1. ASSH NOFO 2024.docx
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- Ambassador's Special Self-Help Program
- Opportunity number
- SSH-MBA-FY24-01
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Department of State
About this file
This notice of funding opportunity announces the Ambassador's Special Self-Help Program grant offered by the U.S. Department of State to fund small community development projects in Eswatini. Eligible applicants include non-profit organizations, community groups, schools and clinics to request between $3,000 to $9,000 on a competitive basis for projects related to water and sanitation or social services. Applications are due by April 26, 2024 with awards anticipated to be announced by August 30, 2024. Eligible projects must be initiated and led by the local community, benefit local residents, involve a minimum 10% community cost share, and address priorities around safe water access, basic sanitation, or assistance for vulnerable groups. Funded under the Ambassadors' Special Self-Help Fund (CFDA 19.220), this notice provides guidance on applicant eligibility and project criteria, the application process and requirements, review procedures, and federal award administration terms.
ASSH NOFO Eswatini
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U.S. DEPARTMENT OF STATE
U.S. EMBASSY MBABANE
AMBASSADOR’S SPECIAL SELF HELP PROGRAM
NOTICE OF FUNDING OPPORTUNITY
NOTICE OF FUNDING OPPORTUNITY
Funding Opportunity Title: Ambassador’s Special Self-Help Program Funding Opportunity Number: SSH-MBA-FY24-01 Deadline for Applications: April 26, 2024 Assistance Listing Number: 19.220 Average SSH Grants: $3,000 - $9,000 per project Total Amount Available: Subject to availability of funding
A. PROGRAM DESCRIPTION
The U.S. Embassy Mbabane, Eswatini of the U.S. Department of State announces an open competition for organizations to submit applications for funding through the Ambassador’s Special Self-Help Program. This is a Notice of Funding Opportunity outlining our funding priorities and the procedure for submitting requests for funding. Please follow all instructions below.
Priority Region: All 4 regions of Eswatini
Program Objectives:
The Ambassador’s Special-Self Help (SSH) Programme is a grass-roots grant assistance programme that allows the U.S Ambassadors to support local requests for small community-based development projects. The purpose of the Special Self-Help Programme is to support communities through modest grants that will positively impact local communities. The SSH philosophy is to help communities to help themselves.
Applicant Criteria All citizens of Eswatini representing a civilian, religious, social, community development, special interest, disability, or advocacy group or organization may request funding for a community activity. Groups must be registered with the proper authorities. The project must be submitted by an organized group who are motivated, have a real need, and have already successfully implemented projects in the community. The project should be feasible and based on the socio-economic context of the local community.
To be eligible, for funding, the proposed project must meet the following criteria:
· Improve basic economic or social conditions at the local community or village level and have long lived values.
· Support high-impact, quick-implementation activities that benefit a large number of people, without requiring further SSH assistance.
· Involve a significant local contribution in cash, labor, and/or materials, and be within the ability of the local community to operate and maintain on a sustainable basis. Contribution may include labor, material (bricks, sand, gravel, seeds etc.), land, buildings, or money to ensure success of the project
· Not initiate, continue, or supplement technical assistance programs.
· Contribute, whenever possible, to income-generating or self-sustaining activities.
· Projects must be self-sustaining upon completion. The U.S. Embassy’s support for the project must be a one-time-only/one grant contribution.
· Projects must be within the community’s ability to maintain and operate. Requests for large-scale agriculture or construction projects, or for expensive equipment are not considered priority projects.
· Managers of a project should have evidence that they are financially responsible and will be able to account for funds sent to them. Having a bank account, or establishing credit with vendors, are examples of such evidence.
· Funding is limited to one project, which must be completed within twelve (12) months or less.
· Average SSH grants are $3,000 to $9,000 per project.
Limitations/Exclusion from Eligibility The Self-Help Program may only pay for items and technical assistance that are absolutely necessary for the completion of the project. The Self-Help Program cannot be used for administrative costs, salaries, costs associated with the project manager, travel to and from the Embassy, or items that are not permanent in nature. Costs incurred prior to the actual award of a grant will be reimbursed only by pre-approval of the grants officer at the sole discretion of the Embassy.
Additionally, the Special Self-Help Program does not fund:
1. Requests to buy equipment like vehicles, office equipment, copiers, and stereos.
2. Proposals that have a purely police, prison, military, or cultural emphasis.
3. Religious projects unless they genuinely assist the whole community without regard to religious affiliation.
4. Personal businesses.
5. Scholarships, donations, or honorariums.
6. HIV/AIDS projects.
7. Projects that the community cannot continue after the SSH funding cycle has ended.
8. Projects which will benefit any employee of the USG.
9. Payment for pesticides, herbicides, labor, salaries, operating costs, printing material, fuel, or land.
10. To remodel or renovate an existing facility that is in disrepair as a result of neglect or lack of money.
11. Office supplies such as pencils, paper, forms and folders.
12. Projects that are partially funded by another donor or from the government of your country. Funds cannot be commingled with funds from other donors, international organization, or other U.S. government programs.
13. Projects that focus on refugees or displaced persons. There are specific U.S. bilateral or multilateral assistance programs designed to address their needs.
14. SSH funds may not be used to buy previously owned equipment, luxury goods, or gambling equipment.
15. Salaries or supervision costs for the supervising organization. Contingency estimates also do not qualify.
16. Activities that are the responsibility of the government, for example, building hospitals.
17. Activities with unmitigated and negative environmental consequences (such as dams or roads through forest lands).
Please note: We encourage you to contact us with questions as you develop your proposal, as applications that include ineligible items may be disqualified.
Participants and Audiences:
The U.S Embassy, Mbabane is seeking proposals from local community-based organizations, nonprofit organizations, and other civil society groups, faith-based organizations, advocacy groups, community development groups, and other community-based entities.
No applications are accepted from individuals or private businesses.
Elements of Successful Projects
· The project is initiated by the community.
· The project benefits the greatest number of people within the community.
· The project plan contains pre-established long-term goals and a coherent plan to keep the project running in the future.
· A capable project manager who is a long-term resident in the community is responsible for the project.
· The project is assisted by a non-biased umbrella organization, such as a religious mission or a local NGO that provides guidance and arbitration on issues when necessary.
· There is strong coordination and communication amongst the grant-recipient group, local leaders, and local government representatives.
· The project makes use of materials and supplies that can be maintained by the community, and the use of materials that will not harm the environment.
Acceptable Projects:
1. Water Supply and Sanitation:
a. Safe Water Access - Increase access to water (e.g., well drilling and spring capping); and expansion of water supply infrastructure, such as pumps and distribution systems.
b. Basic Sanitation - Increase access to and use of sanitation services for safe human waste disposal to protect human health and environmental quality.
2. Social Services:
a. Assist vulnerable and at-risk populations. These groups include: the disabled; orphans, children, and youth; victims of gender-based violence; ethnic minorities or other socially excluded groups; the elderly; and female heads of household.
b. Projects for vulnerable groups could include, but are not limited to:
(i) classrooms construction
(ii) school and health centers equipment,
(iii) income-generating activities
(iv) local infrastructures
Local Community Involvement Local involvement of the organization or group must be at least 10% in cash or in kind contributions of the total project costs. In-kind contributions could be labor (wages of masons and workers), food, accommodation for qualified labor, carts of sand or gravel, bricks for construction, sand, fence, water supply, transportation costs, donations of materials, etc.
Additionally, community leaders must also sign the statement of interest. Community leaders include local municipal leaders, religious leaders, tribal or clan leaders, or any governing body that has oversight over where the project will be implemented. At least one community leader must sign the statement of interest, however, multiple signatures are strongly encouraged. Community leaders may also submit letters of support for the project, so long as they specifically mention the project by title.
B. FEDERAL AWARD INFORMATION
Length of performance period: 12 months Number of awards anticipated: 6 awards (dependent on amounts) Award amounts: awards may range from a minimum of $3,000 to a maximum of $9,000.
Total available funding: Subject to availability of funding Type of Funding: FY 2023 Economic Support under the Foreign Assistance Act Anticipated programs start date: September 16, 2024
This notice is subject to availability of funding.
Funding Instrument Type: Grant
Program Performance Period: Proposed programs should be completed in 12 months or less.
C. ELIGILIBITY INFORMATION
1. Eligible Applicants There is a strong preference to fund local community organizations that are serving grassroots need and a project that is community generated, implemented, and supported. The following organizations are eligible to apply:
· Not-for-profit organizations, including civil society/non-governmental organizations.
· Community based organizations, schools, clinics, community development groups, advocacy groups
No applications are accepted from individuals or private business. Only projects that have strong community involvement, benefit the greatest number of people within the community and lead to ongoing self-sustaining activities are eligible to apply. There is a strong preference to fund local community organizations that are serving grassroots need and a project that is community generated, implemented, and supported.
2. Other Eligibility Requirements
In order to be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI) number issued via www.SAM.gov as well as a valid registration on www.SAM.gov. Please see Section D.3 for more information. Organizations which do not have a UEI or cannot reasonably be expected to obtain one may request an exception to this rule.
D. APPLICATION AND SUBMISSION INFORMATION
1. Address to Request Application Package
Application forms required below are available at https://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1
2. Content and Form of Application Submission
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
Content of Application Please ensure:
· The proposal clearly addresses the goals and objectives of this funding opportunity.
· All documents are in English.
· All budgets are in U.S. dollars.
· All pages are numbered.
· All documents are formatted to 8 ½ x 11 paper.
· All Microsoft Word documents are single-spaced, 12-point Times New Roman font, with a minimum of 1-inch margins.
The following documents are required:
1. Mandatory application forms: at https://www.grants.gov/forms
· SF-424 (Application for Federal Assistance – organizations)
· SF424A (Budget Information for Non-Construction programs)
· SF424B (Assurances for Non-Construction programs)
2. Summary Page: Cover sheet stating the applicant’s name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
3. Proposal: The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
· Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
· Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
· Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed.
· Program Goals and Objectives: The “goals” describe what the program is intended to achieve. The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable within the period of the grant (time-bounded) and measurable.
· Program Activities: Describe the program activities and how they will help achieve the objectives.
· Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal. Include a logic model as appropriate.
· Proposed Program Schedule and Timeline: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
· Key Personnel: Names, titles, roles, and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
· Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
· Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
· Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
4. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
5. Attachments:
· 1-page CV or resume of key personnel who are proposed for the program
· Letters of support from program partners describing the roles and responsibilities of each partner
· If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
· Official permission letters, if required for program activities.
3. Required Registration:
Unique Entity Identifier (UEI) and System for Award Management (SAM) All organizations, whether based in the United States or in another country, must have a UEI and an active registration with the SAM.gov before submitting an application. A UEI and an active SAM registration are available free of charge from www.sam.gov website. U.S Embassy Eswatini may not review applications from or make awards to organizations that have not completed all applicable UEI and SAM.gov requirements. A UEI is one of the data elements.
mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards.
The 2 CFR 200 requires that sub-grantees obtain a UEI number. Please note the UEI for subgrantees is not required at the time of application but will be required before the award is processed and/or directed to a sub-grantee.
Note: The process of obtaining or renewing a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible.
· Organizations based in the United States or that pay employees within the United States will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS), a Commercial and Government Entity (CAGE) code, and a UEI number prior to registering in SAM.gov.
· Organizations based outside of the United States and that do not pay employees within the United States do not need an EIN from the IRS but do need a UEI number prior to registering in SAM.gov. Please note that as of December 2022, organizations based outside of the United States that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO CAGE (NCAGE) code to apply for non-DoD foreign assistance funding opportunities.
If an applicant organization is mid-registration and wishes to remove an NCAGE code from their SAM.gov registration, the applicant should submit a help desk ticket (“incident”) with the Federal Service Desk (FSD) online at www.fsd.gov to seek guidance on how to do so.
All organizations must also continue to maintain active SAM.gov registration with current information at all times during which they have an active Federal award or application under consideration by a Federal award agency. SAM.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM. It is the responsibility of the applicant to ensure it has an active registration in SAM.gov and to maintain that active registration.
If an applicant has not fully complied with the requirements at the time of application, the applicant may be deemed technically ineligible to receive an award and use that determination as a basis for making an award to another applicant.
Please refer to 2 CFR 25.200 for additional information.
Note: SAM.gov is not the same as SAMS Domestic. It is free of charge to register in both systems, but the registration processes are different. Information is included on the SAM.gov website to help international registrations. Navigate to www.SAM.gov, click “HELP” in the top navigation bar, then click, “Explore” and “New to SAM.gov?” for general information. Please note, guidance on SAM.gov and the guidance on GSA’s website is being updated to reflect the change in NCAGE requirement. Applicants should review the website frequently for the most up-to-date guidance.
Exemptions An exemption from these requirements may be permitted on a case-by-case basis if:
· An applicant’s identity must be protected due to potential endangerment of their mission, their organization’s status, their employees, or individuals being served by the applicant.
· The Federal awarding agency makes a determination that there are exigent circumstances that prohibit the applicant from receiving a unique entity identifier and completing SAM registration prior to receiving a federal award. In these instances, Federal awarding agencies must require the recipient to obtain a unique entity identifier and complete SAM registration within 30 days of the Federal award date.
Organizations requesting exemption from UEI or SAM.gov requirements must email the point of contact listed in the NOFO at least two weeks prior to the deadline in the NOFO providing a justification of their request. Approval for a SAM.gov exemption must come from the warranted Grants Officer before the application can be deemed eligible for review.
Note: As of December 2022, organizations based outside of the United States that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO CAGE (NCAGE) code to apply for non-DoD foreign assistance funding opportunities.
Steps to register for a UEI and SAM Step 1: Create a Login.gov account using this website https://login.gov/ The following information is needed when creating the account:
a) An email address that is accessible to the individual who will be entering the data about the organization. A personal email address rather than a work email address is recommended.
b) A password that must be at least 12 characters and should not include commonly used words or phrases.
c) Select one or more authentication methods such as (security key, text message, or backup codes).
d) Activate account by clicking the verification link in the email received from Login.gov within the stipulated time.
Step 2: Once the Login.gov account is created, register or renew the organization’s details in SAM.gov by signing onto: https://www.sam.gov using the credentials provided in Step1.
Note: Since April 2022, the UEI is assigned when an organization registers or renews its registration in SAM.gov at www.SAM.gov. Organizations should renew their registration once a year to maintain an active registration status in SAM.gov. It is the responsibility of the applicant to ensure it has an active SAM registration.
Note: As of April 2022, a DUNS number is no longer required.
3. Submission Dates and Times
Applications are due no later than April 26, 2024
4. Funding Restrictions No applications are accepted from individuals or private business.
Additionally, SSH funds cannot be used to fund:
· Remodeling or renovating an existing facility that is in disrepair as a result of neglect or lack of money (purchasing paint to repaint a school).
· Activities with unmitigated and negative environmental consequences, such as dams, roads through relatively pristine forest lands; activities that contribute to commercial deforestation or conversion of land-use from forest to livestock; actions that are likely to jeopardize, threaten, or endanger species and/or their habitat, and actions that are likely to degrade protected areas significantly, such as introduction of exotic plants or animals.
· Sports equipment or uniforms for a national sports team.
· Musical instruments or uniforms for a national orchestra or dance company.
· Salaries.
· Ongoing needs for education/training.
· Office supplies such as pencils, paper, forms and folders.
5. Other Submission Requirements
All application materials must be submitted by email to SmallGrantsMbabane@state.gov
E. APPLICATION REVIEW INFORMATION
1. Criteria
Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.
Quality and Feasibility of the Program Idea – 25 points: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.
Organizational Capacity and Record on Previous Grants – 25 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds. This includes a financial management system and a bank account.
Program Planning/Ability to Achieve Objectives – 15 points: Goals and objectives are clearly stated, and program approach is likely to provide maximum impact in achieving the proposed results.
Budget – 10 points: The budget justification is specific and detailed. Costs are reasonable in relation to the proposed activities and anticipated results. In kind costs and contributions are clearly articulated. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.
Monitoring and evaluation plan – 15 points: Applicant demonstrates the ability to measure program success clearly against key indicators and provides milestones to indicate progress toward goals. The program includes output and outcome indicators and explains how and when those will be measured.
Sustainability – 10 points: Program activities will continue to have positive impact maintained after the end of the program.
2. Review and Selection Process
A grants review committee will evaluate all eligible applications.
3. Federal Awardee Performance & Integrity Information System (FAPIIS)
For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:
i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.
4. Anticipated Announcement and Federal Award Dates
Successful recipient (s) will be notified not later that August 30, 2024.
Applicants whose applications will not be funded will also be notified via email not later than October 30, 2024.
F. FEDERAL AWARD ADMINISTRATION INFORMATION
1. Federal Award Notices
The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.
Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
Payment Method: Payments will be made via EFT in at least two instalments, as needed to carry out the program activities. For Swati bank accounts, the exchange rate on the date of the transaction will be used.
2. Administrative and National Policy Requirements
Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.
These include:
· 2 CFR 25 - UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT
· 2 CFR 170 - REPORTING SUBAWARD AND EXECUTIVE COMPENSATION INFORMATION
· 2 CFR 175 - AWARD TERM FOR TRAFFICKING IN PERSONS
· 2 CFR 182 - GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE WORKPLACE (FINANCIAL ASSISTANCE)
· 2 CFR 183 - NEVER CONTRACT WITH THE ENEMY
· 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS
· U.S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS
In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable Federal laws, and relevant Executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following: NOTE:
· Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:
· Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.205),
· Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216),
· Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341),
· Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322), and
· Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).
3. Reporting
Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted. It is anticipated that reports will be due within thirty (30) days of each three-month period, and within ninety (90) days of the final completion of the award period.
Applicants should be aware of the post award reporting requirements reflected in 2 CFR 200 Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters
Foreign Assistance Data Review: As required by Congress, the Department of State must make progress in its efforts to improve tracking and reporting of foreign assistance data through the Foreign Assistance Data Review (FADR). The FADR requires tracking of foreign assistance activity data from budgeting, planning, and allocation through obligation and disbursement. Successful applicants will be required to report and draw down federal funding based on the appropriate FADR Data Elements, indicated within their award documentation. In cases of more than one FADR Data Element, typically program or sector and/or regions or country, the successful applicant will be required to maintain separate accounting records.
G. FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact: SmallGrantsMbabane@state.gov
H. OTHER INFORMATION
Guidelines for Budget Justification Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.
Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.
Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.
“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.
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