1-Gas and Diesel Fuel 2026.spec (attempt 2).pdf
PDF 144 KB Posted
- Attached to
- Rebid of 2026 Gasoline & Diesel Fuel Bid
- Solicitation number
- US.256947
- Issued by
- Pennsylvania
About this file
This is a 2026 specifications document for gasoline and diesel fuel issued by the South Hills Area Council of Governments (SHACOG) Purchasing Alliance for a rebid of fuel supply services. The SHACOG Purchasing Alliance solicits bids for gasoline meeting ASTM Designation D4814 specifications and ultra-low sulfur diesel (ULSD) fuel meeting ASTM Designation D-975 specifications for 15 ppm sulfur content. All fuel must comply with federal, state, county, and local environmental regulations, including the 1990 Federal Clean Air Act. Bidders may submit proposals on any or all commodities, with submissions due by 10:00 a.m. on Thursday, October 29, 2026, via the PennBid electronic bidding platform. Specifications permit orders up to 8,500 gallons for gasoline only, 7,500 gallons for diesel only, and 8,000 gallons for combined orders. Delivery must occur within two working days of order placement via metered truck to sites specified by participating municipalities. Each bid requires a $1,000 bid bond made payable to SHACOG Purchasing Alliance and Its Participating Municipalities.
Pricing is structured as a variable price model based on the Oil Price Information Service (OPIS) daily report using Pittsburgh, Pennsylvania averages as the base price. Bidders must identify a fixed margin that includes overhead, profit, transportation costs, and all levies and taxes, which remains constant throughout the contract term and is added to the base OPIS price to calculate the total delivered price as of the order date. No additional fuel surcharges, fees, or price adjustments beyond the OPIS base price plus fixed margin are permitted. For each order, the invoiced per-gallon price is calculated based on total quantity ordered at time of placement, regardless of fuel type or octane level. Winter diesel fuel may be elected between September and March with an additional per-gallon winterization differential (cloud point 0°F, pour point -15°F). The successful vendor must provide copies of daily OPIS reports with invoices for price verification and must report participating municipalities, products purchased, and volumes at contract conclusion if requested. The governing bodies reserve the right to reject any or all bids or waive minor discrepancies.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 2-General Instructions to Bidders - Fall 2026.pdf | ||
| 3-General Instructions to Bidders - Fall 2026.pdf | ||
| 4-2026 Fuel Pricing Section BT-46DS 1793282590.0305114.xlsx | XLSX spreadsheet |
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SHACOG Purchasing Alliance - 2026 Specifications for Gasoline and Diesel Fuel (1 of 4)
SHACOG PURCHASING ALLIANCE
2026 SPECIFICATIONS FOR GASOLINE
1. Gasoline fuels must meet the most current Automotive Gasoline ASTM Designation D4814 specifications.
2. All fuel delivered must meet all Federal, State, County and local laws, rules and/or regulations, including any and all environmental laws, rules and/or regulations. This includes, but is not limited to, the 1990 Federal Clean Air Act, as amended, and the use of higher oxygenated fuel, as well as the Reid Vapor Pressure (RVP) and Reformulated Gasoline regulations established and implemented for specific non-attainment areas.
3. VARIABLE PRICE – Bidders are requested to submit bids for Variable Prices. These bids are to be based on fuels with a vapor pressure of 9 pounds. Bids are to include delivery to the site specified by each participating municipality. Delivery shall be made in a metered truck.
Delivery shall be made within TWO (2) WORKING DAYS of the order. The TWO (2) WORKING DAY period shall commence on the first working day following the day on which the order is placed.
Bid prices on the products listed will be based on the Oil Price Information Service (OPIS) daily report. Bidders shall use the Pittsburgh, Pennsylvania average for the requested products. The base price is permitted to change during the term of the contract based on the price set forth in the daily OPIS report. Bidders shall identify a fixed margin that shall include the bidder’s overhead, profit, cost of transportation and any and all other levies, taxes and charges that will be added to the base price. This fixed margin, MUST be identified on the bidder’s proposal and shall not change throughout the term of the contract. Failure to identify a fixed margin for each quantity of fuel bid will result in the invalidation of the bid for that quantity. The sum of the base OPIS price plus the fixed margin will yield the total delivered price calculated as of the date the order is placed. Any change in prices is limited to those price changes reflected in the daily OPIS report. The addition of any other price adjustment, fuel surcharge, fee or any other surcharge to the successful bidder’s invoice is prohibited.
The successful bidder, when submitting its invoice, will supply the participating municipality with copies of the daily OPIS report that reflects the base price on the date the order was placed so that the participating municipality may verify pricing.
4. For each order, the invoiced per gallon delivered price to the participating municipality shall be based on the total quantity of fuel ordered at the time the order is placed, regardless of octane level or type of fuel included in that order. For example, if a participating municipality orders 2,500 gallons of 87 octane and 2,500 gallons of 93 octane gasoline as one order, the invoiced per gallon delivered price for each octane level of gasoline is to be based on the bid price for a delivered quantity of 5,000 gallons. Likewise, if a participating municipality orders 2,500 gallons of 93 octane gasoline and 2,500 gallons of diesel fuel as one order, the invoiced per gallon delivered price for both the gasoline and diesel fuel is to be based on the bid price for a delivered quantity of 5,000 gallons of fuel. If the total quantity of fuel delivered is less than the total quantity of fuel ordered, the invoiced per gallon delivered price to the participating
SHACOG Purchasing Alliance - 2026 Specifications for Gasoline and Diesel Fuel (2 of 4) municipality shall be based on the total quantity of fuel ordered as described above, not the quantity of fuel delivered. Due to the physical weight of the products involved, this combined order pricing shall be limited to orders of 8,000 gallons or less if the order consists of a combination of gasoline and diesel fuel. Due to the physical weight of the products involved, orders consisting of all diesel fuel shall be limited to 7,500 gallons, and orders consisting of all gasoline shall be limited to 8,500 gallons.
5. Any exceptions to any of the terms, conditions or specifications stated in this bid request must be identified in the bidder’s proposal. Any alternatives offered for the Purchasing Alliance's consideration must be clearly stated in the bidders' proposal.
6. Failure to identify exceptions will be considered as a positive acceptance of the stated requirements of the bid.
7. The successful vendor agrees to report to the Purchasing Alliance at the conclusion of the contract period the participating municipalities that have purchased gasoline products, the products purchased, and the volumes purchased, if such a report is requested.
SHACOG Purchasing Alliance - 2026 Specifications for Gasoline and Diesel Fuel (3 of 4)
SHACOG PURCHASING ALLIANCE
2026 SPECIFICATIONS FOR DIESEL FUEL (ULSD)
1. Diesel fuels must meet the most current Diesel Fuel Oils ASTM Designation D-975 specifications for Ultra Low Sulfur Diesel (ULSD) 15 ppm.
2. All Diesel Fuel (ULSD) delivered must meet all Federal, State, County and local laws, rules and/or regulations, including any and all environmental laws, rules and/or regulations. This includes, but is not limited to, the 1990 Federal Clean Air Act, as amended.
3. VARIABLE PRICE – Bidders are requested to submit bids for Variable Prices. Bids are to include delivery to the site specified by each participating municipality. Delivery shall be made in a metered truck. Delivery shall be made within TWO (2) WORKING DAYS of the order.
The TWO (2) WORKING DAY period shall commence on the first working day following the day on which the order is placed.
Bid prices on the products listed will be based on the Oil Price Information Service (OPIS) daily report. Bidders shall use the Pittsburgh, Pennsylvania average for the requested products. The base price is permitted to change during the term of the contract based on the price set forth in the daily OPIS report. Bidders shall identify a fixed margin that shall include the bidder’s overhead, profit, cost of transportation and any and all other levies, taxes and charges that will be added to the base price. This fixed margin, MUST be identified on the bidder’s proposal and shall not change throughout the term of the contract. Failure to identify a fixed margin for each quantity of fuel bid will result in the invalidation of the bid for that quantity. The sum of the base OPIS price plus the fixed margin will yield the total delivered price calculated as of the date the order is placed. Any change in prices is limited to those price changes reflected in the daily OPIS report. The addition of any other price adjustment, fuel surcharge, fee or any other surcharge to the successful bidder’s invoice is prohibited.
The successful bidder, when submitting its invoice, will supply the participating municipality with copies of the daily OPIS report that reflects the base price on the date the order was placed so that the participating municipality may verify pricing.
4. Participating municipalities can elect a winter Diesel Fuel (ULSD) between September and March. A per gallon differential may be charged in addition to the fixed margin specified above.
That per gallon winterization differential will be identified on the bid blank.
Diesel Fuel Winterization Cloud ................................................. 0oF Pour. . . . . . . . . . . . . . . . . . . . . . . . -15oF
5. For each order, the invoiced per gallon delivered price to the participating municipality shall be based on the total quantity of fuel ordered at the time the order is placed, regardless of octane level or type of fuel included in that order. For example, if a participating municipality orders 2,500 gallons of 87 octane and 2,500 gallons of 93 octane gasoline as one order, the invoiced per gallon delivered price for each octane level of gasoline is to be based on the bid price for a
SHACOG Purchasing Alliance - 2026 Specifications for Gasoline and Diesel Fuel (4 of 4) delivered quantity of 5,000 gallons. Likewise, if a participating municipality orders 2,500 gallons of 93 octane gasoline and 2,500 gallons of diesel fuel as one order, the invoiced per gallon delivered price for both the gasoline and diesel fuel is to be based on the bid price for a delivered quantity of 5,000 gallons of fuel. If the total quantity of fuel delivered is less than the total quantity of fuel ordered, the invoiced per gallon delivered price to the participating municipality shall be based on the total quantity of fuel ordered as described above, not the quantity of fuel delivered. Due to the physical weight of the products involved, this combined order pricing shall be limited to orders of 8,000 gallons or less if the order consists of a combination of gasoline and diesel fuel. Due to the physical weight of the products involved, orders consisting of all diesel fuel shall be limited to 7,500 gallons, and orders consisting of all gasoline shall be limited to 8,500 gallons.
6. Any exceptions to any of the terms, conditions or specifications stated in this bid request must be identified in the bidder’s proposal. Any alternatives offered for the Purchasing Alliance's consideration must be clearly stated in the bidders' proposal.
7. Failure to identify exceptions will be considered as a positive acceptance of the stated requirements of the bid.
8. The successful vendor agrees to report to the Purchasing Alliance at the conclusion of the contract period the participating municipalities that have purchased Diesel Fuel and Diesel Fuel (ULSD) products, the products purchased, and the volumes purchased, if such a report is requested.
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