1. Attachment1.PWS.pdf

FA520922Q0052

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

SEPTIC COLLECTION, INSPECTION, AND

MAINTENANCE SERVICE AT OWADA

COMMUNICATION SITE

12 Nov 21

PERFORMANCE WORK STATEMENT

FOR

SEPTIC COLLECTION, INSPECTION, AND MAINTENANCE SERVICE AT OWADA

COMMUNICATION SITE

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to collect, disinfect, transport, inspect, maintain and discharge sewage and waste water at Owada Communication Site as listed in Appendix B in accordance with applicable Japan Environmental Governing Standards (JEGS), Japanese laws, pertinent regulations and commercial standards and practices. The Contractor shall accomplish all services below to meet the requirements of this Performance Work Statement (PWS). Estimated workload data and collection points are listed in Appendix A. The septic tank descriptions for the inspection and maintenance are listed in Appendix B - Tank Technical Data. Replacement Parts, Supplies, and Chemicals are listed in Appendix C. The Yearly Effluent Water Quality limits are shown in Appendix D.

1.1. SEPTIC COLLECTION.

1.1.1. Septic Tank Collection, Disinfection, Transportation and Discharge. The Contractor shall collect sewage with sufficient frequency to inhibit the propagation or attraction of vectors and to ensure septic tank do not exceed 85% of tank capacity listed in Appendix A. The Contractor shall clean and disinfect with application of Contractor furnished hydrated lime around the cover of septic tank. The Contractor shall be responsible for spillage clean-up and recovery at the collection points before the collection vehicle moves from the site. The Contractor shall then transport and discharge the collected sewage at a designated location as compliant with local law as directed by Government Representative (GR) and Contracting Officer (KO).

1.1.2. Collection Vehicle. The Contractor shall provide an empty, clean and neat collection vehicle that is equipped with a pump gauge for measuring the quantity of sewage collected in a watertight container.

1.1.3. Emergency Sewage Collection. The Contractor shall collect sewage and waste water within twenty-four (24) hours upon receiving an emergency call from the GR or KO. The Contractor shall complete emergency sewage collection in accordance with PWS section 1.1.1.

1.1.4. Work Schedule. The Contractor shall establish a quarterly sewage collection schedule in accordance with Appendix A, Historical Workload Data. A schedule shall be submitted to the GR within seven (7) calendar days of contract award. The Government reserves the right to modify the schedule if required.

1.1.5. Collection Report. The Contractor shall maintain a quarterly sewage collection report and submit two (2) copies of the report denoting collected quantity by date and collection point to the GR each quarter with the Contractor’s invoice.

1.2. TANK INSPECTION and MAINTENANCE.

1.2.1. Septic Tank Inspection and Maintenance. The Contractor shall perform periodic inspections (monthly) and maintenance on the septic tank (quarterly) as listed in Appendix B. The inspection and maintenance is identified as, but not limited to, cleaning, adjustment, measurement, testing, supplying, administering chemicals and replacing parts as listed in Appendix C. The Contractor shall ensure that septic tank are functioning properly to process sewage and wastewater and to maintain effluent water qualities within limits listed in Appendix D. If any septic tank is found not to be within the stated limits;

the Contractor will immediately notify the GR of what limits have been surpassed, possible causes, and suggestions of how to bring the non-compliant item to standards. At the conclusion of pumping ensure no cracks or other structural problem exist that would interfere with the operation on the septic tank.

1.2.1.1. Inspection and Frequency. Periodic maintenance inspections shall include, but is not limited to, device condition (i.e. leaking, lack of power, noise), wastewater flow (i.e. clogging, sludge build-up), septic tank usage (i.e. overload possibilities, receiving unacceptable item), odor, color, testing, disinfection condition and vermin presence. Any problems noted during the inspection will be verbally reported to the GR within 2 hours of identification and a written report of the problem will be forwarded to the GR or KO within 24 hours. The frequency of periodic inspection and maintenance should be determined by the size of tank (See Appendix B). A visual inspection of the tank will be conducted monthly and at the time of each collection.

1.2.1.2. Inspection Maintenance Report. The Contractor shall provide a periodic tank inspection and maintenance report. The Contractor shall submit three (3) copies of the inspection and maintenance report describing all services performed and materials or parts used in the previous quarter to the GR with the Contractor’s invoice. In addition, the report shall include recommendations to improve septic tank operations, repair action items, and any Level II work as described in paragraph 1.2.4.

1.2.2. Yearly Effluent Water Quality Test & Report. The Contractor shall test septic tank Effluent Water Quality yearly and ensure that the treated water qualities at discharge are maintained within allowable limits identified in Appendix D. The Contractor shall submit Yearly Effluent Water Quality sampling schedule for each facility to the GR within 2 weeks (14 calendar days) of contract award or start of option period. The Contractor shall use an appropriate laboratory designated by the GOJ authorities for analysis. The Contractor shall submit a copy of the original Japanese laboratory report to the GR and CE Environmental Office within one week of receiving the original Japanese laboratory report. In addition, the Contractor shall submit a copy of the sampling report to the GR with the next quarter’s invoice submission.

If any sample analysis results exceed limits set by Appendix D, the Contractor shall notify the GR and CE Environmental Office immediately, investigate what caused the sample to exceed limits, and within one week provide a written report detailing the cause including recommended corrective actions at no cost to the Government. If necessary, the Contractor shall collect additional samples for the investigation at no cost to the Government. Seven (7) to ten (10) days after corrective actions have been taken; the Contractor will sample the previously non-compliant septic tank to ensure proper operation. Within one week of receiving the original Japanese laboratory report, the Contractor shall submit the original report to the GR and CE Environmental Office.

1.2.3. Service Call. The Contractor shall be ready in two (2) hours to respond to a service call. Only the KO and GR can place a service call. The Contractor shall determine the problem(s) and report to the GR within two (2) hours after arriving at the site. The Contractor shall solve all problems and malfunctions under the scope of maintenance described in in Section 1.2. at no additional cost to the Government, except work defined as Level II as described in paragraph 1.2.4. The Contractor shall submit three (3) copies of the report describing Service Call(s) to the GR within two (2) weeks after completion.

1.2.4. Air Force Form 3000. Descriptive data of all Contractor-furnished chemicals to be used under this contract shall be submitted for approval on an AF Form 3000. The data shall be supported by the manufacturer’s catalog cuts, product number, patent number, certificate of compliance, etc. to demonstrate equal or better quality of the original or genuine parts. Safety Data Sheets (SDS) in both English and Japanese shall be attached to AF Form 3000 for any chemicals and hazardous materials to be used as well.

The Contractor is also required to provide a list of annual estimate amount of chemicals and hazardous material usage. The AF Form 3000 package has to be reviewed and approved by Bioenvironmental (374 AMDS/SGPB), Safety (374 AW/SE) and Environmental (374 CES/CEIE) prior to commencement of work.

1.2.5. Warranty. The Contractor agrees to convey to the Government the same warranty against defective parts and components that they receives from the supplier. The Contractor shall submit warranty certificates to the GR within 90 calendar days after installation of new materials or parts.

1.2.6. Job-Site Cleaning. All debris generated from the Contractor’s performance shall be removed and disposed of off-base by the end of each day.

1.3. GENERAL INFORMATION.

1.3.1. Quality Control. The Contractor shall acquire samples in order to ensure all services are performed in accordance with JEGS, Japanese laws, pertinent regulations and commercial standards and practices.

1.3.2. Quality Assurance. The GR will evaluate the Contractor’s performance based on paragraph 2.

Service Summary.

1.3.3. Hours of Operation.

1.3.3.1. Normal Working Hours. The Contractor shall perform the contract services between the hours of 0800 to 1400, Monday through Friday including Japanese holidays, but excluding US legal holidays.

1.3.3.2. Recognized U.S. Holidays. The recognized U.S. legal holidays* are listed below:

1 January New Year’s Day 3rd Monday of January Martin Luther King Jr’s Birthday 3rd Monday of February Washington’s Birthday Last Monday of May Memorial Day 19th June Juneteenth Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

*Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

1.3.4. Base Passes. The Contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual bearers at all times while on Owada Communication Site. The Contractor shall submit written requests for issuance of base passes to the KO and shall be responsible for all base passes issued to his/her employees. The Contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract.

1.3.5. Special Qualifications.

1.3.6.1. Business Permits. The Contractor shall possess any and all applicable business permits, certifications, licenses, and be in compliance with applicable Japanese laws. The Contractor shall also possess the following certification/permits: “Septic Tank Qualified Person (浄化槽管理士) and General Waste Collection and Transportation Permits (一般廃棄物収集・運搬業)” issued by the appropriate GOJ authorities. The Contractor will provide copies of certification/permits to the KO during solicitation and duration of contract.

1.3.6.2. Project Manager (PM): The Contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and his/her alternate(s) shall be designated in writing to the KO within ten (10) calendar days after contract award.

1.3.6.2.1. The PM or his/her alternate(s), upon notification, shall be available during normal duty hours within two (2) hours to meet on the installation with the GR to discuss problems.

1.3.6.2.2. The PM and his/her alternate(s) must be able to read, write, speak, and understand English, or provide a translator.

1.3.6.3. Contractor Employees. The Contractor shall not employ persons for work on this contract, if he/she is identified to the Contractor by the KO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

1.3.6.3.1. The Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee’s names. The Contractor shall adhere to all base safety and traffic regulations and policies.

1.3.6.3.2. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. The Contractor shall also not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies of the Department of the Air Force.

1.3.6.4. Performance of Service during Crisis Declared by the National Command Authority or Overseas Combatant Commander. The Contractor is not required to perform all tasks listed in this PWS during crisis.

2. GOVERNMENT FURNISHED SERVICES.

2.1. The Government will furnish water in existing facilities at no cost to the Contractor for the sole purpose of accomplishment of this contract.

2.2. The Government will provide, for emergency purposes only, the following services:

a. Security Police Telephone 911 or Commercial No. 042-507-6560

b. Fire Protection Telephone 911 or Commercial No. 042-507-6560

c. Hospital Emergency (Reimbursable Expense) Telephone 911 or Commercial No. 042-507-6560

2.2.1. Any time the Contractor uses one of the above services, the Contractor shall immediately report to the GR with all of the details. The Contractor will be required to submit, in writing, within two (2) calendar days, the details surrounding the use of this service to the GR.

2.3. Damage. The Contractor shall exercise care not to damage any facilities and grounds at Owada Communication Site. Any damages determined to have been caused by the Contractor shall be repaired by the Contractor at no expense to the Government.

3. APPENDICES.

A. Septic Tank Collection – Historical Workload Data B. Septic Tank Technical Data C. Replacement Parts, Supplies, and Chemicals D. Yearly Water Effluent Quality Test E. Owada Septic Tank Map

APPENDIX A

SEPTIC TANK COLLECTION – HISTORICAL WORKLOAD DATA

OWADA COMMUNICATION SEPTIC TANK

Bldg. No.

Frequency Quantity/collection

(kg) Quantity/year

(kg) Capacity of Tank (kg)

100A Quarterly 2,000 8,000 2,000 Emergency Once 2,000

Inspection Monthly

Water Test Yearly

Total 10,000 2,000

APPENDIX B

SEPTIC TANK TECHNICAL DATA

OWADA COMMUNICATION STATION

Building Description

Treatment Method 処理方式

Size 人槽

Designed Treatment Capacity

設計処理水量

Blower Maint. / Bacteria

Supply

Effluent Water

Capability 処理能力

(mg/L)

Frequency of Maintenance

Frequency of Inspection (保守点検)

100A

Owada Com.

Airless carrier flow

嫌気濾床担体流

動方式

5.0 m3

O

Quarterly (4 ヶ月)

Monthly (12 ヶ月)

APPENDIX C

REPLACEMENT PARTS, SUPPLIES, AND CHEMICALS

Blower Oil Grease Belt Hose Screw Packing Caustic Soda Poly-Sulfate Chlorine Tablet Blower Filter Bacteria/Activated Sludge Hydrated Lime

APPENDIX D

YEARLY EFFLUENT WATER QUALITY TEST

Item 項目 Good 良 Passed 可 Failed 不可 pH

5.8 - 8.6

Any level other than

Good or Failed 良及び不可以外

<3 or >10

3 未満又は 10 超

Sludge Volume Index

汚泥沈殿率

>/=10 % or </=60 %

10%以上、60%以下

Detected but <10%

検出されるが、10%未満

Not Detected or >60%

検出されない又は

60%超

Dissolved Oxygen

Content 溶存酸素量

>/=0.3 mg/L 0.3mg/L 以上

Detected but <0.3mg/L 検出されるが、0.3mg/L

未満

Not Detected 検出されない

Chloride Ion

塩化物イオン濃度

>/=90mg/L or </=140mg/L

90mg/L 以上 140mg/L 以下

>/=30mg/L, <90mg/L or

>140mg/L,</=270mg/L 30mg/L 以上 90mg/L 未満

又は

140mg/L 超 270mg/L 以下

<30mg/L or >270mg/L

30mg/L 未満又は、

270mg/L 超

Residual Chlorine

残留塩素濃度

Detected 検出される

Non-Detected 検出されない

Transparency

透視度

>/=7

7 度以上

>/=4 , <7

4 度以上、7 度未満

<4

4 度未満

BOD

</=90mg/L 90mg/L 以下

>90mg/L, </=120 mg/L 90mg/L 超、120mg/L 以下

>120 mg/L 120mg/L 超

APPENDIX E

OWADA SEPTIC TANK MAP