1. -Attachment A. DOFAW-UAS Services-26.pdf

OFFER FORM OF-1 Please Upload; Keep Original

State of Hawaiʻi Department of Land and Natural Resources

Division of Forestry and Wildlife

Invitation for Bid: DOFAW-UAS Services-26

I. UAS Services for the DOFAW Oʻahu and Kauaʻi Branches

Section One: Overview

Overview of Services Requested

The Division of Forestry and Wildlife (DOFAW), Department of Land and Natural Resources (DLNR), State of Hawaiʻi (State) plans to utilize unmanned aerial systems (UAS) for various tasks, such as aerial surveys, aerial weed treatments, aerial pest management, and post-processing of associated data.

Bidders have the option of bidding on the UAS service(s) (including the associated mobilization/demobilization fee), post-processing, or both. The method of award will be for the lowest bidder on each job. Therefore, the successful bidder(s) will enter a contract with the State from which UAS services will be executed with a State of Hawaiʻi Purchase Order (PO).

Section Two: Summary of Work and Specifications

Summary of Work

1) Unmanned Aerial Survey Service – overflight of topographical features or infrastructure (i.e. fences) to monitor for things such as damage. UAS pilot must have the ability to work in and around helicopters, if needed, to fly into remote areas. Additionally, the pilot must be able to carry and hike across uneven terrain with the UAS.

a. Ability to fly day or night around steep, forested landscapes.

b. Forward looking infrared optics available.

c. At minimum, the UAS team must consist of a pilot and a spotter.

2) Unmanned Aerial Survey Service – overflight of areas to survey for various plant species or conduct bioacoustics monitoring. UAS pilot must have the ability to work in and around helicopters, if needed, to fly into remote areas. Additionally, the pilot must be able to carry and hike across uneven terrain with the UAS.

a. Ability to fly day or night around steep, forested landscapes.

b. For plant surveys, must utilize a high-resolution camera (with 90° and 45° angle capacity) for dynamic mapping of canopy/topography.

c. At minimum, the UAS team must consist of a pilot and a spotter.

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3) Unmanned Aerial Pesticide/Herbicide Treatment – precision-point application of specific pesticides/herbicides for target species. UAS pilot must have the ability to work in and around helicopters, if needed, to fly into remote areas.

a. Ability to fly day or night around steep, forested landscapes.

b. Licensed under Part 137 for the ability to apply commercial products

(pesticides/herbicides).

c. Ability to program automated flight routes, including spray and no-spray zones, obstacle points, and calibration of product coverage.

d. Ability to adjust flow rates and meet flow rates of up to 3 gallons per minute.

e. 360 radar-based obstacle avoidance with 50-foot sensor ranges and automatic flight pausing.

f. Able to provide application rates and ensure coverage of an area.

g. A minimum 20-liter tank size.

h. Ability to accommodate longer operational periods (up to 8 hours) by furnishing multiple spare batteries and/or a portable generator.

i. At minimum, the UAS team must consist of a pilot and a spotter.

4) Mobilization and Demobilization – cost associated for UAS crew to get to and from flight locations for UAS flights. The hours of mobilization/demobilization cannot exceed five

(5) times the UAS flight hours.

5) Post-Processing of Associated Data – Orthomosaic map of the project area and points for detected invasive plants. Polyline or points for the flight paths and report of total flight time. The following specifications are required:

a. <3cm Ground Sampling Distance (GSD)

b. A digital surface model

c. A 3D point cloud

d. Individual geo-referenced photos

e. GPS points or polygons for each detected invasive plant target

f. If requested, access to a shared drive and the associated data.

6) Consulting Services – Regulatory guidance and operational development related to UAV applications:

a. Advisory services developing Standard Operating Procedures (SOPs)

b. Safety management practices

c. Spray application protocols

d. Recordkeeping and reporting systems

e. Training regarding equipment handling and maintenance considerations

Deliverables shall include documentation templates, regulatory submission report and training materials for operational readiness.

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II. Pre-Proposal and Pre-Bid Conference

A pre-proposal, pre-bid conference will be scheduled for February 26, 2026, at 10:00AM on a virtual platform. The meeting link is here:

https://teams.microsoft.com/meet/23852393921680?p=HmcvezbpqljW358Bwe.

Failure to attend the conference will in no way relieve the successful bidder from completion of the work in accordance with the specifications, terms and conditions herein to the satisfaction of the Contracting Officer’s Representative.

The schedule below represents DOFAW’s best estimate. If a component of this schedule is delayed, the rest of the schedule will be adjusted accordingly.

Pre-Bid Conference February 26, 2026 Deadline to Submit Written Inquiries February 27, 2026 DOFAW’s Response to Written Questions March 4, 2026 Deadline to Submit Bid March 6, 2026

*Offers must be submitted through the State of Hawaiʻi eProcurement (HIePRO) system https://hiepro.ehawaii.gov by the date indicated in HIePRO, as amended.

Written Inquiries

Inquiries regarding this solicitation are due February 27, 2026. Inquiries shall be made in writing via email to: christopher.j.miller@hawaii.gov. Written inquiries received after this date may be responded to at the discretion of the State.

III. Terms and Conditions

Bidder Qualifications:

Offeror shall provide in their proposal a description of and references from at least two (2) UAS projects associated with the type of project(s) that are bid upon, in addition to documentation of their Part 107 certificate and any other associated license(s) (such as a UAS pilot license), as applicable.

Offer Form:

Bidder is requested to submit its offer using the exact legal name of the business as registered with the Department of Commerce and Consumer Affairs (DCCA), if applicable; and to indicate exact legal name in the appropriate space on Offer Form. Failure to do so may delay proper execution of the contract. All offers must contain all pages of the offer form packet including any schematics requested by this IFB.

https://teams.microsoft.com/meet/23852393921680?p=HmcvezbpqljW358Bwe https://hiepro.ehawaii.gov/ mailto:christopher.j.miller@hawaii.gov

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The authorized signature on the first page of the Offer Form shall be an original signature in ink, which shall be required before an award, if any, can be made. The signed Offer Form shall indicate bidder’s intent to be bound. Please upload a copy of the completed Offer Form when submitting bid on the State of Hawaiʻi eProcurement (HIePRO) system. Retain the original to submit if selected for award.

Contract Supervision:

Mr. Christoper Miller, Oʻahu Branch NEPM Section Manager, is the Contract Administrator and can be reached at (808) 286-3868 or christopher.j.miller@hawaii.gov. The State may change the Contract Administrator or delegate at any time.

Method of Award:

Offers must be submitted through the HIePRO system. At the close of this solicitation the bids will be reviewed by the Contract Administrator. Award will be given to the lowest responsive responsible bid. All vendors are advised that they must be Hawaiʻi Compliance Express (HCE) compliant at the time of the award. If the vendor is not compliant, the State has the option of extending the deadline to become compliant or rejecting that bidder and awarding the second lowest bidder. Vendors do not need to bid on every line item, however if bidding on items 1, 2, or 3, bidders must also include a bid for item 4; similarly, if bidding on items 6, 7, or 8, bidders must also include a bid for item 9. The lowest bid for items 1, 2, and 3 will be determined by the average price of that bid and the cost of item 4; likewise, the lowest bid for items 6, 7, and 8 will be determined by the average price of that bid and the cost of item 9.

mailto:christopher.j.miller@hawaii.gov

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Item No. Description Unit Price Estimated Quantity (hours)

Cost

1 Unmanned Aerial Survey Service (topographical/infrastructure) – Oʻahu

25 $

2 Unmanned Aerial Survey Service (plant or bioacoustics) - Oʻahu

150 $

3 Unmanned Aerial Pesticide/Herbicide Treatment - Oʻahu

300 $

4 Mobilization and Demobilization - Oʻahu 100 $ 5 Post-Processing of Associated Data -

Oʻahu 150 $

6 Unmanned Aerial Survey Service (topographical/infrastructure) – Kauaʻi

25 $

7 Unmanned Aerial Survey Service (plant or bioacoustics) - Kauaʻi

150 $

8 Unmanned Aerial Pesticide/Herbicide Treatment - Kauaʻi

300 $

9 Mobilization and Demobilization - Kauaʻi 100 $ 10 Post-Processing of Associated Data -

Kauaʻi 150 $

11 Consulting Services – Kauaʻi 100 $

Timing:

Performance of services requested under this contract shall be completed within twelve (12) months of issuance of the Notice to Proceed. The contract may be extended by agreement in writing for three (3) additional twelve-month periods. Any extension must be made 90 days prior to expiration date.

Notice of Award:

Upon execution of the contract the Contract Administrator will issue a written Notice of Award.

UAS Projects:

After Notice of Award has been issued, DOFAW will draft a contract. That contract will establish the cost per item. Then, DOFAW will issue Purchase Orders with specific quantities of that item for the contractor to fulfill. Upon receipt of the Purchase Orders, the work can begin.

Payment:

Partial payments may be invoiced every 30 days, at the completion of a line item, or at the completion of a Purchase Order.

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General Conditions:

The State’s General Conditions (AG-008 103D) shall be made a part of these contract specifications and are referred to hereafter as the General Conditions.

It is understood that the contract will include Forms AG-015 Special Conditions, AG-008 General Conditions and Interim General Conditions. In the event of a conflict between conditions, Special Conditions shall take precedence, followed by the General Conditions.

Subcontractors:

Bidder shall provide the name and contact information for any subcontractor to be used on the project. Failure to provide this information shall be grounds for bid rejection.

Hawaiʻi Business or Compliant Non-Hawaiʻi Business Requirement:

Bidders (Contractors) shall be incorporated or organized under the laws of the State or be registered to do business in the State as a separate branch or division that is capable of fully performing under the contract, as stipulated in §3-122-112 HAR.

Compliance with §3-122-112 HAR:

As a condition for award of the contract and as proof of compliance with the requirements of 103D-310(c) HRS, the selected bidder shall furnish the required documents to the Department. If the valid required certificates are not submitted on a timely basis for award of a contract, a bidder otherwise responsive and responsible may not receive the award. Bidder is responsible to apply for and submit the following documents to the Department.

A. TAX CLEARANCE REQUIREMENTS (HRS Chapter 237): Bidder shall obtain a tax clearance certificate from the Hawaiʻi State Department of Taxation (DOTAX) and the Internal Revenue Service (IRS). The certificate is valid for six months from the most recently approved stamp date on the certificate; the certificate must be valid on the date received by the Department.

B. Department of Labor (DLIR) “Certificate of Compliance”. (HRS Chapter 383 - Unemployment Insurance, Chapter 386 - Workers’ Compensation, Chapter 392 - Temporary Disability Insurance, and 393 – Prepaid Health Care): Bidder shall obtain a certificate of compliance from the Hawaiʻi State Department of Labor and Industrial relations (DLIR). The certificate is valid for six months from the date of issue; certificates must be valid on the date received by the Department.

C. Department of Commerce and Consumer Affairs (DCCA), Business Registration Division (BREG) “Certificate of Good Standing”. Bidder shall obtain a certificate of good standing issued by the Department of Commerce and Consumer Affairs (DCCA), Business Registration Division (BREG). The certificate of good

OFFER FORM OF-7 Please Upload; Keep Original standing is valid for six months from the date of issue; certificates must be valid on the date received by the Department.

Preferably, instead of separately applying for these certificates at the various state agencies, bidder may choose to use the HCE, which allows businesses to register online through a simple wizard interface at http://vendors.ehawaii.gov to acquire a “Certificate of Vendor Compliance” indicating the bidder’s status is compliant with the requirements of §103D-310(c), HRS, and shall be accepted for contracting and final payment purposes.

Bidders that elect to use the new HCE services will be required to pay an annual fee of $15.00 to the Hawaiʻi Information Consortium, LLC (HIC).

Campaign Contributions:

Contractors are hereby notified of the applicability of Section 11-355, HRS, which states that campaign contributions are prohibited from specified State or county government contractors during the term of the contract if the contractors are paid with funds appropriated by a legislative body.

Protest:

A protest shall be submitted in writing within five (5) working days after the aggrieved person knows, or should have known, of the facts giving rise thereto; provided that a protest based upon the content of the solicitation shall be submitted in writing prior to the date set for receipt of offers. Further provided that a protest of an award or proposed award shall be submitted within five (5) working days after the posting of award of the contract.

Any protest pursuant to §103D-701, HRS, and Section 3-126-3, HAR, shall be submitted in writing to the Chair of the Department of Land and Natural Resources, 1151 Punchbowl Street, Honolulu, Hawaiʻi 96813 or P. O. Box 621, Honolulu, Hawaiʻi 96810-0119.

http://vendors.ehawaii.gov/

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OFFER FORM

UAS Services for the DOFAW Oʻahu and Kauaʻi Branches

Mr. Christoper Miller, Oʻahu Branch NEPM Section Manager

Department of Land and Natural Resources

Division of Forestry & Wildlife

State of Hawaiʻi

Via HIEPRO

The undersigned has carefully read and understands the terms and conditions specified in the Specifications and Special Provisions attached hereto SPO GENERAL PROVISIONS and the AG General Conditions, Form AG-008 as revised attached separately; and hereby submits the following offer to perform the work specified herein, all in accordance with the true intent and meaning thereof. The undersigned further understands and agrees that by submitting this offer, 1) he/she is declaring his/her offer is not in violation of Chapter 84, Hawaiʻi Revised Statutes, concerning prohibited State contracts, and 2) he/she is certifying that the price(s) submitted was (were) independently arrived at without collusion.

Offeror is:

Sole Proprietor Partnership *Corporation Joint Venture

Other

*State of incorporation: ______________________

Hawaiʻi General Excise Tax License I.D. No.

Payment address (other than street address below):

City, State, Zip Code: _______________________________________________

Businesses address (street address):

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City, State, Zip Code: ________________________________________________

Respectfully submitted:

Date: (x)

Authorized (Original) Signature

Telephone No.:

Fax No.: Name and Title (Please Type or Print)

E-mail Address: **

Exact Legal Name of Company (Offeror)

**If Offeror is a “dba” or a “division” of a corporation, furnish the exact legal name of the corporation under which the awarded contract will be executed:

OFFER FORM OF-10 Please Upload; Keep Original

UAS Services for the DOFAW Oʻahu and Kauaʻi Branches

Item No. Description Unit Price Estimated Quantity (hours)

Cost

1 Unmanned Aerial Survey Service (topographical/infrastructure) – Oʻahu

25 $

2 Unmanned Aerial Survey Service (plant or bioacoustics) – Oʻahu

150 $

3 Unmanned Aerial Pesticide/Herbicide Treatment – Oʻahu

300 $

4 Mobilization and Demobilization – Oʻahu 100 $ 5 Post-Processing of Associated Data –

Oʻahu 150 $

6 Unmanned Aerial Survey Service (topographical/infrastructure) – Kauaʻi

25 $

7 Unmanned Aerial Survey Service (plant or bioacoustics) - Kauaʻi

150 $

8 Unmanned Aerial Pesticide/Herbicide Treatment - Kauaʻi

300 $

9 Mobilization and Demobilization - Kauaʻi 100 $ 10 Post-Processing of Associated Data -

Kauaʻi 150 $

11 Consulting Services – Kauaʻi 100 $

Offeror:

Name of Company

OFFEROR SHALL FURNISH THE FOLLOWING INFORMATION:

Company Name:

Company Address:

Telephone Number: Fax Number:

E-Mail Address:

Contact Person:

Experience Requirement:

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1. UAS/Post-Processing Project Name:

Date of completion: ____________________________

Contact Name: _________________________________

Contact Phone: _________________________________

2. UAS/Post-Processing Project Name:

Date of completion: ____________________________

Contact Name: _________________________________

Contact Phone: _________________________________

Contact Person: Contact No.:

Offeror: ____________________________

Name of Company

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TAX EQUALIZATION CERTIFICATE

Description: UAS Services for the DOFAW Oʻahu and Kauaʻi Branches

Out-of-State Offerors not possessing a Hawaiʻi General Excise Tax (GET) license must answer all questions:

Yes No

(Check only one)

1. Does your business have an office, inventory, property, employees, or other representation in the State of Hawaiʻi (hereinafter SOH)? ☐ ☐

2. Does the contract to be awarded require your business to have an office, inventory, property, employees, or other representation in the SOH? ☐ ☐

3. Does your business provide services in conjunction with the sales of property, such as training, installation, or repairs in the SOH? ☐ ☐

4. Will your business provide any services in the

SOH under the contract to be awarded? ☐ ☐*

*If the entire services are to be subcontracted, subject to the State's approval, provide the names of the subcontractor(s):

If you answered "Yes" to any question, then you have sufficient presence in the State and are advised that the gross receipts derived from this solicitation are subject to the GET imposed by

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Chapter 237, HRS, at the current 4% or 4.5%* rate, and where applicable to tangible property imported into the SOH for resale, subject to the current 1/2% use tax imposed by Chapter 238, HRS.

If you answered "No" to all questions, then the tax equalization provision described in Section 103D-1008, HRS, applies to you.

Offeror

Signature

Title

Date