1-Front End Activated.pdf

CONTRACT DOCUMENTS

Bid Opening – 10:00 AM on Tuesday, September 16, 2025

Contract No. 2025-25553

Brush Creek Water Pollution Control Facility Activated Carbon

CRANBERRY TOWNSHIP

2525 Rochester Road, Suite 400 Cranberry Township, PA 16066-6499

Questions concerning the attached Contract Documents may be submit via the “Messages” feature within PennBid.

This package represents all documents a successful Bidder shall be responsible for implementing.

Please return Article 1, Bidding Documents, with the appropriate, completed information.

Proposal being submitted by:

Company Name

Dates Adv.: 8/31/25 – 9/3/25 Butler Eagle

CONTRACT DOCUMENTS INDEX

Article 1 Bidding Documents Section A

Article 2 Instruction to Bidders Section B

Article 3 Contract Provisions Section C

Article 4 Contract Agreement Section D

Article 5 Specifications Section E

ARTICLE 1 - BIDDING DOCUMENTS

1.01 Invitation to Bidders

1.02 Bid Proposal

1.03 Bid Bond

1.04 Non-Collusion Affidavit

1.05 Certificate of Compliance with the PA Steel Products Procurement Act (N/A)

1.06 Bidder’s Experience Questionnaire

1.07 Notice of Award

1.08 Notice to Proceed

1.09 Public Works Employment Verification Form

1.10 Prevailing Wage Rates

A-1

INVITATION TO BIDDERS

Notice is hereby given that the Cranberry Township Board of Supervisors, Butler County, 2525 Rochester Road, Suite 400, Cranberry Township, PA 16066-6499, will accept sealed bids for the following contract:

Contract No. 2025-25553

Provide delivery of granulated Activated Carbon for use in the treatment of wastewater air purification at the Brush Creek Water Pollution Control Facility, as more clearly specified in the Contract Documents.

Bidding documents are available at no cost on PennBid (www.pennbid.net). Proposals shall be submitted upon forms provided by the Township.

Bids will be received electronically via the PennBid Program until 10:00 AM on Tuesday, September 16, 2025, at which time the bids will be opened, with the results made available on PennBid. Bids submitted directly to Cranberry Township will be invalid and considered non-responsive.

Questions regarding this bid shall be submitted via the “Messages” feature within PennBid.

All bids must be accompanied by a certified check or bid bond in the amount of One-

Thousand Dollars ($1,000) payable to Cranberry Township.

All bids shall remain irrevocable for 60 days after the actual date of the opening.

The estimated cost of this Project is greater than Twenty-five Thousand Dollars ($25,000) and the Pennsylvania Prevailing Wage Act shall apply.

The Board of Supervisors reserves the right to reject any or all bids and to waive any defects or irregularities in the best interest of the Township.

Daniel D. Santoro Township Manager/Secretary http://www.pennbid.net/

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BID PROPOSAL

Proposal of (hereinafter called “Bidder”), organized and existing under the laws of the State of , doing business as In compliance with your Invitation for Bids, Bidder hereby proposes:

Contract 2025-25553

Activated Carbon

In strict accordance with the Contract Documents, within the time and conditions set forth herein, and at the prices stated below.

By submission of this Bid, each Bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, that this Bid has been made independently, without consultation, communication or agreement as to any matter relating to this Bid with any other Bidder or with any competitor.

Bidder hereby agrees to complete the contract on or before a date to be specified in the Notice to Proceed and to fully complete the project within consecutive calendar days thereafter. Bid quotation must be made both in figures and words. This Contract is a lump sum as calculated from the estimated quantities. The accepted Contract amounts will be based on estimated quantities and services to be provided. The bid is a unit price Base Bid lump sum award Contract for Year 2025.

It is the Township’s option to extend additional time of an optional extension. The performance of the service will determine the length of the Contract. The overall contract may be for Year 2025 or Year 2026. The length shall be the sole discretion of the Township.

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Base Bid Price:

The basis for award will be the cost of delivering approximately 17,600 lbs. of coconut shell granulated activated carbon 4x8 mesh in containers having a capacity of 1,100 lbs., but no less than sixteen (16) super sacks. Contract Year – 2025 Contract Year – October 20, 2025 through December 19, 2025.

ITEM

NO.

DESCRIPTION UNIT QTY UNIT

PRICE

TOTAL

1 1,100-pound super sacks of granulated activated carbon 4x8 mesh

EA 16 $ $

2 Freight – delivery to 2306 Powell Road Cranberry Twp., PA 16066

EA 1 $ $

BASE BID TOTAL FOR

YEAR 2025

Base Bid Total for Year 2025:

dollars and cents

(Words)

(Figure)

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Year 2026 Price (Option A):

The basis for award will be the cost of delivering approximately 17,600 lbs. of coconut shell granulated activated carbon 4x8 mesh in containers having a capacity of 1,100 lbs., but no less than sixteen (16) super sacks. Contract Year – 2026.

Contract Year – July 1, 2026 through September 30, 2026

(The Contractor is to provide delivery of Activated Carbon for a period as referenced in the Contract Documents unless you are notified that the Township has exercised their right to extend the original length of the Contract. The Township will notify the Contractor by June of the current service period.)

ITEM

NO.

DESCRIPTION UNIT QTY UNIT

PRICE

TOTAL

OPT-1 1,100-pound super sacks of granulated activated carbon 4x8 mesh

EA 16 $ $

OPT-2 Freight – delivery to 2306 Powell Road Cranberry Twp., PA 16066

EA 1 $ $

BASE BID TOTAL FOR

YEAR 2026

Option A Bid Total for Year 2026:

dollars and cents

(Words)

(Figure)

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Respectfully submitted:

Company Name:

By: (L.S.)

(Printed)

Title:

Address:

Phone: /Fax:

Date: (Seal)

Attest:

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BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, as Principal, and , as Surety, are hereby held and firmly bound unto Cranberry Township, 2525 Rochester Road, Suite 400, Cranberry Township, Butler County, Pennsylvania, as Owner in the sum of ($ ) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.

Signed, the day of , 20 .

The condition of the above obligation is such that whereas the Principal has submitted to the Owner a certain bid, attached hereto and hereby made a part hereof, to enter into a contract in writing for:

Activated Carbon

NOW THEREFORE,

(a) If said bid shall be rejected, or in the alternate,

(b) If said bid shall be accepted and the Principal shall execute and deliver a contract within the period specified in the Instructions to Bidders and in the Form of Contract attached hereto (properly completed in accordance with said bid) and shall furnish a bond for its faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said bid, then this obligation shall be void.

Otherwise the same shall remain in force and effect, it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such bid, and said Surety does hereby waive notice of any such extension.

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IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

Principal (L.S.)

(Seal)

Surety

By (Seal)

IMPORTANT - Surety companies executing bonds must appear on the U.S. Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the Commonwealth of Pennsylvania.

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NON-COLLUSION AFFIDAVIT

Activated Carbon

State of :

:s.s.

County of

I state that I am of

(Title) (Name of Firm) and that I am authorized to make this affidavit on behalf of my firm and its owners, directors and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

(1) The price(s) and amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder.

(2) Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid have been disclosed to any other firm or person who is a bidder or potential bidder and they will not be disclosed before bid opening.

(3) No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract or to submit any intentionally high or non-competitive bid or other form of complementary bid.

(4) The bid of my firm is made in good faith and not pursuant to any agreement or discussion with or inducement from any firm or person to submit a complementary or other non-competitive bid.

(5) , (Name of Firm) its affiliates, subsidiaries, officers, director and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows: [Either provide an explanation or type N/A if not applicable.]

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A statement in this affidavit that a person has been convicted or found liable for any act, prohibited by State or Federal Law in any jurisdiction, involving conspiracy or collusion with respect to proposing on any public contract within the last three years, does not prohibit Cranberry Township from accepting a proposal form or awarding a contract to that person, but may be grounds for administrative suspension or debarment in the discretion of the Township under its rules and regulations, or may be grounds for consideration on the question of whether the Township should decline to award a contract to that person on the basis of lack of responsibility.

I state that understands and

(Name of Firm) acknowledges that the above representations are material and important and will be relied on by the Township of Cranberry in awarding the contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the Township of Cranberry of the truth relating to the submission of bids for this contract.

(Name & Company Position)

SWORN TO AND SUBSCRIBED

BEFORE ME THIS DAY OF , 20

Notary Public

My Commission Expires:

SEAL

A-10

BIDDER’S EXPERIENCE QUESTIONNAIRE

Submitted by:

(A corporation, Co-partnership or an individual)

Principal Office:

The signatory of this questionnaire guarantees the truth and accuracy of all statements and of all answers to interrogatories hereinafter made.

1. How many years has your organization been in business under your present business name?

2. How many years of experience does your organization have in this type of work?

3. Bidder shall submit information indicating experience on similar work. Failure to complete this section may be cause for rejection of bid.

A. Name and Address of Work:

Contact Person and their Phone Number:

B. Name and Address of Work:

A-11

C. Name and Address of Work:

4. Have you ever been terminated or failed to complete any contract awarded to you? If so, identify the name of the contracting entity and location of the work, year of award and reasons for termination or failure of completion.

A-12

Signed:

Title

If desired by the Bidder, other sheets describing additional references or work under way may be attached.

Owner may request written information such as financial data, equipment list and current workload status.

A-13

NOTICE OF AWARD

TO: DATE:

PROJECT DESCRIPTION: Contract No. 2025-25553

Cranberry Township has considered the Bid submitted by you for the above-described project in response to its Invitation to Bidders dated August 31, 2025, and the related Contract Documents.

You are hereby notified that your Bid has been accepted as shown in your Bid Proposal.

You are required by the Instructions to Bidders and/or the Contract Provisions to execute the Agreement and furnish the required Contractor’s Performance Bond and Certificate of Insurance within ten (10) calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said Bond and Insurance within ten (10) calendar days from the date of this Notice, Cranberry Township will be entitled to such other rights as may be granted by law, including but not limited to retention of bid deposit or forfeiture of bid bond sum.

You are required to return an acknowledged copy of this Notice of Award to Cranberry Township, 2525 Rochester Road, Suite 400, Cranberry Township, PA 16066-6499.

Dated this day of , 20 .

TOWNSHIP OF CRANBERRY By:

Daniel D. Santoro, Twp. Mgr./Sec.

ACCEPTANCE OF AWARD

Receipt of the above Notice of Award is hereby acknowledged this day of , 20 .

By:

Printed:

Title:

NOTE: Failure to return an acknowledgment of this Notice of Award does not relieve the contractor of the conditions imposed by the Instructions to Bidders and/or Contract Provisions.

A-14

NOTICE TO PROCEED

TO: DATE:

PROJECT DESCRIPTION: Contract No. 2025-25553

You are hereby notified to proceed in accordance with the Agreement dated _______________, and to provide delivery of approximately 17,600 pounds of coconut shell granulated activated carbon 4x8 mesh refined for use in the treatment of wastewater air purification. Activated Carbon to be delivered in containers having a capacity of 1,100-pound super sacks and in quantities as designated by Cranberry Township, at the Brush Creek Water Pollution Control Facility from October 20, 2025 through December 19, 2025, unless you are notified that the Township has exercised their right to extend the original length of the Contract. The Township will notify the Contractor by June of the current service period. This Contract can only be extended through September 30, 2026, with an optional to extension for a total of two (2) year Contract, as stated in the Contract Documents unless the period for completion is otherwise modified by the Contract Documents.

TOWNSHIP OF CRANBERRY

Butler County, Pennsylvania

By

Printed Daniel D. Santoro

Title Township Manager/Secretary

You are required to return an acknowledgment of this Notice to Proceed to Cranberry Township, 2525 Rochester Road, Suite 400, Cranberry Township, Pennsylvania 16066-6499.

ACCEPTANCE OF NOTICE

Receipt of the above Notice to Proceed is hereby acknowledged by this day of , 20 .

Printed

NOTE: Failure to return acknowledgment of the Notice to Proceed does not relieve the contractor of conditions imposed by the Agreement.

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A-16

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ARTICLE 2 - INSTRUCTIONS TO BIDDERS

2.01 General

2.02 Submission and Opening of Bids

2.03 Supplementary Information

2.04 Award/Contract Execution and Notice to Proceed

2.05 Contract Documents

2.06 Questions Regarding Contract Documents/Errors

2.07 Bidders to Investigate

2.08 Bid Security/Contract Execution

2.09 Withdrawal or Modification of Bids

2.10 Alteration of Bids and Documents

2.11 Right to Reject or Accept Bids

2.12 Qualifications and Experience of Bidders

2.13 Time of Completion

2.14 Summary of Information to Bidders

B-1

2.01 GENERAL

The following instructions relate to the proper form and method for submitting bids; to the accompanying security; to provisions for the letting of the Contract and to such other matters. It is a condition to Cranberry Township’s evaluation of bids and possible award of the Contract that each bidder carefully examines all of the Contract Documents, to completely satisfy themselves as to the nature and location of the work as well as all site conditions that may affect performance of the work.

Unless otherwise indicated in the Contract Documents, alternate bids will not be considered. Unless all bids are rejected, and except as otherwise provided by law, the award will be made to the lowest responsive and responsible bidder. Unless otherwise specified by Cranberry Township in the Contract Documents, Cranberry Township reserves the right to award by item or on a total lump sum price basis, whichever is deemed most advantageous to Cranberry Township. In any discrepancy between words and figures, the words will take precedence.

2.02 SUBMISSION AND OPENING OF BIDS

Cranberry Township, herein also referred to as the “Township”, will receive separate and sealed bids. Such bids shall be submitted on the blank Bid Form which is part of these Contract Documents; shall state the proposed price of the work, both in words and figures.

Bids must be signed in ink. Bids that are not so priced and signed will be rejected.

The bid and Contract Documents must be submitted electronically via the PennBid Program. Bids submitted directly to Cranberry Township will be invalid and considered non-responsive. Upon the Bidder’s failure to comply with the foregoing, the Township may treat the bid as “non-responsive” and return it to the Bidder unopened. No liability or responsibility shall be attached to any representative of the Township for premature opening of any bid not properly addressed and identified.

Bids must be firm. If a bid is submitted with conditions or exceptions or not in conformance with the terms and conditions of the Contract Documents, it may be rejected.

The bid may also be rejected if the product or work offered by the Bidder is determined by the Township not to be in substantial conformance with the Contract Documents including the technical specifications.

Bidders shall not remove and submit bid pages separately but shall submit their bids bound with the complete volume of Contract Documents including all pages correctly assembled.

The bid should be properly executed; and be accompanied by all bonds, certificates, questionnaire forms and other supporting information and documents, as described in the Contract Documents. If you are conducting business as an individual, you must insert your full name and resident address in the body of the bid. If you are conducting business as a partnership, the individual names and addresses of all members of the partnership must appear in the body of the bid.

B-2

If you are conducting business as a corporation, the name of the corporation, its principal office and state of incorporation must appear in the body of the bid and the bid must be executed by an authorized officer of the corporation.

Unless otherwise so provided, failure to comply with any of the above provisions shall be cause for rejection of the bid, at the option of the Township.

2.03 SUPPLEMENTARY INFORMATION

ALL QUESTIONS OR REQUESTS FOR INFORMATION WILL ONLY BE

ACCEPTED UNTIL WEDNESDAY, SEPTEMBER 10, 2025 AT 12:00 PM AND

MUST BE SUBMITTED VIA THE MESSAGES FEATURE WITHIN PENNBID.

2.04 AWARD/CONTRACT EXECUTION AND NOTICE TO PROCEED

The Township may reject all bids. The Township may, solely at its own discretion, award the Contract to the lowest responsive and responsible Bidder within thirty (30) calendar days from the date of bid opening. A time extension may be made by the written mutual consent of the Township and the lowest responsible Bidder. Contract award may be made by letter mailed to Bidder and shall be effective the date of the mailing. All bids will remain open for acceptance by the Township for sixty (60) calendar days after the bid opening, or for one hundred twenty (120) calendar days if so permitted by law. In the event a Bidder fails, refuses or neglects to provide any requested information or documents within the time stated in the Contract Documents or any other request of the Township, the Township will have the right to reject its bid as non-responsive.

The Notice to Proceed will be made by letter mailed to the awarded Bidder and shall be effective the date of the mailing. The Township will endeavor to issue the Notice to Proceed within ninety (90) calendar days of the bid opening and thirty (30) calendar days after the contract is awarded. Any delays caused by the awarded Bidder’s failure to provide any required documents within the specified time may, at the Township’s option, cause an equivalent number of days to be added to these time frames. The awarded Bidder will commence work immediately upon issuance of the Notice to Proceed. The awarded Bidder should not order any materials or equipment or make any financial commitments concerning this Contract until receiving the Notice to Proceed. Awarded Bidders that do work or prepare to do work prior to receiving the Township’s Notice to Proceed are proceeding at their own risk.

2.05 CONTRACT DOCUMENTS

Contract Documents may be obtained at no cost via PennBid.

Submission of a bid constitutes a representation by the Bidder to the Township that the Bidder has reviewed the Contract Documents in their entirety and has analyzed all applicable provisions, terms, conditions and sections and related information in preparation of its bid. This representation is a material inducement for the Township’s consideration of the Bidder for this Contract.

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2.06 QUESTIONS REGARDING CONTRACT DOCUMENTS/ERRORS

In general, no answer will be given to prospective Bidders in reply to an oral question if the question involves an interpretation of the intent or meaning of the Contract Documents, or the equality or use of products or methods other than those designated or described in the Contract Documents or pursuant to the procedures described in the Contract Documents. Any information received by Bidders other than by means of the Contract Documents or by Addenda, as described herein, is given informally, for the information and convenience of the Bidder only and is not guaranteed, is without legal effect and may not be used to bind or otherwise obligate the Township. The Bidder agrees that such information shall not be used as a basis of, nor will the giving of any such information entitle the Bidder to assert any claim or demand against the Township, the members of the Township Board, or any employees, representatives and/or agents of the Township, on account thereof.

To receive consideration, any question, inquiry or request for interpretation or clarification shall be submitted in writing via the “Messages” feature within PennBid, by the date and time stated above in Section 2.03. The Township will review all such questions or requests and may issue Addenda, which will become part of the Contract Documents, to provide interpretation, clarification or to answer issues or questions so raised which, in the opinion of the Township, require formal responses. Copies of all Addenda will be delivered or sent, prior to the advertised date for receipt of bids, to all prospective Bidders known to have received the Contract Documents.

If the question involves the quality or use of products or methods, it must be accompanied by drawings, specifications or other data in sufficient detail to enable the Township to determine the equality or suitability of the product or method. If any alleged errors are noted in the Contract Documents, the Bidder should immediately notify, in writing, the Township Engineer and, if confirmed, Addenda will be sent to all prospective Bidders known to have received the Contract Documents. Failure of the Bidder to comply with the above provisions will result in the Bidder waiving its rights to dispute any term or provision of the Contract Documents.

2.07 BIDDERS TO INVESTIGATE

Bidders are required to submit their bids upon the following express conditions which will apply to and be deemed a part of every bid received:

Bidders must satisfy themselves, by personal examination of the installation location and by such other means as may be necessary or helpful as to the actual and exact conditions existing, the character and requirements of the work and the difficulties intent upon its execution and analyze all laws and regulations which may affect the work.

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On written advanced request, the Township will provide each Bidder reasonable access to the location where the work is to be performed to conduct such investigations and test (at the Bidder’s own expense) for submission of a bid. The Bidder shall clean up and restore the installation location to its former condition upon completion of such investigations.

If any discrepancies should be found between existing conditions and the Contract Documents, prospective Bidders shall report these discrepancies to the Township for clarification prior to submitting a bid. Failure of the Bidder to recognize job site conditions that affect the work shall not be considered sufficient cause for an increase in the contract price.

The submission of a bid will constitute an incontrovertible representation of the Bidder that the Bidder has and will comply with every term, condition and requirement of the Contract Documents and that the Contract Documents are sufficient in scope to convey all terms, conditions and requirements for performance and furnishing of the work.

2.08 BID SECURITY/CONTRACT EXECUTION

Bids shall be accompanied by a certified check or properly executed bid bond on the form included herein, with corporate surety approved to do business in the Commonwealth of Pennsylvania and satisfactory to counsel for the Township and with valid power of attorney attached, in the amount of $1,000.00 payable to Cranberry Township, as security that the Bidder, if awarded the Contract, shall enter into a written contract with the Township, on the form included herein, and supply to the Township all required bonds and other documents, materials or items required to be executed, delivered, or supplied by it. If provided by check, a scanned copy of check shall be acceptable to be uploaded within PennBid as part of bid submission, with the condition that the original must be provided within five (5) business days after bid opening from the apparent low and second apparent low bidder.

Upon failure on the part of such Bidder to enter into a written contract with the Township (and return all required documents to the Township, including performance bond and insurance certificates, after proper execution) within ten (10) calendar days (not including Sundays or legal holidays) after receipt of such Contract by the Bidder at the address given in its bid, such defaulting Bidder and its surety shall be liable to the Township for the damages sustained by the Township by reason of such default. In such event, the Bidder’s liability shall not be limited to the amount of the bid security which accompanied its bid.

If the bid security was a certified check, such check shall be cashed by the Township and deposited forthwith to the Township’s account. If the Township’s actual damages are less than the amount deposited, the excess shall be returned to the defaulting Bidder. No allowance for interest or the like shall be paid or payable to the Township on any bid security.

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The bid security of all Bidders whom the Township believes have a chance of receiving the award may be retained by the Township until the earlier of the tenth (10th) calendar day after the effective date of the Contract or the sixty-first (61st) calendar day after the bid opening.

2.09 WITHDRAWAL OR MODIFICATION OF BIDS

The attention of Bidders is directed to the fact that, in submitting their bids, each Bidder agrees that it will not withdraw it within thirty (30) calendar days after the actual date of opening of bids or for one hundred twenty (120) calendar days if so permitted by applicable law, or for such longer period as may be agreed to by the Bidder. Upon submission of a proper request to the Township Manager, in writing, and identification of the one making the request, a bid may be withdrawn, at any time prior to the designated time for the opening of bids.

Certain bids may be withdrawn after the bid opening if in compliance with the Act of January 23, 1974, P.L. 9 No. 4 §1 et seq., 73 P.S. §1601 et seq., entitled “Public Contracts

- Withdrawal of Bids” (for the purposes of this section, the “Act”) subject to the limitations and conditions contained therein. Included in the conditions of the Act are that the Bidder deliver credible evidence to the Township within two (2) working days after opening the bids of a clerical mistake, as opposed to a judgment mistake, that was actually due to an unintentional and substantial arithmetical error or an unintentional omission of a substantial quantity of work, labor, material or services made directly in the compilation of the bid.

No Bidder who is permitted to withdraw a bid shall supply any material or labor to, or perform any subcontract or other work agreement for any person to whom a contract or subcontract is awarded in the performance of the contract for which the withdrawn bid was submitted, without the written approval of the Township. The Township may award the contract to the next lowest bidder or reject all bids and resubmit the project for bidding. In the event the Township resubmits the project for bidding the withdrawing bidder shall pay the costs, in connection with the resubmission, of printing new contract document, required advertising, and printing and mailing notices to prospective bidders, if the Township finds that such costs would not have been incurred but for such withdrawal. In no event shall the withdrawing bidder be permitted to resubmit a bid for the project.

Unless a bid has been formally withdrawn as provided above, it shall be deemed open for acceptance until the Contract Agreement has been executed by both the Bidder and the Township or until the Township manifests that it does not intend to accept the bid. Notice of Acceptance of any one bid shall not constitute rejection of any other bid or manifestation that the Township does not intend to accept any other bid.

Any Bidder may modify its bid within PennBid.

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2.10 ALTERATION OF BIDS AND DOCUMENTS

Any alteration, erasure, addition or omission of required information, or any change of the Contract Documents is done at the risk of the Bidder. Any Bidder wishing to make any alteration, erasure, addition or other changes to the Contract Documents must notify the Township Manager at least ten (10) calendar days prior to the scheduled bid opening of all details concerning the alteration, erasure, addition or other changes and which must be agreed to in writing by the Township to be binding against the Township. In general, alterations, modifications and changes to the Contract Documents will not be entertained by the Township. Upon receipt, the Township will analyze the above and will notify the Bidder, in writing, if it is acceptable. Should any Bidder change the wording of the language employed in the Contract Documents, the Township may, at its sole discretion, reject the bid. To be considered by the Township, any alterations, erasures, additions or other changes must be initialed by the officer, partner or individual who signed the bid.

The successful Bidder shall be legally bound to comply strictly with the provisions of the Contract Documents exactly as accepted by the Township as described immediately above.

In case of a discrepancy or omission or if the Bidder is in doubt as to the meaning of any part of the Contract Documents, it should immediately notify the Township in accordance with Section 2.06.

2.11 RIGHT TO REJECT OR ACCEPT BIDS

The Township reserves the right, which is understood and agreed to by all Bidders, to reject any or all bids; to waive any informality, non-material change or clarification in any part or provision of the submitted Contract Documents; or to accept any bid, should the Township determine that it is in its best interest to do so. The Township’s decision on the qualification of any Bidder or the adequacy, responsiveness, propriety or timeliness of the bid and/or its decision to reject any or all bids or to accept any bids shall be final, binding and uncontestable as to all bidders.

The Township may consider the qualifications and experience of subcontractors, suppliers, and other persons and organizations proposed by the Bidder for portions of the work. The Township may also consider the operating costs, maintenance requirements, performance data, guarantees and warranties, and such other factors as may be determined by the Township as reasonable to describe or compare the relative merits of the various competing bids.

2.12 QUALIFICATIONS AND EXPERIENCE OF BIDDERS

Each Bidder must be regularly engaged in and have at least five (5) years of experience in performing the type of work required for this Contract. No award will be made to any Bidder who cannot warrant, and upon request cannot demonstrate, that it possesses the knowledge, experience, skill, capital, licenses, permits, patents and/or personnel necessary to satisfactorily enable it to prosecute and complete the work successfully and perform the work within the time required pursuant to the Contract Documents.

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2.13 TIME OF COMPLETION

The Contractor shall begin work on the date stated in the Notice to Proceed and carry the work forward expeditiously to achieve substantial completion within the time stipulated in the Contract Documents.

Delivery of coconut shell granulated activated carbon at the Brush Creek Water Pollution Control Facility are to be provided for a period as referenced in the contract documents unless you are notified that the Township has exercised their right to extend the original length of the Contract. The Township will notify the Contractor by June of the current service period. This Contract can only be extended through September 2026 for a total of a two (2) year Contract.

In June 2026, the Township may elect to exercise the option of an additional one (1) year (Year 2). Therefore, the Contract may expire September 2026.

If the Work is not completed within the Contract Time (2 consecutive missed scheduled deliveries), damage will be sustained by the Township. The Township will apply liquidated damages in the amount of $100.00 for each consecutive calendar day that Work remains uncompleted.

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2.14 SUMMATION OF INFORMATION TO BIDDERS

Owner: Cranberry Township

Project: Brush Creek Water Pollution Control Facility

Activated Carbon

Time of Bid Opening: 10:00 AM, Tuesday, September 16, 2025

Place of Bid Opening: pennbid.bonfirehub.com

Performance Bond: Performance Bond or Certified Check in the amount of $1,000.00 within ten (10) days of the Notice of Award. The successful Bidder may request that the Township retain its Bid Bond in substitution of the required Performance Bond till the completion of product delivery. Once delivery is met, the $1,000.00 Bid Bond or certified check will be returned to the successful Bidder.

If the Township secures a second-year contract (Year 2026), the successful Bidder will need to submit a Performance Bond or a certified check in the amount of $1,000.00 to the Township. The Performance Bond or the certified check would be returned after the second delivery.

Labor & Material Payment Bond: N/A

Bid Security: $1,000

Maintenance Bond: N/A

Wages: State of Pennsylvania prevailing wages are required for this Contract if base bid exceeds $25,000

Liquidated Damages: $100.00 per calendar day, as stipulated in Article 3

Contract Provisions, Performance of Contract, Section 3.12 Contract Time, Time is of the Essence & Liquidated Damages

Bids May be Held: 60 calendar days

Time for Substantial Completion: October 2025 to December 2025 unless the

Township exercises their option to extend additional time for a total of no longer than two (2) years ending September 2026.

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Insurance Required: As stipulated in Article 3, Contract Provisions, Rights & Duties of Supplier, 3.04 Insurance

Qualifications of Bidders: As stipulated in Article 2, Qualifications &

Experiences of Bidders

Location of Delivery: Brush Creek Water Pollution Control Facility

2306 Powell Road Cranberry Township, Butler County

ARTICLE 3 - CONTRACT PROVISIONS

GENERAL

3.01 Project Description

3.02 Definitions

RIGHTS AND DUTIES OF SUPPLIER

3.03 Contract Responsibilities

3.04 Insurance

3.05 Permission to Sublet or Assign

3.06 Concerning Subcontractors and Others

RIGHTS AND DUTIES OF TOWNSHIP

3.07 Authority of the Township

3.08 Access to Work

3.09 Examination of Work

3.10 Right to Test or Inspect

3.11 Related Work at Site (N/A)

PERFORMANCE OF CONTRACT

3.12 Contract Time, Time is of the Essence and Liquidated Damages

3.13 Change Order Procedures

3.14 Applications for Payment

3.15 Final Payment

3.16 Township-Furnished Materials and Equipment

3.17 Inspection of the Work

3.18 Acceptance of Defective Work

3.19 Township May Correct Defective Work

3.20 Use or Partial Payment Not Acceptance

3.21 Acceptance of Final Payment Constitutes Release of Township

3.22 Disputes and Claims

3.23 Bonds

REQUIREMENTS OF CONTRACT

3.24 Compliance with Laws and Regulations

3.25 Compliance with the Right to Know Law

3.26 Working Hours

3.27 Minimum Wage Rates

3.28 Buy American

3.29 Workmen’s Compensation

3.30 Nondiscrimination/Sexual Harassment Clause

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3.01 PROJECT DESCRIPTION

Provide delivery of approximately 17,600 lbs. of coconut shell granulated activated carbon 4 x 8 mesh refined for use in the treatment of wastewater air purification. Activated Carbon is to be deliver in container having a capacity of 1,100 lbs. super sacks in quantities as designed by Cranberry Township, but in no case to be less than 16 super sacks.

3.02 DEFINITIONS

Wherever the words defined in this Section, or pronouns used in their stead, occur in the Contract Documents, they shall have the meanings given as follows:

A. ADDENDA, refers to written or graphic instructions issued by the Township prior to the opening of Bids which clarify, correct or change any of the Contract

B. APPLICATION FOR PAYMENT, refers to the form accepted by the Township which is to be used by the Supplier in requesting progress payments and final payment and which shall include such supporting documentation as is required by the Contract Documents or otherwise requested by the Township Manager.

C. BID, also referred to herein as “Proposal” means the set of documents, including the Bid Form, signature sheets, Bid Bond, Certificates and other forms to be completed or information to be supplied or submitted therewith, prepared and submitted by the Bidder for the Work.

D. BONDS, refer to bid, performance, payment and maintenance bonds, and other instruments of security, requested or required by the Contract Documents.

E. CHANGE ORDER, means a document which is approved by the Township’s Board of Supervisors and authorizes an addition, deletion or revision in the Work, or an adjustment in the Contract Price or Contract Time, issued on or after the Effective Date of the Contract and which is more fully described in the Performance of Contract Provisions Section entitled “Change Orders.”

F. CONTRACT, means the Contract Agreement entered into by and between the

Township and the Supplier, covering the Work to be performed which incorporates all Contract Documents and sets forth the terms of the agreement between the Township and the Supplier and any duly executed changes, modifications or amendments thereto pursuant to the Contract Documents.

G. CONTRACT DOCUMENTS, means the full and collective set of documents which form the Contract, including: Invitation to Bidders; Legal Notice; Bid Proposal;

Bid Bond; Non-Collusion Affidavit; Bidder’s Experience Questionnaire; Notice of Award; Notice to Proceed; Instructions to Bidders; Contract Provisions; Contract

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Agreement; Performance Bond, and associated Certificates of Satisfaction and

Statements of Surety; Specifications; Drawings; all Addenda issued by the by the Township prior to the time of opening of Bids, if any; exceptions, changes, modifications and/or clarifications incorporated into or submitted by the Supplier along with its Bid, provided that each and every such exception, change, modification and/or clarification is specifically accepted by the Township, in writing, as a part of the award of the Contract; and any duly executed changes, modifications and/or amendments to the Contract made and approved by the Township’s Board of Supervisors prior to Contract completion and any other form or document described as part of this Contract.

H. CONTRACT PRICE, means the monies payable by the Township to the Supplier as stated in the Contract Documents.

I. CONTRACT TIME OR CONTRACT TERM, means the number of calendar days determined by the Township for performance of the Work or the date stated in the Contract Documents for completion of the Work; Contract Time commences on the date of receipt of the Notice to Proceed.

J. CONTRACTOR, or where appropriate in context, “Supplier,” means the person or persons, partnership or corporation designated as such in the Contract Agreement, acting directly or through their or its agents or employees. Where a covenant, representation or warranty is made by the Contractor, it shall also extend to and cover any individual, agent or employee acting for or on behalf of the Contractor.

K. DRAWINGS, means the drawings which give guidance in illustrating the character and scope of the Work to be performed and which have been prepared or approved by the Township Manager and are referred to in the full Contract Documents.

L. EFFECTIVE DATE, means the date indicated in the Contract on which it becomes effective, but if no such date is indicated, the date on which the Contract is signed and delivered by the last party to so execute.

M. FINAL ACCEPTANCE, means the Township’s acceptance of the entire Work from the Supplier upon issuance by the Township Manager of a written Certificate of Final Acceptance. This Final Acceptance certifies that the Work is complete, in accordance with the Contract Documents, so that the Work can be utilized for the purposes for which it is intended. The procedure for Certification of Final Acceptance is described in the Contract Provisions Section entitled “Final Acceptance.” Such acceptance shall not be deemed a waiver and/or an acceptance by the Township of any latent and/or undiscovered defects in the Work. The date of Final Acceptance shall not occur before the date upon which the Supplier’s Warranty becomes effective.

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N. JOB SITE, means the location on the Township’s premises at 2306 Powell Road, Cranberry Township, PA 16066, where certain portions of the Work are to be performed or located, or any other location described in the Contract Documents.

O. MANUFACTURER, means the original equipment Manufacturer of each component to be provided under this Contract, differentiated herein by appropriate modifying terms when a particular component is involved. When the word “Manufacturer” appears herein without such modifying terms, it shall be interpreted in the general sense, unless the context clearly relates to a particular component.

P. NOTICE OF AWARD, refers to the written notice by the Township to the apparent successful bidder stating that upon compliance by the apparent successful bidder with the conditions precedent enumerated therein and within the time specified therein, the Township will deliver the Contract to the successful bidder for execution.

Q. NOTICE TO PROCEED, refers to a written notice given by the Township to the

Supplier fixing the date on which the Contract Time will commence and on which the Supplier shall commence performance of its obligations under the Contract

R. PROJECT, means the total Work to be provided under the Contract Documents.

S. PROJECT SCHEDULE, refers to the schedule proposed by the Supplier, and which indicates the sequence in which the Supplier shall carry out and complete its Work and the time required therefore.

T. RECORD DRAWINGS, refers to drawings that show how the equipment supplied under this Contract was manufactured. Record Drawings delivered to the Township shall be certified as Record Drawings by the Supplier and signed, and as appropriate under laws and regulations, signed and sealed by a Licensed Professional Engineer.

U. SEVERE WEATHER, means extreme weather conditions which cause the Job Site to be included in a governmental designated disaster area or an area of large scale governmental office and public school closings. Any claim for extension of time due to a delay attributed to Severe Weather must be mutually agreed upon by the Township and the Supplier.

V. SHOP DRAWINGS, refers to all drawings, diagrams, illustrations, schedules and other data which are specifically prepared by or for the Supplier to illustrate some portion of the Work and all illustrations, brochures, standard schedules, performance charts, instructions, diagrams and other information submitted by the Supplier to illustrate materials or equipment for all portions of the Work.

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W. SPECIFICATIONS, or “Technical Specifications”, refers to those portions of the Contract Documents consisting of written technical descriptions of materials, equipment, construction systems, standard and workmanship as applied to the Work and certain details thereof.

X. SUBCONTRACTOR, refers to an individual, firm or corporation having a direct contract with the Supplier or with any other Subcontractor for the performance of any part of the Work. Unless otherwise indicated, the term Subcontractor shall include suppliers of the Supplier and suppliers of Subcontractors.

Y. SUBSTANTIAL COMPLETION, shall be defined as the delivery of the Activated

Carbon to the Brush Creek Water Pollution Control Facility for a period as referenced in the Contract Documents.

Z. SUPPLIER, or where appropriate in context, “Contractor” means the person or persons, partnership or corporation designated as such in the Contract Agreement, acting directly or through their or its agents or employees. Where a covenant, representation or warranty is made by the Supplier, it shall also extend to and cover any individual, agent or employee acting for or on behalf of the Supplier.

AA. TOWNSHIP, means the Township of Cranberry, 2525 Rochester Road, Suite 400, Cranberry Township, Pennsylvania 16066, the party of the first part, or any officer or agent duly authorized (in writing) to act for the said party of the first part, in the execution of the Work called for under this Contract, such officers or agents acting within the scope of their duties as authorized in a writing signed by the Township Manager.

AB. TOWNSHIP MANAGER, where the word “Township Manager” appears in the text it shall mean the Township’s Appointed Representative or designee acting within the scope of his/her duties and references the Township’s Engineering Department.

AC. WORK, means, for the Contract, all the Work and all the workmanship, materials, labor and equipment required for the performance and completion of the Contract, including all labor, services, plant machinery, apparatus, appliances, tools, supplies and all other services and/or things required by the Contract Documents to be done, furnished or performed throughout the Contract Term as prescribed herein and according to the requirements of the Township Manager.

Any pronouns used in relation to, or in place of, any of the words or combinations of words, herein defined, shall have the same meaning as the words or combinations of words themselves.

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Wherever the words “directed,” “required,” “permitted,” “ordered,” “designated,” “prescribed,” or words of like import are used in the Contract Documents, it shall be understood that the directions, requirements, permission, orders, designation or prescription of the Township Manager are intended. Similarly, the words “approved,” “acceptable,” “suitable,” “satisfactory,” or words of like import shall mean approved by, acceptable to, suitable to, or satisfactory to the Township Manager in each case.

3.03 CONTRACT RESPONSIBILITIES

The Supplier represents and warrants that it has thoroughly examined and has become familiar with the Contract Documents and determined the nature of the Work, the general and local conditions, the availability of labor, materials, supplies, and equipment and all other matters which can in any way affect the Work under this Contract. Failure to make an examination necessary for this determination shall not release the Supplier from the obligations of this Contract nor be grounds for any claim based on unforeseen conditions.

3.04 INSURANCE

Proof of workers compensation insurance shall be submitted prior to starting Work. It shall be the responsibility of the Supplier to make certain that its Subcontractors comply with any such insurance requirements relating to them.

DETAILED INSURANCE

All insurance required by the Contract Documents (including this section) to be purchased and maintained by the Supplier shall be obtained from insurance companies that are duly licensed or authorized in the Commonwealth of Pennsylvania for the issuance of insurance policies for the limits and coverages so required. Such insurance companies shall also meet such additional requirements and qualifications as may be provided in the Contract Documents and provided below.

All coverage shall be without voluntary deductibles, and if the insurance contains deductibles, the Supplier shall pay all costs and expenses not covered because of such deductibles. All insurance shall be on an occurrence basis.

The Supplier shall provide to the Township Manager (with copies to each additional insured identified in the Contract Documents), prior to commencing Work, Certificates of Insurance evidencing the required insurance (as well as any other evidence of insurance requested by the Township or any other additional insured). Each certificate shall, in addition to the insurance coverage, contain the following:

A. Inception and expiration dates of insurance…