1.PWS TF1 POST 278th YELLOW RIBBON 15 NOVEMBER 2025.rtf

5 August 2025 file_0.wmf

5 August 2025

PERFORMANCE WORK STATEMENT (PWS)

FOR

TF1 278TH Post-Mob Yellow Ribbon Murfreesboro, TN Franklin, TN Cookeville, TN

General:

Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform TF1 278TH Post-Mob Yellow Ribbon, as defined in this PWS.

Quality Control (QC): RESERVED

Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

Recognized Holidays: RESERVED Place and Performance of Services: In order of preference

Murfreesboro, TN (See 5.1 Requirements) preferred location Franklin/Brentwood, TN Cookeville, TN

1.4.1 Property must meet all requirements as specified to be considered sufficient for the requirement. The end user may physically inspect facilities for safety, repair, or cleanliness and will have a unilateral and subjective decision on the part of the Government as to whether a property or facility is sufficient to fulfill the requirement.

1.4.4.4 Acceptance of alternative offers deviating from specified requirements is the sole subjective decision of the end user.

Telework: RESERVED Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

HSPD-12 Background Investigation Requirements: RESERVED

Trusted Associate Sponsorship System (TASS): RESERVED

1.4.5.3 Communications Security/Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

Information Awareness: RESERVED iWATCH Training: RESERVED OPSEC Training: RESERVED

Classified Information. RESERVED

Threat Awareness and Reporting Program (TARP). RESERVED

Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

Key Control. RESERVED

Special Qualifications: RESERVED

Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart

42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

Identification of Contractor Employees: RESERVED

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

Contractor Travel. RESERVED

Data Rights. RESERVED

Organizational Conflicts of Interest (OCI): RESERVED

Phase In / Phase-Out Periods. RESERVED

Definitions and Acronyms

Definitions:

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service: A service output that does not meet the standard of performance associated with the PWS.

Deliverable: Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

Key Personnel: RESERVED

Physical Security: Actions that prevent the loss or damage of Government property.

Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Acronyms:

AEI Army Enterprise Info Structure

AR Army Regulation

COR Contracting Officer Representative

DA Department of the Army

FAR Federal Acquisition Regulation

IA Information Assurance

NGB National Guard Bureau

OCI Organizational Conflict of Interest

PII Personally Identifiable Information

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SSN Social Security Number

TE Technical Exhibit

TN-ARNG Tennessee Army National Guard

USD(I) Under Secretary of Defense for Intelligence

Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): RESERVED Property: RESERVED

Materials:

Equipment: Audio Visual Equipment: = See section 5.2.1

Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

Secret Facility Clearance: RESERVED

Requirements: The contractor shall:

Conference Rooms:. The contractor will provide meeting/breakout/childcare space(s) according to below. The vendor will be responsible for all clean-up at the end of each meal and the event.

Conference Rooms:

Provide one (1) conference/general session room to comfortably seat 1300 people. Contract will include:

conference room/ atrium to comfortably seat 1300 people;

*Vendor may suggest alternative options to seating and/or meeting space arrangements to those specified in this Performance Work Statement in efforts to meet event requirements. Eight (8) 6 ft. or 8 ft. registration/administration tables with two chairs (2) per table located outside meeting room.

General Session conference room is required from 7:00am, 15 November through 15:30pm, 15 November 2025.

Provide atleast one (1) conference/ break-out rooms designated for childcare. Each room will:

Rooms designated for Childcare are required from 7:00am, 15 November through 15:30pm, 15 November 2025.

Designated vendor area will be located in close proximity to the General Sessions room.

Vendor will provide a Continental breakfast on 7:00am, 15 November through 15:30pm, 15 November 2025 for 1300 people. Meal will consist of: Continental Breakfast

Breakfast service will be from 8:00am – 9:00am.

Breakfast pastries/muffins, fruit, coffee, and tea will be left for consumption after the breakfast service has closed. Items will be removed only after depletion or to prepare for the service of the next meal.

Vendor will provide a buffet style lunch banquet on Saturday, 15 November 2025 for 1300 people. Meal will consist of: Example of Lunch Sweet tea, unsweet tea & lemonade;

Vendor will provide linen table cloths for each dining table and servers for beverage refreshment and dish removal during mealtime.

Lunch will be served from 11:00am – 1:00pm.

Vendor will make adequate serving provisions to optimize time allotted for meals.

Dessert and coffee will be included in the total cost of the lunch meal but will be offered to event participants for consumption at 2:00pm.

Entrees or side items containing peanuts or peanut-derived ingredients will not be served.

Security Requirements:

The contractor will be required to complete National Agency Check (NAC) SF85P. Obtain any clearances that are required to conduct duties for TNARNG.

8.1.2 Vendor will lock all conference rooms nightly when not in use and keys will be given to Point of Contact of event.

9.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page) Date of Publication Mandato ry or Advisory Website Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefarr or Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/ current/index.htmll DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 http://www.esd.whs.mil/Directives/issuanc es/dodm/ Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST .FIPS.201-2.pdf DoDM 5200.2 Regulation 5200.02 Procedures for the DoD Personnel Security Program (PSP) 04/03/2017 http://www.dtic.mil/whs/directives/corres/p ub1.html Army Directive 2014-05 Policy and Implementation Procedures for Common 03/07/2014 http://www.apd.army.mil/ProductMaps/Pu bForm/ArmyDir.aspx Access Card Credentialing and Installation Access for Uncleared Contractors

AR 190-13

The Army Physical Security Program 02/25/2011 http://www.apd.army.mil/ProductMaps/Pu bForm/AR.aspx Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security- presidential-directive-12 DoDD 5400.11 Department of Defense Privacy Program 10/29/2014 http://www.dtic.mil/whs/directives/corres/di r.html# DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 http://www.dtic.mil/whs/directives/corres/p ub1.html DoDD 8140.01 Cyberspace Workforce Management 08/11/2015

OK

http://www.dtic.mil/whs/directives/corres/di r.htmll DoD 8570.01-M Information Assurance Workforce Improvement Program 12/19/2005 (Change 4: 11/10/2015

OK

http://www.dtic.mil/whs/directives/corres/p ub1.html

AR 25-2

Information Assurance 10/24/2007

OK

http://armypubs.army.mil/ProductMaps/Pu bForm/AR.aspx

AR 530-1

Operations Security 09/26/2014

OK

http://armypubs.army.mil/ProductMaps/Pu bForm/AR.aspx DoD 5220.22-M National Industrial Security Program Operating Manual 02/28/2006 (Change 2: 05/18/2016

OK

http://www.dtic.mil/whs/directives/corres/p ub1.html

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b) 06/01/2016

OK

http://armypubs.army.mil/ProductMaps/Pu bForm/AR.aspx

9.1. Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm I-9 Employment Eligibility Verification 11/14/16 https://www.uscis.gov/sites/default/files/files/form/i- 9.pdf

DD 441

Department of Defense Security Agreement

FEB 2017

http://www.dtic.mil/whs/directives/forms/dd/ddforms 0001-0499.htm

DD 250

Material Inspection and Receiving Report Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS) This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective Performance Standard Acceptable Quality Levels (AQL) Surveillance Method / By Whom

5.0 – 6.1.4 Requirements Conference Rooms were available and met the standards of the PWS.

98% Inspection / COR Inspection / COR After Action Review

7.0 – 7.1.9 Meals Meals were delivered on time?

Meals hot.

98% Inspection / COR Inspection / COR After Action Review