1. Protestant Youth Coordinator PWS.pdf

PERFORMANCE WORK

STATEMENT

FOR

PROTESTANT YOUTH DIRECTOR

SERVICES AT

JOINT BASE McGUIRE-DIX-LAKEHURST, NEW JERSEY approved in advance by the Ranking Protestant or Responsible Chaplain.

or coordinate performance by a substitute of equal or higher proficiency who has been

Place of Performance The services stipulated in this Statement of Work shall be performed at any designated Chapel where Joint Base McGuire-Dix-Lakehurst Chapel ministries are performed as directed by the Joint Base Senior Chaplain or his/her representative, normally the ranking Protestant Chaplain.

Contractor Supervision

The U.S. Government will not supervise the contractor in any manner.

Continuity of Service The contractor is responsible to personally perform the services described in this Performance Work Statement

The Contractor will submit the names and qualifications of proposed subcontractors to the Designated or Responsible Chaplain for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Performance Work Statement. The Contractor is responsible for payment of any approved subcontractor(s).

Performance during a Crisis Performance during a crisis declared by the President, Secretary of Defense, or overseas combatant commander: Provide 24-hour contact, and comply with all provisions of this Statement of work during crisis declared by the President, Secretary of Defense, or overseas combatant commander. Workloads may significantly increase during wartime contingencies as directed by the contracting officer.

Background Check

(a) All personnel under this contract to include subcontractors must complete a positive background investigation and fingerprints as specified herein and by DoDI 1402.5. Subcontractors must adhere to the same background check requirements to include fingerprinting to perform services unless the contractor arranges a green badge member to be present.

(b) Refer to AFFARS 5352.242-9000 - Contractor Access to Air Force Installations (June 2002)

Period of Performance and Work Hours

(a) Services will be performed during the period of 1 November 2022 to 31 October 2023 with 4 option years in support of the Joint Base McGuire-Dix -Lakehurst Chapel Program.

(b) In the event of inclement weather, contractor will refer to 609-754-BASE or Responsible

Chaplain for base closure information and/or procedures.

(c) Work Hours

(i) This contract anticipates a 24 hours of service per week including coordination, meetings, consultation, and programs in order to provide the defined services. Be available to work additional hours should the need arise for special events. Work may be required on weekends and evenings for special programs. The contractor may be required to provide services on some Federal Holidays in conjunction with religious observances. Develop and post schedule of office and program hours in coordination with the Responsible Chaplain. Office hours will be during normal duty hours (0730-1630 Monday through Friday) and on at least one (1) weekday. Place of contract performance is at one (1) of the Joint Base McGuire-Dix- Lakehurst Chapels as required by each program. Office workspace will be provided in one (1) of the Joint Base McGuire-Dix-Lakehurst Chapels.

Description/Duties & Responsibilities

McGuire-Dix-Lakehurst Protestant Chapel Youth coordinator will coordinate content and volunteers with other chapel programs. Serve as the resource person, advisor, and coordinator for Protestant Youth at Joint Base McGuire-Dix-Lakehurst Protestant program. The primary goal of the PYOC program is to foster and strengthen faith commitments through fellowship activities, youth meetings and events, Bible studies, retreats, camps and mentoring programs involving youth within the Joint Base McGuire-Dix- Lakehurst Protestant community. Contractor will furnish all labor, tools, transportation, and incidentals as necessary to provide the Joint Base McGuire-Dix-Lakehurst Chapel Protestant Youth Coordinator services in accordance with the tasks identified herein.

(i) Provide and coordinate a youth program in accordance with the guidelines set forth by the Air Force Chaplain Corps (AFI 52-101) as represented by the Joint Base McGuire-Dix-Lakehurst Responsible Chaplain. A successful program will meet the needs of the Protestant community and meet the goals agreed upon at the annual Protestant planning meeting including the number of people involved.

(ii) Assess needs for the youth program with the Chaplain Corps leadership and in consult with the Protestant Advisory Council.

(i) Program will be evaluated based on meeting the needs of the community, participant satisfaction, volunteer feedback, and through overall quality evaluation by the Responsible Chaplain. The contractor will not be supervised by the Government, but the quality of the program will be evaluated. The contractor will provide metrics as requested by the Responsible Chaplain for program evaluation.

(ii) Work out specific vision for youth program with the Responsible Chaplain annually.

(iii) Direct the youth ministry program, recruit volunteers, procure necessary materials and supplies, train volunteer staff as needed and supervise this year-round activity.

(iv) Organize youth group for Jr High and Senior High students, as well as their discipleship classes;

recruit volunteer teachers, substitutes, and other necessary staff; trains teachers and substitutes; and provide workshops as required.

(v) Organize at least 3 outreach events annually for teens not involved in the chapel program. Includes a music program as part of the chapel youth group, as resources exist.

(vi) Be a participating member of the JB MDL Protestant Community by regularly attending Protestant worship services, recruiting volunteers, promoting the youth ministry, and providing program announcements in coordination with respective service chaplains and the Protestant Community Coordinator.

(vii) Provide an annual program plan as specified in local operating instructions and policy letters. Plan, program, and lead a weekly Protestant youth class, and 3 outreach event opportunities as determined in consult with Responsible Chaplain and Protestant Advisory Council.

(viii) Provide orientation for new volunteer staff members in facilities, funding, religious education policies, and available resources.

(ix) Organize at least two volunteer training events each year, one in the fall and one in the spring.

(x) Plan one volunteer recognition event and consider ways to honor and recognize the volunteer staff during the year in collaboration with the Protestant Community, Community and Religious Education Coordinators.

(xi) In consultation with the Responsible Chaplain, promote and lead youth leadership participation throughout all Protestant community programs and ministries, e.g., music ministry, audio/video ministry, usher ministry, children’s ministry, Vacation Bible School, holiday programs, weekday religious education programs, and other Protestant programs.

(xii) Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions that apply to this position.

(xiii) All personnel under this contract (to include subcontractors and all volunteers working with youth below 18 years of age) must complete a positive background investigation with fingerprints as specified herein and by Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks. Refer to AFFARS 5352.242-900 – Contractor Access to Air Force Installations (June 2002).

(xiv) Ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5. Follows JB MDL Chapel procedures for conducting Background Checks in coordination with the Contract Officer. Maintains record of volunteers who have a current background check. Ensure all volunteers are aware of local safety requirements and procedures.

(xv) The Contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs

(xvi) The Contractor coordinates all support requirements with the CTOF Contract Officer or their appointed representative; the Responsible Chaplain and his/her representative, normally, the Protestant Community Coordinator.

(xvii) The Contractor will, in consultation with the Responsible Chaplain and his/her representative, normally, the Protestant Community Coordinator, develop an annual calendar of events, CTOF budget, appropriated fund budget, and core religious curriculum. This information is submitted as required by local and USAF Chaplain Corps operating procedures and instructions.

(Xviii) Coordinate all youth religious education support requirements with the Responsible Chaplain and his/her representative, normally, the Protestant Community Coordinator. Activities are divided by student grade level and planned at least 60 days in advance. The youth group includes Junior High and Senior High divisions.

(x) Arrive or ensure a responsible volunteer adult arrives at least one-half hour prior to the beginning of classes. Volunteers must adhere to the same background check requirements to include fingerprinting to perform services unless the contractor arranges a green badge member to be present prior to the beginning of classes.

(xix) Visit each class at least twice a month or as requested by volunteer teachers.

(xx) Keep a record of enrollment and attendance. Maintain a current roster of the volunteer staff.

(xxi) Lead weekly youth group, discipleship class and other activities as needed and agreed through the

Protestant Planning process in consult with the Responsible Chaplain and Protestant Advisory

Council.

(xxii) Submit Purchase Requests as required for support of the youth ministry program to the Responsible Chaplain and his/her representative, normally, the Protestant Community Coordinator.

Adhere to local operating instruction for all Purchase Request issues.

(xxiii) Project the required amount of educational curriculum material and submit an annual order to the Responsible Chaplain and his/her representative, normally, the Protestant Community Coordinator as part of the annual CTOF Budget planning process.

(xxiv) Submit monthly attendance reports to the Protestant Community Coordinator.

(xxv) Hold quarterly planning meetings with the Responsible Chaplain in consult with the Parish Advisory Council.

(xxvi) Attend all Protestant Advisory Council meetings as a non-voting member.

(xxvii) Be responsible for keys provided by the government. For access to the facility during non-duty hours as well as office access, a key or keys will be provided. Keys shall be safeguarded and will not be duplicated. All keys will be returned on revocation of this service agreement.

Contractor will report any duplicated, lost or misplaced keys to the government within one (1) hour of the discovery of the occurrence to the Responsible Chaplain. Contractor will reimburse the government for replacement of all locks or rekeying required as a result of keys being duplicated, lost or misplaced by Contractor or while under the responsibility of Contractor. Contractor will be responsible for the security of the facilities and property made available by the government in conjunction with the performance of this service agreement. Contractor will also employ accountability methods consistent with Chapel Operating Instructions. Contractor must secure the facility as appropriate.

(xxviii) Participate in chapel decorating/un-decorating and other clean-up/work days if they do not conflict with an established youth program.

(xxix) Provide necessary planning and reporting as mandated by local policy/instruction, MAJCOM requirements, and USAF requirements.

(xxx) Advise Responsible Chaplain and/or his representative, normally, the Protestant Community

Coordinator when supplies and materials are needed, place orders in accordance with JB MDL Chapel Tithes and Offerings Fund OI.

(xxxi) Complete appropriate monthly reports given by the second duty day of each month. All youth activities will be recorded.

(xxxii) Contractor will participate in the planning process for the next year’s schedule, budget, and activities. In consultation with the Protestant chaplain, develop and submit a 12-month annual planning calendar to be reviewed at the annual Protestant Advisory Council planning meeting to include summer events. Plan must be submitted for approval no less than two weeks prior to the anticipated meeting date. Provide planning assistance for any Protestant program with a youth component (e.g. retreats, seminars, etc).

(xxxiii) Assist in the development of annual Chapel Tithes and Offering Fund (CTOF) budgets, as directed by the Responsible Chaplain. Request funds for the purchase of books, materials, equipment, and supplemental services using the CTOF Purchase Request (provided by the chapel).

Prepare funds and facility requests in consult with the Protestant Community Coordinator.

(xxxiv) Identify and prepare annual curriculum order, library, and supply requirements to the

Protestant for approval and maintain an accurate and current inventory of all curriculum and resource materials.

(xxxv) At no time speak in a derogatory or negative manner about any of the chapel staff

The contractor will personally perform the services described in this Performance Work Statement or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Designated or Responsible Chaplain. The Contractor will submit the names and qualifications of proposed subcontractors to the Designated or Responsible Chaplain for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Performance Work Statement. The Contractor is responsible for payment of any approved subcontractor(s).

Qualifications The contractor providing youth ministry as Youth Coordinator must have training in Christian Youth Activities as evidenced by:

a. A minimum of two years involvement in a youth ministry program as a volunteer, contractor, or paid staff member. A Bachelor's Degree in the area of youth ministry, or any other ministry field from an accredited university or any degree from an accredited university with two years of work experience (paid or volunteer) as a Youth Minister, Bible School teacher, Sunday School Superintendent, Director of Religious Education, Christian School teacher or related field is preferred.

(i ) Submit a one paragraph summary for vision, growth and development of the youth program.

b. Demonstrate enthusiasm for youth ministry. Submit two letters of reference demonstrating enthusiasm for youth ministry.

c. Strong preference shall be given to experience in military service chapel youth ministry and religious education.

d. Furnish a resume including academic and work related references. References should be of recent employment (past 3 years).

e. Demonstrate the ability to use computers and associated software common for advertising and marketing the Protestant Youth Program.

f. Appearance and Conduct: Maintain a neat, clean and well-groomed professional appearance and conduct self in business-like manner. Able to work in a religiously pluralistic environment and have willingness to work with people of diverse faith expressions.

Have a willingness to work in the pluralistic environment of the Chaplain Corps. Have an ability to work unsupervised in a fluid and sometimes-stressful environment with staff, and volunteers. Possess an ability to maintain healthy, functional interpersonal relationships with coworkers and customers. Submit one letter of reference to show these attributes.

Contractor will not perform the following tasks:

a) Receptionist duties.

b) Tasking(s) received from anyone other than the Protestant Chaplain or his/her designee.

This includes tasking from other Joint Base Mission Partners not coordinated through the Protestant Chaplain.

Program Specific Government Furnished Property and Services

a) Requirement for supplies will be submitted in writing to the Protestant Chaplain in accordance with local operating procedures .

b) Government-owned equipment will not be tampered with or moved without permission of the Protestant Chaplain. Equipment moved from a Chapel facility will be signed out with an AF IMT 1297 by the Chapel NCOIC or facility manager.

c) The government provides office space with desk, chair, visitor's chair, computer, printer, copier access, filing cabinet, bookcase, phone, fax access, scanner access, storage closet in building, expendable office supplies and other items deemed necessary to perform services described in this SOW. Equipment may be shared with other contractors or chapel staff as necessary. The contractor supplies preferred supplies, along with personal transportation.

MEDICAL STATEMENT

Health Care: The medical treatment facility will provide urgent healthcare to contract employees (a contract employee is not a Government employee but is a contractor or an employee of a contractor) for injuries occurring while on duty. Urgent healthcare is defined as medical care authorized to the extent necessary to save life or limb and prevent undue pain and suffering. The contract employee will be transferred to a civilian medical facility as soon as the contract employee is stabilized. The cost of such treatment will be paid for, in full, within a reasonable period of time, by the contract employee and will not be borne by the 87th Medical Group, the United States Air Force or the Government. An AF Form 1127, Hospital Invoice/Receipt/Accounts Receivable Record, will be prepared to ensure collection and/or billing of charges. If a contract employee cannot pay for the treatment at the time of discharge, a statement of charges and a letter of indebtedness will be completed and billed to the contract employee for medical services rendered. An Accounts Receivable Record will be established for each contract employee who receives medical care and is unable to pay at the time of discharge. Follow-up on Accounts Receivable will be completed in accordance with AFI 41-120, Medical Resource Operations. After an Accounts Receivable Record is established and billing for outpatient medical services has occurred, the SF 558, Medical Record - Emergency Care and Treatment, will be annotated with the date of billing and the voucher number. It will then be forwarded to Outpatient Records in order to be filed in a temporary folder. The contract employee shall ensure that he/she provides timely notice to his/her medical insurance company and that if the insurance company is to make payment, the insurance company has adequate information and documentation to make payment. A contract employee treated for injuries caused during a natural disaster is not charged for outpatient care.

ANTI-TERRORISM STATEMENT

Reference:

· Department of Defense Instruction (DoDI) 2000.16, DoD Antiterrorism (AT) Standards, 02 OCT 2006, paragraph E3.18, DoD Standard 18

· Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (r)) reflects current DoD AT security requirements for defense contractors

· Joint Publication 3-07.2 Antiterrorism Terrorism is defined as: The calculated use of unlawful violence or threat of unlawful violence to inculcate fear;

intended to coerce or to intimidate governments or societies in the pursuit of goals that are generally political, religious, or ideological. See also antiterrorism; combating terrorism; counterterrorism; force protection condition; terrorist; terrorist groups.

Antiterrorism - As a prelude and during performance of any contract, it is critical that the Contractor be supportive of all Department of Defense (DoD) requirements to protect personnel and their families, installations, facilities, information, and other resources from terrorist acts. All Contractors and Sub-Contractors are responsible for providing their personnel information on the JB MDL Antiterrorism Program. During performance of work, personnel security and protection of resources is critical for the installation to maintain a safe work environment.

Contractors and contracted personnel will be alert for any suspicious activities while on the installation. If any situation appears to be suspicious, immediate actions must be taken to properly notify the 87th Security Forces Squadron (SFS) Emergency Control Center at 609-754-6001. Contractors must ensure that contracted personnel and vehicles are strictly controlled during performance of duty. For instance, contractors shall use reasonable efforts to prevent any personnel or equipment from being placed in harm’s way or in a position that could aid or abet terrorists. It is strongly recommended that all contracted personnel take the computer-based training (CBT) for the DoD-approved Antiterrorism Level I Training at https://atlevel1.dtic.mil/at/. Contractors are encouraged to contact the JB MDL Antiterrorism Office at 609-754-1397 for information regarding the installation Antiterrorism Program.

REMEMBER IF YOU SEE SOMETHING – SAY SOMETHING

REPORT SUSPICIOUS ACTIVITY TO 87 SFS AT 609-754-6001