1. Brandy Camp Sludge Removal Specifications 2025.pdf

SPECIFICATIONS

I. SCOPE OF WORK:

The Department of Environmental Protection, Cambria Office, requires a Contractor to provide all necessary labor and equipment, on an as-needed basis, to pump and dispose of treatment sludge at the Brandy Camp Acid Mine Drainage Treatment Plant located in Horton Township, Elk County, in accordance with the terms of this bid proposal. It is estimated that a volume of 250,000 ft.3 of sludge with an estimated ten percent (10%) solids content will need to be pumped each year from one (1) of two (2) plant settling ponds a distance of approximately 8,000 feet with multiple booster pumps to inject it into a deep mine complex borehole.

From the northeast settling pond, the Contractor shall be required to pump through an existing six-inch (6”) diameter Schedule 40 PVC pipe into a pond approximately 400 feet away and then pump with booster pumps a distance of approximately 8,000 feet to the deep mine borehole.

From the southwest settling pond, the Contractor shall be required to pump to the existing six-inch (6”) diameter Schedule 40 PVC pipe located at the northeast pond, a distance of approximately 750 feet away, through the existing six-inch (6”) pipe to the pond approximately 400 feet away and then pump with booster pumps a distance of approximately 8,000 feet to the deep mine borehole.

The sludge pumping system should be done by a moveable pumping system that can simultaneously mix and spray the sides of the pond without damaging the clay liner. The sludge will be mixed and liquefied such that it can be pumped over 8,000 feet. An operation that simply employs pumping sludge with a stationary suction line or stationary submersible pump will be deemed unacceptable. The hose used for pumping should be tear resistant to pump sludge without leaking. Continuous monitoring shall be done to prevent leakage. The pumping duration shall not exceed three (3) consecutive days.

The Department reserves the right to substitute an alternate sludge disposal site in close proximity to the predetermined site location, if needed.

Questions regarding the technical aspects of this bid should be directed to Craig Treese, P.E., AMD Design and Operations Unit, at 814-472-1845. Questions regarding the bidding or contracting procedures should be directed to Jeannine Estok at 814-472-1806.

II. CONTRACT TASKS:

The Department’s Representative shall notify the Contractor of the services required, including date and time. When so requested, the Contractor shall provide service within seventy-two (72) hours. This service will be on an as needed basis and include the following:

A. Laborer(s) B. Necessary equipment to pump and dispose of sludge

The Contractor shall perform the service while the plant maintains treatment operations.

The Department will redirect the mine water away from the settling pond being worked on until sludge disposal operations are complete.

The Contractor will be required to submit to the Department a sludge pumping procedure plan outlining the equipment used and the procedure employed to pump sludge from the pond.

III. EQUIPMENT:

The Contractor shall furnish all equipment and tools to perform this service and all other miscellaneous supplies and parts necessary for the efficient operation of each unit.

Repairs and replacements shall be made by the Contractor at his expense and shall be made with a minimum of time lost.

Time lost due to breakdown or replacement of parts shall not be considered as basis for payment.

The Department reserves the right to reject any item of equipment when, in the opinion of the Department’s Representative, the item is not in satisfactory operating condition.

IV. INSURANCE:

The Contractor shall purchase and maintain at their expense the following types of insurance, issued by companies acceptable to the Commonwealth:

A. Workmen’s Compensation Insurance sufficient to cover all of the employees of the Contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the Contract. The amount of public bodily injury insurance shall not be less than $500,000 for injury or death of persons per occurrence. The amount of property damage insurance shall not be less than $500,000 per occurrence.

C. Automotive Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the Contract. The amount of automobile bodily insurance shall not be less than $500,000 for injury or death of persons per occurrence. The amount of automobile property damage insurance shall not be less than $500,000 per occurrence.

The required insurances shall be of the Contractual Liability type and the named insured party shall include the Commonwealth of Pennsylvania. The insurance shall not contain any endorsements or any other form designed to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to the work performed by the Contractor. Prior to the commencement of work under this Contract, the Contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth.

V. BID AWARD:

Bid Award is based on a job basis and includes pumping approximately 250,000 ft.3 of sludge with an estimated ten percent (10%) solids content from one (1) of two (2) settling ponds to a deep mine complex borehole located approximately 8,000 feet away, as described in the Scope of Work. The bid shall be awarded based on the total sum and on an acceptable pumping operation procedure. Payment will be made on a lump sum basis for each pond pumped. Bidder must bid on all line items and shall complete their bid submission at www.emarketplace.state.pa.us.

The Contract will be awarded to the lowest responsive and responsible bidder meeting all requirements.

DEP is not responsible for the maintenance of the eMarketplace website.

The Department of General Services Supplier Service Center is available to assist vendors with registration, bidding and account management. For questions regarding registration help, send an email to RA-PSC_Supplier_Requests@pa.gov or call

(877) 435-7363, choose Option 1. For questions regarding bidding help, send an email to srmhelp@pa.gov or call (877) 435-4363, choose Option 2.

DEP is not responsible for the support or functionality of any DGS websites.

All bids shall be submitted electronically ONLY before the closing date and time.

Bid closing date and time: 2:00 p.m. Thursday, March 20, 2025.

mailto:RA-PSC_Supplier_Requests@pa.gov mailto:srmhelp@pa.gov

VI. CONTRACTOR QUALIFICATIONS:

After bid opening and prior to award, the Department reserves the right to request three (3) references.

VII. CONTRACT QUANTITIES:

Services shall be provided a minimum of once per contract year.

The quantities herein are estimated only and may increase or decrease depending upon the needs of the Department. The Contractor shall be reimbursed at the unit price bid for actual work performed.

VIII. CONTRACT TERM:

The contract shall commence July 1, 2025, and terminate June 30, 2027. Further, the parties hereto may agree to renew this agreement for up to three (3) additional consecutive annual terms with a final termination date of June 30, 2030, upon the same terms and conditions herein. If the Contractor does not wish to renew, he must notify the Department in writing no later than ten (10) days after receipt of the Department’s notice of desire to renew.

The Contractor may increase the contract unit prices by a maximum of three percent (3%) of the unit price in effect previously beginning July 1 of the renewal term. The Contractor shall give the Department at least 90-days written notice if increases are to be applied.

IX. CONTRACT REQUIREMENTS:

The Contractor shall comply with Attachment A Domestic Procurement Preference, Implementation of Executive Order 2023-17, Commonwealth Workforce Transformation Program and Davis Bacon Prevailing Wage.

X. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual services performed. The Contractor shall submit invoice within thirty (30) days of each event.