1. RFP 379092-GMG.pdf

Fermi National Accelerator Laboratory

Procurement Department Finance Section

630.840.2864 ggomez@fnal.gov

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group for the U.S. Department of Energy Office of Science

REQUEST FOR PROPOSAL

Date: March 5, 2026 Request for Proposal #: RFP 379092-GMG

Quotations Close: March 19, 2026, 4pm CT

ITEM QTY. DESCRIPTION PRICE DEL. DATE

1. 24

REQUEST FOR PROPOSAL – THIS IS NOT A PURCHASE ORDER

Fermi Forward Discovery Group (FFDG) anticipates procurement of the following for Fermi National Accelerator Laboratory (Fermilab). Please provide your firm fixed price for the following:

Subcontractor to provide a firm fixed price for the following:

Insulating Vacuum Valves - HV gate valve DN 160 (6") flange: CF-F fixed flange metric threads (compatible with ISO 3669 Fig.2) body: Stainless steel drive: Pneumatic actuator with position indicator with solenoid valve double acting Option: port CF-F 40 "A"+"B" Reference the attached specifications for complete details

*Continued page 2

Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.

COMPANY NAME__________________________

ADDRESS_______________________________

TERMS_____________FOB________________

SUBMITTED BY:__________________________

MATERIALS, SUPPLIES OR SERVICES RESULTING FROM THIS

QUOTE ARE FOR WORK DONE UNDER PRIME CONTRACT NO.

DE AC02 07CH11359 WITH THE UNITED STATES DEPARTMENT

OF ENERGY. ANY ITEMS COVERED BY G.S.A. CONTRACTS

SHOULD BE SO INDICATED.

DATE SUBMITTED: ________________________

Graciela M. Gomez Procurement Specialist II

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group for the U.S. Department of Energy Office of Science

RFP # 379092-GMG Page 2 of 2

DESCRIPTION PRICE DEL. DATE

Basis for Subcontract Award This is a Low Price Technically Acceptable (LPTA) source selection. Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal is technically acceptable and offers the lowest evaluated price. FFDG intends to award without discussions.

The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.

FFDG General Terms and Conditions for Commercial Products and Commercial Services (08/2025)

The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format and can be accessed at the following

URL:

https://procurement.fnal.gov/terms-conditions/

The following Representations must be completed and returned with your proposal.

SARC – Subcontractor Annual Reps & Certs PUR-466 – Proposal Certifications

Questions shall be submitted by March 11, 2026, 4:00pm CT Proposals shall be submitted by March 19, 2026, 4:00pm CT.

The RFP response shall include a completed RFP page include a price, with a completed SARC and PUR-466.

All contractual questions shall be directed to:

Grace Gomez Procurement Specialist II 630-840-2840 ggomez@fnal.gov

PIP-II Linac Insulating Vacuum Valves

Procurement Specification

Preparation Date: 08 May 2025

Date: 08 May 2025

Preparing Organization: AD/MSD/Mechanical Support Department, FNAL

Document number: ED0042214 Rev. -

Statement of Work

Fermi National Accelerator Laboratory 2

Document Approval

Signatures Required Date Approved

Originator: Kathrine Laureto, PIP-II Vacuum Systems Deputy L3 Manager -

Reviewer: Alex Chen, PIP-II Lead Vacuum Engineer As in Teamcenter

Reviewer: Lucy Nobrega, PIP-II Vacuum Systems L3 Manager As in Teamcenter

Reviewer: Tom DiGrazia, PIP-II Quality Assurance Manager As in Teamcenter

Reviewer: Jeremy Nudell, PIP-II Project Engineer As in Teamcenter

Approver: Jeremiah Holzbauer, PIP-II Accelerator Systems L2 Manager As in Teamcenter

Revision History

Revision Date of Release Description of Change

- 5/08/2025 Initial Release

Fermi National Accelerator Laboratory 3

Table of Contents

1. SCOPE

2. REQUIREMENTS

3. DELIVERY AND ACCEPTABILITY TESTING

Fermi National Accelerator Laboratory 4

1. SCOPE

This specification covers right angle valves and gate valves for the Superconducting Linac (SCL) insulating vacuum system within the PIP-II accelerator.

2. REQUIREMENTS

The valves shall conform to the requirements as identified below. ANY VARIANCES MUST BE IDENTIFIED

IN YOUR RESPONSE. Failure to identify variances could result in disqualification.

Valves shall be cleaned and packed according to Ultra High Vacuum (UHV) cleaning and handling procedures. They shall arrive ready for UHV use.

Valve quantities are specified in the purchase order.

All-Metal Right Angle Valves

1. Shall be an all-metal vacuum right-angle valve

2. Shall be a manual valve

3. Shall have a leak rate across the valve seat of 1x10-10 mbar-L/s or better

4. Shall have a minimum pressure of XHV (extreme high vacuum) or better

5. Shall have maximum differential pressure of 2 bar in closed position

6. Shall have a lifetime of at least 1000 cycles

7. Shall be bakeable to 300˚C

8. Inlet and outlet flanges shall be DN 40 CF flanges

9. Shall have a valve body material of 316L Stainless Steel

10. Shall have a metal bonnet and a metal seal plate

11. Shall be bellows sealed

12. Vendor shall provide hand wheel if it comes separate from the valve

Right Angle Valves

1. Shall be a vacuum right-angle valve

2. Shall be a manual valve

3. Shall have a leak rate across the valve seat of 2x10-9 mbar-L/s or better

Fermi National Accelerator Laboratory 5

4. Shall have a minimum pressure of 1x10-8 mbar or better

5. Shall have DN 40 ISO-KF (NW40) inlet and outlet flanges

6. Shall have a valve body material of 304L Stainless Steel

7. Shall have a valve poppet seal material of FKM (Viton)

8. Shall be bellows sealed

Gate Valves

1. Shall be a pneumatically actuated vacuum gate valve

2. Shall have a double acting pneumatic actuator

3. Shall have a position indicator

4. Shall have a leak rate across the valve seat of 1x10-9 mbar-L/s or better

5. Shall have a minimum pressure of 1x10-8 mbar or better

6. Inlet and outlet flanges shall be DN 160 conflat flanges (8in OD)

7. Shall have 2 additional 2-3/4in conflat flange ports on the valve stem, one on each side

8. Shall have a maximum differential pressure of at least 30 mbar before open

9. The gate valve body shall be 304 Stainless Steel

10. The gate valve seal material shall be FKM (Viton)

11. The gate valve shall be controlled by a 24V DC solenoid valve. The solenoid shall be on board.

12. Vendor shall provide the solenoid kit and position indicator

13. Shall be bellows sealed

14. Shall have no solid state electronic components

15. Shall have the capability to be mounted in any orientation

16. Shall fail closed in the event of a power failure

17. Closed valve shall remain closed in the event of loss of compressed air pressure

18. Shall have at least 50,000 cycles to failure/service

3. DELIVERY AND ACCEPTABILITY TESTING

Fermi National Accelerator Laboratory 6

The valves can be delivered as they are available, but all valves of the same type shall be delivered together.

Acceptance Criteria for valves require that they shall be inspected upon receipt and actuated prior to installation. In addition, 10% of each valve type will be leak checked. These QC checks will be completed within four weeks of delivery.