1. Statement of Work.pdf

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C- 1 Introduction

(a) Scope of Contract. The Contractor shall provide Architect & Engineer Design services and related work in compliance with the contract requirements, provisions, specifications, terms and conditions.

“Architect & Engineer Design services and related work” includes, but is not limited to architecture, civil, structural, mechanical, electrical, geotechnical and landscape survey and design, inspection services, and construction management services. The Government will order work under this contract by the issuance of Task Orders for specific projects. The Contractor shall provide everything necessary to perform the work of this contract and Task Orders issued under this contract, including but not limited to all labor, supervision, equipment, transportation, materials, operating supplies, and incidentals.

(b) General Description of Typical Projects. Prospective Projects will primarily involve providing new construction, maintenance, and renovation needs of the Forest Service, such as, buildings, roads, landscape, site development, facilities, mechanical, and electrical systems at Forest Service recreation and administration sites. Typical projects include designing for a variety of repair, rehabilitation, and new facility construction projects and may include a variety of landscaping or reconstruction needs for office buildings, laboratory buildings, warehouses and other industrial buildings, residences, garages, picnic shelters, campground recreation buildings, other real property, and landscapes.

Architectural Projects may be for total project design, or only segments of the work such as building, mechanical, plumbing, landscaping, civil, HVAC, fire protection and alarm system, geotechnical, or electrical projects. The work may include A/E services professional support for in-house Forest Service designs as well.

The contract requires a wide spectrum of A-E services and may include everything from survey and design through contract management. Subcontractors performing specific design and services shall be responsible to the design professional. The Contractor shall have the ability to:

• Inspect, document, and provide condition surveys for existing facilities in accordance with Forest Service requirements – Contractor will be required to take Forest Service training to accomplish this.

• Provide preliminary through final design engineering and architecture services including all contract documents, specifications, and drawings.

• Estimate the cost of the design and construction work.

• Manage a contract with multiple Task Orders concurrently on multiple Forests as well as oversight of all staff and subcontractors.

C- 2 Required Expertise The Contractor shall provide professional expertise for Architect & Engineer design services and related work.

The required expertise and engineering disciplines include, but are not limited to:

• Total Project Management.

• Architect.

• Civil Engineering.

• Surveying.

• Structural Engineering.

• Environmental Engineering.

• Geotechnical Engineering.

• Electrical Engineering.

• Mechanical Engineering.

• Landscape Architecture.

• Interior Design Services.

• Archival and Curation Services.

• Construction Support Services and Testing.

• Construction Inspection expertise with materials, equipment, methods and systems on typical

Forest Service projects.

• Historic Preservation and Architectural expertise, including expertise to comply with the

Secretary of the Interior’s Standards for Historic Preservation.

• Leadership in Energy and Environmental Design (LEED) accredited professional(s) with history of completed LEED certified projects.

• Certified Green Globes Professional (GGP) within 1 year of award of this contract. Certified individuals must have experience in project management as well as commissioning of buildings and knowledge of all documentation requirements.

C- 3 Location of Work Task Orders under this contract may be issued for projects located within the boundaries of the USDA Forest Service, Northern Region (Region 1), including National Technology and Development Program (NTDP), Rocky Mountain Research Station (RMRS) and any other USDA office located within the Northern Region boundaries. The Northern Region (Region 1) of the USDA Forest Service includes Montana, North Dakota, portions of Idaho, Washington (the Kaniksu NF only as part of the Idaho Panhandle National Forests on the border of Idaho and Washington), and South Dakota. In addition, Task Orders under this contract may be issued for RMRS projects anywhere within the boundaries of the State of Idaho. Facilities, National Forests, and National Grasslands within these boundaries, include, but are not limited to:

• Regional Office Facilities

• Rocky Mountain Research Station (RMRS – Facilities located in Montana and Idaho only)

• National Technology and Development Program (NTDP) Missoula location only

• Bitterroot National Forest

• Beaverhead-Deerlodge National Forest

• Custer Gallatin National Forest

• Dakota Prairie National Grasslands

• Flathead National Forest

• Helena-Lewis and Clark National Forest

• Idaho Panhandle National Forest

• Kootenai National Forest

• Lolo National Forest

• Nez Perce –Clearwater National Forest

• Any other USDA Unit within the Forest Service Northern Region in Idaho, Montana, North

Dakota, Washington (the Kaniksu NF only as part of the Idaho Panhandle National Forests on the border of Idaho and Washington), and South Dakota.

Project site access can vary from easily accessible to sites in the wilderness where motorized vehicle use is restricted or prohibited.

C- 4 Task Orders The Government will order work under this contract by the issuance of Task Orders for specific projects.

The typical task order would be for work with a design cost estimated at approximately $2,500.00 to $1,000,000.00. However, task orders for larger projects may be issued at the Contracting Officer’s discretion.

The Contracting Officer will initiate a Task Order by issuing a Request for Qualifications or conducting A&E short selection process per FAR part 36.6. Contracting Officers are authorized to include additional clauses in individual Task Orders as directed by the CO. The Statement of Work will include:

• Description of project

• Project Location

• Scope of work

• Report and record keeping requirements

• Time constraints or schedules

• Submittal requirements

• Technical contacts for coordinating work

• Government-furnished property (if any)

• Applicable codes and standards, if different from or in addition to those below

The Contractor shall submit a detailed proposal in response to the RFP, indicating hours of each discipline/skill and other costs needed to complete the project, along with a detailed narrative supporting the level of work and total cost of the proposal. To support the proposed Task Order price, the Contractor’s proposal shall include detailed backup cost details. Examples of such detail include, but are not limited to:

• Subcontractor price quotations (demonstrating competition was sought to ensure competitive pricing was received).

• Proposed materials and supplies and price quotations.

• Laboratory testing standard price list items for specific tasks requirements.

• Equipment costs.

• Travel and related management costs.

• Labor burden, Overhead (G&A/home office overhead) and proposed profit/fee.

Site visits for individual Task Orders may be required by the Government to familiarize the Contractor with site conditions, issues, project scope of work, or for project information exchange. Site visits may be required prior to submission of a price proposal, and/or after the submission of a price proposal. If as site visit prior to award of a task order is required, payment under a separate task order or purchase must be arranged prior to the visit. No travel is authorized in advance of CO or purchaser approval.

If needed, the Contractor and the Government will meet to clarify the project. Meetings will be held in Missoula, Montana unless the CO determines it is more advantageous to meet elsewhere, or unless the

CO agrees to an alternate location in advance. The Contractor will not be reimbursed for meetings necessary for proposal preparation or negotiations.

If the A-E proposal is unacceptable, negotiations will be conducted. Upon agreement of the work and price, a Task Order will be issued for signature. A signed order will constitute acceptance and also serve as Notice to Proceed on that specific order.

The A-E Contractor shall complete the services ordered. The deliverables will be defined in the Statement of Work furnished for each Task Order.

After the Forest Service review of the completed deliverables, they may be returned to the A-E for correction, changes, or additions, if required. The corrected deliverables shall be returned to the project manager.

C- 5 General Type Work Activities The following is a list of typical work activities contemplated to be performed for a specific Task Order.

This list is not all-inclusive.

• Condition Inspection: Performance of inspections to evaluate the condition of the facility identifying corrective actions.

• Site Visit: The Contractor may visit an installation or facility to obtain specific information pertaining to a project. If as site visit prior to award of a task order is required, payment under a separate task order or purchase must be arranged prior to the visit. No travel is authorized in advance of CO or purchaser approval.

• Topographic Site Surveys: Site survey and mapping.

• Report Preparation: Engineering reports and studies may be required.

• Work Plan: The Contractor shall prepare a document outlining the scope, schedule, costs, codes, standards, etc. in order to perform a Task Order. The work plan’s level of detail will be commensurate with the complexity of the project. Ultimately, the approved work plan represents the final scope of work for the project.

• Design Calculations: The Contractor shall perform design analysis and calculations needed to prepare construction documents.

• Plans and Specifications: The Contractor shall prepare construction drawings, as-built plans, and specifications to complete the construction action.

• Historic Building and Site Evaluations: Conduct field surveys and make recommendations to individual forest Heritage Program Managers on the eligibility of potentially historic buildings and districts/sites to the National Register of Historic Places (NRHP). Work involving either historic or potentially historic properties, all work will comply with the Secretary of the Interior’s Standards and Guidelines for the Treatment of Historic Properties and must be accomplished by qualified professionals, included in section C-6.

• Geotechnical Services: The Contractor shall perform services related to the following typical areas (this list is not all inclusive): Routine Laboratory materials testing; mix design testing;

field construction inspection, reporting, and field testing like nuclear density tests; pavement investigations, testing, analysis, and design. The Contractor shall have access to a laboratory nationally accredited by AASHTO in asphalt testing.

• Landscape Services: The Contractor shall perform design services required by this contract and individual project specifications. Work usually requires the Landscape Architect/Engineer to consider the nature and purpose of the project; analyze the natural elements of the site;

observe sunlight and shade considerations; assess the effect of existing buildings, roads, walkways, and utilities; prepare a preliminary design, take into account local, state, and federal regulations; consult with other professionals involved in the project; and produce detailed plans of the site, including written reports, sketches, models, photographs, land-use studies, and cost estimates. Work may also include preparation of working drawings showing all existing and proposed features including selection of plant materials, construction work plan development, and monitor/inspect the installation of the design.

• Construction Services: The Contractor shall have the ability to provide the following construction services based upon the individual tasks identified in the task order:

• Preparation of additional explanatory drawings

• Review and approval of shop drawings

• Review and approve mechanical, plumbing and electrical equipment submittals

• Review of operation and maintenance manuals

• Site visits and inspections.

• Monitoring of construction

• LEED or Green Globes documentation and accrediting (for building design & construction).

• Building commissioning

• Submittals/Certifications: The Contractor shall submit documents to support or record the actions being taken under the Task Order requirements. Each Task Order will specify what submittals are required. Examples are site investigation/survey reports; work plans; site safety and health plan; quality control program; work schedules; as-built/progress and final drawings;

design calculations, detailed cost estimates, preliminary design reports, LEED documentation certifications; and correspondence records.

• Presentations and Meetings: The Contractor shall conduct presentations and meetings as identified in each Task Order. These may include informational/project related presentations or meetings to the forest supervisors, forest engineers and various specialists, as well as public meetings to answer project related questions.

• Expert Testimony for Litigation: As identified on individual Task Orders, the Contractor shall provide expert testimony as needed; however, this is not a typical activity. This will be outlined in specific Task Orders.

C- 6 Contract Performance and Requirements The following performance and requirements shall be incorporated into each Task Order unless otherwise noted within a specific project Task Order.

• Overall Responsibility: The Design Professional Contractor shall be responsible for all design unless otherwise indicated in the Task Order or as directed by the Contracting Officer.

• Sub-consultants: The primary Contractor (design professional) may use a number of Sub-consultants (subcontractors) to complete various task orders. Sub-consultants for a specific task shall be identified with qualifications in the work plan to be accepted by the Contracting Officer.

• Brand Name or Equal Descriptions: When the Contractor specifies end products using a brand name or equal description, the description must include, in addition to the brand name, a description of those salient physical, functional, or performance characteristics of the brand name item that an “equal” item must meet to be acceptable. The Contractor may use brand name or equal descriptions when the salient characteristics are firm requirements. (Source

FAR 11.104)

• Buy American Act/Requirement: The Buy American Act requires that U.S. manufactured end products be used as long as the domestic items are of satisfactory quality and are available in sufficient quantity. This federal law shall be considered in all design decisions. When the

Contractor uses a brand name or equal description, the Contractor shall specify a U.S.

manufactured end product. Any exception to this Act must have prior approval from the Contracting Officer.

• Green Purchasing: Construction designs shall use the maximum practicable amount of recovered materials consistent with the performance requirements, availability, price reasonableness, and cost-effectiveness. Contractor shall consider energy conservation, pollution prevention, and waste reduction to the maximum extent practicable.

• Codes and Standards: The Contractor shall provide design in accordance with the specifications designated for each Task Order or outlined in the approved work plan. The Forest Service recognizes many national model building codes and standards. While it is impractical to cite all of the required codes, specific major codes and standards are identified herein for technical uniformity. In general, the following shall apply:

o Technical Code Requirements

Facilities Owned and Operated by the Forest Service. The following design and operating codes and standards apply. The more stringent requirement shall apply when conflicting direction occurs. Conflicts in code requirements should be resolved by the Contracting Officer responsible for engineering activities.

• Americans with Disabilities Act and Architectural Barriers Act Guidelines(ADAABAG). These documents can be found on the United States Access board website: www.access-board.gov.

• Forest Service Health and Safety Code Handbook. (FSH 6709.11)

• National Electrical Code. Published by the National Fire Protection

Association.

• NFPA 70E. Published by the National Fire Protection Association.

• National Electrical Safety Code. Published by the Institute of Electrical and

Electronics Engineers, Inc.

• National Fire Codes. Published by the National Fire Protection

Association.

• Occupational Safety and Health Standards for Construction. Title 29, Code of Federal Regulations, Part 26 (29 CFR Part 1926).

• Occupational Safety and Health Standards for General Industry. (29 CFR

Part 1910).

• International Building Code. Published by the International Code Council.

• International Housing Code. Published by the International Code Council.

• International Mechanical Code. Published by the International Code

Council.

• International Existing Building Code. Published by the International Code

Council.

• Handbook on Fundamentals, Design, and Evaluation Criteria for Energy

Conservation in New Buildings Standard 90. Published by the American Society of Heating, Refrigerating, and Air-Conditioning Engineers.

• International Plumbing Code. Published by the International Code Council.

• Green Building Initiative. Green Globes certification and oversight and design by Green Globe accredited professionals.

• US Green Building Council and the Green Building Certification Institute.

LEED certification and oversight and design by LEED accredited profesionals.

• Forest Service – Built Environment Image Guide.

http://www.access-board.gov/

• Forest Service Style Guide

• Forest Service Handbook 7309.11, Buildings and Related Facilities

Handbook

• Forest Service Handbook 7309.11 Chapter 70, Sustainability, and applicable references.

• USDA Departmental Regulation 1630-003, Space Utilization, and applicable superceding documents if any.

• Forest Service Manual 1349, Value Analysis.

• The Risk Managemnet Process for Federal Facilities: An Interagency

Security Committee Standard (RMP, 2021 Edition or latest). Published by the Interagency Security Committee.

• Sign and Poster Guidelines for the Forest Service.

• Manual on Uniform Traffic Control Devices. Published by FHWA.

• The Sustainable Recreation Site Design Guide. Published by the National

Technology and Development Program.

• Forest Servie Outdoor Recreation Accessibility Guidelines.

• All other International Codes. Published by the International Code Council.

• Applicable Executive Orders (e.g. Sustainability, Net Zero, Buy American, etc).

o Geotechnical Systems:

Design – American Association of State, Highway and Transportation Officials (AASHTO) Specifications; American Society for Testing and Materials (ASTM);

Forest Service Specifications for Construction of Roads and Bridges.

All codes and specifications shall be the latest edition of applicable codes including interims. The Forest Service, as a federal agency, does not recognize state adoption amendments.

• Professional Certification: Registered professional architect and/or engineers shall certify with their signature and stamp all items identified in the individual Task Orders. In general, all design calculations, drawings, reports, inspections, and construction certifications, will require professional certification. The design professional shall have licenses in Idaho, Montana, North Dakota, Washington, and South Dakota or shall be able to obtain certified and stamped designs for all above states.

• Civil, Electrical, Mechanical, Structural Engineers: Professional engineers in fields stated with documented project investigations and problem solving experiences. Requires a baccalaureate degree in engineering from an accredited institution with the state licensing board. A minimum of 5 year’s experience in carrying engineering design through all stages of development and implementation including attention to budget and schedule.

• Architect: Professional architect with documented project investigation and problem-solving experience. Requires a baccalaureate degree in architecture from an accredited institution and registration with the state licensing board. A minimum of 5 year’s experience in carrying design and land-use planning through all stages of development and implementation, including attention to budget and the schedule.

• Architectural History: The minimum professional qualifications in architectural history are a graduate degree in architectural history, art history, historic preservation, or closely related field, with coursework in American architectural history. Or a bachelor's degree in architectural history, art history, historic preservation or closely related field plus one of the following. 1) At least two years of full-time experience in research, writing, or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution; or 2) Substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history.

• Historic Architecture: The minimum professional qualifications in historic architecture are a professional degree in architecture or a State license to practice architecture, plus one of the following. 1) At least one year of graduate study in architectural preservation, American architectural history, preservation planning, or closely related field; or 2) At least one year of full-time professional experience on historic preservation projects. Such graduate study or experience shall include detailed investigations of historic structures, preparation of historic structures research reports, and preparation of plans and specifications for preservation projects.

• Construction Certification: The design professional may be required to provide written certification with their signature and stamp that the construction has been completed per approved plans and specifications if required in the task order.

• Construction Inspections: Construction inspectors shall have the experience, training and skills needed to accomplish specific task order requirements.

• Geotechnical Engineer: Professional civil engineer with documented geotechnical investigation and problem-solving experience. Requires a baccalaureate degree in civil or geotechnical engineering from an accredited institution and registration with state licensing board. A minimum of 5 year’s experience in field testing, geotechnical investigation, and geotechnical analysis and design is required.

• Landscape Architect/Engineer: Professional landscape architect/engineer with documented landscape project investigation and problem-solving experience. Requires a baccalaureate degree in landscape architecture/engineering from an accredited institution and registration with the state licensing board. A minimum of 5 year’s experience in carrying a landscape design and land-use planning through all stages of development and implementation, including attention to budget and the schedule.

• Documentation: The Contractor shall implement, maintain, and control a system for identification, preparation, reproduction, distribution, and maintenance of all documentation, dates and information necessary for its internal management as well as Government management of the individual Task Orders.

C-7 Government Rights (Unlimited) The Government shall have unlimited rights, in all drawings, designs, specifications, notes and other works developed in the performance of this contract, including the right to use same on any other Government design or construction without additional compensation to the Contractor. The Contractor hereby grants to the Government a paid-up license throughout the world to all such works to which he may assert or establish any claim under design patent or copyright laws. The Contractor for a period of three (3) years after completion of the project agrees to furnish the original or copies of all such works on the request of the Contracting Officer.