Project Details

PNC2130470P1 - Roofing and Waterproofing Consultant Services BPRO Electronic Procurement System Back to list

Project: Roofing and Waterproofing Consultant Services

Ref. #: PNC2130470P1

Department: FASD - Purchasing

Type: RFP

Status: DRAFT

Open Date: --

Questions Due Date: Never

Contact Information:

Melissa Cuevas (Primary), Harmoni Clealand (Alternate), mecuevas@broward.org

Close Date: --

Days Left: --

Contract Duration:

Open-End; Two-Year Initial

Contract Renewal:

Three One-Year Renewals

Bid Validity:

Not Applicable

Bonding Required:

DRAFT

https://broward.bonfirehub.com/portal https://broward.bonfirehub.com/portal/

No

Total Amount of Pass-Thru Allowance (Initial Term or Fixed):

OESBD Designation Goal Participation Type (Non-Multi):

No Goal

OESBD Designation Goal Participation Type (Multi):

No Goal

Goal Assigned Percentage (0 if No Goal):

Public Works/Construction:

No

Project Description:

Scope of Work: Broward County Facilities Management Division (FMD) is seeking a qualified firm to update and maintain the Facilities Management Division pro-active program for capital planning, preventive and corrective maintenance of the building envelope for all County facilities, which includes roofing, wall, entrance, and window systems. Work involves inventorying, inspections, recommendations for maintenance and capital planning on a perpetual schedule, design and specification development, contract development, and project administration pertaining to the building envelope

Solicitation Provisions/Requirements: (Vendor is cautioned that this is a summary only and the full solicitation must be reviewed).

- Consultants' Competitive Negotiation Act (CCNA) (Section 287.055, Florida Statutes)

- County/State License Requirements

Office of Economic and Small Business Development (OESBD) Requirements refer to OESBD County Business Enterprise Goal Participation.

Questions and Answers: The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through Bonfire BPRO by the Questions due date. The County will respond to questions in Bonfire BPRO (Messages section).

Submittals: Vendor MUST submit its solicitation response electronically through Bonfire BPRO and receive a Submission Receipt. It is solely the Vendor’s responsibility to ensure its response is submitted and received

DRAFT

through Bonfire BPRO by the closing date and time. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit in advance of the closing date and time. Refer to the Purchasing Division website or contact Bonfire for submittal instructions. In the event that the Vendor is having difficulty submitting a document, immediately notify the Purchasing Agent and then contact Bonfire BPRO for technical assistance.

Important Events:

Commodity Codes:

NIGP 925 Engineering Services, Professional NIGP 90610 Buildings, Architectural Design Services NIGP 90783 Testing Services NIGP 91815 Architectural Consulting (Inactive, please see commodity code 906-07 effective January 1, 2016) NIGP 91842 Engineering Consulting (Inactive, please see commodity code 907-40 effective January 1, 2016) NIGP 91891 Roofing Consulting NIGP 92517 Civil Engineering NIGP 92533 Engineer Services, Professional (Inactive, effective January 1, 2016) NIGP 92581 Roofing Engineering NIGP 96174 Scientist Services: Geology, Geophysics, etc.

NIGP 9258685 SURVEYING SERVICES, LAND

NIGP 9621880 SURVEYING AND INSPECTION SERVICES

Supporting Documentation:

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Status Event Name Location Description

ONGOING Questions Due Da te

Online Portal The Q and A Period for this Opportunity is Ongoing

Never N/A

UPCOMING Open Date Online Portal Posting date for the Opportunity -- N/A

UPCOMING Close Date Online Portal Deadline for Submissions -- N/A

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File Type Description

Agreement Exceptions - RFP-RFQ-RLI.docx Documentation May 8th 2025, 5:06 PM EDT

Criminal History Screening Practices Certification.docx

Documentation Complete and sign this form.

Sep 6th 2024, 1:09

PM EDT

Requested Information:

Listed below are the documents and information needed to complete your submission:

Required with submission

Domestic Partnership Act Certification - RFP-RFQ- RLI.docx

Documentation Complete and sign this form.

May 8th 2025, 5:28 PM EDT

Evaluation Criteria PNC2130470P1.pdf Documentation Oct 9th 2025, 10:31 AM EDT

Exhibit to BCF 202-CS rev.pdf Documentation Dec 3rd 2025, 5:27 PM EST

Instructions to Vendors PNC2130470P1.pdf Documentation Dec 3rd 2025, 5:10 PM EST

Insurance Requirement- Roofing Waterproofing Consultant.pdf

Documentation Jun 26th 2025, 2:55 PM EDT

Litigation History.docx Documentation Sep 10th 2024, 12:25 PM EDT

Lobbyist Registration Requirement Certification.docx

Documentation Complete and sign this form.

Sep 6th 2024, 1:09

PM EDT

Location Certification - RFP-RFQ-RLI.docx Documentation Complete and sign this form.

May 8th 2025, 5:17 PM EDT

OESBD Affiliated Entities of the Principals Certification.docx

Documentation Complete and sign this form.

Sep 6th 2024, 1:09

PM EDT

Scope of Services PNC2130470P1.pdf Documentation Jan 14th 2026, 12:57 PM EST

Security Requirements.docx Documentation Sep 7th 2024, 12:18 PM EDT

Subcontractors-Subconsultants-Suppliers Requirement.docx

Documentation Complete and sign this form.

Sep 6th 2024, 1:09

PM EDT

Summary of Vendor Rights for Broward County Competitive Solicitations.docx

Documentation Sep 6th 2024, 1:09

PM EDT

Vendor Questionnaire and Standard Certifications - RFP-RFQ-RLI.docx

Documentation Complete and sign this form.

Sep 23rd 2025, 11:29 AM EDT

Vendor Reference Verification PNC2130470P1.docx Documentation Jun 26th 2025, 2:43 PM EDT

Volume of Previous Payments Attestation - RFP- RFQ-RLI.docx

Documentation May 8th 2025, 5:30 PM EDT

Name Type

Vendor Proposal (including Evaluation Criteria Responses) File Type: Any (.*) Multiple REQUIRED

If not provided with submittal, Vendor must submit within 3 business days of County's request

Provide with submission; County will not request after submittal

Document Takers

Interested Contractors

Name T

Broward County Local Business Tax Receipt File Type: Any (.*) Multiple OPTIONAL

Certificate of Insurance/Letter from Insurance Carrier or Requirements

File Type: Any (.*) Multiple OPTIONAL

Criminal History Screening Practices Certification File Type: Any (.*) Multiple OPTIONAL

Domestic Partnership Act Certification - RFP RFQ RLI File Type: Any (.*) Multiple OPTIONAL

Litigation History File Type: Any (.*) Multiple OPTIONAL

Lobbyist Registration Requirement Certification File Type: Any (.*) Multiple OPTIONAL

Location Certification - RFP RFQ RLI File Type: Any (.*) Multiple OPTIONAL

OESBD Affiliated Entities of the Principals Certification File Type: Any (.*) Multiple OPTIONAL

Prime Consultant/Contractor License File Type: Any (.*) Multiple OPTIONAL

Subcontractors Subconsultants Suppliers Requirement File Type: Any (.*) Multiple OPTIONAL

Vendor Reference Verfication - RFP RFQ RLI File Type: Any (.*) Multiple OPTIONAL

Vendor Questionnaire and Standard Certifications - RFP RFQ RLI File Type: Any (.*) Multiple OPTIONAL

Volume of Previous Payments Attestation - RFP RFQ RLI File Type: Any (.*) Multiple OPTIONAL

Name Type

Agreement Exceptions - RFP-RFQ-RLI File Type: Any (.*) Multiple OPTIONAL

Search

Vendors # Files Actions

Broward County Attorney's Office 3

Prime/General Contractors Subcontractors

Search

Vendors Contact Email Phone Subcontract Services

No data available in table

Submissions and Prime/Subcontractor Interest

This project is not open for proposal submissions at this time.

SCOPE OF SERVICES

Roofing and Waterproofing Consultant Services

1. GENERAL

1.1 To help the County assess and maintain the condition of its facilities, a Consultant is being solicited to provide comprehensive services related to roofing and waterproofing assessments and improvements, to include tasks such as the inventory and assessment of building structures, identification of repair needs, development of specifications, solicitation assistance, construction administration, and monitoring services, as applicable. Consultant services requested relates to the building envelopes of County facilities, including roofs, walls, storefronts, doors and window systems. Services include reviewing and updating specifications, inventorying facility components, inspecting facility components, developing construction documents, providing project administration services, and developing scopes of work for work authorizations.

1.2 Each assigned project will require a work authorization with mutually agreed upon, project-specific scope of services, schedule of deliverables and cost breakdown.

1.3 Award of an Agreement does not guarantee assignment, quantity, or type of work. Award of an Agreement does not limit the County’s ability to procure the services included in the Agreement from other vendors or from completing all or part of the described services by the County’s own forces.

1.4 The County reserves the right to review all potential conflicts of interest on a case-by-case basis and to make determinations regarding the assignment of future work in its sole discretion.

2. REVIEW AND UPDATE SPECIFICATIONS AND LINE ITEMS

2.1. These specifications and line items are for roofing or waterproofing services that typically do not require a site-specific design.

2.2. Consultant will review and update specifications for roofing and waterproofing solicitations as requested by the County. The specifications must be organized in accordance with the Construction Specifications Institute's Master Format edition that is current on the date of review.

2.3. For each solicitation, the Consultant will:

2.3.1. Develop material specifications.

2.3.2. Develop installation specifications.

2.3.3. Provide detail drawings.

2.3.4. Define contractor qualification requirements.

2.3.5. Define general working conditions.

2.3.6. Provide sufficient details to properly illustrate repairs.

2.3.7. Determine submittals required.

2.3.8. Define warranty requirements.

2.4. Review and update line items for roofing and waterproofing solicitations advertised by County.

2.5. For each solicitation, the Consultant will:

2.5.1. Determine which tasks are to be included as line items.

2.5.2. Determine if the line item should be priced as unit pricing or hourly rates.

2.5.3. Provide estimated quantities for each line item. Estimated quantities should reflect a percentage of the potential use of the line item to ensure that infrequently used lines do not negatively impact the award.

2.6. Consultant will submit to the County draft documents for review at 50% and 90% intervals.

Consultant will meet with the project manager at each review interval as requested. County will provide Consultant written comments within 14 calendar days of receiving draft documents.

2.7. Consultant will provide draft and final specifications and bid forms in Microsoft Word and

Microsoft Excel, respectively. Construction detail drawings are to be provided in AutoCAD.

3. INVENTORY

3.1. Consultant will conduct inventories of roofs and exterior elevations as requested by County.

Existing plans and shop drawings will be provided for use when available. These may not be “as-builts” and will require validation. Categorization of components and assemblies are to be based upon the Omni-class system that the Facilities Management Division has adopted, which will be provided to the Consultant at the time of request.

3.2. Roof inventory:

3.2.1. Consultant will identify each roof section and provide scaled plans showing the entire roof and the location of each section.

3.2.2. The Consultant will provide the roof section inventory data in an Excel spreadsheet that contains the following at a minimum:

3.2.2.1. Facility identifier (County provided).

3.2.2.2. Each section area in square feet.

3.2.2.3. Type of roof material for each section.

3.2.2.4. Remaining useful life for each section.

3.2.2.5. Photograph of each section.

3.2.3. County will then provide a unique asset identifier for each roof section that the Consultant will add to the scaled plan.

3.3. Exterior wall elevations inventory:

3.3.1. Consultant will identify each exterior wall elevation and provide scaled plans showing the location of windows, louvers, doors and other building components that are associated with the elevation.

3.3.2. Consultant will identify the amount and type of windows and finished surfaces that will be used to determine repair/replacement quantities.

3.3.3. Consultant will provide the exterior wall elevation inventory data points in an Excel spreadsheet that contains the following at a minimum:

3.3.3.1. Facility identifier (County provided).

3.3.3.2. System type (i.e. windows, louvers, doors, etc.).

3.3.3.3. System quantities.

3.3.3.4. Remaining useful life cycle for each system component.

3.3.4. County will then provide a unique asset identifier for each system that the Consultant will add to the scaled plan.

4. INSPECTIONS

4.1. Consultant will conduct inspections to document the existing conditions of and identify items that need repair as requested by County. Consultant will assess the overall condition of the building envelope systems, determine the remaining useful life estimate and provide a current replacement value. Roofing and exterior wall inspections may be conducted at different times.

4.2. Consultant will provide a report that contains:

4.2.1. An executive summary.

4.2.2. A tabular section identifying the asset identifier and description of all items inspected.

4.2.3. A findings section with pictures of defects and descriptive language.

4.2.4. A recommendations section that provides:

4.2.4.1. A repair scope of work for each unique asset identifier based on the appropriate unit price catalog/open-end contracts for such services.

4.2.4.2. A proposal from the Consultant for suggested project management services if needed due to scope of repair.

4.2.4.3. Recommendations for further evaluation, such as testing, to ascertain the existing conditions.

4.2.4.4. Other recommendations as appropriate.

4.2.4.5. Copies of any test report(s) performed at the facility will be attached to the report.

4.2.5. A review of current preventive maintenance tasks and any recommendation for additional tasks. Additional tasks are to be identified individually with a frequency, skill level for person performing the task and an estimate for time and materials needed to perform task.

4.2.6. A current replacement value.

4.2.7. An estimate of the remaining useful life for each asset assigned a unique identifier code.

4.2.8. The report will be provided in PDF format. Data collected to generate the report will be provided in Excel.

5. CONSTRUCTION DOCUMENT DEVELOPMENT

5.1. Consultant will develop construction documents as requested by County to be used in

County’s procurement process.

5.2. For roof replacement or extensive major roof repair projects the Consultant will provide:

5.2.1. Detailed comprehensive project specifications with permittable drawings as required.

5.2.2. The specifications should include but not be limited to:

5.2.2.1. Disposition of old roof (cover over or remove and dispose).

5.2.2.2. Deck repair and preparation.

5.2.2.3. Recovery board or insulation installation.

5.2.2.4. Drainage design and means of slope-to-drain (lightweight concrete pour or tapered insulation) including specification of materials or system(s).

5.2.2.5. Roofing system, system components and process or procedures for application of the system and components specified.

5.2.2.6. Design of details for sealing roof penetrations and curbs.

5.2.2.7. Design of details for roof attachments and sleepers.

5.2.2.8. Design for all details such as expansion joints, flashing, counter- flashing, wall terminations, nailers, coping caps, parapet wall sealing, etc.

5.2.2.9. Warranty requirements.

5.3. For sealing, painting and waterproofing projects, the Consultant will provide:

5.3.1. Detailed comprehensive project specifications with permittable drawings as required.

5.3.2. The specifications should include but not be limited to:

5.3.2.1. Surface preparation requirements including preparation of existing painted surface, removal of poorly adhered coatings, removal of existing caulking and glazing compounds, treatment of structural cracks and surface cracking, use of backer rods and bond breaker tape and preparation of joints for caulking.

5.3.2.2. Surface finish specifications including application of caulking, coating, wet sealing arid glazing materials. Specifications should include wet and dry film thickness and other applicable quantitative acceptance criteria.

5.3.2.3. Treatment of details and trim.

5.3.2.4. Repair or installation of collector heads, rain gutters and down spouts.

5.3.2.5. Warranty requirements.

5.4. Consultant will submit to the County draft documents for review at 50% and 90% intervals.

Consultant will meet with County at each review interval as requested. County will provide Consultant written comments within 14 calendar days of receiving draft documents.

6. PROJECT ADMINISTRATION

6.1. Consultant will provide project administration services as requested.

6.2. Pre-bid Services:

6.2.1. Assistance with the preparation of bid package and contract documents.

6.2.2. Assistance in determining contractor qualification.

6.2.3. Assistance with the pre-bid meeting.

6.2.4. Preparation of specification addenda as a result of the pre-bid meeting.

6.2.5. Assistance with bid analysis and clarification of bid-related questions.

6.3. Services during construction may include but are not limited to:

6.3.1. Review and approve submittals.

6.3.2. Process contractor requests for information.

6.3.3. Process and approve change orders and substitution requests per County's change order and substitution requests process.

6.3.4. Conduct site inspections.

6.3.5. Create punch lists.

6.3.6. Conduct project reviews to determine final acceptance is appropriate.

6.3.7. Review contractor payment requests and forward to County with recommendation.

6.3.8. Confirm all warranty documents are received.

6.4. Review Job Order Contracting proposals and providing recommendations to accept, modify or deny line items.

7. ADDITIONAL SERVICES

7.1. Consultant will provide unanticipated or unique requirements as requested, including but not limited to the following:

7.1.1. Aerial infrared roof inspections.

7.1.2. Rooftop and building exterior wall infrared inspections.

7.1.3. Roof core sampling (Removing & Repairing).

7.1.4. Uplift testing such as bell chamber or bonded pull testing per Florida Building Code

TAS 124.

7.1.5. Nuclear scan roof moisture survey, per Florida Building Code TAS 126.

7.1.6. Field fastener withdrawal resistance testing, per Florida Building Code TAS 105.

7.1.7. Expert witness for roofing and waterproofing litigation.

7.1.8. Electronic Leak Detection (per Florida Building Code.

7.1.9. Building Pressure Testing (ASTM E779)

7.1.10. Rock and Chamber Test (ASTM E1105)

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EXHIBIT A, SCOPE OF SERVICES

ATTACHMENT 1:

Electronic Media Submittal Requirements

The Contract Administrator will be utilizing electronic media as the principal way it develops, communicates and archives information concerning its various construction programs. To that end, COUNTY's standard Professional Services Agreements for consultant services require submittal of documents produced on electronic media. Requirements for that media are presented below.

ELECTRONIC MEDIA

(A) General Requirements:

1) All Work, including surveying work, drawings, maps, details or other drawing information to be provided in electronic media by CONSULTANT shall be accomplished and developed using computer-aided design and drafting (CADD) and other software and procedures conforming to the following criteria.

(B) CADD Graphic Format:

1) Provide all CADD data in Autodesk, Inc.'s AutoCAD release 2026 for Windows in native .dwg electronic digital format. Provide copies of all drawing sheets or other CADD produced documents intended for hardcopy plotting or printing in plot (.plt) and drawing web format (.dwf) versions of all sheets/documents.

2) Target platform: Core i5 personal computer with a Windows 1 1 operating system.

3) Ensure that all digital files and data (e.g., constructs, elements, base files, prototype drawings, reference files, blocks, attribute links, and other files external to the drawing itself) are compatible with the Contract Administrator's target CADD system (i.e., basic and advanced CADD software, platform, database software), and adhere to the standards and requirements specified herein.

4) The term “compatible” means that data can be accessed directly by the target CADD system without translation, pre-processing, or post-processing of the electronic digital data files. It is the responsibility of CONSULTANT to ensure this level of compatibility.

5) Any non-graphical database delivered with prepared drawings: provide in relational database format compatible with Microsoft Access 2 0 2 4 or higher, or other compatible SQL format database.

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6) Maintain all linkages of non-graphical data with graphic elements, relationships between database tables, and report formats.

7) All database tables: conform to the structure and field-naming guidance provided upon request by the Contract Administrator.

(C) CADD Standards:

1) Standard plotted drawing size: 24-inch x 36-inch sheets.

2) Coordinate with the Contract Administrator concerning the standard file naming protocol to be utilized.

3) Layering:

a. Conform to the guidelines defined by the American Institute of Architect's (AIA)

CAD Layer Guidelines: U.S. National CAD Standard – Version 2 or later.

b. Provide an explanatory list of which layer is used at which drawing and an explanatory list of all layers which do not conform to the standard AIA CAD Layer Guidelines including any user definable fields permitted by the guidelines.

c. Layering: The Contract Administrator may, from time to time, supplement the AIA

CAD Layer Guidelines with the Contract Administrator's specific requirements for Facilities Management and other related information. Obtain latest Contract Administrator specific layering from Contract Administrator prior to production of documents and incorporate into drawings.

4) Attribute Definitions:

a. Obtain latest guidance from the Contract Administrator concerning attribute definition, database linking and other information embedding requirements prior to production of documents.

5) Submit a written request for approval of any deviations from the Contract

Administrator's established CADD standards. Pre-coordinate the development, use and submittal of 3-D modeling, Building Information Models (BIM), photo-realistic renderings, animations, presentations and other visualization/information tools utilized during the design and construction process to ensure compatibility of submittal with COUNTY's uses and information systems.

6) No deviations from the Contract Administrator's established CADD standards will be permitted unless prior written approval of such deviation has been received from the Contract Administrator.

(D) Non-CADD Graphic Format: Provide digital photography files and other miscellaneous graphics in JPEG or PNG format.

(E) Non-Graphic Format:

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1) Provide word processing files in Microsoft Word 2024 compatible file formats including all fonts, typefaces, bit-map and vector graphics and other information necessary for remote printing.

2) Provide spreadsheet files in Microsoft Excel 2024 for windows compatible file formats including all fonts, typefaces, bit-map and vector graphics and other information necessary for remote printing.

3) Provide database files in relational database format compatible with Microsoft Access

2024 or higher, or other compatible SQL format database including all tables, form and report formats, fonts, typefaces, bit-map and vector graphics and other information necessary for remote printing. Ensure integrity of relational database structure.

(F) Delivery Media and Format:

1) Submit copies of all CADD data and other electronic files developed under this contract on electronic digital media as required for project phase submittals.

2) Provide electronic digital data and files shall be provided on 5-1/4-inch ISO-9660 CD- ROM or USB Flash Drives.

3) The electronic digital media shall be in the format which can be read and processed by the Contract Administrator's target CADD system.

4) The external label for each electronic digital media shall contain, at a minimum, the following information:

a. The Project Number, Project Title and date.

b. The Facility Name

c. The format and version of operating system software.

d. The name and version of utility software used for preparation (e.g., compression/decompression) and copying files to the media.

e. The sequence number of the digital media.

f. A list of the filenames.

5) Before a CADD file is placed on the delivery electronic digital media, the following procedures shall be performed:

a. Ensure that drawing sheets, viewports, paperspace, lineweights, fonts, and other drawing components are correctly configured for Contract Administrator's viewing and plotting.

b. Make sure all reference files are attached without device or directory specifications.

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c. Compress and reduce all design files using PKZIP, WINZIP or other compatible file compression/decompression software approved by the Contract Administrator. If the file compression/decompression software is different from that specified above, then an electronic digital media copy of the file compression/decompression software shall be purchased for the Contract Administrator and provided to the Contract Administrator with the delivery media.

d. Include all files, both graphic and non-graphic, required for the project (i.e., color tables, pen tables, font libraries, block libraries, user command files, plot files, and other elements of drawing definition). All blocks not provided as Contract Administrator-furnished materials must be provided to the Contract Administrator as a part of the electronic digital deliverables.

e. Make sure that all support files such as those listed above are in the same directory and that references to those files do not include device or directory specifications.

f. Include any standard sheets (i.e., abbreviation sheets, standard symbol sheets, or other listing) necessary for a complete project.

g. Document any fonts, tables, or other similar customized drawing element developed by CONSULTANT or not provided among the Contract Administrator-furnished materials. The contractor shall obtain Contract Administrator approval before using anything other than the Contract Administrator's standard fonts, line types, tables, blocks, or other drawing elements available from the Contract Administrator.

(G) Drawing Development Documentation:

1) Provide the following information for each finished drawing in the non-plot layer X-****-NPLT:

a. How the data was inputted (e.g., keyed in, downloaded from a survey total station instrument (include name and model), and other identification data).

b. Brief drawing development history (e.g., date started, modification date(s) with brief description of item(s) modified, author's name, and other identifying data.).

c. The names of the reference, blocks, symbols, details, tables, and schedule files required for the finished drawing.

d. Layer assignments and lock settings.

e. Text fonts, line styles/types used, and pen settings.

(H) Submittal:

1) Submit as Project Record Documents specified above and as required for project phase submittals and project record documents.

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2) Submit electronic media with a transmittal letter containing, as a minimum, the following information:

a. The information included on the external label of each media unit (e.g., disk, tape), along with the total number being delivered, and a list of the names and descriptions of the files on each one.

b. Brief instructions for transferring the files from the media.

c. Certification that all delivery media are free of known computer viruses. A statement including the name(s) and release date(s) of the virus-scanning software used to analyze the delivery media, the date the virus-scan was performed, and the operator's name shall also be included with the certification.

The release or version date of the virus-scanning software shall be the current version which has detected the latest known viruses at the time of delivery of the digital media.

d. The following “Plot File Development and Project Documentation Information” as an enclosure or attachment to the transmittal letter provided with each electronic digital media submittal.

1. Documentation of the plot file for each drawing which will be needed to be able to duplicate the creation of the plot file by the Contract Administrator at a later date. This documentation shall include the plotter configuration (e.g., name and model of plotter), pen settings, drawing orientation, drawing size, and any other special instructions.

2. Instructions concerning how to generate plotted, or hard copy, drawings from the provided plot files.

3. List of any deviations from the Contract Administrator's standard layer/level scheme and file-naming conventions.

4. List of all new symbol blocks created for project, which were not provided to CONSULTANT with the Contract Administrator-furnished materials.

5. List of any non-IGES crosshatch/patterns used.

6. List of all new figures, symbols, tables, schedules, details, and other blocks created for the project, which were not provided to CONSULTANT with the Contract Administrator-furnished materials, and any associated properties.

7. List of all database files associated with each drawing, as well as a description and documentation of the database format and schema design.

8. Recommended modifications which will be necessary to make the data available for GIS use.

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(I) Ownership:

1) COUNTY will have unlimited rights under the Professional Services Agreement of which this document is a part to all information and materials developed under these and other contractual requirements and furnished to the Contract Administrator and documentation thereof, reports, and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright.

2) Unlimited rights under this contract are rights to use, duplicate, or disclose text, data, drawings, and information, in whole or in part in any manner and for any purpose whatsoever without compensation to or approval from CONSULTANT except where otherwise limited within the Contract.

3) The Contract Administrator will at all reasonable times have the right to inspect the work and will have access to and the right to make copies of the above-mentioned items.

4) All text, electronic digital files, data, and other products generated under this contract shall become the property of COUNTY except where otherwise limited within the Contract.

(J) Contract Administrator-Furnished Materials to the Construction Contractor:

1) The Contract Administrator and CONSULTANT may make various electronic information available to the Contractor during the Pre-Construction and Construction phases of the Project. To this end, CONSULTANT shall make the following information available to the Contractor in electronic format:

a. Work-files: Selected work product files, reports, spreadsheets, databases, specifications, drawings and other documentation of CONSULTANT's work in progress may be provided to the Contractor, Managing General Contractor, or other COUNTY consultant on an as required basis. CONSULTANT shall cooperate and facilitate the exchange of these electronic media documents.

b. Where electronic media submittals of final site surveys are required, CONSULTANT will provide electronic copies of any existing site survey data already on electronic media.

c. Where Electronic Project Record Documents are required, CONSULTANT will provide the Contractor one set of AutoCAD electronic file format contract drawings, to be used for as-built drawings at the Contractor's option. Make electronic file drawings available on CD ROM media.

(K) Other Digital Information:

1) A variety of digital information may be generated by participants in the design process including the Contract Administrator, CONSULTANT, Subconsultants, Contractor, subcontractors, the Contract Administrator's commissioning authority, local jurisdictional authorities and other project team members.

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2) CONSULTANT shall facilitate and participate wherever possible in this digital exchange of information by conforming to the standards expressed above.

End of Attachment 1: Electronic Media Submittal Requirements

INSTRUCTIONS TO VENDORS

REQUEST FOR PROPOSAL, REQUEST FOR QUALIFICATION, OR REQUEST FOR LETTER OF INTEREST

Roofing & Waterproofing Consultant Services

Vendor is instructed to read and follow the instructions carefully, as any misinterpretation or failure to comply with instructions may lead to Vendor’s submittal being rejected or may affect Vendor’s evaluation.

Vendor MUST submit its solicitation response electronically and MUST confirm its submittal in the electronic bidding system for the response to be deemed valid by the County. Refer to Submittal Instructions.

A. Responsiveness Criteria:

A responsive Vendor means a vendor who submits a response to a solicitation that the Director of Purchasing determines meets all solicitation requirements.

Information and applicable forms, are requested to be submitted by the solicitation’s closing date and time, as instructed. Failure to timely submit may result in the Vendor being deemed nonresponsive per instructions.

The County reserves the right to waive minor technicalities or irregularities as is in the best interest of the

County in accordance with Section 21.37(b) of the Broward County Procurement Code.

1. Bond Requirement

Not applicable to this solicitation.

2. Criminal History Screening Practices Requirement

Broward County’s Criminal History Screening Practices Ordinance applies to this solicitation. Vendor must follow the instructions and submit the completed Criminal History Screening Practices Certification with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request. Failure to submit within the stated timeframe may determine the Vendor to be nonresponsive to the Criminal History Screening Practices requirement.

3. Domestic Partnership Act Requirement

Applicable to this solicitation as a tiebreaker criteria only. To be eligible for the Domestic Partnership tiebreaker, the Vendor must currently offer the Domestic Partnership benefit and the completed form must be returned at the time of solicitation submittal. Vendors who fail to comply with this submittal deadline will not be eligible for the Domestic Partnership tiebreaker.

4. Funding Requirements (ex. Grant, State, or Federal)

5. Living Wage Requirements https://library.municode.com/fl/broward_county/codes/administrative_code?nodeId=CH21OPPOPRCOFIADSEDE_PTVPRCOSO_21.37ACREWATEIR https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH26PE_ARTVIIICRHICHEMAPVE_S26-125CRHISCPR

6. Lobbyist Registration Requirement

Broward County’s Lobbyist Registration Act applies to this solicitation. Vendor must follow the instructions and submit the completed Lobbyist Registration Requirement Certification with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request. Failure to submit within the stated timeframe may determine the Vendor to be nonresponsive to the Lobbyist Registration requirement.

7. Pricing Requirements and Submittal

Not applicable to this solicitation, as this solicitation is covered by the Consultants’ Competitive

Negotiations Act (CCNA), Section 287.055, Florida Statutes. In a CCNA solicitation, price will not be considered in the evaluation and ranking of the qualified firm.

8. Additional Responsiveness Requirement

B. Responsibility Criteria:

A responsible vendor means a vendor who is determined to have the capability in all respects to fully perform fully the requirements of a solicitation, as well as the integrity and reliability that will ensure good faith performance.

The Director of Purchasing or the Evaluation Committee (as applicable) may request additional information from any Vendor on matters that may affect a Vendor’s responsibility. A Vendor may submit additional information regarding its responsibility, but such information will not be considered if it contradicts or materially alters the information provided in the original solicitation response.

A Vendor’s failure to provide information requested in the manner required may result in a recommendation by the Director of Purchasing to, and/or a determination by an Evaluation Committee that the Vendor is nonresponsible.

1. Affiliated Entities of the Principal(s)

a. Vendor is required to disclose the names of “affiliated entities” of the Vendor’s principal(s) over the last five (5) years (from the solicitation’s closing deadline) that have acted as a Prime Vendor with the

County. Vendor must follow the instructions and submit the completed Affiliated Entities of the

Principal(s) Certification with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request.

b. The County will review all affiliated entities of the Vendor’s principal(s) for contract performance evaluations and the compliance history with the County’s Small Business Program, including County

Business Enterprise (CBE), and Disadvantaged Business Enterprise (DBE), goal attainment requirements in its review and determination of responsibility. “Affiliated entities” of the principal(s) are those entities related to the Vendor by the sharing of stock or other means of control, including but not limited to a subsidiary, parent, or sibling entity.

https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH1AD_ARTXIIILOAC_S1-262LORESTFE

2. Enterprise Technology Services (ETS) Vendor Security Questionnaire (VSQ)

3. Financial Information/Financial Ability

a. Vendor is required to submit the Vendor’s financial statements by the solicitation’s closing date and time, to demonstrate the Vendor’s financial capabilities. If not provided with the submittal, the

Vendor must submit within three business days after the County's written request.

b. Vendor shall submit its most recent two years of financial statements for review. The financial statements are not required to be audited financial statements. The annual financial statements shall be in the form of:

i. Balance sheets, income statements and annual reports; or

ii. Tax returns; or

iii. SEC filings.

If tax returns are submitted, ensure the documents do not include any personal information (as defined under Section 501.171, Florida Statutes), such as social security numbers, bank account or credit card numbers, or personal pin numbers. If any personal information is part of financial statements, redact information prior to submitting to the County.

c. If a Vendor has been in business for less than the number of years of required financial statements, then the Vendor must disclose financial statements for all years that the Vendor has been in business, including any partial year-to-date financial statements.

d. The County may consider the unavailability of the most recent year’s financial statements and whether the Vendor acted in good faith in disclosing the financial documents in its evaluation.

e. Any claim of confidentiality on financial statements must be asserted at the time of submittal. Refer to Confidential Material/Public Records and Exemptions for instructions on submitting confidential financial statements. The Vendor’s failure to provide the information as instructed may lead to the information becoming public.

4. Foreign Country of Concern Requirements

5. Insurance Requirements

The Minimum Insurance Requirement Form reflects the insurance requirements deemed necessary for this project. Vendor is required to either submit insurance certificates indicating that the Vendor currently carries the level insurance coverages OR submit a letter from the insurance carrier indicating the Vendor https://www.flsenate.gov/laws/statutes/2014/501.171 can obtain the required insurance coverages if awarded this contract. If not provided with the submittal, the Vendor must submit within three business days after the County's written request.

6. License, Prequalification, or Certification Requirements

a. License Requirement:

Vendor should submit proof of licensing with its submittal. If not provided with submittal, the Vendor must submit such proof within three business days after County’s request. The Vendor may be deemed nonresponsive for failure to possess license at time of submittal.

To be considered a responsible and responsive Vendor for the scope of work set forth in this solicitation, Vendor must possess one of the following licenses (including any specified State registration, if applicable) at the time of submittal. Any certificate of competency that meets or exceeds the licensing requirements specified herein, as determined in the sole and absolute discretion of the County, will be considered responsible and responsive to the solicitation’s licensing requirements.

STATE OF FLORIDA: Licensed Professional Architect

OR

Licensed Professional Engineer

Joint Venture Requirements (If applicable):

A Joint Venture should submit satisfactory proof with its submittal that the Joint Venture, or at least one of the Joint Venture partners, possess one of the above licenses (including any specified State registration, if applicable) at the time of submittal. If not submitted with its response, the Joint

Venture must submit such proof within three business days of County’s written request. A Joint

Venture may be deemed nonresponsive for failure to possess license at time of submittal.

If a Joint Venture is recommended for contract award, it must either 1) submit satisfactory proof that the Joint Venture holds the specified license (if applicable) or that a licensed contractor has qualified the Joint Venture, or 2) provide satisfactory proof it applied for the specified license (if applicable) or the licensee has applied to qualify the Joint Venture, within three business days of County’s written request. The license or qualification, as applicable, in the name of the Joint Venture, must be effective prior to contract execution.

b. FDOT Prequalification:

c. Certification Requirement:

7. Litigation History

Vendor must follow the instructions and submit the completed Litigation History with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request.

8. Office of Economic and Small Business Development Program Requirements

SBE/CBE Reserve or Goal Participation is not applicable to this solicitation.

9. Workforce Investment Program Requirements

10. Payment Card Processing Questionnaire

11. Additional Responsibility Requirement

C. Additional Information and Certifications

The following forms and supporting information (if applicable) should be completed and provided with the solicitation response. If not provided with the submittal, the Vendor must submit within three business days after the County's written request. Failure to timely submit requested information and/or to certify to requirement may affect the Vendor’s evaluation.

1. Vendor Questionnaire and Standard Certifications

Refer to the Vendor Questionnaire and Standard Certifications and submit as instructed.

a. Drug-Free Workplace Certification

b. Non-Collusion Certification

c. Public Entities Crimes Certification

d. Scrutinized Companies List Certification

2. Procurement Preference for SBE and CBE (Section 1-81.10, Broward County Business Opportunity Act)

This solicitation allows for Procurement Preferences for Broward County Small Business Enterprises and

County Business Enterprises. Refer to the Procurement Preferences for Broward County Small Business

Enterprises and County Business.

D. Standard Agreement Language Requirements

1. The solicitation’s contract terms and conditions are:

Standard Agreement Form BCF 202-CS (Dated 7/1/2025): BCF 202

Vendor is also required to review the following additional terms and conditions:

a. The Security Requirements attachment is also part of the Standard Agreement Language Requirements for this solicitation.

https://www.broward.org/purchasing/documents/4%20-%20Standard%20Continuing%20Services%20Consultant%20Agreement%20Form%20(BCF%20202-CS).pdf

b. Exhibit to BCF 202-CS

2. Vendor is required to review the terms and conditions and submit the Agreement Exceptions. The completed form should be provided with the solicitation response. If not provided with solicitation response, it shall be deemed an affirmation by the Vendor that it accepts all the referenced contract terms and conditions and any additional terms listed above.

3. If exceptions are taken, the Vendor must specifically identify each term and condition to which it is taking an exception. Any exception not specifically listed is deemed waived. Simply identifying a section or article number is not sufficient to state an exception. The Vendor must provide either a redlined version of the specific change(s) or specific proposed alternative language. Additionally, a brief justification specifically addressing each provision to which an exception is taken must be provided.

4. The acceptance of or any exceptions taken to the terms and conditions of the County’s agreement language is considered a part of the Vendor’s response and will be considered by the Evaluation

Committee. Submission of exceptions by the Vendor does not constitute acceptance of those exceptions by the County. Furthermore, taking exceptions to the County’s terms and conditions may be viewed unfavorably by the Evaluation Committee and ultimately may impact the overall evaluation of a Vendor’s submittal.

E. Procurement Authority

Pursuant to Section 21.33 of the Procurement Code, RFPs, RLIs, and RFQs with an anticipated total value of more than $500,000 require Board approval.

Continuing Contract: Professional services needed for projects in which the estimated construction cost of each individual project under the contract does not exceed statutory limits, in accordance with Section

287.055, Florida Statutes, the Consultants’ Competitive Negotiation Act (CCNA).

F. Project Funding Source

This project is funded in whole or in part by:

County Funds.

G. Cone of Silence

1. The County’s Cone of Silence Ordinance, Section 1-266, of the Broward County Code of Ordinances, prohibits all communications, oral or written, relating to a competitive solicitation among vendors/vendor representatives, County Staff, and Commissioner Offices while the Cone is in effect.

2. Only communications with Purchasing Division employees, the solicitation’s designated Project

Manager(s) or designee(s), the Office of Economic and Small Business Development (OESBD) Small

Business Development Specialist Supervisor (954) 357-6400, and others as specifically identified in the

Cone of Silence Ordinance are permitted. Additionally, communication is permitted at pre-bid conferences and negotiation meetings, as applicable.

https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH1AD_ARTXIIILOAC_S1-266COSI https://www.broward.org/EconDev/Pages/default.aspx

3. The Cone of Silence begins upon the advertisement of an ITB, RFP, RFQ, or RLI. The Cone of Silence terminates when the solicitation is awarded, all responses are rejected, or the Board takes other action which ends the solicitation, as more fully stated in the Cone of Silence.

4. Any violations of the Code of Silence Ordinance by any vendor or vendor representative may be reported to the County’s Professional Standards. If the County’s Professional Standards determines that a violation has occurred, a fine shall be imposed as provided in the Broward County Code of Ordinances. At the sole discretion of the Broward County Board of County Commissioners, a violation may void an award of the applicable competitive solicitation.

5. Review the Cone of Silence Ordinance, Section 1-266 of the Broward County Code of Ordinances, for more detailed information.

H. Vendor Questions

The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through BPRO by the

Question due date. The County will respond to questions in BPRO (Messages section).

I. Addenda

The County reserves the right to amend this solicitation prior to the deadline for Vendor responses by issuing written addenda to the solicitation. If, upon review, a Vendor finds a nonclerical error in an addendum, that

Vendor must contact the Purchasing Division immediately, prior to the deadline for submission of responses, to allow the County to review the alleged error and to issue any clarification, if the County determines that a clarification is necessary. Vendors are responsible for obtaining and reviewing each addendum prior to the deadline for submission of responses to the solicitation. The terms of all addenda are incorporated into the solicitation.

J. Committee Appointment and Project Manager

1. Committee Members Information:

An Evaluation Committee is responsible for recommending the most qualified Vendor(s). The solicitation’s appointed committee members are listed on the Purchasing Division’s website under Committee

Appointment. Committee Members are covered by the Cone of Silence.

2. Project Manager Information:

Project Manager: Janice Carter, Contract Grant Administrator Senior, Facilities Management Division

(FMD)

K. Evaluation Criteria

1. The Evaluation Committee will evaluate Vendors as per the Evaluation Criteria. The County reserves the right to obtain additional information from a Vendor.

2. Unless the Evaluation Criteria is identified as a solicitation Responsiveness…