1. Statement of Work.pdf

Statement of Work September 28, 2022

1. Project: QPAC Polishing Equipment Maintenance, Emergency Repair and Repair Parts

2. Scope: The contract shall provide services for onsite preventative maintenance, emergency repair service and repair replacement parts, component upgrades and equipment refurbishing necessary to maintain performance and operational readiness of government owned QPAC Polishing Equipment Serial Number:

MP2050127 as specified herein is required by the Government. All services, maintenance, emergency repairs and upgrades and refurbishing shall be performed by trained, certified and warranted service technicians. All replacement parts shall be from the original equipment manufacturer (OEM) or be equal with OEM parts and be warranted for a period of not less than 90 days for manufacturing defects or inferior workmanship. All requests for service and replacement parts placed against this contract shall be requested by the designated appointee and initiated by the Directorate of Contracting located at the Anniston Army Depot.

3. Period of Performance: The proposed contract will be for a period up to one (1) year from the contract award date with the option to extend for up to three (3) years. The base period of performance shall begin from the contract award effective date.

4. Service Requirements:

a. The contractor shall provide for onsite services for preventative maintenance, emergency repairs and installation of repair replacement parts, component upgrades and refurbishing of government owned QPAC Polishing Equipment.

b. The contractor shall provide detailed itemized cost estimates based on request for service and replacement/repair parts, component upgrades and equipment refurbishing.

c. The contractor shall provide warranty on all workmanship and durable parts in accordance with the manufacturers stated terms and conditions.

d. The contractor shall provide detailed trip reports that include cost break down.

e. The contractor shall respond to requests for emergency service within 24 hours and arrive onsite within two (2) working days.

f. The contractor shall furnish all tools, equipment, materials and components necessary to make the QPAC equipment operational.

g. The contractor shall upon completion of preventive maintenance, calibration or emergency repairs, installation of component upgrades and equipment refurbishing demonstrate that the QPAC Polishing Equipment is operational for acceptance purposes.

h. The contractor shall provide detailed service reports for onsite service calls to describe the services provided.

4.1. Preventive Maintenance:

a. Preventive maintenance shall be performed on an annual basis.

b. The contractor shall inspect the machine for worn or damaged components, filter conditions.

c. The contractor shall provide a list of worn or damaged parts found during the machine inspection.

d. The contractor shall prepare and submit for approval a detailed itemized budgetary estimated cost for the replacement of the worn or damaged parts needed to ensure machine readiness. The budgetary estimate shall list the item description, manufacture, part number, cost and quantity required.

e. The contractor shall visually inspect the electrical system wiring, electrical components, electrical motors, electrical pumps for damage, and verify proper voltages are within manufacturer’s recommended tolerances.

f. The contractor shall perform operational checks on the QPAC Polishing Equipment and the related support equipment. The operational check shall include but not be limited to pressure gages, indicator lights, key board buttons, workstation pendant display functions, micro polishing tape feeding functions.

g. The contractor shall inspect the machine for level, proper axis alignments and component alignment and function.

h. The contractor shall perform operational test of the QPAC Polishing Equipment and verify operational readiness.

i. The contractor shall submit individual detailed service report for each machine serviced. The report shall list the current condition of the machine the work performed during the PM and any additional findings not covered under the preventive maintenance plan.

4.2. Emergency Repair:

a. The contractor shall respond to requests for emergency repair service within 24 hours.

b. The contractor shall provide budgetary cost estimate for each request for emergency service. The contractor shall prepare and submit for approval a detailed itemized budgetary estimated cost for the replacement of the worn or damaged parts needed to ensure machine readiness. The budgetary estimate shall list the item description, manufacture, part number, cost and quantity required.

c. The contractor shall provide onsite emergency repair services to repair the QPAC Polishing Equipment to operational status. The contractor shall provide all replacement parts, tools and supplies required to complete the repairs.

d. The contractor shall submit individual detailed service report for each machine repaired. The report shall list the current condition of the machine the work performed to repair the machine and any parts replaced during the repair.

4.3. Equipment Upgrades:

a. The contractor shall respond to requests for emergency repair service within 24 hours.

b. The contractor shall provide budgetary cost estimate for each request for services to upgrade or refurbish the polishing equipment. The contractor shall prepare and submit for approval a detailed itemized budgetary estimated cost for the replacement of the worn or damaged parts needed to ensure machine readiness. The budgetary estimate shall list the item description, manufacture, part number, cost and quantity required.

c. The contractor shall submit individual detailed service report for each machine repaired. The report shall list the current condition of the machine the work performed to repair the machine and any parts replaced during the repair.

5. Hazardous Waste: The Government will provide containers for the collection and disposal of all waste to be removed from Government owned equipment.

The COR or ANAD Maintenance POC will be notified to coordinate the removal of any coolant, oils and fluids. The contractor shall make every effort to prevent spills.

5.1. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of- Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

6. Reports: The contractor shall, at the end of each service visit, provide the COR with a written report within 10 days. The written report shall contain the following.

a. General condition of equipment.

b. Corrective Action Statement: Status of system and description of malfunction, repair time, parts used, actual cost of required repair parts and labor to complete the job.

7. Facility Access: The contractor shall, upon notification of contract award, complete the Request for Visitor Access Form 380-2. The contractor shall maintain as a minimum one (1) certified technician cleared for access to ANAD at all times during the performance period of the contact. The Contractor’s Personnel shall complete any and all forms and training required for access to Anniston Army Depot that is deemed necessary during the contract period of performance. The contractor’s technician shall coordinate the planned arrival date with the Contracting Officers Representative (COR) or ANAD Maintenance

POC.

8. Hours of Operation:

WORK HOURS RECEIVING HOURS DAY(S) OF WEEK

7:00 AM - 4:30 PM 7:00 AM - 2:00 PM Monday - Thursday 7:00 AM - 3:30 PM 7:00 AM - 2:00 PM Every other Friday CLOSED 7:00 AM - 2:00 PM Every other Friday CLOSED CLOSED Saturdays, Sundays, and Federal Holidays

The contractor shall make every effort to make all repairs during ANAD scheduled work hours. Any circumstances that require an extension of maintenance services beyond ANAD scheduled work hours or will result in additional costs to the Government shall be approved by the Contracting Officer or Contracting Officer's Representative (COR) before the services are performed.

9. Service Costs: The Contractor shall submit all charges for preventive maintenance, calibration, equipment upgrades and emergency repair in accordance with the contract schedule and company’s budgetary quote or service rate schedule for the services rendered. All requests for service will be based on budgetary estimates provided by the contractor and include all associated cost to complete the service. All request for service shall be made by the designated appointee and initiated with the approval of the contracting officer (KO) and shall at no time exceed the amount of available funding approved by the contracting officer (KO).

10. Scope Changes: The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

11. Travel Cost: Airfare and car rental shall be reimbursed at actual costs. All other travel expenses (lodging, mileage, parking, per diem, miscellaneous expenses) will be reimbursed in accordance with FAR 31.205-46(a)(2) and Federal Travel Regulations (FTR). Anniston Army Depot will not pay more than FTR per diem for lodging and meals. Receipts must be submitted to the Contracting Officer for all travel expenses with an itemized invoice.

12. INVOICING: All associated costs including labor, repair parts, travel costs, hourly travel rate, etc. must be submitted to the Government on an itemized invoice.

Statement of Work