1-Draft RFP No. PNC2131299P1.pdf

Project Details

PNC2131299P1 - Environmental Planning and Consulting Services at FLL and HWO BPRO Electronic Procurement System Back to list

Project:

Environmental Planning and Consulting Services at FLL and HWO

Ref. #: PNC2131299P1

Department: FASD - Purchasing

Type: RFP

Status: DRAFT

Open Date: --

Questions Due Date: Never

Contact Information: Nancy Olesen, nolesen@broward.org

Close Date: --

Days Left: --

Contract Duration:

Open-End; Five-Year Initial

Contract Renewal:

None

Bid Validity:

Not Applicable

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https://broward.bonfirehub.com/portal https://broward.bonfirehub.com/portal/

Bonding Required:

No

Total Amount of Pass-Thru Allowance (Initial Term or Fixed):

OESBD Designation Goal Participation Type (Non-Multi):

No Goal

Goal Assigned Percentage (0 if No Goal):

Public Works/Construction:

No

Project Description:

Scope of Work: The Broward County Aviation Department (BCAD) is seeking up to two (2) Consultants to provide environmental planning and consulting services for Fort Lauderdale-Hollywood International Airport and North Perry Airport. The Consultant(s) may be tasked with work including, but not limited to, services falling under two groupings: Environmental Planning and Consulting Services and Noise Compatibility Program Implementation Services. In addition, the Consultant(s) may be tasked to provide aviation-related training and on-call or on-site support, and to assist BCAD with other more general planning issues that may impact the Airports but are not necessarily aviation-specific.

Requested Information: BPRO's Requested Information section identifies "required" and "optional" items for submittal, however all documents and information are relevant to the evaluation process. Therefore, vendors are strongly encouraged to provide all files at time of submittal, including those listed as “optional” in BPRO, to enable a timely and comprehensive review by the County.

Solicitation Provisions/Requirements: (Vendor is cautioned that this is a summary only and the full solicitation must be reviewed).

Separation of Services/Conflict of Interest: The County reserves the right to review future Work Authorizations on a case-by-case basis for any potential conflicts based on the specific scope of work. Generally, vendors performing under a studies, evaluations, and assessments agreement may be precluded from performing subsequent design work that arises out of a particular study, evaluation, or assessment.

Questions and Answers: The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through BPRO by

DRAFT

the Questions due date. The County will respond to questions in BPRO (Messages section).

Submittals: Vendor MUST submit its solicitation response electronically through BPRO and receive a Submission Receipt. It is solely the Vendor’s responsibility to ensure its response is submitted and received through BPRO by the closing date and time. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit in advance of the closing date and time. Refer to the Purchasing Division website or contact support@gobonfire.com for submittal instructions. In the event that the Vendor is having difficulty submitting a document, immediately notify the Purchasing Agent and then contact support@gobonfire.com for technical assistance.

Important Events:

Commodity Codes:

NIGP 926 Environmental And Ecological Services NIGP 90629 Environmental and Energy, Architectural Services NIGP 91841 Energy Conservation Consulting NIGP 91843 Environmental Consulting NIGP 92535 Environmental Engineering NIGP 92642 Environmental Services (Not Otherwise Classified) NIGP 92662 Noise Testing Services NIGP 92685 Soil, Soil Vapor and Groundwater Sampling and Analysis, Including Disposal NIGP 91156 C.I.P., Site Evaluation Analysis

NIGP 9184315 ENVIRONMENTAL CONSULTING

Supporting Documentation:

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Status Event Name Location Description

ONGOING Questions Due Da te

Online Portal The Q and A Period for this Opportunity is Ongoing

Never N/A

UPCOMING Open Date Online Portal Posting date for the Opportunity -- N/A

UPCOMING Close Date Online Portal Deadline for Submissions -- N/A

Search

File Type Description

Agreement Exceptions - RFP-RFQ-RLI.docx Documentation May 8th 2025, 5:06 PM EDT

Certification for Tax-Felony Convictions.docx Documentation Complete and sign this form.

Sep 29th 2026, 8:08 AM EDT

Requested Information:

Listed below are the documents and information needed to complete your submission:

Required with submission

Criminal History Screening Practices Certification.docx

Documentation Complete and sign this form.

Sep 6th 2024, 1:09

PM EDT

Evaluation Criteria PNC2131299P1.pdf Documentation Sep 21st 2026, 2:48 PM EDT

Instructions to Vendors PNC2131299P1.pdf Documentation Sep 29th 2026, 7:50 AM EDT

Insurance Requirements, PNC2131299P1.pdf Documentation Sep 21st 2026, 2:48 PM EDT

Litigation History.docx Documentation Sep 10th 2024, 12:25 PM EDT

Lobbyist Registration Requirement Certification.docx

Documentation Complete and sign this form.

Sep 6th 2024, 1:09

PM EDT

OESBD - DBE Program (rev 2-24-26)(1216534.3).pdf Documentation Aug 4th 2026, 5:52

PM EDT

OESBD Affiliated Entities of the Principals Certification.docx

Documentation Complete and sign this form.

Sep 28th 2026, 1:00 PM EDT

Pricing Scenario PNC2131299P1.pdf Documentation Sep 21st 2026, 2:54 PM EDT

Required FAA Notices for Airport Solicitations.pdf Documentation Jul 22nd 2026, 10:18 AM EDT

Scope of Services PNC2131299P1.pdf Documentation Sep 28th 2026, 1:23 PM EDT

Subcontractors-Subconsultants-Suppliers Requirement.docx

Documentation Complete and sign this form.

Sep 6th 2024, 1:09

PM EDT

Summary of Vendor Rights for Broward County Competitive Solicitations.pdf

Documentation Sep 28th 2026, 1:01 PM EDT

Vendor Questionnaire and Standard Certifications - RFP-RFQ-RLI.docx

Documentation Complete and sign this form.

Oct 21st 2025, 3:26 PM EDT

Vendor Reference Verification PNC2131299P1.docx Documentation Jun 9th 2026, 2:10

PM EDT

Volume of Previous Payments Attestation - RFP- RFQ-RLI.docx

Documentation Jun 24th 2026, 7:46 AM EDT

Name Type # Files Requirement Instructions

Bid Table (BT-04GS) BidTable:

Excel (.xlsx)

1 REQUIRED

You will need to fill out the provided Response Template for this BidTable.

If not provided with submittal, Vendor must submit within 3 business days of County's request

Provide with submission; County will not request after submittal

Document Takers

Vendor Proposal (including Evaluation Criteria Responses)

File Type: Any (.*) Multiple REQUIRED

Name Type

Certification for Tax-Felony Convictions File Type: PDF (.pdf) Multiple REQUIRED

Certificate of Insurance/Letter from Insurance Carrier or Requirements

File Type: Any (.*) Multiple OPTIONAL

Criminal History Screening Practices Certification File Type: Any (.*) Multiple OPTIONAL

Litigation History File Type: Any (.*) Multiple OPTIONAL

Lobbyist Registration Requirement Certification File Type: Any (.*) Multiple OPTIONAL

OESBD Affiliated Entities of the Principals Certification File Type: Any (.*) Multiple OPTIONAL

Prime Consultant/Contractor License File Type: Any (.*) Multiple OPTIONAL

Subcontractors Subconsultants Suppliers Requirement File Type: Any (.*) Multiple OPTIONAL

Vendor Questionnaire and Standard Certification - RFP

RFQ RLI

File Type: Any (.*) Multiple OPTIONAL

Vendor Reference Verification - RFP RFQ RLI File Type: Any (.*) Multiple OPTIONAL

Volume of Previous Payments Attestation - RFP RFQ RLI File Type: PDF (.pdf) Multiple OPTIONAL

Name Type # Files

Agreement Exceptions - RFP-RFQ-RLI File Type: Any (.*) Multiple OPTIONAL

Search

Vendors # Files Actions

Olesen, LLC 61 zBroward Test Vendor 1 4

Submissions and Prime/Subcontractor Interest

Interested Contractors

This project is not open for proposal submissions at this time.

Prime/General Contractors Subcontractors

Search

Vendors Contact Email Phone Subcontract Services

No data available in table

Scope of Services Environmental Planning and Consulting Services

A. The Broward County Aviation Department (“BCAD”) is seeking up to two (2) consultants (each, a “Consultant”) to provide environmental planning and consulting services at Fort Lauderdale-Hollywood International Airport (“FLL”) and North Perry Airport (“HWO”) (collectively, “Airports”). The Consultant(s) may be tasked with work including, but not limited to, services falling under two groupings:

Environmental Planning and Consulting Services and Noise Compatibility Program (“NCP”) Implementation Services.

In addition, the Consultant may be asked to provide:

1. aviation-related training (as directed by BCAD)

2. on-call or on-site support as directed by BCAD

3. assist BCAD with other more general planning issues related to airport environmental, sustainability or noise compatibility objectives.

B. The potential projects and tasks for which Consultant may provide services include, but are not limited to, the following:

Environmental Permitting & NEPA Services, Sustainability & Resiliency Services, Energy & Resource Conservation Services and Technical Review & Program Support

1. Local, state, and federal permitting and agency coordination

2. Site planning and permitting for specific projects

3. Conduct environmental analysis using FAA, FDOT, NEPA recognized analytical methodologies

4. Complete feasibility studies using standardized evaluation frameworks and provide timelines, cost implications and stakeholder considerations

5. NEPA documentation and analyses including categorical exclusions, environmental assessments, and environmental impact statements

6. Mitigation/restoration project design, implementation, monitoring, and reporting

7. Assist with establishing and updating sustainability vision, goals, and objectives

8. Develop implementation and monitoring plans

9. Infrastructure resiliency – evaluate infrastructure exposure, sensitivity, adaptive capacity, and criticality of assets/systems to aid in identification and prioritization of potential adaptation measures

10. Staff training or analysis of various “green building” design including, but not limited to, LEED (Leadership in Energy and Environmental Design) and

NGBS (National Green Building Standard), along with other relevant construction standards and/or technical subject matter

11. Innovative technology research and recommendations

12. Energy conservation analysis

13. Renewable energy development, credits, and analysis of impacts to airport operation

14. Resource use benchmarking inventories and/or reduction planning and implementation

15. Technical reviews and reporting on an as-needed basis

16. Sustainability program implementation

17. Airport Carbon Accreditation data and application development

18. Federal Aviation Administration environmental grant applications

19. On- Call Program Management Services

20. Programming and Advisory Services

21. Mitigation Planning Services

22. Deliverables to include but not limited to NEPA documents that follow

FAA/FDOT formatting and timeline standards; Sustainability vision goals that include metrics, baseline, conditions, and implementation pathways;

Infrastructure resiliency evaluations that include asset prioritization, risk classification and recommended adaption measures

23. Other services as directed by BCAD

Noise Compatibility Program (NCP) Implementation Services

1. Provide planning and administrative services demonstrating prior successful implementation of Part 150 programs, including stakeholder engagement and multi-agency coordination

2. Planning and administrative services related to noise mitigation

3. Development of an implementation plan outlining procedures and summary of actions required to implement the NCP approved measures

4. Identify the NCP measures that are either eligible for or require federal grants

5. Determine program funding sources for noise mitigation projects

6. Determine appropriate measures for monitoring, enforcing, and evaluation of the NCP measures

7. Update/revalidate program costs/cost estimating

8. Update Noise Exposure Maps (“NEMs”) as required

9. Project team and agency (local, state, federal) coordination, including briefings

10. Community and jurisdictional information meetings/briefings

11. Updating Part 150 website for the Airports

12. Develop program management guidelines

13. Property acquisition analysis

14. Specialized noise compatibility and alternatives analysis

15. Acoustical consulting services in conjunction with administration and implementation of airport projects and programs

16. Research, studies, data collection, and report preparations as specified by

BCAD

17. Noise monitoring system services including functionality evaluations, and system maintenance and modification/implementation

18. Conduct community, tenant, and planning board outreach; prepare presentation materials and public-facing documents; maintain documentation of stakeholder feedback

19. Deliverables include, but are not limited to, environmental noise program planning, including noise exposure maps, noise monitoring frameworks, and program cost validation & reporting.

20. Other services as directed by BCAD

C. There is no guarantee, express or implied, as to the amount of work that may be authorized under the Agreement(s).

The General Scope identifies the types of services that may be authorized but does not itself authorize any Services or compensation. Each Work Authorization issued under the Agreement will be treated as a separate and independent item. The scope, deliverables, schedule, level of effort, and compensation for each Work Authorization will be established and approved in accordance with the Agreement and applicable FAA requirements. The issuance of individual Work Authorizations will be at the discretion of the Contract Administrator and based solely on the needs of the Airports.

EVALUATION CRITERIA

Environmental Planning and Consulting Services at FLL and HWO

Submit responses to all Evaluation Criteria. Vendors who fail to submit the information and/or documentation required by any Evaluation Criteria by the solicitation’s closing date and time—excluding Reference Forms—may receive no points (if applicable) for the corresponding Evaluation Criteria.

Refer to Instructions to Vendors, Section K, for additional information. Vendors should structure proposals to align in the order of the Evaluation Criteria.

Evaluation Criteria

1. Ability of Professional Personnel Maximum Points

A. Describe the qualifications and relevant experience of Project Manager and key staff, including Subconsultants/Subcontractors (Project Team) assigned to this Project.

Include resumes for each Project Team member. Relevant experience should highlight work involving commercial service airport systems and/or large hub airports.

Provide an Organizational Chart of the Project Team. The chart should clearly outline team roles, names of personnel, relevant licenses and certifications, areas of expertise as related to this RFP, years of experience, and the Project Team’s reporting structure.

B. Describe Prime Vendor’s experience and ability to manage on-call or as needed contracts, including responsiveness and adaptability to changing needs.

Demonstrate the ability of the proposed Project Manager to dedicate 100% of his/her time to the Broward County Aviation Department (BCAD), if requested (Include current workload of the proposed Project Manager).

2. Project Approach Maximum Points Provide a concise description of your approach for delivering all services outlined in the Scope of Services for Environmental Permitting & NEPA Services, Sustainability & Resiliency Services, Energy & Resource Conservation Services and Technical Review & Program Support and Noise Compatibility Program (NCP) Implementation Services.

Include how Subconsultants/Subcontractors will be incorporated into your team and their key roles.

3. Past Performance Maximum Points A. Describe Prime Vendor’s experience on projects of similar nature (at commercial service airport systems and/or large hub airports), scope and duration, along with a detailed description of completion, both on time and within budget, for the past five years.

The Prime Vendor’s specific past experience should include experience and expertise in projects that clearly address the following requirements:

EVALUATION CRITERIA

Evaluation Criteria

• Environmental Permitting & NEPA Services, Sustainability & Resiliency Services, Energy & Resource Conservation Services and Technical Review & Program Support

• Noise Compatibility Program (NCP) Implementation Services

Provide a minimum of three projects with references (at commercial service airport systems and/or large hub airports). Refer to Vendor Reference Verification Form and submit as instructed. Only provide references for non-Broward County Board of County Commissioners’ contracts. For Broward County contracts, the County will review performance evaluations in its database for vendors with previous or current contracts with the County. The County considers references and performance evaluations in the evaluation of Vendor’s past performance.

B. Provide clear examples demonstrating the Project Team’s experience and operational knowledge of key federal and state aviation requirements relevant to the Scope of Services. This should include familiarity with FAA 150-series Advisory Circulars, FAR Part 77 airspace evaluations, FAR Part 139 certification standards, and AIP/AGIS grant management procedures

Additionally, describe the team’s experience navigating FDOT aviation processes, including coordination with District Aviation Offices to align airport master plans and Capital Improvement Plans with the Florida Aviation System Plan (FASP).

Include concrete examples showing how this regulatory expertise will be applied to minimize review delays, maintain safety compliance, and protect grant funding throughout project delivery.

C. Describe the Project Team’s experience related to airport planning projects communication with some or all of the following: citizens groups, stakeholders, airport tenants, local communities, local planning boards, and neighborhood groups.

4. Pricing Maximum Points Refer to Instructions to Vendors for additional instruction and Bid Table in BPRO and submit as instructed.

Points awarded for price will be determined by applying the following formula:

(Lowest Proposed Price/Proposer’s price) x 10 = Price Score

TOTAL POINTS

Form Date 9/23/25

Pricing Scenario

Runway Obstruction Mitigation Program – North Runway (HWO)

1. Introduction

The North Runway at HWO requires a comprehensive Runway Obstruction Mitigation Program to ensure continued compliance with FAA Part 77, TERPS criteria, and AC 150/530018B Airport GIS standards. This proposal outlines the methodology, scope, and estimated cost for developing and implementing a data-driven program to identify, analyze, and mitigate obstructions affecting the North Runway’s protected airspace surfaces.

2. Project Purpose and Need

Recent evaluations indicate the presence of natural and man-made obstructions that may penetrate the North Runway’s protected airspace surfaces. These obstructions pose potential risks to operational safety, instrument procedures, and future airport development. A structured mitigation program is required to:

• Ensure regulatory compliance

• Maintain safe approach and departure paths

• Support future airfield planning and design

• Provide a defensible, documented basis for mitigation actions

This project will deliver a complete, FAA-compliant obstruction mitigation framework.

3. Project Objectives

The primary objectives of the Runway Obstruction Mitigation Program include:

• Accurate identification and mapping of all obstructions

• Evaluation of penetrations relative to Part 77 and TERPS surfaces

• Development of a prioritized mitigation plan

• Coordination with FAA, local agencies, and property owners

• Implementation of mitigation measures, including vegetation removal, marking, lighting, or easement acquisition

• Establishment of a long-term monitoring and compliance strategy

4. Scope of Work

Scope of work will include, but not limited to:

• Aerial LiDAR and ground surveying

• GIS data development

• Obstruction analysis and reporting

• Mitigation planning and implementation support

• Environmental and permitting coordination

• Project management and FAA coordination

5. Project Deliverables

Key deliverables include:

• High-resolution LiDAR dataset

• Verified obstruction inventory

• FAA-compliant GIS surfaces and datasets

• Obstruction Action Plan

• Mitigation implementation documentation

• AGIS uploads and 7460 filings

• Final report and digital data package

6. Estimated Project Cost

Based on the anticipated scope and industry standards, provide the estimated cost for the Runway Obstruction Mitigation Program using the bid table in BPRO.

INSTRUCTIONS TO VENDORS

REQUEST FOR PROPOSAL, REQUEST FOR QUALIFICATION, OR REQUEST FOR LETTER OF INTEREST

Environmental Planning and Consultant Services at FLL and HWO

Vendor is instructed to read and follow the instructions carefully, as any misinterpretation or failure to comply with instructions may lead to Vendor’s submittal being rejected or may affect Vendor’s evaluation.

Vendor MUST submit its solicitation response electronically and MUST confirm its submittal in the electronic bidding system for the response to be deemed valid by the County. Refer to Submittal Instructions.

A. Responsiveness Criteria:

A responsive Vendor means a vendor who submits a response to a solicitation that the Director of Purchasing determines meets all solicitation requirements.

Information and applicable forms are requested to be submitted by the solicitation’s closing date and time, as instructed. Failure to timely submit may result in the Vendor being deemed nonresponsive per instructions.

The County reserves the right to waive minor technicalities or irregularities as is in the best interest of the County in accordance with Section 21.37(b) of the Broward County Procurement Code.

1. Bond Requirement

Not applicable to this solicitation.

2. Criminal History Screening Practices Requirement Broward County’s Criminal History Screening Practices Ordinance applies to this solicitation. Vendor must follow the instructions and submit the completed Criminal History Screening Practices Certification with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County’s written request. Failure to submit within the stated timeframe may determine the Vendor to be nonresponsive to the Criminal History Screening Practices requirement.

3. Funding Requirements (ex. Grant, State, or Federal) The U.S. Department of Transportations (USDOT’s) Disadvantaged Business Enterprise (DBE) Program requirements apply to this solicitation. Vendors must follow the instructions in the Bidders List Form at the link below and submit the completed form. Failure to fully complete and electronically submit Bidder List by solicitation’s closing date and time shall determine the Vendor to be nonresponsive to the federal program requirements.

https://forms.office.com/Pages/ResponsePage.aspx?id=bK6DlIqAAk-YoYFUwLNb_eXp- PLcOcVMsqlyzcmcoANURDVMM1FGWURLQkRHVlA1SUM5Q0tWT1ZVVi4u&r98821b48b04d4fb 6a30d45a82d0d1cad=PNC2131299P1.

4. Lobbyist Registration Requirement

Broward County’s Lobbyist Registration Act applies to this solicitation. Vendor must follow the instructions and submit the completed Lobbyist Registration Requirement Certification with its

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https://library.municode.com/fl/broward_county/codes/administrative_code?nodeId=CH21OPPOPRCOFIADSEDE_PTVPRCOSO_21.37ACREWATEIR https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH26PE_ARTVIIICRHICHEMAPVE_S26-125CRHISCPR https://forms.office.com/Pages/ResponsePage.aspx?id=bK6DlIqAAk-YoYFUwLNb_eXp-PLcOcVMsqlyzcmcoANURDVMM1FGWURLQkRHVlA1SUM5Q0tWT1ZVVi4u&r98821b48b04d4fb6a30d45a82d0d1cad=PNC2131299P1 https://forms.office.com/Pages/ResponsePage.aspx?id=bK6DlIqAAk-YoYFUwLNb_eXp-PLcOcVMsqlyzcmcoANURDVMM1FGWURLQkRHVlA1SUM5Q0tWT1ZVVi4u&r98821b48b04d4fb6a30d45a82d0d1cad=PNC2131299P1 https://forms.office.com/Pages/ResponsePage.aspx?id=bK6DlIqAAk-YoYFUwLNb_eXp-PLcOcVMsqlyzcmcoANURDVMM1FGWURLQkRHVlA1SUM5Q0tWT1ZVVi4u&r98821b48b04d4fb6a30d45a82d0d1cad=PNC2131299P1 https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH1AD_ARTXIIILOAC_S1-262LORESTFE submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request. Failure to submit within the stated timeframe may determine the Vendor to be nonresponsive to the Lobbyist Registration requirement.

5. Pricing Requirements and Submittal

a. Vendor must submit pricing via electronic bidding system. It is solely the Vendor’s responsibility to ensure pricing is submitted and received electronically through electronic bidding system by the solicitation’s closing date and time. The County will not consider pricing received by other means.

b. Pricing submittal is a matter of responsiveness. Failure to complete and electronically submit pricing per solicitation’s instructions and the pricing scenario by the solicitation’s end closing date and time shall determine the Vendor to be nonresponsive to the Pricing Requirements.

c. Proposed pricing remains subject to negotiation, which may result in a reduction from the Vendor’s proposed pricing. If scoring is applicable to the solicitation, scoring for price is set forth in the Evaluation Criteria and pricing scenario, including the formula for calculation of pricing points.

6. Additional Responsiveness Requirement

B. Responsibility Criteria:

A responsible vendor means a vendor who is determined to have the capability in all respects to fully perform fully the requirements of a solicitation, as well as the integrity and reliability that will ensure good faith performance.

The Director of Purchasing or the Evaluation Committee (as applicable) may request additional information from any Vendor on matters that may affect a Vendor’s responsibility. A Vendor may submit additional information regarding its responsibility, but such information will not be considered if it contradicts or materially alters the information provided in the original solicitation response.

A Vendor’s failure to provide information requested in the manner required may result in a recommendation by the Director of Purchasing to, and/or a determination by an Evaluation Committee that the Vendor is nonresponsible.

1. Affiliated Entities of the Principal(s)

a. Vendor is required to disclose the names of “affiliated entities” of the Vendor’s principal(s) over the last five (5) years (from the solicitation’s closing deadline) that have acted as a Prime Vendor with the County. Vendor must follow the instructions and submit the completed Affiliated Entities of the Principal(s) Certification with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request.

b. The County will review all affiliated entities of the Vendor’s principal(s) for contract performance evaluations and the compliance history with the County’s Small Business Program, including County Business Enterprise (CBE) goal attainment requirements in its review and determination of responsibility. “Affiliated entities” of the principal(s) are those entities related to the Vendor by the sharing of stock or other means of control, including but not limited to a subsidiary, parent, or sibling entity.

2. Enterprise Technology Services (ETS) Vendor Security Questionnaire (VSQ)

3. Financial Information/Financial Ability

a. The County may consider the Vendor’s Dun & Bradstreet reporting information in its review and determination of financial responsibility.

b. The County may request additional information from any vendor on matters that may affect a

Vendor's responsibility (Section 21.40(b)(4)), such as financial statements or guaranties, including but not limited to most current and/or previous reporting periods balance sheets, income statements and annual reports, federal corporate tax returns, and SEC filings.

4. Foreign Country of Concern Requirements

5. Insurance Requirements

The Minimum Insurance Requirement Form reflects the insurance requirements deemed necessary for this project. Vendor is required to either submit insurance certificates indicating that the Vendor currently carries the level insurance coverages OR submit a letter from the insurance carrier indicating the Vendor can obtain the required insurance coverages if awarded this contract. If not provided with the submittal, the Vendor must submit within three business days after the County's written request.

6. License, Prequalification, or Certification Requirements

a. License Requirement:

b. FDOT Prequalification:

c. Certification Requirement:

7. Litigation History Vendor must follow the instructions included in Litigation History and submit the completed Litigation History Form (or multiple forms, as applicable) with its submittal. If not provided with the submittal, the

Vendor must submit within three business days after the County's written request.

8. Office of Economic and Small Business Development Program Requirements Pursuant to the U.S. Department of Transportation’s Interim Final Rule published on October 3, 2025, and the ongoing statewide reevaluation of Disadvantaged Business Enterprises, this solicitation does not include a Disadvantaged Business Enterprise (DBE) goal. However, this solicitation and resulting contract remains subject to all applicable requirements of the DBE Program under 49 CFR Part 26. Vendors must following the applicable instructions included in the Office of Economic and Small Business Development Requirements: DBE Program and submit all required forms and information as instructed.

9. Workforce Investment Program Requirements

10. Payment Card Processing Questionnaire

11. Additional Responsibility Requirement

C. Additional Information and Certifications The following forms and supporting information (if applicable) should be completed and provided with the solicitation response. If not provided with the submittal, the Vendor must submit within three business days after the County's written request. Failure to timely submit requested information and/or to certify to requirement may affect the Vendor’s evaluation.

1. Vendor Questionnaire and Standard Certifications

Refer to the Vendor Questionnaire and Standard Certifications and submit as instructed.

a. Drug-Free Workplace Certification

b. Non-Collusion Certification

c. Public Entities Crimes Certification

d. Scrutinized Companies List Certification

2. Procurement Preference for SBE and CBE (Section 1-81.10, Broward County Business Opportunity Act)

D. Standard Agreement Language Requirements

1. The solicitation’s contract terms and conditions are:

Project Specific Agreement (Dated 7/1/2026): PNC2131299P1 BCF202-CS

Vendor is also required to review the following additional terms and conditions:

Airport Additional Requirements (BCF202CS) (Dated 4/8/2026) https://www.browardcdn.org/api/public/content/9f1a9d2c47aa4c59954580fd127842a8?v=e7900a2b

AIRPORT ADDITIONAL REQUIREMENTS (BCF202-CS)

2. Vendor is required to review the terms and conditions and submit the Agreement Exceptions Form. The completed form should be provided with the solicitation response. If not provided with solicitation response, it shall be deemed an affirmation by the Vendor that it accepts all the referenced contract terms and conditions and any additional terms listed above.

3. If exceptions are taken, the Vendor must specifically identify each term and condition to which it is taking an exception. Any exception not specifically listed is deemed waived. Simply identifying a section or article number is not sufficient to state an exception. The Vendor must provide either a redlined version of the specific change(s) or specific proposed alternative language. Additionally, a brief justification specifically addressing each provision to which an exception is taken must be provided.

4. The acceptance of or any exceptions taken to the terms and conditions of the County’s agreement language is considered a part of the Vendor’s response and will be considered by the Evaluation Committee. Submission of exceptions by the Vendor does not constitute acceptance of those exceptions by the County. Furthermore, taking exceptions to the County’s terms and conditions may be viewed unfavorably by the Evaluation Committee and ultimately may impact the overall evaluation of a Vendor’s submittal.

E. Procurement Authority

Pursuant to Section 21.33 of the Procurement Code, RFPs, RLIs, and RFQs with an anticipated total value of more than $500,000 require Board approval.

F. Project Funding Source

This project is funded in whole or in part by:

County Funds and Federal Aviation Administration (FAA)

G. Cone of Silence

1. The County’s Cone of Silence Ordinance, Section 1-266, of the Broward County Code of Ordinances, prohibits all communications, oral or written, relating to a competitive solicitation among vendors/vendor representatives, County Staff, and Commissioner Offices while the Cone is in effect.

2. Only communications with Purchasing Division employees, the solicitation’s designated Project Manager(s) or designee(s), the Office of Economic and Small Business Development (OESBD) Small Business Development Specialist Supervisor (954) 357-6400, and others as specifically identified in the Cone of Silence Ordinance are permitted. Additionally, communication is permitted at pre-bid conferences and negotiation meetings, as applicable.

3. The Cone of Silence begins upon the advertisement of an ITB, RFP, RFQ, or RLI. The Cone of Silence terminates when the solicitation is awarded, all responses are rejected, or the Board takes other action which ends the solicitation, as more fully stated in the Cone of Silence.

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https://www.browardcdn.org/api/public/content/4cbd5d9bb00644c396c239327cd001ce?v=e594c6e1 https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH1AD_ARTXIIILOAC_S1-266COSI https://www.broward.org/EconDev/Pages/default.aspx https://www.broward.org/EconDev/Pages/default.aspx

4. Any violations of the Code of Silence Ordinance by any vendor or vendor representative may be reported to the County’s Professional Standards. If the County’s Professional Standards determines that a violation has occurred, a fine shall be imposed as provided in the Broward County Code of Ordinances. At the sole discretion of the Broward County Board of County Commissioners, a violation may void an award of the applicable competitive solicitation.

5. Review the Cone of Silence Ordinance, Section 1-266 of the Broward County Code of Ordinances, for more detailed information.

H. Vendor Questions

The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through BPRO by the Question due date. The County will respond to questions in BPRO (Messages section).

I. Addenda

The County reserves the right to amend this solicitation prior to the deadline for Vendor responses by issuing written addenda to the solicitation. If, upon review, a Vendor finds a nonclerical error in an addendum, that Vendor must contact the Purchasing Division immediately, prior to the deadline for submission of responses, to allow the County to review the alleged error and to issue any clarification, if the County determines that a clarification is necessary. Vendors are responsible for obtaining and reviewing each addendum prior to the deadline for submission of responses to the solicitation. The terms of all addenda are incorporated into the solicitation.

J. Committee Appointment and Project Manager

1. Committee Members Information:

An Evaluation Committee is responsible for recommending the most qualified Vendor(s). The solicitation’s appointed committee members are listed on the Purchasing Division’s website under Committee Appointment. Committee Members are covered by the Cone of Silence.

2. Project Manager Information:

Project Manager: Ryan Goldman, Environmental Specialist

K. Evaluation Criteria

1. The Evaluation Committee will evaluate Vendors as per the Evaluation Criteria. The County reserves the right to obtain additional information from a Vendor.

2. Unless the Evaluation Criteria is identified as a solicitation Responsiveness or Responsibility Requirement

(i.e., pricing, certifications, etc.), a Vendor’s failure to respond to Evaluation Criteria will not be considered a matter of responsiveness or responsibility. Vendors that fail to submit information and/or documentation required by an evaluation criterion by solicitation’s closing date and time may receive no points (if

DRAFT

https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH1AD_ARTXIIILOAC_S1-266COSI https://www.broward.org/purchasing/CommitteeAppointment https://www.broward.org/purchasing/CommitteeAppointment applicable) for the corresponding Evaluation Criteria. The County is not required to request, consider, or analyze the Vendor’s Evaluation Criteria responses received after the solicitation’s closing date.

3. The County reserves the right to obtain clarifying information from a Vendor in writing for the Evaluation

Committee.

4. For Request for Proposals - the following shall apply:

a. The Evaluation Committee may shortlist the most qualified firms prior to the Final Evaluation, in accordance with the Procurement Code.

b. The Evaluation Criteria identifies points available; a total of 100 points is available.

c. If the solicitation includes a request for a pricing submittal, the formula for awarding points will be identified in the Evaluation Criteria.

d. After completion of scoring, the County may negotiate pricing as in its best interest.

5. For Requests for Letters of Interest or Request for Qualifications - the following shall apply:

a. The Evaluation Committee will create a shortlist of the most qualified firms.

b. The Evaluation Committee will either:

i. Rank shortlisted firms; or

ii. If the solicitation is part of a two-step procurement, shortlisted firms will be requested to submit a response to the Step Two procurement.

L. Review and Evaluation of Responses

The process for this procurement may proceed in the following manner:

1. Agency staff prepares a report, including a matrix of responses submitted by the Vendors. This may include a technical review, if applicable.

2. A solicitation may only be awarded to a Vendor determined responsive and responsible to the solicitation’s requirements. The Director of Purchasing shall determine whether submissions are responsive. The Director of Purchasing’s responsiveness determination is not binding on the Evaluation Committee; the Evaluation Committee may accept or reject the Director of Purchasing’s responsiveness determination but must specifically state the basis for any rejection.

3. When making determinations of responsibility, the Director of Purchasing or the Evaluation Committee (as applicable) may request additional information from any Vendor on matters that may affect a Vendor’s responsibility. The failure of a Vendor to provide information requested by the County may result in a determination of nonresponsibility. In addition, a Vendor may submit information regarding its responsibility; however, information shall not be considered if it contradicts or materially alters the information provided by the Vendor in its original response to the solicitation.

4. The Evaluation Committee, with assistance of the Purchasing Division and based on information provided by the applicable County Agencies and the Office of the County Attorney, shall determine whether Vendors who have submitted responsive submissions are responsible. The solicitation’s awarding authority shall have the ultimate authority to determine whether Vendors who have submitted responsive submissions are responsible.

M. Local Preference If the solicitation involves a federally funded project where the fund requirements prohibit the use of state and/or local preferences, such preferences contained in the Local Preference Ordinances and Broward County Procurement Code will not be applied to the solicitation.

N. Demonstrations

Vendors determined to be both responsive and responsible to the solicitation’s requirements and Not applicable to this solicitation.

O. Presentations

1. Vendors that are determined to be both responsive and responsible to the solicitation’s requirements and shortlisted (if applicable) may make a presentation to the Evaluation Committee on the Vendor’s submittal. Each Vendor will have equal time to present; question-and-answer time may vary by Vendor.

2. In accordance with Section 286.0113, Florida Statutes, and the direction of the Broward County Board of Commissioners, presentations during Evaluation Committee meetings are closed. Only the Evaluation Committee members, County staff (and County’s representative, if applicable), and the Vendor and their team scheduled for that presentation will be present in the meeting during the presentation and subsequent question and answer period. Subconsultants/subcontractors may only participate during one presentation/question and answer session, if partnering with multiple Prime Vendors.

P. Evaluation Committee Meetings, Committee Questions, Request for Clarifications, Additional Information

1. Evaluation Committee Meetings dates, times and locations are posted on Broward County’s Sunshine Meetings website.

2. At any committee meeting, the Evaluation Committee members may ask questions, request clarification, or require additional information of any Vendor’s submittal or proposal. It is highly recommended Vendors attend to answer any committee questions (if requested), including a Vendor representative that has the authority to bind the Vendor. Vendor’s answers may impact evaluation (and scoring, if applicable).

Q. Confidential Material; Public Records and Exemptions

1. Broward County is a public agency subject to Chapter 119, Florida Statutes. Upon receipt, all submittals become “public records” and are subject to public disclosure consistent with Chapter 119, Florida Statutes. Submittals may be posted on the County’s public website or provided by the County in a public records request response, except to the extent records are identified by the Vendor as confidential and/or exempt pursuant to the public records law and in accordance with the procedures in this section.

https://www.flsenate.gov/Laws/Statutes/2020/0286.0113 https://sunshine.broward.org/Pages/sunshineMeetingNotices.aspx https://sunshine.broward.org/Pages/sunshineMeetingNotices.aspx

2. Any material(s) that the Vendor asserts are confidential and/or exempt from public disclosure under Florida Statutes must be conspicuously labeled at the time of submittal as “Confidential” and marked with the specific Florida statute and subsection permitting that exemption under Florida public records law.

3. To submit material as confidential and/or exempt, the Vendor must submit to “Broward County Purchasing Division, 115 South Andrews Avenue, Room 212, Fort Lauderdale, Florida 33301,” in a sealed envelope labeled with the solicitation number and title, name and contact information for the Vendor, itemization of the contents, identification of the Florida statute(s) and subsection(s) permitting the applicable exemption(s), and the solicitation’s closing date and time, the following:

a. Two (2) hard copies of the materials, unredacted, with each page containing material that is confidential and/or exempt conspicuously labeled “Confidential”; and

b. One (1) copy of the same materials, titled “Redacted Copy,” redacted to remove/redact only those portions of the materials that are confidential and/or exempt under Florida law.

4. If the Vendor does not submit the materials in strict accordance with this section, then the Vendor may be deemed to have waived any claim that the materials are confidential and/or exempt and the County is deemed authorized to post the entire submittal on the County’s public website and/or produce the entire submittal in response to a public records request for the materials.

5. By submitting materials marked as confidential and/or exempt, Vendor agrees to indemnify County and its employees and agents from any and all claims, fines, penalties, damages, judgments, and liabilities of any kind, including attorneys’ fees and costs, relating to the County’s nondisclosure of those materials in response to a public records request by a third party. The Vendor shall be responsible for defending its determination that the redacted portions are not subject to disclosure under applicable law.

6. Submitting material as confidential and/or exempt may impact discussion and consideration of the Vendor’s submittal by the Evaluation Committee because the Evaluation Committee may be unable to fully discuss the confidential and/or exempt material at the public evaluation meeting.

R. Copyrighted Materials Submittal of copyrighted material will constitute a license and permission for the County to use, reproduce, distribute, and publish (including both hard copy and electronic copies) as reasonably necessary for the evaluation of the solicitation response by County staff and agents, as well as to make the materials available for inspection or production pursuant to Public Records Law, Chapter 119, Florida Statutes.

S. Public Art and Design Program

T. Tiebreaker Criteria In accordance with Section 21.42(d) of the Broward County Procurement Code (as amended September 22, DRAFT https://www.flsenate.gov/Laws/Statutes/2021/Chapter119/All https://library.municode.com/fl/broward_county/codes/administrative_code?nodeId=CH21OPPOPRCOFIADSEDE_PTVPRCOSO_21.42PRRFRLRF

2026), the tiebreaker criteria shall be applied based upon the information provided in the Vendor's solicitation response at time of submittal. Complete and accurate information must be contained in the Vendor’s initial submittal to ensure credit is received for any tiebreaker criterion. Except to the extent precluded by applicable funding or legal requirements, tiebreaker criteria are as follows:

1. Location Certification (may not apply based on funding source);

2. Drug-Free Workplace Certification (only for commodities and contractual services);

3. Volume of Previous Payments Attestation (may not apply based on funding source; does not apply to shortlisting for CCNA solicitations);

4. If the foregoing does not resolve the tie, the Evaluation Committee shall reconsider the responses and re-rank the tied vendors;

5. If the foregoing does not resolve the tie, the Vendor receiving the most first place votes from the

Evaluation Committee's reranking.

U. Posting of Solicitation Results and Recommendations

The Broward County Purchasing Division's website is the location for the County's posting of all solicitations and recommendation for award and recommendation of rankings. It is the obligation of each Vendor to monitor the website in order to obtain complete and timely information.

V. Vendor Protest

Part X of the Broward County Procurement Code sets forth procedural requirements that apply if a Vendor intends to protest a solicitation or proposed award of a contract and states in part the following:

1. Any written protest concerning the specifications or requirements of a solicitation (or of any addenda thereto) must be received by the Director of Purchasing within five (5) business days after the applicable solicitation (or addenda) is posted on the Purchasing Division’s website.

2. Any written protest concerning a proposed award or ranking must be received by the Director of Purchasing within five (5) business days after the proposed award or ranking is posted on the Purchasing Division’s website.

3. Failure to file a written protest so that it is received by the Director of Purchasing within the timeframes set forth in Part X of the Broward County Procurement Code shall constitute a waiver of the right to protest. A protest submitted to anyone other than the Director of Purchasing shall not be a valid protest.

4. Except as to any protest of the specifications or requirements of a solicitation, as a condition of initiating any protest, the protestor must, concurrently with filing the protest, pay a filing fee for the purpose of defraying the costs in administering the protest in accordance with the scheduled provided below. The filing fee shall be refunded if the protestor prevails in the protest. Failure to timely pay the required filing fee shall render the protest invalid.

Estimated Contract Amount Filing Fee https://library.municode.com/fl/broward_county/codes/administrative_code?nodeId=CH21OPPOPRCOFIADSEDE_PTXPTIRECO

Mandatory Bid Amount up to $250,000 $500 $250,000 - $500,00 $1,000 $500,001 - $5 million $3,000 Over $5 million $5,000

The estimated contract amount shall be the total bid (proposal) amount offered by the protesting Vendor in its response to the solicitation, inclusive of any contract renewals or extensions. If no amount was submitted by the protestor, the estimated contract amount shall be the County’s estimated procurement contract price. The County will accept a filing fee in the form of a money order, certified check, or cashier’s check, payable to “Broward County,” or other manner of payment approved by the Director of Purchasing.

W. Right To Appeal

The protestor may appeal the Director of Purchasing’s denial of the protest with respect to the proposed award of a solicitation in accordance with Part XII of the Broward County Procurement Code. Decisions by the Director of Purchasing with respect to the specifications or requirements of a solicitation may only be appealed to the County Administrator or their designee, who shall determine the method, timing, and process of the appeal and whose decision shall be final.

1. The appeal must be received by the Director of Purchasing within…