1. Statement of Work (SOW).pdf

Description/Work Statement/Specification

1.0 Scope. This specification establishes the requirement for a Shock and Vibration Testing Table which will be provided to Anniston Army Depot, Anniston, Alabama. The Shock and Vibration Testing Table shall be designed, fabricated, and installed by the contractor with all functions, capabilities and equipment as described herein. The contractor shall provide all resources necessary to design, manufacture, deliver, install, calibrate, demonstrate functional operation, and provide operator and maintenance training for the Shock and Vibration Testing Table.

2.0 Applicable Documents.

2.1 Applicable Documents.

2.1.1 MIL-T-48554A

2.1.2 MIL-M-48557A

2.2 Order of Precedence. In the event of a conflict between the text of this specification and the references cited herein, the text of this specification shall take preference.

3.0 Responsibilities.

3.1 Contractor.

3.1.1 The contractor shall be responsible for physical delivery, installation, training, and the safety requirements of their employees, including but not limited to steel toed safety shoes, protective eye wear with side shields, and hearing protection.

3.1.2 The contractor shall inform the Government of any additional utilities that may be necessary for the installation of the Shock and Vibration Testing.

3.2 Government. The Government will be responsible for providing power and floor space to accommodate the Shock and Vibration Testing Table.

4.0 Requirements.

4.1 Performance Requirements. The Shock and Vibration Testing Table shall consist of the following:

4.1.1 The system shall be inductively coupled, induct-a-ring technology.

4.1.2 Not to exceed more than one (1) slip table. Oil used in the slip table shall be encapsulated around the perimeter of the table to prevent any oil discharge during operation.

4.1.3 Slip table and head expander bolt pattern shall accommodate ½ inch bolts in a 2x2 inch pattern.

4.1.4 The system shall be able to rotate without removing any hoses.

4.1.5 The Shock and Vibration Testing Table shall have vibration dampening isolation to the floor.

4.1.6 The computer shall have at least a Windows 10 operating system, a dual core processor, and a minimum 500 GB hard drive.

4.1.7 All component test program software shall be open source, meaning the Government shall have the capability and right to make future changes to the component test software as needed. The computer hardware shall be open architecture, consisting of standard computer hardware that can be replaced by commercially available parts.

4.1.8 The Shock and Vibration Testing Table shall conform to the requirements of 2.1.1 and 2.1.2 for Shock and Vibration testing.

4.1.9 The Shock and Vibration Testing Table armature shall have 3 inches of travel.

4.1.10 The Shock and Vibration Testing Table shall be made in the United States of America. Hardware shall be of imperial sizes. Table shall be able to handle a 150 lb. load.

4.1.11 Any computer, software, printer, or accessories shall be operable without internet connection.

4.2 Project Milestone Plan. The contractor shall provide a project milestone plan and timeline for the Shock and Vibration Testing Table project. The project milestone plan shall be detailed Gantt chart format and list all major tasks and subtasks required for successful completion of the project. The project milestone plan shall be in Microsoft Project format. The contractor may propose an alternate format for consideration by ANAD. If an alternate format is offered, ANAD will review and accept or reject the proposed alternate format. If the alternate format is rejected, the contractor must provide the plan in Microsoft Project format. The contractor shall submit the project milestone plan to the ANAD Contracting Officer no later than 30 calendar days after the date of contract award. ANAD will review the project milestone plan and either approve or reply with questions/comments to the contractor.

The project milestones plan must be approved by ANAD before the contractor begins work. The project milestone plan will include a start of work conference and at least one project design review.

4.3 System of Units. The equipment shall display all units of measure in the U.S.

Customary System of Units.

4.4 Equipment Location. The Shock and Vibration Testing Table will be installed in Building 113 at Anniston Army Depot, Anniston, Alabama. Utilities necessary for the operation of the Shock and Vibration Testing Table will be accommodated when the contractor provides such information to the Government (see SOW 6.2.1). Entrance into the room includes a twelve (12) foot wide roll-up door at street level and a 5 Ton crane.

4.5 Electrical Power Requirements. The Shock and Vibration Testing Table shall be designed to operate at most on 480 VAC, 3 phase, 60-hertz electrical power. The electrical system shall conform to National Fire Protection Association (NFPA) 79.

All electrical wiring and components shall be sized for 480 VAC operation.

4.6 Electrical Noise. The electrical power at ANAD is subject to noise. If the Shock and Vibration Testing Table requires clean electrical power for proper operation, a properly sized power-conditioning unit shall be included with the Shock and Vibration Testing Table. If the Shock and Vibration Testing Table is subject to interference from adjacent machinery, the Shock and Vibration Testing Table shall include the proper shielding to prevent malfunctions.

4.7 Noise Level. Noise emitted by the Shock and Vibration Testing Table shall be no greater than 80 decibels as measure per NASI S12.23-1989. The 80-decibel limit is absolute. Techniques such as sound level averaging or exposure time weighing shall not be used in meeting this requirement. Any Shields, baffles, enclosures, or other devices required to bring the equipment into conformance with this requirement shall not interfere with visibility needed for safe operation of the Shock and Vibration Testing Table. Operators shall be able to use this equipment without the need for hear protection.

4.8 Safety and Health Requirements. The Shock and Vibration Testing Table shall be in compliance with Occupational Safety and Health Administration (OSHA) 29 CFR 1910. The Shock and Vibration Testing Table shall include warning lights/indicators to alert the Shock and Vibration Testing Table operator to unsafe operating conditions. The Shock and Vibration Testing Table shall include a manual emergency shutdown switch and shall have the ability to automatically shut down when under automatic control.

4.9 Ergonomics. The Shock and Vibration Testing Table shall be ergonomically designed to prevent the occurrence of repetitive stress injuries.

4.10 Maintainability. The Shock and Vibration Testing Table shall be constructed using commercial off-the-shelf components to the maximum extent possible to ensure the prompt availability of repair parts. The contractor shall provide evidence that repair parts and service for the Shock and Vibration Testing Table are readily available. The contractor shall also provide information on the normal maintenance actions required for the Shock and Vibration Testing Table including type of maintenance, require interval, mean time to perform maintenance and number and skill of people required to perform the maintenance actions.

4.11 Construction. The Shock and Vibration Testing Table shall be constructed of corrosion resistant material to the maximum extent possible.

4.12 Spare Parts Kit. A spare parts kit shall be included with delivery of the Shock and Vibration Testing Table. The kit shall include all contractor recommended spare parts for the Shock and Vibration Testing Table.

4.13 New Developments. If, during the contract period, any new developments are generated that would improve the efficiency, accuracy or productivity of the Shock and Vibration Testing Table or would decrease its operation costs, the contractor shall immediately notify the Contracting Officer, in order that the new developments may, at the Government’s option, be included in the Shock and Vibration Testing Table being manufactured hereto. All reports of such developments shall be addressed to the Contracting Officer ANAD.

4.14 Nameplate. A nameplate shall be attached to the Shock and Vibration Testing Table and shall contain, as minimum, the following information:

4.14.1 Nomenclature.

4.14.2 Manufacturer’s name.

4.14.3 Serial number.

4.14.4 Model designation.

4.14.5 Power input (volts, total amperes, phase, and frequency)

4.14.6 Short-circuit/over current rating.

4.14.7 Contract number or purchase order number.

4.14.8 National Stock Number (if applicable).

4.14.9 Date of manufacture.

4.15 Lubrication Plate or Chart. A lubrication plate or chart shall be attached to the Shock and Vibration Testing Table. The information provided on the plate or chart shall include:

4.15.1 Points of lubrication application.

4.15.2 Servicing interval.

4.15.3 Type of lubricant(s) with SAE number or lubricant identifier.

4.16 Environmental Compliance. The Shock and Vibration Testing Table provided under this contract shall meet all applicable Environmental Protection Agency (EPA) restrictions in effect on the date of the contract. These regulations apply to the emission of materials hazardous to the environment or the user’s health and shall be adhered to during the manufacture, service, transportation, storage, and operation of the Shock and Vibration Testing Table.

5.0 Acceptance.

5.1 Conformance. The Shock and Vibration Testing Table shall meet the requirements of this specification and conform to the manufacturer’s own drawings, specifications, standards, and quality assurance practices. The Government reserves the right to, at any time during the contract period, require proof of such conformance or to inspect the Shock and Vibration Testing Table to determine compliance with the requirements of this specification.

5.2 Calibration. The contractor shall verify Shock and Vibration Testing Table calibration using the calibration procedure and test equipment provided with the Shock and Vibration Testing Table per paragraph 7.1.3 herein. The contractor shall not proceed with calibration until the ANAD Contracting Officer or Contracting

Officer’s Representative confirms that installation is complete and meets all related requirements herein. The contractor shall provide all resources, equipment, and instruments required to perform Shock and Vibration Testing Table calibration. All equipment and instrumentation used to calibrate the Shock and Vibration Testing Table shall be traceable to the National Institute of Standards Technology (NIST).

Shock and Vibration Testing Table shall be witnessed and verified by ANAD calibration and engineering personnel. Training for ANAD calibration personnel shall be provided during calibration.

5.2.1 Certificate of Calibration. Upon completion of Shock and Vibration Testing Table calibration, the contractor shall provide a certificate of calibration stating the date of calibration, recommended date for next scheduled calibration, and NIST traceability information for the calibration equipment/instruments used. The certification shall also include the nomenclature, part/model number, and serial number of the Shock and Vibration Testing Table and shall be signed by the contractor.

5.3 Performance Test. Upon completion of Shock and Vibration Testing Table installation and calibration, the contractor shall demonstrate the Shock and Vibration Testing Table’s ability to meet the requirements of paragraph 4.1 herein. During these tests, the contractor shall demonstrate proper operation of all Shock and Vibration Testing Table controls, functions, and features. The Government will provide the components to be tested. All tests must be witnessed by the ANAD Contracting Officer or Contracting Officer’s Representative. Should a malfunction or failure occur during any test, the contractor will correct the problem and repeat the entire test from the beginning.

5.4 Acceptance. The Government will accept the Shock and Vibration Testing Table only after the contractor successfully completes the requirements of paragraphs 5.1, 5.2, 5.2.1, and 5.3 above and provides all training and documentation required herein.

Final acceptance will be at Anniston Army Depot. Upon acceptance of all items described above, the contractor shall submit a completed DD Form 250 for signature by the government representative, as final acceptance of the equipment required by this specification (see solicitation for form & instructions).

6.0 Installation and Delivery

6.1 Delivery. The contractor shall be responsible for delivering the Shock and Vibration

Testing Table to Building 113 at Anniston Army Depot.

6.1.1 Shipping, Handlin, and Storage. The contractor shall be responsible for all shipping, storage, and handling of the Shock and Vibration Testing Table and all materials. The Government shall not be responsible for furnishing any labor, equipment, or warehouse space for the loading, unloading, transport, or storing of any materials. The Government will make available, if possible, space for a contractor furnished trailer or van for the storage of materials. Trailer space will be made available as close to the job site as possible, depending on the parts stored in that area.

Should the contractor not wish to furnish a trailer for equipment storage, then the contractor shall coordinate with the Contracting Officer, a date at which time the contractor may deliver his equipment to the building.

6.2 Installation. The contractor shall be responsible for installing the Shock and Vibration Testing Table to include all labor, materials, tools, and equipment required.

The contractor shall be responsible for ensuring the Shock and Vibration Testing Table installation requirements are compatible with existing facilities. The contractor shall field verify all dimensions and locations of utilities at the installation site and report any discrepancies to the Contracting Officer before proceeding with installation. Any discrepancies not reported prior to beginning of installation shall become the responsibility of the contractor. Unless otherwise approved by the Contracting Officer, installation shall be done during normal depot working hours of 7:00 a.m. to 4:30 p.m. CST; Monday through Thursday and every other Friday 7:00 a.m. to 3:30 p.m. CST or per ANAD schedule which may change at any given time.

The area near where the Shock and Vibration Testing Table is to be installed is in operation. The contractor shall not interfere with ongoing Government operations and production unless authorized by the Contracting Officer. Installation shall be completed and the Shock and Vibration Testing Table operational and accepted within 4 months or sooner after award of contract.

6.2.1 Instructions for Installation. Within 30 days after date of contract award, the contractor shall provide the Contracting Officer all information necessary for installation of the Shock and Vibration Testing Table. The contractor shall provide two (2) paper copies and one (1) digital copy of instructions for installation as specified on attached DD Form 1423 (see SOW 7.1.2). The Government will use these instructions to review utility and space requirements of the proposed Shock and Vibration Testing Table. The installation documentation shall include, but not be limited to, the following:

6.2.1.1 Floor plan drawing of the Shock and Vibration Testing Table and major Shock and Vibration Testing Table components.

6.2.1.2 Space required around the Shock and Vibration Testing Table after installation for maintenance purposes.

6.2.1.3 Foundation requirements, if any.

6.2.1.4 Maximum overall length, width, and height dimensions.

6.2.1.5 Approximate location of utility connections on the Shock and

Vibration Testing Table.

6.2.1.6 All utility requirements including electrical, air, water, steam, drains, etc. Include amps, GPM, etc.

6.2.1.7 Minimum doorway opening required to bring Shock and Vibration Testing Table into the building.

6.2.1.8 Industrial waste disposal requirements, if any.

6.2.1.9 Approximate weight of the Shock and Vibration Testing Table.

6.2.2 Electrical. All electrical work shall comply with American National Standards Institute (ANSI) Publication C2 – National Electric Safety Code and with National Fire Prevention Association (NFPA) Publication No. 70

– National Electric Code. All materials used in the installation shall conform to applicable National Electrical Manufacturers Association (NEMA) and Underwriters Laboratory (UL) listings. Workmanship shall be in accordance with standard commercial practices. Runs shall be installed perpendicular and parallel to existing facilities and the equipment to be installed. When equipment is installed near existing power lines, equipment shall be located for proper clearances in accordance with ANSI C2. New equipment shall not be connected to Government power without prior approval of the Contracting Officer. No high voltage work will be accomplished without prior approval of the Contracting Officer. All high voltage work shall be performed in the presence of a qualified Government electrician.

6.2.3 Plumbing. All plumbing work shall comply with National Association of Plumbing-Heating-Cooling Contractors/American Society of Plumbing Engineers (NAPHCC/ASPE) Publication - National Standard Plumbing Code. All materials used in the installation of the equipment shall conform to industry standards and shall be compatible with and shall meet the performance requirements of the equipment being installed.

Workmanship shall be in accordance with standard commercial practice.

Runs shall be installed perpendicular and parallel with existing facilities and the equipment being installed. Bypasses shall not be installed at steam reducing stations. All heating coils shall be trapped independently.

Unless otherwise specified, steam and condensate piping shall be insulated with 1-1/2 inch thick calcium silicate with aluminum cover for outside lines and 1-1/2 inch thick fiberglass with all service jacket for interior lines unless subjected to water or vapor.

6.2.4 Foundation Hardware. All foundation hardware shall be furnished by the contractor and included in the bid price.

6.2.5 Utilities. The Government will provide utilities within twenty (20) feet of the Shock and Vibration Testing Table installation site. The capacities of the utilities (wire sizes, pipe sizes, etc.) will be based on information supplied by the contractor.

6.2.6 Electrical. The Government will run electrical lines and tie into the contractor furnished and installed main disconnect. The Government will furnish only one voltage to the site.

6.2.7 Plumbing. The Government will run pipe to within 20 feet of the installation site. Nominal plant pressures supplied to the site will be as follows:

Air 95 PSI

6.2.8 Equipment Protection. The contractor shall protect surrounding equipment and shop area from damage due to dust, debris etc., during the installation. The contractor is liable for any damage caused to existing Government equipment.

6.2.9 Site Cleanup. The contractor shall remove all debris, scrap material, trash, etc. from the job site daily. All trash shall be placed in Government provided roll-off boxes or drums. Anniston Army Depot will be responsible for disposal. ANAD will provide an outdoor location for the cleanup of contaminated material if requested by the contractor. No equipment will be provided by the Government to perform any of the work performed by the contractor.

7.0 Documentation. The contractor shall provide documentation with the Shock and Vibration Testing Table as specified in paragraph 7.1 herein and on the attached DD Form 1423. The contractor shall provide two (2) printed copies and one (1) digital copy of all documentation.

The electronic documentation shall be provided on compact discs (CD’s). Electronic copies of the documentation shall be in Microsoft Office format (Word, Excel), Adobe Portable Document Format (PDF) or Hypertext Transfer Protocol (HTTP). Drawings and schematics may be provided in PDF, AutoCAD (.dwg) or Microstation (.dgn) format. All documentation the contractor deems to be proprietary in nature shall be clearly marked. The Government shall have the right to print additional hard copies of all documentation from the CDs as needed.

7.1 Content. The documentation shall include the following as a minimum: operator’s manuals, maintenance manuals, calibration specifications/procedures, spare parts lists, catalogs, and programming/software manuals. In addition, any other documentation normally furnished with the Shock and Vibration Testing Table shall be provided. All documentation shall be furnished in the English language only. The documentation shall meet the requirements of the following paragraphs.

7.1.1 Operator’s Manual. Operator’s manual shall include detailed information and instruction covering all Shock and Vibration Testing Table controls and operation.

7.1.2 Maintenance Manual. Maintenance/Installation manuals shall include electrical, hydraulic, pneumatic, and ventilation system schematics and drawings, as applicable, detailed lockout/tag out procedures, detailed parts lists for all Shock and Vibration Testing Table components, troubleshooting procedures, preventive maintenance requirements including schedules and detailed procedures for all required preventive maintenance activities, lubrication schedule, and any other maintenance procedures normally provided by the manufacturer. Schematics shall show and identify all parts down to and including components on printed circuit boards.

7.1.3 Calibration Procedure. The calibration procedure/manual shall be arranged as follows:

a. Section I: Identification and Description. This section shall identify the Shock and Vibration Testing Table to be calibrated by nomenclature, manufacturer, and model number. It shall also include a table listing the Shock and Vibration Testing Table characteristics to be verified, performance specifications, and test method for verifying each performance specification.

b. Section II: Equipment Requirements. This section shall include a list of the calibration equipment and accessories required in the calibration process in tabular format. The list shall include the generic name, minimum use specifications (required range and accuracy), and one or more recommended equipment items that meet the minimum use specifications.

c. Section III: Preliminary Operations. This section shall include the Shock and Vibration Testing Table, accessory, and calibration equipment connections, warm-up instructions, setup instructions, and/or other operations that are preliminary to the complete calibration process.

d. Section IV: Calibration Process. This section shall describe the details (text, fixtures, illustrations, and tables) essential to the calibration of the Shock and Vibration Testing Table. These details shall include step-by-step procedures for the entire calibration process.

e. Calibration Checklist/Performance Table. This table shall list all Shock and Vibration Testing Table characteristics to be verified, a place to record measured values, and the upper and lower tolerance limits. Each characteristic shall be verified at enough points over the range of use to verify required accuracy over the entire range of use.

f. Appendices. Include as needed.

7.1.4 Spare Parts List. The spare parts list shall include the manufacturer’s recommended spare parts the Government should maintain for the Shock and Vibration Testing Table being furnished. The listing shall be complete with part numbers and descriptions, recommended quantities, prices, and normal delivery time for the items.

7.1.5 Software Manuals. Contractor to provide manuals for all software applications to be installed on computer hardware.

7.2 Data Item Descriptions. As applicable, documentation provided by the contractor shall meet the requirements of the Data Item Descriptions (DID’s) below. These should be reviewed closely to determine which are applicable for each equipment procurement.

Title Identification Number Test/Inspection Report DI-NDTI-80809B Commercial Drawings and Associated Lists DI-SESS-81003B Special Inspection Equipment Calibration Procedures DI-QCIC-81007 Commercial Off-The-Shelf (COTS) Manual and DI-TMSS-80527A Associated Supplemental Data Special Inspection Equipment Operating Instructions DI-QCIC-81005 Special Inspection Equipment Drawings and DI-SESS-81004B Associated Lists Special Inspection Equipment Descriptive Documentation DI-QCIC-81006 Calibration Certificate DI-QCIC-80798A Calibration System Description DI-QCIC-80906 Product Drawings and Associated Lists DI-SESS-81000B

8.0 Training. The contractor shall provide at least 8 hours of training to the following type of personnel:

Two engineers/technicians Three operators One calibration technician

Training shall be provided for programming, operation, calibration, and maintenance of the Shock and Vibration Testing Table. Training shall be conducted at Anniston Army Depot during normal depot working hours. All training costs shall be included in the total bid price.

9.0 Warranty. The Shock and Vibration Testing Table shall be covered by a warranty. The warranty shall be for a period of not less than 1 year and shall begin the day following Government acceptance of the Shock and Vibration Testing Table. During the warranty period, the contractor shall be responsible for all costs, including parts, labor, travel, and lodging, required to complete repairs of any defects in Shock and Vibration Testing Table material, parts or workmanship. The contractor shall respond to requests for warranty service within 48 hours after requests. The warranty shall be written in the Anniston Army Depot’s name.

10.0 Scope Change Statement. The contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the contracting officer, who will provide changes in writing.