GENERAL SERVICES

EXHIBIT A

PROJECT MANUAL

FOR

Robinson Church Rd Sidewalk

PROJECT NUMBER:

PJ2430101017

BID NUMBER:

269-2026-198

2024 NCDOT STANDARD SPECIFICATIONS

v.9-12-2024 (Bonfire Version)

Project #: PJ2430101017 Division 00 - Procurement & Contracting Requirements Project Name: Robinson Church Rd Sidewalk

INTRODUCTION 00 01 00 - 1

PROFESSIONAL ENGINEER SEAL

(Project Special Provisions Prepared for the City of Charlotte, General Services, 600 East Fourth Street, Charlotte, North Carolina 28202):

MA

O R

N

PROKOPO

V Y C H

ENGINEER

NO

RT

H CAROLINA

B

048576

SEAL

P

RO

FESIONA

L

03/09/2026

INTRODUCTION 00 01 00 - 2

TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 20 00 – INSTRUCTIONS TO BIDDERS

ARTICLE 1: DEFINITIONS

ARTICLE 2: BIDDER’S REPRESENTATIONS

ARTICLE 3: BIDDING PROCEDURES

ARTICLE 4: BID AWARDS AND REJECTIONS

ARTICLE 5: POST-AWARD

00 40 00 – BID FORMS AND SUPPLEMENTS

00 50 00 – ACCEPTANCE BY THE CITY

CITY OF CHARLOTTE:

00 60 00 – PROJECT FORMS

00 70 00 – STANDARD SPECIAL PROVISIONS

ARTICLE 1: NCDOT STANDARD SPECIFICATIONS

1.1 NCDOT Standard Specifications

1.2 ERRATA

ARTICLE 2: CITY STANDARD PROVISIONS

2.1 Curb and Gutter Tapers and Transitions

2.2 Pipe Culverts

2.3 Existing Utilities

2.4 CDOT Street Maintenance Division Street Cut Regulations

2.5 Concrete

2.6 Reclamation of Waste or Borrow Sources

2.7 Hazardous Materials

2.8 Sedimentation Pollution Control Act

2.9 Construction Stakes, Lines, and Grades

2.10 Maintenance of the Project

2.11 Storage of Materials and Equipment

2.12 Subletting

2.13 Quantity Tickets

2.14 Periodic Payments

2.15 Final Payment

2.16 Payment Reporting

2.17 Sales and Use Tax

2.18 Allowances

2.19 Commercial Non-Discrimination Policy

2.20 E-Verify

2.21 Iran / Israel

2.22 Indemnification

2.23 Guarantee

2.24 Insurance Requirements

2.25 Holiday Work Restrictions

2.26 Drainage Structures

2.27 Termination

INTRODUCTION 00 01 00 - 3

2.28 Dispute Resolution

2.29 Surface Water Quality Protection

2.30 Prohibition of Use of High PAH Pavement Products

2.31 Billing Records

00 75 00 – PROJECT SPECIAL PROVISIONS

ARTICLE 1: GENERAL REQUIREMENTS

1.1 Contract Time

1.2 Liquidated Damages

1.3 Price Adjustments – Asphalt Cement for Plant Mix

1.4 Bituminous Plant Mix Pavements - Recycled

1.5 NCDOT Right-of-Way Encroachment

ARTICLE 2: SPECIAL PROVISIONS (SP)

SP-01 COMPREHENSIVE GRADING

SP-02, EARTHWORK, EXCAVATION, UNSUITABLE MATERIALS, AND BACKFILL MATERIALS

SP-03 SELECT MATERIAL

SP-04, EROSION CONTROL

SP-05 6” CONCRETE WHEELCHAIR RAMPS

SP-06, TRAFFIC CONTROL

ARTICLE 4: REAL ESTATE SPECIAL PROVISIONS

Parcel #_3-16293, East Charlotte Presbyterian Church, 10101 Robinson Church Rd, Charlotte, NC 28215

SUPPLEMENTAL DOCUMENTS

Non-Utility Encroachment Agreement: Robinson Church Rad – Brawley Lane to Jones Creek Lane

00 90 00 – ADDENDA

INTRODUCTION 00 01 00 - 4

LIST OF PLANS

INSTRUCTIONS TO BIDDERS 00 20 00- 1

00 20 00 – INSTRUCTIONS TO BIDDERS

ARTICLE 1: DEFINITIONS

Whenever the following terms are used in the NCDOT Standard Specifications, in any of the Contract Documents, or in the plans, the intended meaning of such terms shall be as follows:

1) “Chief Engineer”, or “State Highway Administrator” shall mean the “City Engineer”

2) “Alternate” or “Alternate Bid” shall mean the amount stated in the Bid which may be added to or subtracted from the Base Bid amount if such Alternate(s) are accepted by the City.

3) “Total Amount Bid” or “Total Base Bid” shall mean the correct sum total obtained by adding together the amounts bid for every item in the proposal including contingencies or allowances, but excluding Alternates.

4) “Board of Transportation” shall mean “City Council”

5) “City” shall mean the “City of Charlotte, North Carolina”; the City is the Project Owner

6) “City Engineer” shall mean the “Head of the City of Charlotte Engineering and Project Management

Division”.

7) “City Standard” shall mean the latest edition of the applicable “Charlotte Land Development Standards

Manual (CLDSM)”, “Charlotte-Mecklenburg Storm Drainage Design Manual”, “Charlotte Mecklenburg BMP Design Manual” and “Charlotte-Mecklenburg Utility Department Policies, Procedures, Standards and Specifications”

8) “Construction Manager”, “Engineer”, “Division Engineer” or “Resident Engineer” shall mean the City Engineer’s duly authorized Construction Manager to oversee the construction of the project

9) “Contract” shall mean the reciprocal undertakings, obligations, and rights of the City and the Contractor evidenced by the executed agreement and other Contract Documents between the City and the Contractor, covering the performance of and compensation of the Work.

10) “Contract Amount”, “Total Contract Amount” or “Contract Sum” shall mean the Total Base Bid plus Alternates accepted by the City.

11) “Contract Documents” shall consist of the Project Manual, all forms from Section 00 40 00, Bonds and Certificate of Insurance, Acceptance by the City, and any change orders issued after execution of the contract.

12) “Date of Availability” shall mean “Notice to Proceed Date”

13) “Department”, “Department of Transportation”, “Division of Highways”, and “Raleigh Central Office” shall all mean “City of Charlotte General Services”.

14) “Procurement Portal” shall mean the electronic portal where Bids will be digitally submitted. The portal can be accessed at https://charlottenc.bonfirehub.com.

15) “Project Manual” shall mean the complete set of bidding documents issued by the City of Charlotte

General Services to include the Invitation to Bid, Instructions to Bidders, Bid Forms, sample project forms, conditions and special provisions of the contract, addenda issued prior to the execution of the contract, and drawings.

16) “State” shall mean “City of Charlotte”

17) “State Contract Officer” shall mean “Contract Officer”

18) “Supplemental Agreements” shall mean “Change Orders”

INSTRUCTIONS TO BIDDERS 00 20 00- 2

ARTICLE 2: BIDDER’S REPRESENTATIONS

2.1 Contractor’s Licenses

Bidders shall be properly licensed under North Carolina state law to perform the Work specified in the Bidding Documents and per SECTION 102-14 of the NCDOT Standard Specifications. Bids received from bidders not meeting the applicable Contractors’ licensure requirements as required by law and as determined by the Engineer’s estimate may be considered non-responsive and may not be considered for award.

2.2 Bidder Qualifications

Bidders must be experienced in the class of work proposed who can refer to projects of similar magnitude and scope that have been successfully completed by them within the past three (3) years. Bidders to whom award of a Contract is under consideration may be required to submit to the City, upon request, a properly executed Contractor’s Qualifications Statement. The Contractor’s Qualifications Statement may include, but is not limited to, the Bidder’s past projects, financial capability, staff qualifications and availability, references, litigation or claims against the Bidder, list of equipment available to execute the Work and NCDOT pre-qualification status. The City reserves the right to request such qualifications from Bidders as part of its bid evaluation. The Bidder’s failure to submit the requested Qualifications Statement within the timeframe specified by the City may be grounds for bid rejection.

2.3 Site Investigation and Conditions Affecting the Work

By submitting a bid, Bidders certify to have carefully examined the Project site and familiarized themselves with the existing conditions on the Project, affecting the cost and execution of the work as described in Section 102-6 of NCDOT Standard Specifications.

ARTICLE 3: BIDDING PROCEDURES

3.1 Electronic Bids

All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with any of the requirements may cause the bid to be considered irregular and may be grounds for bid rejection.

1) Obtain an account on the Procurement Portal ‘Bonfire’ to bid electronically at https://charlottenc.bonfirehub.com.

2) Download and read carefully the Project Manual, Plans, and other supplemental documents related to this project from the Procurement Portal.

3) Download electronic bid submittal forms from the Procurement Portal. Bid submittal forms includes 1) Itemized Bid Form, 2) CBI Form -3 : Subcontractor / Supplier Utilization Commitment , 3) Commercial Non- Discrimination Certification Form, and 4) Execution of Bid Form. Each form must be completed in its entirety. Upon completion, bidders shall upload them back on the Procurement Portal as part of the bid submittal. Failure to complete and submit the required forms may be grounds for bid rejection.

4) Itemized bid form in Microsoft Excel format must be completed in its entirety. Bidders shall enter a unit price for each line item requiring a bid amount. The electronic version of the Itemized Bid Form will contain formulas to calculate the extensions, percentages and totals which shall not be altered by the bidders.

5) The bid shall be accompanied by a bid bond or bid deposit when applicable. The bid bond shall be prepared in accordance with Article 3.3 Bid Security of this section.

6) Addenda will be published on the Procurement Portal. Bidders shall be responsible for inquiring if any addendum has been issued and shall acknowledge receipt of all addenda on the “Execution of Bid” Form.

All addenda shall become part of the Contract Documents whether or not received or acknowledged by the Bidder.

INSTRUCTIONS TO BIDDERS 00 20 00- 3

7) All bids shall be submitted with an electronically affixed digital signature. Affixing a digital ID to the bid shall be equivalent of signing before a notary public. If the bidder does not have such digital ID, a wet signature will be acceptable when it is notarized on the bid form.

8) On the day of the bid opening, bids will be opened and read publicly at the time mentioned on the Invitation to Bid.

3.2 The Project Manual

The Project Manual is the bidding document and shall not be altered.

3.3 Bid Security

A five-percent (5%) bid security is required with each bid that equals or exceeds $300,000. Bid Bond or Bid Deposit, made payable to the City of Charlotte, must be provided in accordance with Section 102-10 of NCDOT Standard Specifications.

3.3.1 Electronic Execution of Statutorily-Required Bid Bond

Traditionally, the City has required bonds to be submitted as hard copies with wet signatures. Until further notice, the City will also accept electronically executed bid bonds to satisfy the requirements of N.C.G.S. 143-129(b). In order for electronically executed bid bonds to be valid, a principal and N.C. licensed surety must agree to transact by electronic means. Additionally, the City requires the bidder and surety to use digital signatures that have the following characteristics: (a) each signature is unique to the person using it; (b) the signatures are capable of certification; and (c) each signature is under sole control of the person using it. The notary requirement is waived for bid bonds that are signed electronically.

The bid bond must meet all other statutory criteria for bid bonds and must be submitted in compliance with the Instruction to Bidders. The City reserves the right to reject bid bonds that do not meet the above criteria.

3.4 Sales and Use Tax

Refer to Section 00 70 00 of this Project Manual for additional information on sales and use tax. The City reserves the right to request from the bidder after bid opening the estimated amount of total Eligible Taxes that were used to calculate the Bid and any supporting documentation of such. The Bidder, in submitting the Bid for consideration, agrees to provide any such sales or use tax estimates or documentation that may be requested by the City.

ARTICLE 4: BID AWARDS AND REJECTIONS

4.1 Bid Opening

Bid Opening will be conducted in accordance with Section 102-13 of NCDOT Standard Specifications.

4.2 Rejection of Bids and Disqualification of Bidders

Rejection of Bids and Disqualification of Bidders will be provided in accordance with Sections 102-14 and 102-15 respectively of NCDOT Standard Specifications.

4.3 Award and Execution of Contract

Award and execution of Contract will be in accordance with Section 103 of NCDOT Standard Specifications.

The City will award the contract or contracts conditioned upon funds being available for construction and other governmental approvals as may be required.

The City reserves the right to accept Alternates in any order or combination. The City further reserves the right to determine the low bidder on the basis of the Total Base Bid with Accepted Alternates.

INSTRUCTIONS TO BIDDERS 00 20 00- 4

ARTICLE 5: POST-AWARD

5.1 Bonds and Insurance

For bids equal to or greater than $300,000, the successful bidder shall provide the City with performance and payment bonds each in the amount equal to one hundred percent (100%) of the contract amount. Bonds shall be submitted to the City upon ten (10) calendar days of award of the Contract and shall be in conformance with NC GS 44A-33. Failure to provide acceptable bonds within ten (10) calendar days of award of the Contract shall be just cause for forfeiture of the bid bond or bid deposit and rescinding the award of the Contract. Award may then be made to the next lowest responsive, responsible bidder or the Project may be re-advertised at the City’s sole discretion.

The Contractor shall submit to the City within ten (10) calendar days of recommendation of award of the Contract a certificate of insurance in the minimum amounts required in the Contract Documents.

5.1.1 Electronic Execution of Statutorily-Required Performance and Payment Bonds Traditionally, the City has required bonds to be submitted as hard copies with wet signatures. Until further notice, the City will also accept electronically executed performance and payment bonds to meet the requirements of N.C.G.S. 143-129(c) and Article 3 of Chapter 44A of the General Statutes. In order for electronically executed bonds to be valid, a principal and N.C. licensed surety must agree to transact by electronic means. Additionally, the City requires the bidder and surety to use digital signatures that have the following characteristics: (a) each signature is unique to the person using it; (b) the signatures are capable of certification; (c) each signature is under sole control of the person using it; and (d) each signature is linked to document in such a manner that if the text of the document is changed, the electronic signature is invalidated. The notary requirement is waived for payment and performance bonds that are signed electronically and electronically submitted.

Per N.C.G.S. 44A-33, bonds are still required to be submitted to the City upon ten (10) calendar days of award of the Contract.

The bonds must meet all other statutory criteria for payment and performance bonds and must be submitted in compliance with the Instruction to Bidders. The City reserves the right to reject payment and performance bonds that do not meet the above criteria.

5.2 Pre-Construction Conference

A pre-construction conference will be scheduled as soon as practical after award of the Contract. The Contractor shall attend the pre-construction conference with the prospective project superintendent, any anticipated major subcontractors and major suppliers. A proposed progress schedule in a form satisfactory to the Construction Manager and a statement of the anticipated monthly progress payments showing the percent of progress each month shall be submitted by the Contractor to the City. The Contractor shall also provide at least two (2) local telephone numbers that may be used to contact the Contractor or the Contractor’s authorized representative in the event of an emergency after normal business hours. The Contractor shall also provide the name of the Contractor’s on-site representative who is OSHA certified for trenching, shoring, and confined space entry.

5.3 Notice to Proceed

The City will issue a Notice to Proceed (NTP) to the Contractor upon award and execution of the contract. The Contractor shall not perform any Work prior to the date on which the NTP commences. The City reserves the right to issue an Administrative Notice to Proceed authorizing the Contractor to place orders for products requiring long lead times, or to obtain certain permits prior to beginning any Work. If an Administrative Notice to Proceed is issued, the Contractor shall not perform any Work prior to the date on which the Notice to Proceed commences.

BID FORMS AND SUPPLEMENTS 00 40 00- 1

00 40 00 – BID FORMS AND SUPPLEMENTS

Bidder shall download individual BID FORMS posted on Bonfire https://charlottenc.bonfirehub.com

ACCEPTANCE BY THE CITY 00 50 00- 1

00 50 00 – ACCEPTANCE BY THE CITY

A CONTRACT FOR:

PROJECT NAME: Robinson Church Rd Sidewalk

PROJECT NUMBER: PJ2430101017 CONTRACT NUMBER:

CONTRACT AMOUNT ($):

THIS CONTRACT (the “Contract”) is made and entered into and shall be by and between the CITY OF CHARLOTTE, a North Carolina Municipal corporation (the “City”), and , a company doing business in North Carolina (the “Contractor”).

WHEREAS the City of Charlotte advertised a Request for Quote (RFQ) for the Project on , together with all attachments and addenda, WHEREAS the Contractor submitted to the City a Bid on in response to the RFQ, together with all attachments and separately sealed confidential trade secrets, herein referred to as the “Bid”, WHEREAS the execution of the Bid is the same as the execution of the Contract by the Contractor, WHEREAS the City of Charlotte City Manager, on , authorized the City to enter into this Contract with the Contractor for construction services for the Project, WHEREAS this Contract includes the following:

a. Project Manual, including all addenda issued prior to execution of the Contract;

b. Plans;

c. Contractor’s Bid;

d. Performance & Payment Bonds;

e. Acceptance by the City; and

f. Executed Change Orders issued after execution of the Contract.

WHEREAS the City and the Contractor now desire to fully execute this Contract for the Contractor to provide construction services for the Project in accordance with the terms and conditions set forth in the Contract, NOW, THEREFORE, the City of Charlotte, acting through its City Council, has caused this Contract to be executed in the name of the City of Charlotte by an authorized official.

CITY OF CHARLOTTE:

By:

Print Name:

Title:

Date:

PROJECT FORMS 00 60 00- 1

00 60 00 – PROJECT FORMS

Forms that will be required during the project begins on the next page.

PROJECT FORMS 00 60 00- 2

CONTRACTOR'S AFFIDAVIT

RELEASE AND WAIVER OF CLAIM

STATE OF: ___________________________ COUNTY OF: __________________________

(Name) (Title) __________________________________________, being first duly sworn, deposes and says that:

(Contractor)

1. The undersigned is authorized to execute this Affidavit, Release and Waiver of Claim on behalf of the

Contractor and has personal knowledge of all facts set forth herein;

2. This Affidavit, Release and Waiver of Claim is made concerning the construction of the following project:

Project No. PJ2430101017

3. All payrolls, material bills, sales tax, social security tax, state and federal unemployment insurance, and all other liabilities and taxes owed by the Contractor and arising in any manner from the above-described project have been paid in full;

4. No claim or lien exists in favor of any supplier of materials or labor or in favor of any subcontractor furnishing materials or labor on the above-described project;

5. Notwithstanding the foregoing, if the City of Charlotte or property of the City of Charlotte is subject to any claim or lien which arises in any manner from the failure of the Contractor to pay any liability described above, the Contractor will indemnify and hold the City of Charlotte harmless for any amount which the City of Charlotte is required to pay to discharge such lien or settle such claim and further will pay the City of Charlotte's expenses, costs, and attorney fees incurred in connection therewith;

6. All claims, suits, and proceedings of every name, description, or nature arising out of the above project against the City of Charlotte, its officers, employees and agents have been settled;

7. The Contractor releases and waives any and all claims of every type and description which the Contractor may have against the City of Charlotte arising in any manner from the construction of the above-described project.

(Contractors Signature)

Subscribed and sworn to before me this day of 20___

Signature of Notary Public of County

State of

My Commission Expires:

PROJECT FORMS 00 60 00- 3

STATE / COUNTY

SALES / USE

TAX STATEMENT

PROJECT: Robinson Church Rd Sidewalk

CONTRACTOR/ SUBCONTRACTOR:

PERIOD COVERED: PAGE: of

Invoice No.

Invoice Date Vendor’s Name

City Vendor

No.

Amount

Before Taxes NC Tax County

Tax Total

Invoice Amount County

Paid

Subtotal (Page 1) $ $ $ $

Plus total cost of material withdrawn from our warehouse stock

Grand Total $ $ $ $

I certify that the above listed vendors were paid sales tax upon purchases of building material during the period covered by the construction estimate, and the property upon which such taxes were paid with or will be used in the performance of this contract. No tax on purchases of tangible personal property purchased by such contractors for use in performing the contract which does not annex to, affix to, or in some manner become a part of the project, building, structure or repairs included in the above list.

Signed:

Subscribed and sworn to before me this day of 20___

Signature of Notary Public of County

State of

My Commission Expires:

PROJECT FORMS 00 60 00- 4

PROJECT FORMS 00 60 00- 5

PROJECT FORMS 00 60 00- 6

PROJECT FORMS 00 60 00- 7

STANDARD SPECIAL PROVISIONS 00 70 00- 1

00 70 00 – STANDARD SPECIAL PROVISIONS

Section 00 10 00 (Invitation to Bid) and Section 00 20 00 (Instructions to Bidders) are hereby incorporated and made a part of Standard Special Provisions.

ARTICLE 1: NCDOT STANDARD SPECIFICATIONS

1.1 NCDOT Standard Specifications

2024 NCDOT Specifications: The January 2024 North Carolina Department of Transportation (NCDOT) Standard Specifications for Roads and Structures, herein referred to as the “NCDOT Standard Specifications,” is part of the Contract Documents and incorporated herein by reference. The Contract Documents are intended to be complementary. In case of any conflict among the Contract Documents that cannot otherwise by resolved, the order of precedence shall be as set forth in Section 105-4 of the NCDOT Standard Specifications.

The NCDOT Standard Specifications are hereby modified as follows:

Section # Modification 101-3 Modify the Definitions as provided in Section 00 20 00 Article 1 of this Project

Manual.

102-1 Delete lines 31 through 32.

102-2 Delete this section in its entirety.

102-3 Delete lines 12 through 15.

102-7 Delete 3rd sentence in the second paragraph and replace it with “Contact City of

Charlotte office” 102-8 Delete 1st sentence of the first paragraph.

102-8(A)(11) In line 31, replace “14 calendar days” with “10 calendar days”.

102-8(B)(9) In line 32, replace “14 calendar days” with “10 calendar days”.

102-9(C) Delete lines 26 through 28.

In line 42, replace “14 calendar days” with “10 calendar days”.

102-9(C)(2) Delete lines 35 through 44 and replace it with the following:

“Execution of Bid, Non-Collusion Certification, Debarment Certification and Gift Ban Certification forms will be included in the proposal as part of the signature sheets.

Execution of the signature sheets will constitute Execution of the Bid, Non-Collusion Certification, Debarment Certification and Gift Ban Certification.”

102-10 In line 11, replace “14 calendar days” with “10 calendar days”.

Delete lines 42 to 43.

102-14(A) and 103-2 (A)(4)(a)

In addition to “State Funded Projects”, these sections also apply to “City Funded Projects.”

102-15 (J) Delete this sentence in its entirety and replace with the following: “Failure to satisfy the City’s Charlotte Business Inclusion Program or failure to satisfy NCDOT’s Minority, Women or Disadvantaged Business Enterprise requirements, whichever program is applicable as required in the project Bidding Documents.”

103-3(A) Delete the reference to “North Carolina General Statute 136-28.1” and replace with the reference to “North Carolina General Statute 143-129.1”

103-3(A)(5) Delete the “48 hours” notice of bid withdrawal and replace with “72 hours”.

103-3(B) and 103-3(C)

Delete these sections in its entirety and replace applicable procedures established in North Carolina General Statutes 143-129.1.

103-3(D) In line 25, replace “14 calendar days” with “10 calendar days”.

STANDARD SPECIAL PROVISIONS 00 70 00- 2

103-7 In line 38, replace “14 calendar days” with “10 calendar days”.

103-9 In line 2, replace “14 calendar days” with “10 calendar days”.

104-8(A)(1) Delete line 23 through 29 and replace with the following:

When the Engineer and the Contractor agree to the prices to be paid, the agreement will set forth in a change order. The Contractor may begin work by written authorization from Engineer before executing the change order.

104-12 Modify the 3rd sentence of the 1st paragraph as follows:

“This specification applies to proposals submitted by the Contractor using the Value Engineering Proposal (VEP) Submittal Form on the Department’s website or equivalent.”

104-12(B) Delete following part from line 20:

“the Value Management Office”

104-12(D) Delete following part from line 2-3:

“the Value Management Office at ValueManagementUnit@ncdot.gov”

104-12(E) Delete following part from line 23:

“and the State Value Management Engineer at ValueManagementUnit@ncdot.gov”

104-12(F) Delete lines 39 through 41 and replace with the followings:

“In addition to the technical review, a Design-Build VEP will be reviewed by the City for fairness of approximate savings noted by the Contractor.”

104-12(G) Delete following part from page 1-37, line 45 and page 1-38, line 45-46:

“the Value Management Office at ValueManagementUnit@ncdot.gov”

In line 23 of page 1-38, delete the reference of “ the State Estimator” and replace with “the Engineer”.

104-13 Modify the 2nd sentence of the 3rd paragraph as follows:

“This proposal shall be submitted to the Engineer.”

107-1 Delete lines 37 through 41 in its entirety and replace it with City’s Commercial Non- Discrimination Policy of Section 00 70 00 of this Project Manual.

107-15 Delete this section in its entirety and replace with Insurance Requirements of Section 00 70 00 of this Project Manual.

108-4 Insert the following after Line 29:

The Contractor’s project superintendent and other individuals representing the Contractor who are knowledgeable of the Contractor’s proposed progress schedule or who will be in charge of major items of the work shall attend the construction conference.

108-10(B)(5) Delete this section in its entirety.

108-13 Delete this section in its entirety and replace with the Termination of Section 00 70

00 of this Project Manual.

109-11 Delete this section “Interest on Final Payment” in its entirety.

STANDARD SPECIAL PROVISIONS 00 70 00- 3

1.2 ERRATA

(1-16-24) Z-4

Revise the 2024 Standard Specifications as follows:

Division 3

Page 3-5, Article 305-2 MATERIALS, after line 16, replace " 1032-3(A)(7)” with “1032-3” and add the item “Galvanized Corrugated Steel Pipe” with Section “1032-3”.

Page 3-6, Article 310-2 MATERIALS, after line 9, add the item “Galvanized Corrugated Steel Pipe” with Section “1032-3”.

Division 9

Page 9-17, Article 904-4 MEASUREMENT AND PAYMENT, prior to line 1, replace " Sign Erection, Relocate Type (Ground Mounted)” with “Sign Erection, Relocate Type ___ (Ground Mounted)”.

Division 10

Page 10-51, Article 1024-4 WATER, prior to line 1, delete the “unpopulated blank row” in Table 1024-2 between “Time of set, deviation from control” and “Chloride Ion Content, Max.”.

Page 10-170, Subarticle 1081-1(C) Requirements, line 4, replace "maximum” with “minimum”.

Division 11

Page 11-15, Article 1160-4 MEASUREMENT AND PAYMENT, line 24, replace “Where barrier units are moved more than one” with “Where barrier units are moved more than once”.

Division 15

Page 15-10, Article 1515-4 MEASUREMENT AND PAYMENT, lines 11, replace " All piping” with “All labor, the manhole, other materials, excavation, backfilling, piping”.

Division 16

Page 16-14, Article 1633-5 MEASUREMENT AND PAYMENT, line 20-24 and prior to line 25, delete and replace with the following " Flocculant will be measured and paid in accordance with Article 1642-5 applied to the temporary rock silt checks.”

Page 16-3, Article 1609-2 MATERIALS, after line 26, replace "Type 4” with “Type 4a”.

Page 16-25, Article 1644-2 MATERIALS, after line 22, replace "Type 4” with “Type 4a”.

STANDARD SPECIAL PROVISIONS 00 70 00- 4

ARTICLE 2: CITY STANDARD PROVISIONS

2.1 Curb and Gutter Tapers and Transitions

The Contractor shall be responsible for constructing concrete curb and gutter end tapers and concrete curb and gutter transitions as shown on the plans and in the specifications, including CLDS 10.19 curb transitions. Payment will be made at the contract unit prices of the adjacent curb and gutter for the various curb types in NCDOT Section 846, “Concrete Curb, Concrete Curb and Gutter, Concrete Gutter, Shoulder Berm Gutter, Concrete Expressway Gutter and Concrete Valley Gutter” and CLDS 10.17 “Curb and Gutter”.

2.2 Pipe Culverts

Materials All rigid pipe shall be in accordance with NCDOT section 1032-6 and NCDOT section 310.

Joint Wrap All rigid pipe shall be installed per NCDOT section 300-6 (A) except that all pipe shall have Type 2 filtration geotextile wrapped around all pipe joints. Extend geotextile at least 12" beyond each side of the joint, overlap ends by 12” minimum. Secure geotextile against the outside of the pipe by methods approved by the Engineer.

There will be no separate measurement or payment for the joint wrapping, the price of the work will be included in the price bid for the individual line item.

Joint Wiping Interior wiping of concrete pipe joints is prohibited. Treatment, including but not limited to, application of mortar, cement, epoxy or other materials used to seal, fill, or cover internal joint gaps without the written permission from the Engineer will not be allowed. Prior to acceptance, the interior surface of the pipe including the joints, shall be 100% visible for inspection. Any material found to be obstructing the evaluation of the condition of the joint may result in pipe replacement, may require an exterior collar or may require internal joint and/or pipe lining at the contractor’s expense.

Pipe Video Pipe videos provide an opportunity to view the quality of the pipe installation and make appropriate repairs in a timely and efficient manner; view internal structural integrity of the joint, sealant and overall condition of installation that is not otherwise available through traditional inspection practices. All closed storm drainage systems will be videoed by a NASSCO certified provider by the City to evaluate the internal condition of the system. Deficiencies will be identified and provided to the Contractor for repair. Once repairs are completed, the Contractor will be responsible for the costs associated with the re-video of the repairs made, including where external repairs were performed. The City will utilize their provider for the re-video service and will deduct the invoiced amount from the final project payment.

2.3 Existing Utilities

The City has contacted and notified all involved utility owners of the effect of this Project on their respective utility.

Construction plans and anticipated construction schedules have been provided to the utility owners. Each utility owner will be requested to attend the preconstruction conference to discuss potential conflicts and their schedule for relocation where required. All adjustments or relocations will be made by the utility owner unless otherwise indicated in the Contract Documents.

The owners of utilities in this Project could include:

1. Alltel / Windstream Communications

2. Duke Energy Company

3. Piedmont Natural Gas Company

STANDARD SPECIAL PROVISIONS 00 70 00- 5

4. Charlotte-Mecklenburg Utility Department

5. American Telephone & Telegraph

6. Spectrum

7. MCI Communications

8. Charlotte Department of Transportation

9. Xspedius Communications

The Contractors work shall be in accordance with NCGS 87-115, Underground Utility Safety and Damage Prevention Act” (2013-407, s 2.). To assist the Contractor and utility owners in meeting the requirements of this law, there is a service provider called “NC811.” Most major utilities with underground facilities in the State subscribe to this service.

From within North Carolina, dial 811. For calls originating outside (or inside) of North Carolina, the toll free number (800) 632-4949 may be used. NC811 can also be accessed via the Internet at https://www.nc811.org/ .

The Contractor shall include the cost of any coordination and cooperation of utilities in his bid.

No additional compensation shall be allowed for delays or inconvenience sustained by the Contractor due to utility relocation or adjustments. No additional payment will be made for re-mobilization required by the utility’s failure to relocate a utility at the request of the Contractor.

No additional compensation will be made for excavating near or around existing utilities, for purposes of locating or for preservation. Not all utilities (underground or above ground) will be relocated. Contractor shall consider any mechanized and/or hand digging necessary to preserve integrity of utilities in his unit bid prices.

Where changes to utility facilities are to be made solely for the convenience of the Contractor, it shall be the Contractor’s responsibility to arrange for such changes, and the Contractor shall bear all costs of such changes.

2.4 CDOT Street Maintenance Division Street Cut Regulations

The CDOT Street Maintenance Division requires that any Utility Company, Contractor, Developer, or agents thereof engaged in the excavation of streets, sidewalks, and curb and gutter in City of Charlotte street rights-of-way must ensure that;

o A street cut permit is requested and available prior to the commencement of the excavation of streets, sidewalks and curb and gutter within the Right of Way.

o During excavation and restoration activities a certified company representative is present on the job site.

Excavation certification can be obtained by attending a 4-hour class to become familiar with street cut policies, procedures and requirements for excavating and restoring Charlotte right of way infrastructure.

Once these foremen/lead persons obtain certification, they are placed on an approved Street Cut Certification List maintained by SMD.

2.5 Concrete

All concrete used on City projects will be required to meet the NCDOT Standard Specifications for Roadways and Structures. In addition the following City requirements apply:

The City of Charlotte or their Independent Testing Laboratory (ITL) will perform all testing for Slump, Air Content, Temperature, and Compressive Strength for City approved/accepted concrete mix designs.

STANDARD SPECIAL PROVISIONS 00 70 00- 6

Compressive Strength Quality Assurance for Incidental Concrete:

The following Quality Assurance Specifications shall apply only to incidental concrete used in the construction of this Project. Incidental concrete shall be defined as any concrete not used in the construction of rigid pavement or any concrete that is not an integral part of a structure. The Engineer reserves the right to reject questionable material at any time in lieu of making reduced payment.

Compressive Strength:

All incidental concrete used in the construction of this Project shall be a minimum 3600 PSI strength at twenty-eight (28) days, unless otherwise specified. No adjustment will be allowed for the required use of high-early strength concrete. When the Contractor is requested to use high-early strength concrete in certain areas, he must furnish a copy of the delivery ticket to the Project Inspector prior to allowing traffic to proceed across the item in question before the required seven (7) day curing period.

Concrete will be tested and accepted with respect to compressive strength on the basis of the average test results of concrete test cylinders. The City’s testing company will prepare test cylinders in accordance with ASTM C31 and take them to their laboratory for curing and testing. The Contractor is responsible for providing adequate curing boxes, blankets, burlap, if needed. If the average strength of concrete cylinder test results fail to attain the specified minimum compressive strength at twenty-eight (28) days, but meet or exceed 70% of the minimum compressive strength, the Engineer will have the option of instructing the Contractor to replace all concrete represented by those cylinders with concrete meeting specifications or of allowing the concrete to remain in place at a reduced Contract price. The Contract Unit Price for such concrete left in place shall be reduced by the following formula:

Reduced Unit Price = Contract Unit Price x Avg. Strength of Test Cylinders at 28 Days Specified Minimum Compressive Strength

In the event that concrete cylinder tests fail to meet minimum compressive strengths at twenty-eight (28) days, the Contractor will have the option of taking cores from the concrete in question at the Contractor’s expense.

Cores must be taken and tested in accordance with ASTM C42. Cores must be taken thirty-one (31) days after placement of concrete. Cores must be taken and tested by a qualified independent testing laboratory approved by the Engineer. A minimum of three (3) cores shall be taken from questionable concrete, unless otherwise specified by the Engineer. Cores shall be taken from locations selected by the Engineer.

If the average strength of the concrete test results (cylinders and cores) fail to attain seventy percent (70%) of the specified minimum compressive strength at twenty-eight (28) days, all applicable concrete shall be rejected. The Contractor, at no additional cost to the City, shall remove the rejected concrete and replace it with concrete that meets specifications.

The Contractor must submit a Process Control plan for review by the City of Charlotte, including the name of the field person in charge for the contractor during concrete placement per the NCDOT Standard Specifications. This person must be concrete certified per ACI and NCDOT Field Level 1 Concrete.

2.6 Reclamation of Waste or Borrow Sources

All removal, disposal, and storage of waste and borrow material for this project will be required to meet the NCDOT Standard Specifications for Roadways and Structures. In addition the following City requirements apply. If any borrow or waste areas are to be utilized, it shall be the responsibility of the Contractor to notify the property owner that the property owner is responsible for any damage occurring at the site, either as part of the agreement

STANDARD SPECIAL PROVISIONS 00 70 00- 7

with the Contractor, or on his own. The cost of all work of securing the borrow site, sediment control, re-grading and seeding shall be the responsibility of the property owner or contractor per their separate agreement.

The City will not participate in the cost of this reclamation work on the waste or borrow areas. Prior to final payment being made, the Contractor shall obtain a release from the property owner of the borrow or waste site utilized for the Project.

2.7 Hazardous Materials

If the Contractor encounters any materials considered or suspected of being hazardous, he shall immediately secure the area, discontinue operations, and contact the Charlotte-Mecklenburg Hazardous Materials Coordinator, telephone 704-336-2461 for further instructions. All activities shall be required to meet the NCDOT Standard Specifications for Roadways and Structures – Section 107-25.

2.8 Sedimentation Pollution Control Act

Certification Requirement For projects that disturb one or more acres of land and thus require an NPDES General Stormwater Permit for Construction Activities, the prime contractor must provide an employee who has current certification in one or more of the following:

1) Charlotte-Mecklenburg Certified Site Inspector

2) NCDOT/NCSU’s Level 2 Erosion and Sediment Control/Stormwater Certification

3) Certified Professional in Erosion and Sediment Control (EnviroCert International)

4) Professional Engineer

Documentation of certification shall be submitted at the contract Pre-construction Conference and prior to Notice to Proceed.

The person designated as the certified employee will be responsible for doing the following as it relates to the project:

Complete erosion control inspection records as specified in the NDPES General Stormwater Permit for Construction Activities and provide copies of records to the City.

Coordinate the performance of corrective maintenance to erosion and sediment control measures that are found to not be functioning as intended to minimize sediment loss. Discuss corrective actions deemed necessary with the City’s Construction Inspector prior to conducting the work.

Immediately notify the City’s Construction Inspector of visible sediment deposition from the project site into any water body or wetland. Such discharges must be reported to the NC Department of Environmental Quality within 24 hours of discovery.

Financial Responsibility If this project is subject to the “North Carolina Department of Environmental Quality Sediment Pollution Control Act”, the City has already acquired the permit. The Contractor, upon recommendation of award shall complete Part B of the Financial Responsibility/Ownership form provided by the City. The City will then transfer financial responsibility of the erosion control permit to the Contractor. The City of Charlotte will pay the cost of the application fees. The Contractor will be responsible for any fines levied for violation of the approved erosion control plan.

2.9 Construction Stakes, Lines, and Grades

Construction stakes, lines and grades will be provided by the City in accordance with Section 105-9 of the NCDOT Standard Specifications. Surveying will be provided by the City in accordance with the current “Surveying Field Procedures Manual” of the General Services Department.

STANDARD SPECIAL PROVISIONS 00 70 00- 8

The Contractor shall request all staking at least FORTY-EIGHT (48) hours in advance of the time that the staking will be required. The Contractor shall be held responsible for the preservation of all stakes and marks, and, if any of the construction stakes or marks have been carelessly or willfully destroyed or disturbed by the Contractor, the cost of replacing them ($100.00 per hour) will be charged against him and will be deducted from the payment for the work. See additional requirements for Construction Stakes, Lines and Grades under the “Traffic Control” Special Provision.

2.10 Maintenance of the Project

Maintenance of the Project shall be in accordance with Section 104-10 of the NCDOT Standard Specifications.

The Contractor shall furnish and erect, at no additional cost to the City, whatever sidewalks, bridges, culverts, or other works as may be necessary for the protection of the public, including, but not limited to, barricades, fences, etc. and for the safe and proper execution of other public utility lines so as not to interfere therewith or damage or cause damage thereto. The Contractor shall be responsible for all damages to persons or property that occur as a result of his fault, omission, or negligence in connection with the prosecution of the work and shall be responsible for the proper care and protection of all work performed hereunder until completion and final acceptance, whether or not the same has been covered in whole or in part by payments made by the City.

2.11 Storage of Materials and Equipment

The Contractor shall be responsible for locating and providing storage areas for construction materials and equipment. The material and equipment storage shall comply with all local and state ordinances throughout the construction period. The Contractor shall restore the storage area to its original condition upon completion of the Project or upon such time as directed by the Engineer. Such restoration shall be at no additional cost to the City.

The Contractor shall be responsible for the safeguarding of materials and equipment against fire, theft and vandalism and shall not hold the City responsible in any way for the occurrences of same. The Contractor shall furnish and erect, at no additional cost, whatever works may be necessary for the protection of the public, including but not limited to barricades, fences, etc. Prior to final payment being made, the Contractor shall obtain a release from the property owner of the storage area utilized for the Project.

2.12 Subletting

The Engineer reserves the right to waive the subcontracting limits set forth in Section 108-6 of the NCDOT Standard Specifications whenever it is deemed to be in the best interest of the City. The limits can be waived only upon written approval from the Engineer.

2.13 Quantity Tickets

All quantity tickets for items shall be submitted to the project inspector at the time of delivery of the materials on the job. Each ticket shall indicate the date, contractor, job location and name, type of material, quantity of material, truck number and signature of the Contractor or his authorized representative.

No tickets will be accepted after the time of delivery.

2.14 Periodic Payments

The City will make partial payments based on the work progress estimates prepared by the Engineer and on the payment requests submitted by the Contractor on a monthly schedule established by the Engineer. Partial payments will be made within thirty (30) calendar days after receipt of a complete and accurate payment request.

Partial payments will be approximate only and will be subject to correction in the final estimate and payment.

The Contractor shall submit the following required documents with each payment request:

1. NCDOT Erosion Control Form SPPPFORM30;

STANDARD SPECIAL PROVISIONS 00 70 00- 9

2. Payment Reporting on InclusionCLT; and

3. Sales/Use Tax Statement (provided by the City).

The Contractor shall submit an updated project schedule with every partial payment request. The schedule shall detail the entire project and incorporate a Critical Path Method (CPM) analysis that adheres to the Traffic Control Plan, or be in a format that reflects the Work Area Traffic Control Handbook and meets the approval of the Engineer. Partial payment requests that do not include an updated project schedule will be deemed incomplete and the payment request will not be processed until the updated schedule is received. In the event the Contractor fails to submit an updated schedule for a period in excess of thirty (30) days of the scheduled submission date, the surety will be notified of the pending breach and requested to provide assistance in obtaining the schedule to avoid a declaration of default under the terms of the Contract.

For contracts less than $50,000.00, partial payments may be made twice each month if, in the judgment of the Engineer, the amount of work performed is sufficient to warrant such payment. No partial payment will be made when the total value of the work performed since the last partial payment, excluding mobilization, is less than $1,000.00.

Payment requests, Erosion Control Logs, Payment Reporting on InclusionCLT and Sales/Use Tax Statement shall be submitted on the forms provided by the City.

The Contractor shall have a copy of his current payment request on the job site and it may be viewed by subcontractors upon request.

In accordance with N.C. General Statutes 143-134.1, retainage on periodic payments will be an amount equal to five percent (5%) of the total amount due on payment requests.

2.15 Final Payment

Final Payment will be made in accordance with Section 109-9 and 109-10 of the NCDOT Standard Specifications.

The Contractor shall provide the following documents with the final pay request:

1. Contractor’s Affidavit Release and Waive of Claim (form provided by the City);

2. Payment Reporting on InclusionCLT;

3. State/County Sales/Use Tax Statement (form provided by the City); and

4. Consent of Surety to Final Payment (AIA Document G707).

No final payment will be authorized until these documents have been properly completed and submitted by the Contractor.

2.16 Payment Reporting

To determine whether disparities exist in City contracting based on race, gender or other factors, and also to measure the effectiveness of the City’s Charlotte Business INClusion (“CBI”) Program, the City tracks the utilization of subcontractors and suppliers on certain City contracts based on race, gender, small business status, and other factors. For analysis purposes, it is important that the City obtain this data not only for minority-owned, women-owned, and small business suppliers and subcontractors, but also for other subcontractors and suppliers. As a condition for receiving payments under this Contract, the Contractor agrees to submit any payment record into InclusionCLT, or any subsequent system designated by the City, detailing the amounts paid by the Contractor to all subcontractors and suppliers receiving payment in connection with this Contract

Failure to provide payment reporting required by this Section shall constitute a default under this Contract, and shall entitle the City to: (a) withhold payment of any amounts due the Contractor (whether under this Contract or

STANDARD SPECIAL PROVISIONS 00 70 00- 10

otherwise), or (b) exercise any other remedies legally available for breach of this Contract, or (c) impose any other sanctions permitted under the City’s Charlotte Business INClusion Program. In order to submit payment record into InclusionCLT properly, each prime contractor and all subcontractors identified must be registered in the City’s Vendor Registration System.