1. RFP - 369612-GMG.pdf

Fermi National Accelerator Laboratory Procurement Department

Finance Section 630-840-2864 ggomez@fnal.gov

REQUEST FOR PROPOSAL

Date:

Request for Proposal #:

Proposals Due:

REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER

Fermi Forward Discovery Group, LLC (FFDG) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:

Pg. 1 of 2

ITEM QTY. DESCRIPTION PRICE DELIV.

Company Name:

Address:

Terms:

FOB: Fermilab

Grace Gomez Procurement Specialist I

RFP

$1

MATERIALS, SUPPLIES OR SERVICES RESULTING

FROM THIS QUOTE ARE FOR WORK DONE UNDER

PRIME CONTRACT NO. DE AC02 07CH11359 WITH

THE UNITED STATES DEPARTMENT OF ENERGY.

ANY ITEMS COVERED BY G.S.A. CONTRACTS

SHOULD BE SO INDICATED.

Exceptions to specifications and extra charges for containers, tooling, etc.

must be clearly indicated

Total Extended Proposal Price:

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science

May 20, 2025

369612-GMG

June 4, 2025

24 Part # C41403000 - Edwards Vacuum PV40EKA Solenoid Angle Valve 110-127V 1-ph 50/60Hz, DN 40 ISO-KF (NW40) Aluminum-C41403000

(see pg 3 below for additional information)

RFP # Pg. 2 of 2

Ship to: Fermilab Receiving Warehouse 2 Kirk Rd & Wilson Street Batavia, IL 60510 United States

Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.

The following Representations must be completed and returned with your proposal:

SARC - Subcontractor Annual Reps & Certs (Rev. 4) PUR-466 - Proposal Certifications ( Rev. 1 Dated 10/14/2021)

Proposals shall be submitted June 4, 2025

The RFP response shall include a completed RFP page, SARC Form (if not completed in the last year), and a PUR-466 Form.

Grace Gomez, Procurement Specialist I ggomez@fnal.gov

Basis for Subcontract Award This is a best value source selection. Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal conforms to the solicitation’s requirements, and is judged to represent best value to FFDG. The best value is represented by the lowest price of technically acceptable offerors. FFDG intends to award without discussions.

The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation. Fermilab Terms and Conditions – Commercial Products (Rev. 01/25)

The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format (hard copy forms are available upon request) and can be accessed at the following URL:

https://procurement.fnal.gov/terms-conditions/

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC or the U.S. Department of Energy Office of Science

369612-GMG

ggomez Pencil ggomez Highlight

Statement of Work

Fermi National Accelerator Laboratory

1. SCOPE

This specification covers solenoid angle valves (anti suck-back valves) for the Superconducting Linac (SCL) insulating vacuum within the PIP-II accelerator.

2. REQUIREMENTS

The solenoid angle valves shall conform to the requirements as identified below. ANY VARIANCES MUST

BE IDENTIFIED IN YOUR RESPONSE. Failure to identify variances could result in disqualification. Valve quantities are specified in the purchase order.

Valves shall be cleaned and packed according to Ultra High Vacuum (UHV) cleaning and handling procedures. They shall arrive ready for UHV use.

Valve quantities are specified in the purchase order.

1. Shall be a vacuum right-angle valve

2. Shall have solenoid/electromagnetic valve actuation

3. Shall have a leak rate across the valve seat of 1x10-9 mbar-L/s or better

4. Shall have a minimum recommended pressure of 1x10-9 mbar or lower

5. Shall have a maximum recommended pressure of 2000 mbar or higher

6. Shall have DN 40 ISO-KF (NW40) inlet and outlet flanges

7. Shall have a valve body material of Aluminum

8. Shall have a valve seal material of FKM (Viton)

9. Shall have a supply voltage of 1 Ph 110-127V

10. Shall have a supply frequency of 50/60 Hz

11. Shall be bellows sealed

12. Shall fail closed in the event of a power failure

3. DELIVERY AND ACCEPTABILITY TESTING

Acceptance Criteria for these valves require that they shall be visually inspected upon receipt and actuated prior to installation. In addition, 10% of the valves will be leak checked. These QC checks will be completed within two weeks of delivery.