1. RFP-374247-GMG.pdf
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- Cryocooler
- Solicitation number
- RFP-374247-GMG
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This is a Request for Proposal (RFP) from Fermi National Accelerator Laboratory for a Cryocooler for an NNSA Project at IARC. The RFP #374247-GMG was issued on October 27, 2025, with proposals due by November 14, 2025 at 4pm CT. The procurement will be conducted under prime contract DE AC02 07CH11359 with the U.S. Department of Energy Office of Science, managed by Fermi Forward Discovery Group (FFDG).
The solicitation will use a Lowest Price Technically Acceptable (LPTA) source selection process, where the award will be made to the technically acceptable proposal with the lowest evaluated price. Vendors must submit a completed RFP page with pricing, along with two required representations: SARC – Subcontractor Annual Reps & Certs Rev 6 and PUR-466 – Proposal Certifications. The technical acceptability will be determined by conformance with the technical specifications in the attached "Procurement Specification – NNSA Cryocooler" document. Proposals must include F.O.B. Fermilab delivery terms with all freight charges included.
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Fermi National Accelerator Laboratory
Procurement Department Finance Section
630.840.2864 ggomez@fnal.gov
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group for the U.S. Department of Energy Office of Science
REQUEST FOR PROPOSAL
Date: October 27, 2025 Request for Proposal #: RFP 374247-GMG
Quotations Close: November 14, 2025, 4pm CT
ITEM QTY. DESCRIPTION PRICE DEL. DATE
1. 1
REQUEST FOR PROPOSAL – THIS IS NOT A PURCHASE ORDER
Fermi Forward Discovery Group (FFDG) anticipates procurement of the following for Fermi National Accelerator Laboratory (Fermilab). Please provide your firm fixed price for the following:
Subcontractor to provide a firm fixed price the following:
Cryocooler – NNSA Project @ IARC
See Attachment A - Specifications - NNSA Project
*Continued page 2
Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.
COMPANY NAME__________________________
ADDRESS_______________________________
TERMS_____________FOB________________
SUBMITTED BY:__________________________
MATERIALS, SUPPLIES OR SERVICES RESULTING FROM THIS
QUOTE ARE FOR WORK DONE UNDER PRIME CONTRACT NO.
DE AC02 07CH11359 WITH THE UNITED STATES DEPARTMENT
OF ENERGY. ANY ITEMS COVERED BY G.S.A. CONTRACTS
SHOULD BE SO INDICATED.
DATE SUBMITTED: ________________________
Graciela M. Gomez Procurement Specialist II
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group for the U.S. Department of Energy Office of Science
RFP # 374247-GMG Page 2 of 2
DESCRIPTION PRICE DEL. DATE
Ship to: Fermilab, Receiving
Warehouse 2 Kirk Road & Wilson Street Batavia, IL 60510 United States
Basis for Subcontract Award The evaluation of proposals will be based on the Lowest Price Technically Acceptable source selection process. The best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.
Tradeoffs between non-cost evaluation factors and cost/price are not permitted. FFDG will evaluate proposals for acceptability but will not rank proposals using the non-cost/price factors.
The non-cost evaluation factors that establish the requirements of technical acceptability are as shown below:
Non-Cost Factor 1 - Conformance with requirements: The proposed equipment shall conform with the technical specifications stated in the attached document “Procurement Specification – NNSA Cryocooler”
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.
FFDG General Terms and Conditions for Commercial Products and Commercial Services (08/2025)
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format and can be accessed at the following URL:
https://procurement.fnal.gov/terms-conditions/
Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your proposal.
The following Representations must be completed and returned with your proposal.
SARC – Subcontractor Annual Reps & Certs Rev 6 PUR-466 – Proposal Certifications r2_06.03.25
Proposals shall be submitted by 4pm CT November 14, 2025.
Questions shall be submitted by 4pm CT November 5, 2025
The RFP response shall include a completed RFP page include a price, with a completed SARC and PUR-466.
All contractual questions shall be directed to:
Grace Gomez Procurement Specialist II 630-840-2840 ggomez@fnal.gov
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