence, insufficiency or illegality of design, manufacture, fabrication, assembly, processing, labeling, or infringement of patent or copyright, arising out of the purchase, resale, or other use of the Goods to be procured hereunder. Seller shall defend Ada County from all suits, whether at law or in equity, alleging damages, claims, demands and/or judgments for actual or alleged breach of warranty, negligence, insufficiency or illegality of design, manufacture, fabrication, assembly, processing, labeling, or infringement of patent or copyright, arising from the purchase, resale, or other use of the Goods to be procured hereunder. Defense shall be provided by counsel chosen by Ada County, and Seller shall bear all costs, fees, and expenses of such defense, including, but not limited to, attorney’s fees and expenses, court costs, and expert witness fees and expenses.

8. SELLER RESPONSIBILITY: The Seller assumes full and sole responsibility for all tasks related to the purchase and delivery of all Goods included in the Purchase Order, whether or not the Seller is the actual manufacturer or producer of such Goods. Further, the Seller will be the sole point of contact regarding the Purchase Order, including payment of charges resulting from the use or purchase of Goods selected.

9. COMMODITY STATUS: It is understood and agreed that any Goods offered or shipped shall be new and in first class condition, and that all containers for the Goods shall be new and suitable for storage or shipment, unless otherwise indicated by the County in the specifications.

Demonstrators; or previously rented, refurbished, or reconditioned items are not considered “new” except as specifically provided in this section.

The warranty shall include replacement, repair, and any labor for the period of time required by other specifications or for the standard manufacturer or vendor warranty, whichever is longer.

10. SHIPPING, DELIVERY, AND INSTALLATION: All orders will be shipped directly to the ordering departments at the location specified, on an F.O.B. Destination Freight Prepaid and Allowed basis with all transportation, unloading, uncrating, drayage, and all other associated delivery and handling charges incidental to and associated with completion of the Purchase Order paid by the Seller. If installation is required, pricing shall include all charges associated with a complete installation at the location specified.

11. RISK OF LOSS: Risk of loss and responsibility and liability for loss or damage will remain with Seller until final inspection and acceptance by County. Responsibility will pass to the County, except as to the latent defects, fraud and Seller’s warranty obligations, upon completion of inspection and acceptance. Such loss, injury or destruction occurring at the risk of seller shall not release the Seller from any obligation under the Purchase Order.

12. ASSIGNMENTS: Seller shall not assign the Purchase Order, any order, or any interest herein without prior written approval of the County.

Assignment of the Purchase Order without approval shall, at the option of the County, cause immediate termination of the Purchase Order so assigned. All rights of action, for any breach of such Purchase Order assignment are reserved to the County.

13. GOVERNMENT REGULATIONS: Seller guarantees that all Goods meet or exceed the requirements and guidelines established by the

Occupational Safety and Health Act, Consumer Product Safety Council, Environmental Protection agency, or other regulatory agencies.

14. SAFETY INFORMATION: All Goods regulated by the William-Steiger Occupational Safety and Health Act of 1970, proposed and/or used in the performance of the Purchase Order, must conform to the standards required by that act. Seller must furnish all Safety Data Sheets (SDS) for any regulated Goods at the time of delivery.

15. USE OF THE COUNTY NAME: Seller agrees that it will not, prior to, in the course of, or after performance under the Purchase Order use the County’s name in any advertising or promotional media as a customer or client of Seller without the prior written consent of the County.

16. PAYMENT TERMS: Ada County will normally pay properly submitted vendor invoices within thirty (30) days of receipt providing Goods have been delivered, installed (if required), and accepted as specified.

17. FORCE MAJEURE: Neither party shall be liable or deemed to be in default for any Force Majeure delay in shipment or performance occasioned by unforeseeable causes beyond the control and without the fault or negligence of the parties, including, but not restricted to, acts of God or the public enemy, fires, floods, epidemics, quarantine, restrictions, strikes, freight embargoes, unusually severe weather, provided that in all cases the Seller shall notify the County promptly in writing of any cause for delay and the County concurs that the delay was beyond the control and without the fault or negligence of the Seller.

18. GOVERNING LAW: The Purchase Order shall be construed in accordance with, and governed by the laws of the State of Idaho. Any action to enforce the provisions of the Purchase Order shall be brought in Fourth District Court in Ada County, Idaho.

19. ENTIRE AGREEMENT: The Purchase Order shall constitute the entire Agreement between the parties with respect to the subject matter hereof and shall supersede all previous bids, proposals, or quotations, both oral and written, discussions, representations, commitments, course of dealing, and all other communications between the parties.

20. SEVERABILITY: In the event any provision or section of the Purchase Order is found unconscionable, the remaining provisions shall nevertheless be enforceable and shall be carried into effect.

21. DEBARMENT: By submitting this bid/proposal, the bidder/proposer warrants and certifies that he is eligible to submit a bid/proposal because he is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal or State agency.

22. Certification Regarding Anti-Boycott of Israel: Pursuant to Idaho Code section 67-2346, if this purchase order is one hundred thousand dollars ($100,000) or more and/or seller employs ten (10) or more persons, Seller certifies that it is not currently engaged in, and will not for the duration of the Purchase Order engage in, a boycott of goods or services from Israel or territories under its control.

23. Certification Regarding Prohibition on Contracting with Companies Owned or Operated by the Chinese Government: Pursuant to Idaho Code section 67-2359, Seller certifies that it is not currently owned or operated by the government of China and will not for the duration of the Purchase Order be owned or operated by the government of China.

24. CERTIFICATION REGARDING ANTI-BOYCOTT OF CERTAIN SECTORS:

Pursuant to Idaho Code section 67-2347A, if this Agreement is for one hundred thousand dollars ($100,000) or more and if Seller employs ten (10) or more persons full-time, Seller certifies that it is not currently engaged in and will not, for the duration of this Agreement engage in, a boycott of any individual or company because that individual or company: (1) engages in or supports the exploration, production, utilization, transportation, sale, or manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture; or (2) engages in or supports the manufacture, distribution, sale, or use of firearms.