1. Performance Work Statement EWP FY25.pdf

PERFORMANCE WORK STATEMENT

A.1 Background: The Western Recruiting Region Headquarters, located aboard Marine Corps Recruit Depot, San Diego, regularly hosts Educator Workshops with the goal of providing educators firsthand knowledge of Marine Corps recruit training, job skills and opportunities, and educational benefits available to Marines. The program is specifically designed to impress upon educators the continuing need to recruit highly qualified, motivated young men and women. To that end, specific lodging requirements must be met to support the educator workshops of calendar years 2025 through 2029.

A.2 Scope of Work and General Tasks: This procurement is being conducted under the provisions of Federal Acquisition Regulations FAR Sub Part 13.5 “Test Program For Certain Commercial Items” and FAR Part 12 “Commercial Items”. The Government intends to award fixed price contract with economic price adjustment (in accordance with FAR 16.216-4 and FAR Clause 52.217-9) for 30, double-occupancy rooms for four nights (Monday afternoon arrival and Friday morning departure), in support of 12 dated events throughout calendar year 2025, for a total of 1440 nights lodging, at or below the San Diego per diem rates.

There are three (3) additional one-year option periods (Calendar Years 2026 through 2029) for the same number of events and rooms. Though specific dates have not yet been established for these option periods, dates will be set within 30 days of the beginning of each period.

The base year (Calendar Year 2025) lodging price will be competitively set but cannot exceed the Federal Government Lodging per diem rate for San Diego. The awardee’s offered price per room (for the base year), will be divided by the current per diem rate to arrive at a percentage. When the new per diem rate for San Diego is published for each succeeding fiscal year, the awardee’s percentage will be multiplied against the new rate to determine that respective option period’s rate.

The ceiling price for each option period shall not exceed that current year’s Federal Government Lodging Per Diem rate for the San Diego area and will be locked in for 12 months for each period of performance that it covers, even if the rates increase during that 12-month period. The per diem rates can be located on the General Services Administration (GSA) website at http://www.gsa.gov/portal/category/21287.

In addition, a Monday night “Buffet Style” banquet dinner (see section A.3.G), breakfasts for Tuesday and Wednesday (2 breakfasts—see section A.3.h & A.3.i.), and regular dinners for Tuesday, Wednesday, and Thursday (3 Dinners—See section A.3.i) shall be provided within the Fiscal Year 2021 Federal Government Meal Per Diem rate for the San Diego area. No charges will be paid against the resultant contract for the breakfast or dinner meals, the meal facilities, or services associated with the meals. Participating offerors simply must have the ability to support the meal requirements. The ceiling price for the option period’s meals shall not exceed that current year’s Federal Government Meal Per Diem rate for the San Diego area.

Participating offerors must also provide 10 single occupancy rooms, at the Federal Government Meal Per Diem rate for the San Diego area during the same dates as the events cited at 1.a.i above.

No charges will be paid against the resultant contract for these rooms. Reservations for these rooms will be made via separate correspondence at least 72 hours prior to commencement of each http://www.gsa.gov/portal/category/21287 event. The awardee will be free to release any rooms that have not been reserved at least 72 hours prior to each event.

The period of performance is for a base period of 12 months, plus three (3) one-year option periods.

All options will be evaluated in accordance with FAR Provision 52.217-5. The contract requirements, as well as all applicable provisions and clauses, are outlined on the following pages.

Award will be made on a Best Value basis in accordance with the best value evaluation criteria outlined in section A.13 and FAR Clause 52-212-2 of this Solicitation.

Through the term of this contract, including any options, even after any economic price adjustments or equitable adjustment are calculated:

a. The contractor shall not charge the Government for Items stated in the contract to be complimentary.

b. Amounts that the contractor charges for meal shall not exceed the then-current Federal meal allowance.

c. Amounts that the contractor charges for rooms shall not exceed the then-current per diem lodging rate.

A.3 Mandatory Specifications: All mandatory specifications pertain to each event listed at A.3.b. Quotes shall discuss in detail the manner with which the hotel intends to satisfy the mandatory specifications defined below. Additionally, quotes shall detail any offerings supplementary to the mandatory specifications below. All mandatory specifications together with any supplementary offerings will be considered, as stated in Statement of Work section A.13.

a. No advance room deposit required for reservations.

b. The hotel shall provide the required number of rooms listed below for the base period and four (4) option periods. There will be 12 events per period of performance, with the number of rooms specified in the CLINS for each designated event. The event dates for the option periods will be set within 30 days of the beginning of each option period.

EVENT 1: EVENT 7:

3/31/25 – 4/4/25: 6/2/25 – 6/6/25:

4 nights x 30 rooms/night = 120 room nights

4 nights x 30 rooms/night = 120 room nights

EVENT 2: EVENT 8:

4/7/25 – 4/11/25: 6/23/25 – 6/27/25:

4 nights x 30 rooms/night = 120 room nights

4 nights x 30 rooms/night = 120 room nights

EVENT 3: EVENT 9:

4/21/25 – 4/25/25: 7/7/25 – 7/11/25:

4 nights x 30 rooms/night = 120 room nights

4 nights x 30 rooms/night = 120 room nights

EVENT 4: EVENT 10:

4/28/25 – 5/2/25: 7/14/25 – 7/18/25:

4 nights x 30 rooms/night = 120 room nights

4 nights x 30 rooms/night = 120 room nights

EVENT 5: EVENT 11:

5/5/25 – 5/9/25: 7/28/25 – 8/1/25:

4 nights x 30 rooms/night = 120 room nights

4 nights x 30 rooms/night = 120 room nights

EVENT 6: EVENT 12:

5/26/25 – 5/30/25: 8/4/25 – 8/8/25:

4 nights x 30 rooms/night = 120 room nights

4 nights x 30 rooms/night = 120 room nights

OPTIONS:

Option 1: 15 Jan 2026 – 14 Jan 2027 Option 2: 15 Jan 2027 – 14 Jan 2028 Option 3: 15 Jan 2028 – 14 Jan 2029

Each option period will have 12 events, with the same lodging and meal requirements as for the base year. The precise dates for each option years’ events will be set within 30 days of the beginning of each option period. In addition, the lodging rates for each option period will be re-determined by multiplying a pre-established percentage against the new Per Diem rate.

c. Large group check in capabilities, i.e., dedicated front desk person for Monday night check-in.

d. Rooms cancelled for any reason (e.g. guest cancels, no-show guests, delays due to flight problems, etc.) will not be subject to any cancellation fees or penalties.

e. Must be able to accommodate 50 passenger bus parking with safe (e.g. personnel must not cross any major streets or traffic lanes to board bus) and convenient (e.g. within 100 yards of hotel main entrance/exit) passenger loading and unloading.

f. Hotel must be within 3 mile radius of 1600 Henderson Ave, San Diego, CA 92140.

g. Must be able to accommodate 100 people in private banquet room on site, for one (1) Monday evening buffet dinner. Must have the ability to support this requirement with a per meal price within the fiscal year 2025 federal dinner allowance of $36.00. Additionally, the offeror must not charge any up-front deposits for this event and must have the ability to accept payment via credit card for meals. No charges will be paid against this contract for the banquet meal, the banquet facilities, or services associated with the banquet. Prospective offerors must simply have the ability to support this requirement.

h. Must be able to accommodate up to 100 people for breakfast to be completed by 7:15am daily. The cost of the breakfast meal must be within the daily Federal Breakfast Meal Allowance of $22.00. Option period rates shall not exceed the Federal Meal Allowance rates for their respective fiscal year.

i. A minimum of two (2) breakfast meals (Tuesday and Wednesday, of each event) must be available at daily federal breakfast meal allowance of $22.00, and three (3) dinner meals must be available at the daily federal dinner meal allowance of $36.00 for each day of each scheduled event. Option period rates shall not exceed the Federal Meal Allowance rates for their respective fiscal year. No charges will be paid against this contract for the breakfast or dinner meals, the meal facilities, or services associated with the meals. Prospective offerors must simply have the ability to support this requirement.

j. Adequate on-site complimentary parking for local Marine Corps District/Recruiting Station Government vehicles and rented vehicles. Adequate parking is defined as 10 spaces available for each event. Parking Spaces must be within 100 yards of hotel.

k. Double occupancy rooms must be designed to accommodate two separate personnel in separate beds, without the use of temporary bedding, including cots, hideaway beds, etc. Square footage shall be no less than 375 sq. ft.

l. The Government will not be charged for unused meals.

m. The quality of accommodations (to include appearance and cleanliness) and meals shall be of the quality considered acceptable by frequent business travelers.

n. A guest credit card will not be required for check-in.

A.4 Amenities:

A.4.1 The amenities cited below are considered must-haves for each event.

a. Hotel located in a safe location.

b. The hotel must be able to pick up each guest from the airport on Monday and bring them to the hotel.

c. Full-service restaurant on hotel premises.

d. Complimentary High-Speed Internet Access in guest rooms.

e. Complimentary breakfast. This only applies to Tuesday and Wednesday of each event. Prospective Offerors shall describe Breakfast offering in detail. (If Complimentary Breakfast is not offered, prospective offerors shall provide pricing for the breakfasts, and the prices shall be in accordance with paragraph A.3.i of this

PWS.

f. Hotel within walking distance (1/2 Mile) of restaurants (list restaurants and distance from hotel).

g. On site evening dining.

A.4.2 The following amenities together with others that offerors make available, will be considered as stated in PWS section A.13. Any applicable charges shall be fully set out for each and every amenity.

a. Workout facilities (describe and list charges for access)

b. Concierge services

c. Swimming pools (describe and list charges for access)

d. Refrigerator in room

e. Complimentary coffee

f. Hairdryer in room

g. Coffee maker in room

h. Iron and ironing board in room

i. Television; screen size

j. Movies on demand (list charges)

k. On site entertainment

l. Business Center desk for guests to check email, fax or print (list charges for access)

m. Television channels to include movie channels at no charge (e.g., HBO, Showtime, list channels available)

A.5 Occupancy: The personnel that occupy the rooms may change from time to time. Males and females will be billeted separately. The Government reserves the right to determine which personnel will receive single rooms, and which personnel will be billeted together.

A.6 Responsibility for Room Expenses: Items such as beverages, snacks and phone calls that are provided at additional cost are the sole responsibility of the occupant and will be charged to that hotel guest.

A.7 Damages: In the event of any damage to the hotel rooms or surrounding property, the Contractor shall make every attempt to obtain direct recourse from the individual responsible for such damages. If unable to resolve the issue directly, or if the identity of the individual responsible for the damages is unknown, the Contractor shall submit a Request for Equitable Adjustment, in accordance with the Disputes Act (FAR 52.233-1) and provide as much information as possible to ascertain the identity of the individual(s).

A.8 Payment: Payment shall be made by electronic funds transfer.

A.9 Taxes: This contract is for official Government purposes and is therefore exempt from all state and local taxes in accordance with the U. S. Tax Code Section 501 (C)(1) and California Sales and Use Regulation 1614, and in accordance with the California Statute, this contract shall serve as sufficient documentation to support an exempt sale to the United States Government.

A.10 Invoices: Invoices will be processed through Wide Area Workflow Receipt and Acceptance (WAWF-RA). See clause 252.232-7006 Wide Area Workflow-Receipt and Acceptance.

A.11 Performance Requirements Summary (PRS)

Performance Objective

SOW

Para

Performance Standard

AQL Surveillance Method

Incentive

Provide efficient Large Group Check-in Capability

A.3.c Guests are checked in within 30 minutes of arrival at front desk.

Guest complaint shall not exceed one

(1) per event.

Guest Feedback Exercise Option

Maintain room cleanliness & quality daily.

A.3.n Guest rooms cleaned to a quality acceptable by frequent business travelers (i.e.

Floors vacuumed, furniture dusted, beds made, clean towels provided if required, and bathroom floors, counters, toilet, & shower sanitized, etc.)

Guest complaints shall not exceed one

(1) per event.

Guest Feedback Exercise Option

Provide ten

(10) on-Site complimentary parking spaces daily.

A.3.j 10 Complimentary parking spaces are available during each event.

Deficiencies shall not exceed one

(1) parking space per event.

COR Random Inspection

Exercise Option

Accommodate 100 people for quality breakfast to be completed by 7:15 A.M. on Tuesday and

Wednesday of each event.

A.3.h All 100 guests served by 7:15 a.m. daily.

Guest complaints regarding food quality or timeliness of service shall not exceed one

(1) per event.

Guest Feedback Exercise Option

A.12 Quality Assurance Surveillance Plan (QASP): The QASP will be available to awardee upon request.

A.13 Evaluation Factors

(a) The basis for award is best value. The following factors shall be used to evaluate offers:

(i) Technical Capabilities – Ability of vendor to meet or exceed requirements provided in support of section A.3 of the Performance Work Statement.

(ii) Amenities – Ability of offeror to meet or exceed amenities identical or similar to those listed at section A.4 of the Performance Work Statement.

(iii) Price

The evaluation criteria are listed in descending order of importance. Individually the non-price evaluation criteria are more important than price, and collectively the non-price evaluation criteria are significantly more important than price, so long as the price does not exceed the applicable per diem rate for San Diego, CA.

(b) Past Performance – Successful awardee shall have satisfactory past performance. Contractor must provide 2 past performance references for similar type support within the last 3 years. Similar type support will be similar to this acquisition in terms of number of rooms provided, duration of lodging period, number of conferences per year and the Mandatory Specifications as described in RFQ section A.3.

(c) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Activity Point of Contact: The below individual will serve as the primary contact for all technical questions you may have. However, only the Contracting Officer may, in any way, commit the Government financially or agree to alter, in any way, the content of any contract.

Juanita Roberson Contract Specialist juanita.roberson@usmc.mil

(843) 228-3585