1. Specifications.pdf

Federal Aviation Administration Western Service Area

OAKLAND ARTCC (ZOA)

OLD EG AND GARAGE, STAIRWAY C, CONTROL AND AUTO WING ROOFS

JCN 1402944

SPECIFICATIONS

REVISION DATE - APRIL 2024

EN-ROUTE ENGINEERING CENTER, LOS ANGELES AJW-2W12C

OAKLAND ARTCC (ZOA)

This page is left blank.

TABLE OF CONTENT 01 33 00-3

SECTION 00 01 10 - TABLE OF CONTENTS

DIVISION 1: GENERAL REQUIREMENTS

SECTION 00 01 10 - TABLE OF CONTENT

SECTION 01 10 00 - SUMMARY

SECTION 01 31 00 – PROJECT COORDINATION

SECTION 01 32 00 - CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 01 33 00 – SUBMITTAL PROCEDURES

SECTION 01 35 29 – HEALTH, SAFETY, AND EMERGENCY RESPONSE PROCEDURES

SECTION 01 45 00 - QUALITY CONTROL

SECTION 01 50 00 - TEMPORARY FACILITIES AND CONTROLS

SECTION 01 73 00 - EXECUTION

SECTION 01 77 00 - CLOSEOUT PROCEDURES

SECTION 01 78 23 - OPERATION AND MAINTENANCE DATA

DIVISION 2: EXISTING CONDITIONS

SECTION 02 80 00 – ASBESTOS AND LEAD ABATEMENT

DIVISION 5: METALS

SECTION 05 50 00 METAL FRABRICATIONS

DIVISION 7: THERMAL AND MOISTURE PROTECTION

SECTION 07 21 00 - THERMAL INSULATION

SECTION 07 54 23 - THERMOPLASTIC-POLYOLEFIN (TPO) ROOFING

SECTION 07 62 00 - SHEET METAL FLASHING AND TRIM

SECTION 07 92 00 - JOINT SEALANTS

DIVISION 10: SPECIALTIES

SECTION 10 29 00 – BIRD CONTROL DEVICES

DIVISION 11: EQUIPMENT

SECTION 11 24 20 – FACILITY FALL PROTECTION

DIVISION 26: ELECTRICAL

SECTION 26 41 13 - LIGHTNING PROTECTION FOR STRUCTURES

APPENDIX

APPENDIX A - ASBESTOS SURVEY REPORT

APPENDIX B - FAA STD-19F

END OF SECTION 00 01 00

SUMMARY 01 10 00 - 1

SECTION 01 10 00 - SUMMARY

PART 1 - GENERAL

SUMMARY

Section Includes:

1. Project information.

2. Contract Documents

3. Contract Coordination

4. Work covered by Contract Documents.

5. Weekly Progress Meeting

6. Access to Site.

7. Coordination with occupants

8. Work Hours and Restrictions.

9. Related Requirements:

Related Requirements:

1. Section 01 50 00 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

PROJECT INFORMATION

Project Identification:

1. Facility Description: Oakland Air Route Traffic Control Center (ARTCC)

2. Project Location: 5125 Central Ave, Fremont CA 94536

CONTRACT DOCUMENTS

1. The contract documents cover the requirements of the Federal Aviation Administration (FAA), hereinafter referred to as the Government, for the installation of roofing system and roof accessories for the old EG/garage roof and stairway C roof and fiberglass guardrails for the control and automation wing.

Intent of contract documents

1. Titles: Titles to divisions and sections of the specifications and notes and titles on drawings referring to subcontractors, division of work by trade, or type of work are used for convenience and do not imply any separate contractual arrangements of work assignments. Such separations into titles, divisions, sections, or notes should not be construed to establish limits between the Contractor and its subcontractors.

2. Reference to known standards within the Contract Documents means the latest edition in effect on the date of solicitation, unless specified otherwise.

3. Where Contract Documents refer to “Related Work in Other Sections” or “Related Requirements”, the Contractor should not consider the list of specification divisions/sections to be all-inclusive. These lists are provided as a convenience for cross-reference and coordination.

SUMMARY 01 10 00 - 2

4. Order of Preference: Generally, the written word takes precedence over the drawings. Figures marked on drawings should be followed in preference to scale measurements. Large-scale drawings should govern small-scale drawings. The Contractor should not use dimensions scaled from the drawings. All dimensions shown on the drawings must be verified by the Contractor by actual measurements in the field. Any discrepancy between the drawings and specifications and the existing conditions must be referred to the Contracting Officer for resolution before any work affected is performed. The Contractor must compare all drawings and verify the figures before laying-out the work and will be responsible for any errors, which might have been avoided thereby.

Specification and Drawing Review: The Contractor is responsible for complete knowledge and understanding of the Contract Documents throughout the life of the Contract. The Contractor must check the Contract Documents immediately upon their receipt and promptly notify the Contracting Officer of any discrepancies.

CONTRACT COORDINATION

Contracting Officer (CO): the person designated to act on behalf of the Government in the performance and administration of the contract.

Contracting Officer's Representative (COR): is the Contracting Officer’s authorized representative.

The COR is the point of contact for all work on site between the Contractor and Government. The Contractor will coordinate all work through the COR or will keep the COR informed when dealing directly with the Contracting Officer. The Government will coordinate through the COR to the Contractor, except in case of urgency or emergency.

Correspondence: all correspondence must be addressed and delivered electronically to the Contracting Officer and the COR and must be serially numbered commencing with number one (1), with no numbers missing or duplicated. All files/documents must be legible. Enclosures attached or transmitted with the correspondence must also be furnished electronically with copy to the COR.

Each serial correspondence must include the contract number and project name and must have only one subject. The Contractor must create and maintain a serial letter log that shows the serial letter number, date, topic, and disposition if applicable. The Contractor must submit the updated serial letter log monthly.

WORK COVERED BY CONTRACT DOCUMENTS

This summary does not cover all aspects of the work. See other specification sections and the drawings for more additional information.

General Requirements.

1. All material, labor, equipment, tools and supervision must be furnished by the Contractor to complete the work and provide complete operating systems.

2. The Contractor is responsible for the supervision, health and safety, inspection, and quality control of its own work, workers, work areas, and lower tiered subcontractors.

3. Work shall be performed to all local, state and federal codes including (but not limited to) ICC, NFPA, and FAA codes and standards, and manufacturers’ recommendations.

4. All work performed and all materials and equipment used will be subject to approval by the FAA. This must include, but not be limited to, installation, testing, inspection, scheduling, reporting, and submittals.

SUMMARY 01 10 00 - 3

The Work of Project is defined by the Contract Documents and consists of but not limited to the following:

1. Full removal of the existing roofing system down to the decking for the old EG/garage roof, stairway

C roof, and the PSB building high roof, PSB building low roof, and PSB building UPS and Battery building.

2. Abate the non-friable ACM found in roofing material following FAA protocols.

3. Installation of a new 80 mil TPO membrane roofing system and roof accessories for the old

EG/garage roof, stairway C roof, and the PSB building high roof, PSB building low roof, and PSB building UPS and Battery building.

4. Any required field fabrication work (sheet metal flashing, carpentry, ect…) that will allow for roofing to be installed to correct slopes and conditions.

5. Installation of new TPO walkways where specified.

6. Installation of fiberglass guardrails as indicated in drawings on the old EG/garage roof, Control and

Automation Wing roof, and PSB building low roof.

7. Installation of new lightning/grounding system on new roofs and guardrails.

8. Replace/repair noncompliant lightning/grounding components if discovered on roof.

9. Test and inspection to comply with codes and standards.

Construction Schedule:

1. All work shall be completed within the performance period as defined in the Contract Award.

2. Work shall not start before issuance of the Notice to Proceed (NTP) by the CO.

WORK BY FAA:

No government-furnished material will be provided.

FAA will not perform any portion of work under this contract, including installation of contractor-furnished product/materials.

Weekly Progress Meeting

Schedule and conduct meetings with the COR. Meetings will be located at the project site.

1. Attendees: In addition to representatives of FAA, each contractor, subcontractor, supplier and other entity concerned with current progress or involved in planning, coordination or performance of future activities shall be represented at these meetings

2. Agenda: Review and correct or approve minutes of the previous coordination meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project, including:

a. Two-week look ahead schedule, review planned work during upcoming weeks, and discuss coordination requirements, utility outages/cutovers for upcoming work.

b. Safety concerns/Issues, field problems.

c. Material and equipment delivery status.

d. Submittal status/schedules

e. Review changes and potential effects on project schedule and Construction Schedule revisions.

f. Other current business.

3. Retain this article if phased construction with multiple Certificates of Substantial Completion is required. See Evaluations.

SUMMARY 01 10 00 - 4

GENERAL SECURITY REQUIREMENTS

The following security regulations apply to all construction contractors, subcontractors, delivery crews and otherwise.

Temporary red badge or "visitor" employees must be escorted at all times while on FAA site.

Escorts (Blue or Green ID badges required) shall keep visitor employees within sight and be within 25 feet of such employees.

Employee shall not enter into area marked "Restricted Area" without prior approval of the COR or authorized FAA personnel.

Secured Facility entrances and doors shall not be left unsecured or left unattended for any kind of reason. Do not prop open secured doors to aid in the delivery of equipment and material to or from job site without prior coordination with the COR.

Equipment, materials, vehicles and storage bins shall be located a minimum of 20 feet away from perimeter security fence. 6. ID (Identification badges) must be worn at all times while on FAA property) on an outside garment and readily visible to other personnel.

All employees are subject to vehicle and on-person search. Current procedures at FAA facilities include the "right to search". Access to the site constitutes consent to search. If in the judgment of the FAA Security Guard a cause to search a vehicle or the person of personnel exists, such search will be made.

1. All persons entering or delivering to this federal facility must have valid government issued identification. Valid issued government identification is:

a. ID issued by the federal, state, county, or city government or by the military. Real ID may be required to enter Federal Government properties. Verify with the Contracting Officer prior to project commencement.

b. Must have the person’s legal name.

c. Must have a unique ID number.

d. Must have an expiration date.

e. Must have a picture of the individual.

f. Must have the name of the agency issuing it (examples: state issued driver license or IDs, passports, or military ID.)

Badge must be worn at all times while on FAA property) on an outside garment and readily visible to other personnel.

1. Temporary employees or visitor must be escorted at all times while on FAA site. A visitor is defined as any employee who does not have a FAA Identification Media Badge. A minimum of two working days notification to the COR is required for admittance to the FAA facility.

Contractor personnel with a “PIV badge” shall escort the visitor at all times while on site. FAA employees will not escort contractor employees except when it is coordinated and approved by the COR.

a. Escorts shall keep visitor employees within sight and be within 25 feet of such employees.

Security ID Badging Requirements: Contractor personnel shall be subject to a security investigation by the FAA and shall obtain FAA Identification Media Badge prior to start of on- site work.

SUMMARY 01 10 00 - 5

1. After award, the Contractor shall provide the Contracting Officer with a list of contractor personnel who shall request FAA Identification Media Badge. The list shall be kept current during the entire duration of the project. The contractor shall designate a representative to be the POC for inputting employee information into the Vendor Applicant Process (VAP).

a. Minimum two badged personnel required for access and escorting purposes.

2. Badging Process:

a. VAP entry followed by coordination with the Security Office Representative. Submitting all necessary forms including FD 258 Fingerprint Card and FAA background check.

b. The Security Office Representative provides notification of “Interim Suitability” and directs contractor employees to make an appointment at a FAA PIV Center. Locations for PIV Centers can be provided upon request.

c. The badging process takes approximately 30 days to complete. Processing time varies depending on factors such as filling out forms timely, correctly and scheduling appointments at the PIV Center promptly, etc.

d. Each contractor employee must have their own individual email address (work or personnel) to complete the application process. Prior to receiving a FAA Identification Media Badge, the employee is required to take FAA Security Training.

3. Types of FAA Identification Media Badge: FAA Identification Media consist of a Contractor PIV Badge that allows the contractor access to the grounds and work site and escort authorized visitors at the work site. Typically, the contractor superintendent and subcontractor foreman/superintendent obtain Contractor PIV Badge. The FAA reserves the right to limit the number of “PIV” Badges issued.

4. Contractor’s personnel shall not violate any FAA security regulations. Violators will be removed from the premises with the right to re-enter revocable.

5. Contractor's personnel shall not violate any security regulations pertaining to the facility.

Violators may be removed from the premises. Right to re-enter may be revoked.

Contractor's job superintendent cannot leave job site without notification to the COR. Failure to comply with this requirement the RE will ask the rest of the Contractor's crew to leave until there is a superintendent/supervisor on job site. The cost/delay caused by this action is the Contractor's responsibility.

Persons entering on to FAA property are prohibited from having on their person or in their vehicle the following:

1. Liquor-opened or sealed. This includes empty beer cans or other alcoholic drink containers meant for recycling.

2. Illegal drugs, contraband or paraphernalia (pipes, holders, etc.)

3. Firearms or parts thereof to include empty gun shells.

4. Deadly or dangerous items such as pocketknives with 3" blades or greater, firecrackers or the like, etc. Guards will determine what is allowed or disallowed.

5. Combination of dissembled items that look or appear that if assembled, could make an incendiary explosive device (batteries, wire, timers such as digital clocks or watch parts), especially if the vehicle has those components and has an extremely strong, very sour smell.

6. Personnel without reliable DRIVERS LICENSE, ALIEN REGISTRATION CARD, and PERMIT TO WORK IN USA will be not allowed to work on government jobs.

SUMMARY 01 10 00 - 6

7. Personnel shall not violate any security regulations including those not listed above. Personnel shall heed security guard instructions at all times. Violators may be removed from the FAA premises with the right to re-enter revocable.

8. Use of inappropriate language by any personnel will be not tolerated on FAA property.

ACCESS TO SITE

Precautions – The ARTCC is a 24-hour, 7-day per week operating facility occupied by Air Traffic Controllers and Technical Operations personnel. The function at the facility is vital to the safety of the flying public. It is mandatory that the Contractor schedule and plan all construction activity and coordinate with the Contracting Officer’s Representative (COR) so that normal operations may continue. No unplanned disruption or interruption to the facility operation can be tolerated at any time.

General:

1. The contractor shall confine operations, activities, storage of materials, parking within the designated areas as indicated on the drawings, or directed by COR.

2. Additional space deemed necessary by the contractor operations shall be obtained off site, at no additional cost to the FAA.

Access for the contractor, subcontractor, employees, deliveries, etc., will be the approximate locations as indicated on the construction-staging plan, or as coordinated with the COR.

1. Driveways, Walkways, Loading Dock and Entrances: Keep driveways, walkways, loading dock and entrances serving premises clear and available for FAA operations, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

c. Secured entrances shall be maintained at all times. If temporary unsecured access is required, the contractor shall coordinate access with the COR and provide personnel to monitor the entry point at all times.

Condition of Existing Buildings (interior and exterior), Paving, Lawns, Curbs, Sidewalks, Modular Building: Maintain portions of existing building affected by construction operations in a weather tight condition throughout construction period. Damage caused by Contractor’s activities shall be repaired. All cost of repairs shall be paid by the Contractor. After “Notice to Proceed” and prior to commencement of construction, the Contractor and COR shall conduct joint inspection of areas affected by construction to determine existing conditions.

COORDINATION WITH OCCUPANTS

FAA Occupancy: The FAA will occupy adjacent wings of the facility and the Administration Wing Basement and cafeteria areas during construction activity. Cooperate with Owner during construction operations to minimize conflicts and facilitate the FAA’s usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

SUMMARY 01 10 00 - 7

Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without prior coordination with the COR.

Notify the COR not less than 10 workdays in advance of activities that will affect FAA's operations.

WORK HOURS AND RESTRICTIONS

On-Site Work Hours: Limit work in the existing building to normal business working hours of 6:00 AM to 4:30 PM, Monday through Friday, unless otherwise coordinated with COR.

1. No work will take place on federal holidays without prior approval by the COR.

2. Weekend work and overtime is not authorized, except as otherwise noted, without approval by the COR.

3. Shutdowns and cutovers of environmental, utility and electrical systems impacting facility operations shall be accomplished between the hours of 10 p.m. and 6 a.m.

4. Hours for Noisy, Vibration Activity. Construction noise, vibration within the facility must be minimized between 7:00 a.m. and 8:30 p.m. Coordinate work hours for noisy work activity with the COR.

5. No work shall be scheduled or take place during the week of and the weekend preceding and following the Thanksgiving, Christmas and New Year Holidays. Only emergency work to restore critical services to the facility will be considered and a moratorium waiver must be submitted and approved. The moratorium period will not be counted against the contract construction duration.

Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify the COR not less than ten (10) working days in advanced proposed shutdowns and cutovers of environmental, utility and electrical systems. Note, all advanced installation for temporary systems shall be completed prior to schedule shutdown and/or cutover to minimize the duration of the shutdown.

Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, with the COR not less than 10 working days in advanced of proposed work

1. Contractor shall have in place mitigation measures such as local exhaust ventilation and perimeter seals during odorous work activity. Contractor shall prevent migration of odors to FAA Occupied Work Areas.

Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor-air intakes.

SPECIFICATION AND DRAWING CONVENTIONS

Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

SUMMARY 01 10 00 - 8

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

Project Specific Work Plans

Required Work Plans: The Contractor must be required to submit written work plans in accordance with the Contract submittal requirements for critical items of work set out in this Section, in the Technical Specifications, or elsewhere in the Contract Documents. Work associated with the required work plans must not commence until approval has been provided.

Underground Utility Damage Prevention Work Plan: Contractor is responsible for complying with all OSHA regulations related to underground utility damage prevention. Contractor must take all reasonable steps necessary to make certain that all active, abandoned, or unknown utilities are identified. Such steps are to include the use of 811 AND the utilization of an individual or firm acceptable to the Contractor and knowledgeable in Subsurface Utility Designation techniques and underground utility designation best practices published by the Common Ground (CGA) Alliance copy of CGA’s best practices can be found at: http://commongroundalliance.com/best-practices-guide.htm. The elements of the prevention Plan are detailed in Section 01 35 20 – Workplace Safety and Health.

PART 2 – PRODUCTS

ASBESTOS FREE MATERIAL

All materials used on the project shall be certified asbestos free. Provide letters of certification for the project at completion.

LEAD-FREE MATERIALS

Paints, plumbing material and flashings shall be certified lead-free. Provide letters of certification for the project at completion.

PART 3 – EXECUTION (NOT USED)

END OF SECTION 01 10 00

http://commongroundalliance.com/best-practices-

PROJECT COORDINATION 01 31 00 - 1

SECTION 01 31 00 – PROJECT COORDINATION

PART 1 – GENERAL

Section Includes

This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Conservation.

3. Administrative and supervisory personnel.

4. Project meetings.

Related Sections

General Conditions of the Contract; Section 01 10 00, Summary of Work; Section 01 32 00, Construction Progress Documentation; and Section 01 33 00, Submittal Procedures.

COORDINATION

Coordination: Coordinate construction operations included in various Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. 2. Coordinate installation of different components with to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

If necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer’s Representative (COR) and separate contractors if coordination of their Work is required.

Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. 1. Preparation of Contractor's Construction Schedule.

2. 2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals.

4. Progress meetings.

PROJECT COORDINATION 01 31 00 - 2

5. Pre-installation conferences.

6. Project closeout activities.

Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into the Work.

2. Comply with Section 01 74 19 with regard to construction waste management and disposal.

SUBMITTALS

Staff Names: Within 15 days of starting construction operations, submit a list of principal staff assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including office and mobile telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

ON-SITE PERSONNEL

Whenever work is performed on site, the Contractor must have a company-designated superintendent/foreman, Site Safety and Health Officer (SSHO), Quality Control (QC) Officer, and at least one worker with current CPR and First Aid certifications, and at least one Contractor telephone for emergency use. For this job, the superintendent/foreman, SSHO and QC officer positions can be held by one or more qualified workers, as designated by the Contractor’s management. Each position should have a designated alternate in case the primary person is not available.

1. The superintendent/foreman, SSHO, and QC Officer must have at least three years of experience in the type of work being performed and each must be designated by the Contractor’s management as being a qualified, competent person in their assignment.

All workers, including subcontractors, except for brief occasional visitors, such as delivery drivers who shall be escorted by the Contractor, must read, understand, and sign-off on the Contractor’s Safety Plan before working on site.

Site Safety and Health Officer (SSHO). In addition to assuring implementation and monitoring of the Contractor’s Safety Plan and project safety requirements in accordance with Section 01 35 29, “Health, Safety, and Emergency Response Procedures,” the Contractor’s SSHO will:

1. Conduct initial safety briefings to all workers before they start work on site, except for brief occasional visitors, such as delivery drivers who must be escorted by the Contractor.

2. Conduct at least weekly safety briefings on site when work is being performed. Notes about the weekly safety briefing, including topics and issues covered, will be attached to the report for that day, along with the signature list of attendees.

3. Maintain lists of workers who have read and signed-off on the safety plan, attended an initial safety briefing, and attended weekly on-site safety briefings.

PROJECT MEETINGS

General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

PROJECT COORDINATION 01 31 00 - 3

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify COR of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including COR even if he/she did not attend the meeting, within 3 days of the meeting.

Preconstruction Conference. Attend a preconstruction conference before starting construction, at a time convenient to Contracting Officer and Contractor but no later than 10 days prior to the start of construction. The conference will be held at Project site or another convenient location. The Contracting Officer will conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of FAA, Contractor, and its superintendent; major subcontractors and other concerned parties shall attend the conference. The Contractor will submit their list of attendees, including subcontractors (if applicable), five days before the meeting in accordance with Section 01 14 00. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: The Contracting Officer will distribute the agenda and discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Safety and Health Checklist items (Obtain proper form from COR for Reporting).

c. Phasing.

d. Critical work sequencing.

e. Designation of responsible personnel.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for processing Applications for Payment.

h. Distribution of the Contract Documents.

i. Submittal procedures.

j. Use of the premises.

k. Badging and access.

l. Responsibility for temporary facilities and controls.

m. Parking availability.

n. Office, work, and storage areas.

o. Equipment deliveries and priorities.

p. First aid.

q. Security.

r. Progress cleaning.

s. Working hours.

Pre-installation Conferences: Conduct a Pre-installation Conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers (if determined necessary) involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise COR of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

PROJECT COORDINATION 01 31 00 - 4

b. Options.

c. Related Change Orders.

d. Purchases.

e. Deliveries.

f. Submittals.

g. Possible conflicts.

h. Compatibility problems.

i. Time schedules.

j. Manufacturer's written recommendations.

k. Warranty requirements.

l. Compatibility of materials.

m. Acceptability of substrates.

n. Temporary facilities and controls.

o. Space and access limitations.

p. Regulations of authorities having jurisdiction.

q. Testing and inspecting requirements.

r. Required performance results.

s. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements.

4. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

Progress and Coordination Meetings: Conduct Progress and Coordination Meetings at weekly intervals. Coordinate dates of meetings with preparation of payment requests. Weekly Progress and Coordination Meetings are in addition to specific meetings held for other purposes such as Pre-installation Meetings.

1. Attendees: In addition to representatives of the FAA and the Contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to coordinate the work.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) One Week Look-Ahead Schedule

3) Sequence of operations.

4) Status of submittals.

5) Deliveries.

PROJECT COORDINATION 01 31 00 - 5

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Work hours.

11) Activity Hazards Analysis Forms (Obtain forms from COR).

12) Progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

3. Reporting: Distribute minutes of the meeting to the COR, each party present, and other interested parties as determined by the Contractor. Include a brief summary, in narrative form, of progress since the previous meeting and report.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 – PRODUCTS (Not Used)

PART 3 – EXECUTION

GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions including but not limited to the following:

1. Excessively high or low temperatures.

2. Thermal shock.

3. Excessively high or low humidity.

4. Pollution and air contamination.

5. Water or ice.

6. Chemicals and solvents.

PROJECT COORDINATION 01 31 00 - 6

7. Light.

8. Puncture.

9. Abrasion.

10. Heavy traffic.

11. Soiling, staining, and corrosion.

12. Bacteria.

13. Rodent and insect infestation.

14. Electrical current.

15. Unusual wear or other misuse.

16. Contact between incompatible materials.

17. Destructive testing.

18. Excessive weathering.

19. Unprotected storage.

20. Improper shipping or handling.

21. Theft or vandalism.

END OF SECTION 01 31 13

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 1

SECTION 01 32 00 - CONSTRUCTION PROGRESS DOCUMENTATION

Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Construction schedule.

2. Daily construction reports.

3. Material status reports.

4. Site condition reports.

5. Unusual event reports.

Related Requirements:

DEFINITIONS

Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction Project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

Event: The starting or ending point of an activity.

Float: The measure of leeway in starting and completing an activity.

1. Float time belongs to the FAA.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

Resource Loading: The allocation of manpower and equipment necessary for completing an activity as scheduled.

INFORMATIONAL SUBMITTALS

Format for Submittals: Submit required submittals in the following format:

1. Paper copy for site and PDF file for records. Startup construction schedule.

Startup Network Diagram: Of size required to display entire network for entire construction period.

Show logic ties for activities.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 2

Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

Construction Schedule Updating Reports.

Daily Construction Reports: Submit at weekly intervals.

Material Status Reports: Submit at weekly intervals.

Site Condition Reports: Submit at time of discovery of differing conditions.

Unusual Event Reports: Submit at time of unusual event.

COORDINATION

Coordinate Contractor's Construction Schedule with the submittal schedule, progress reports, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

Computer Scheduling Software: Prepare schedules using program that has been developed specifically to manage construction schedules.

Time Frame: Extend schedule from date established for the Notice to Proceed to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

Activities: Treat each floor or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by COR.

2. Submittal Review Time: Include review and resubmittal times indicated in Section 01 33 00 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with submittal schedule.

3. Startup and Testing Time: Include no more than 15 days for startup and testing, unless approved by the COR.

4. Substantial Completion: Indicate completion in advance of date established for Substantial Completion and allow time for COR's administrative procedures necessary for certification of Substantial Completion.

5. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and final completion.

Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Products Ordered in Advance: Include a separate activity for each product. Include delivery date indicated in Section 01 10 00 "Summary." Delivery dates indicated stipulate the earliest possible delivery date.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 3

Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or commence prior to submittal of next schedule update. Summarize the following issues:

1. Unresolved issues.

2. Unanswered Requests for Information.

3. Rejected or unreturned submittals.

4. Notations on returned submittals.

5. Pending modifications affecting the Work and the Contract Time.

Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate final completion percentage for each activity.

Recovery Schedule: When periodic update indicates the Work is 14 or more calendar days behind the current approved schedule, submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule. Indicate changes to working hours, working days, crew sizes, equipment required to achieve compliance, and date by which recovery will be accomplished.

Distribution: Distribute copies of approved schedule to COR, separate contractors, testing and inspecting agencies, and other parties identified by COR/Contractor with a need-to-know schedule responsibility.

1. Provide PDF copy to COR.

2. Post copies in Project meeting rooms and temporary field offices.

3. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

REPORTS

Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. List of separate contractors at Project site.

3. Workers by classification.

4. Approximate count of personnel at Project site.

5. Total cumulative hours worked.

6. Construction equipment moved on and off the site.

7. Material deliveries.

8. Accidents.

9. Meetings and significant decisions.

10. Unusual events.

11. Stoppages, delays, shortages, and losses.

12. Emergency procedures.

13. Orders and requests of authorities having jurisdiction.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 4

14. Change Orders received and implemented.

15. Work Change Directives received and implemented.

16. Equipment or system tests and startups.

Site Condition Reports: Immediately on discovery of a difference between site conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information.

Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 32 00

SUBMITTAL PROCEDURE 01 33 00 - 1

SECTION 01 33 00 – SUBMITTAL PROCEDURES

GENERAL

Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

Submittals must be provided by the Contractor for review and approval prior to, during, and after construction. This section includes instructions for scheduling and submitting submittals as required herein, by drawing notes, or in the various sections of the specifications.

Submittals Format: Unless noted otherwise herein or in other referenced sections, all submittals are to be provided to the FAA in electronic format.

The Contractor is responsible for the adequacy of submittals for compliance with the Contract.

The Contractor must thoroughly review in detail, approve, and certify that each submittal is in strict conformance with contract specifications and drawings, except as may be otherwise explicitly stated, before submitting it to the Government for review and approval.

Submittals must be in sufficient detail when first submitted to enable ready determination of the acceptability of the equipment or material. The submittal must be complete, as applicable, with all required working drawings, schedules, diagrams, charts, certificates, samples, test specimens, manufacturer's qualifications, descriptive literature, and performance curves as applicable. Every characteristic of the item specified in the specification must be positively identified in the submittal.

The location or use of each unit of equipment or material must be identified in the submittal. The Contractor must make all annotations required to finish any incomplete submittals originating from subcontractors or suppliers. If a submittal is disapproved by the Contracting Officer, or if the Contracting Officer’s Representative (COR) determines that the submittal is not adequate to justify the Contractor's approval, the Contractor must make corrections and resubmit the same number of copies as for an original submittal.

Failure by the Contractor to make a required submittal for any item of work prior to construction will result in withholding of progress payments for that item.

The Contracting Officer may issue an order stopping any work for which the prescribed submittals have not been submitted and processed as required. No part of the time lost due to any such stop orders will be made the subject of a claim by the Contractor for extension of performance time, for excess costs, or damages.

Submittals must be delivered to the COR a minimum of 30 days prior to the date the Contractor requires return of the approved submittals with exceptions as otherwise specified. The Contractor is cautioned that this time period does not include any allowance for resubmittal in cases where the Contracting Officer determines that the Contractor's approval and certification are not adequately justified.

Delays caused by inadequacies in the Contractor's review process will be the responsibility of the Contractor and will not be made the subject of a claim for extension of time or for excess costs or damages by the Contractor.

SUBMITTAL PROCEDURE 01 33 00 - 2

Any item purchased and/or installed by the Contractor that does not comply with the contract specifications are subject to rejection and replacement with conforming items without additional cost to the Government and without any extension of performance time. This provision applies to deficiencies resulting from erroneous Contractor approvals or work performed prior to the Contracting Officer's approval.

Approval by the Contracting Officer must not be construed as assuming responsibility for the Contractor’s work. The Contracting Officer will rely upon the Contractor's certification on the submittal that a complete check has been made and conformance with the contract has been met.

Approval must not be construed as authorizing any deviations from the contract specifications and drawings, unless the deviation itself is explicitly designated as the subject of the approval. If a proposed deviation from the original Contract requirements is approved, the new contract requirements will be established as provided in the Contract Clause: “Specifications, Drawings, and Material Submittals”.

Each transmittal should cover only one section of the specifications or drawings. However, if an item applies to more than one section, a single submittal is acceptable provided the paragraphs of each applicable section are indicated and all applicable item numbers are listed in Column A on the form.

1. If additional space is needed, the Contractor may write “See Attached”, and attach a supplemental sheet.

Deviations: For submittals that do not meet the specifications and drawings, the Contractor may propose a deviation. The Contractor must set forth in writing the justification and all the reasons for any deviations and annotate such deviations on the submittal. The variance must be correlated to the specific specification section and paragraph. Normally, variances are not approved unless there is an advantage to the Government. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

DEFINITIONS

Submittals: A submittal is a contractor or manufacturer's product information, drawing, brochure, sample, certificate, warranty, or other information that provides detail for construction and quality control of the permanent work as indicated in individual Specification Sections.

Initial Submittal: Before starting installation of any materials and/or equipment, the Contractor must furnish an electronic copy of the initial submittal to the COR for review and approval.

Submittal material: The information concerning each item of specified equipment or material as required for establishing conformance with the specifications, identifying a specified item of equipment or material, or supplementing the contract…