1. 7-10-2026 RFQ Final (004) (002).pdf

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Development Services

Notice of Request for Qualifications for Consulting Services

Comprehensive Master Plan Update

Development Services Department

City of Ingleside

2671 San Angelo

Ingleside, Texas 78362

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Table of Contents

INTRODUCTION AND PURPOSE

SUBMISSION OF RESPONSE

STATEMENT OF QUALIFICATIONS

SCOPE OF SERVICES

VALUATION OF STATEMENTS OF QUALIFICATIONS

AWARD OF CONTRACT

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INTRODUCTION AND PURPOSE

The Ingleside Comprehensive Master Plan, (CMP) update is intended to guide future development, redevelopment, and community enhancement efforts in the city. This plan will serve as a framework for thoughtful community discussion on the real and perceived challenges facing Ingleside currently – as well as the upcoming opportunities that will shape its future. Through long-range planning efforts, the community can accommodate its projected growth in a manner that preserves its history, culture, and overall quality of life for current and future residents and businesses.

The City of Ingleside (“City”) invites qualified professional engineer and land planning consulting firms to submit a Statement of Qualifications (“SOQ”) for the development of an updated CMP that guides the City’s future growth and development. This updated CMP will serve as a strategic blueprint for future land use, utility infrastructure evaluation, capital improvement, public services, grant opportunity, and hazard mitigation. The City has recently updated and established a Drainage Master Plan, Transportation Master Plan and Parks Recreation and Open Space Master Plan. The plans should be referenced and discussed in the CMP however, they will not be part of the scope of services. These services are being solicited to assist the City of Ingleside with updating its existing CMP, adopted on January 16, 2016.

SUBMISSION OF RESPONSE

Clearly mark the SOQ package with: DO NOT OPEN – INGLESIDE STATEMENT OF

QUALIFICATIONS – COMPREHENSIVE MASTER PLAN UPDATE – COMPANY

NAME.

Requests for Qualifications packets are available at Ingleside City Hall located at 2671 San Angelo Ave, Ingleside, Texas, 78362, or online at:

https://vendors.planetbids.com/portal/80600/portal-home.

Statements of Qualifications must be submitted by 2 p.m. on August 06, 2026, at which time the statements will be publicly opened and acknowledged aloud. Statements received after the opening date and time will not be considered. Sealed SOQ must be submitted with the name of the Request for Qualifications and the company name submitting the statement in .pdf format on the PlanetBids Portal, and .pdf format via electronic thumb drive with (1) original, and three (3) hard copies for mail/hand delivery submittals. Statements shall be submitted to the following address:

City of Ingleside Attn: City Secretary RFQ – Comprehensive Master Plan Update 2671 San Angelo Ave PO Drawer 400 https://vendors.planetbids.com/portal/80600/portal-home

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Schedule of Events:

The following Schedule of Events represents the estimate of the timetable that will be followed in connection with this solicitation:

EVENTS DATE AND/OR TIME

Release Requests for Proposals 07/16/2026

Last Day for Applicants to Submit Written Questions 07/31/2026 5:00 PM (CT)

Answers Provided by 08/03/2026

Statement of Qualifications Due Date 08/06/2026 2:00 PM (CT)

Ingleside City Council Meeting (for Award

Consideration)

08/25/2026 6:30 PM (CT)

The City of Ingleside reserves the right, at its sole discretion, to adjust this Schedule of

Events as it deems necessary. If necessary, the City will communicate adjustments to any event in the Schedule of Events in the form of an amendment.

RFQ Questions

Questions regarding this RFQ or the services requested will be accepted in written form or via e-mail at the address below on or before 5:00 pm July 31, 2026. Responses to all material questions submitted will be communicated to each prospective responder.

City of Ingleside Attn: Bernard Rodriguez, Director

Development Services Department brodriguez@inglesidetx.gov RFQ – Comprehensive Master Plan Update 2671 San Angelo Ave PO Drawer 400 mailto:brodriguez@inglesidetx.gov

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STATEMENT OF QUALIFICATIONS

The following items are required in the Statement of Qualifications, (SOQ) submittal.

These are the minimum requirements, and responders should note the other items listed in the scope of services. To expedite the evaluation of responses, responders shall organize their responses in the same sequence. Instructions regarding scope and contents are given in this section. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of each response.

1) Cover Letter

A cover letter with company name, address, phone number, project contact and principal signature is required. An Executive Summary shall be provided with an overview of the proposal, its highlights, and the approach to successfully completing this project.

2) Work Plan

Project Approach: a general description of the consultant’s approach to Comprehensive Planning and a detailed task plan that addresses the scope of services. A discussion of any innovative techniques or methodology that the consultant will use in this study that have a proven history of providing responsive and cost effective results on similar studies.

3) Project Schedule

A project schedule showing key task target dates (including community meetings, public meetings, and staff team meetings) and estimated task duration. The City expects several deliverables during the course of this project, as opposed to one deliverable being produced in the form of a single, final document at the end of the process. Deliverables will be both digital and hard-copy in format. The content of these deliverables will be determined during contract negotiation.

4) Qualifications Describe the firm’s resources, experience and capabilities as follows:

a. Provide an outline of the firm's background, qualifications, and ability to perform the scope of services required. Identify any sub-contractors proposed for the project.

b. Provide a proposed organizational chart identifying all key project personnel, bios, and their relationship to the project, relevant qualifications and experience, and their level of effort toward completing all needed tasks.

c. Provide a brief outline of the firm's current workload, staffing and ability to meet the schedule and deadlines described in this RFP.

d. Relevant Experience. List projects of a similar nature with which the consultant team has had direct experience. Be specific on why the referenced projects are similar to this project, including but not limited to project location, description, date of

pg. 6 implementation, services provided by your firm for the project, and client contact information. Include a link to project photos/deliverables, if available, as we would like to see final versions whenever possible. The consulting team’s response should address experience in similar areas and with similar projects, with the goal of demonstrating how well they fit with and understanding Ingleside’s circumstances.

Provide at least (3) references including: contact name, email, and phone number.

5) Quality Control

Describe how the successful consultant will handle quality control to monitor and resolve issues and check and cross-reference documents.

6) A Copy of Your Current Certificate of Insurance for Professional Liability.

7) Conflict of Interest Questionnaire, (CIQ)

• Complete and submit the attached CIQ with the response. Texas Local Government Code chapter 176 requires that any vendor or person who enters or seeks to enter into a contract with a local government entity disclose in the Questionnaire Form CIQ the vendor or person’s employment, affiliation, business relationship, family relationship, or provision of gifts that might cause a conflict of interest with a local government entity. Questionnaire form CIQ is included in the RFQ and must be submitted with the response.

8) System or Award Management, (SAM)

Insert the SAM record search for company name and company principal.

• The service provider and its principals may not be debarred or suspended nor otherwise on the Excluded Parties List System (EPLS) in the System for Award Management (SAM). Include verification that the service provider as well as its principals are not listed (are not debarred) through the System for Award Management (www.SAM.gov). Enclose a printout of the search results that includes the record date.

9) Form 1295 (Enclosed)

Effective January 1, 2016, all contracts and contract amendments, extensions, or renewals executed by the City of Ingleside will require the completion of Form 1295 “Certificate of Interested Parties” pursuant to Government Code § 2252.908. Form 1295 must be completed by awarded vendor at time of signed contract submission.

Form 1295 is included in this RFQ for your information.

Failure to address items 1 through 8, above, in detail will be sufficient reason to eliminate a response from consideration.

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SCOPE OF SERVICES

Plan Overview

The selected consultant will facilitate a participatory process to develop the Comprehensive Master Plan update objectives that will result in an entirely new Comprehensive Master Plan.

The intent is for the selected firm to develop an action oriented Comprehensive Master Plan update document to guide land use decision making. The selected firm will work with staff, various board members, and the general public, and ultimately seek approval from the Ingleside City Council.

A major component of the plan will be a strategic plan that focuses on short-term (3-5 year) organizational goals, resource allocation, and specific service delivery. The internal operations, organizational efficiency, and tactical priorities of the operations in place. It highlights barriers and details actionable steps to address them.

The City expects several deliverables during the course of this project, as opposed to one deliverable being produced in the form of a single, final document at the end of the process. Deliverables will be both digital and hard-copy in format. The content of these deliverables will be determined during contract negotiation.

The adopted plan and deliverables will become the property of the City of Ingleside and will be presented in such a format (electronic) so that staff may make minor updates in the plan in its entirety including but not limited to content and maps as needed and as approved by the Ingleside City Council.

The responder shall demonstrate in their response their knowledge and understanding of the issues facing the City of Ingleside and how those issues are relevant to this process.

Of most importance, the final product will emphasize practical implementation rather than static or overly prescriptive planning.

Services to be Performed by the Consultant

1) Overview and Existing Information Review

Meet with City Staff members to collect and review available information and the methodology to be used in the development of the Comprehensive Plan, including existing plans, projects, studies, and agreements, as well as any additional information that may influence or impact the planning process.

2) Data Collection and Analysis

The respondent shall analyze historic, current, and projected data pertaining (but not limited) to water usage and operations, housing, population, employment, economic indicators, and land use statistics.

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3) Land Use and Growth Management

• Development of updated future land use plan to accommodate responsible, well-coordinated growth in line with both the existing community and economic possibilities.

• Current and Future Land Use: Develop realistic population projections and build-out scenarios utilizing preferred land- use patterns for the city. The build-out scenarios shall include land use projections, population densities, development phasing models, and infrastructure improvements as required.

Review, analyze, and provide the land use and development goals and policy and action items of the Plan and refine as needed to account for shifting demographics and vision of the community. Deliverable includes an updated Future Land Use Map.

5) Housing Review The respondent shall analyze the housing options in Ingleside and provide recommendations for maintaining the viability of the existing housing stock and providing housing choices for the future. Policies promoting infill development, neighborhood preservation, and diverse housing types.

6) Infrastructure and Utilities System Review The City is seeking a plan which will include but not necessarily be limited to:

Inventory of existing Water and Sewer facilities, projected development, and Water and Sewer use, Impact of projected use on existing facilities, recommended facilities, distribution system modeling, water supply master planning, future water standards, and State/Regional Water Plans.

Water & Sewer Rate Study:

Conduct a cost of service rate study for the City’s water and wastewater utilities and recommend changes to the rate structure and rate adjustments to fully cover all costs associated with providing water and wastewater service, including costs required to operate the City’s distribution and collection systems, contract cost with Corpus Christi water provider, and the administrative costs incurred by the City in managing these utilities. Services to be performed by the Consultant shall include the following:

a. Meet with staff and the City Council to go over expectations and get public input before development of the proposed rate structure.

b. Meet with City Staff members to collect and review available information and review the methodology to be used in the development of the recommended rate structures for water and wastewater services.

c. Review historical account and operational cost information and calculate future costs for a five (5) year study period including consumption, capacity and operational forecasts.

d. Identify and prioritize Capital Improvement funding needs for a Five-Year CIP budget and facility improvement plans, and other supplemental improvements that the City may deem warranted.

e. Develop a forecast of annual revenue requirements.

f. Recommend a rate structure that will generate the level of revenue needed, with a distribution of those costs on an equitable basis by customer category. Provide

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"sample bills” for all customer categories illustrating recommended rates, and compare those rates to existing rates.

g. Work with staff to provide a timeline and sample letter in accordance with all state and federal laws providing for notice of water rate increase, if proposed and subsequently adopted.

7) Zoning Ordinance Updates Undertake and present for adoption to the Planning and Zoning Commission an update to the City’s zoning regulations to bring them into alignment with the Comprehensive Plan. This will involve evaluating the current Zoning Ordinance, updating the definitions and land uses as well as community design standards and guidelines.

8) Neighborhood and Community Character

• Improve community aesthetic and quality of life.

• Preserve long term vitality of community character.

• Assess current and future Residential and Commercial land use needs.

9) Transportation, Walkability, Mobility

• Establish a plan to enact a comprehensive bike and pedestrian network within the City.

10) Hazard Mitigation Provide analysis on high-risk hazards for the community and how best to mitigate via land use, engineering standards, and building codes. Prepare for possible grant submission.

11) Public Involvement The consultant team is expected to hold in-person public meetings and workshops with City administrative staff, elected and appointed officials, and the general public, to both solidify the vision for the Comprehensive Plan, but also to identify what Ingleside wants to be - and how City staff and City Council can be a key contributor to delivering on that vision. This portion of the scope is critical to a plan that reflects the community’s vision.

12) Visioning Process Respondents shall work with the Comprehensive Plan Committee to draft a Community vision statement and establish Goals and guiding principles of the Comprehensive Plan.

13) Sustainability Focus should be made on integrating sustainable practices throughout the Plan elements. Additionally, goals or policy recommendations should be put forth that make the city more sustainable and climate change resilient such as building standards, renewable energy, stormwater management, water conservation, and waste minimization.

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VALUATION OF STATEMENTS OF QUALIFICATIONS

1) Evaluation Criteria

The Ingleside staff will evaluate the qualifications of consultants by assessing responses based on, but not limited to, the following criteria and will award points in each category consistent with the weighting described below:

Criteria Weight %

Economy & Quality of Submission. All information has been submitted as directed. Proposal is prepared simply & economically, providing straight-forward, concise delineation of consultant team’s capabilities to satisfy the requirements of this RFQ. Fancy bindings, colored displays, and promotional material are not required. Emphasis of proposal must be on completeness and clarity of content.

Experience, Knowledge & Reputation. The consultant team’s general depth of experience & knowledge, and its applicability to the project.

Availability & Commitment. The consultant team’s availability and commitment to complete the work within time expectations of the city.

How much time are individual members of the team anticipated to spend on the project relative to how their experience & knowledge shape the appeal of the consultant team. Availability to meet in person will be considered in the scoring.

Planned Approach to Scope of Work. The consultant team’s plan to engage the public and stakeholders. Demonstrated understanding of the anticipated scope and needs of the City, including referenced plans.

Creativity demonstrated in the consultant team’s response to achieve this scope or items the consultant team may think are important but not addressed. Demonstrated ability of the consultant team to adapt to changing circumstances or unanticipated challenges. Demonstrated ability to integrate the concerns of local citizens, stakeholders, business community, quality of life issues, transportation issues, etc. even when such issues may present conflicts with one another.

Quality of Relevant Work Experience. The consultant team’s experience with similar projects in similar jurisdictions. This experience should reflect modern planning recommendations found in the long-range plans referenced by this RFQ.

This experience should also reflect experience in smaller but fast-growing cities with limited staff but designed in such a way to “grow with the city of Ingleside.”

TOTAL 100

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2) Evaluation Committee & Ranking

A committee comprised of city staff shall review and rank all responses according to qualifications. Selected firms will be scheduled for interviews or oral presentations as deemed necessary by the committee. The City makes no commitment to any respondent to this RFQ beyond consideration of its written response.

3) Contract

The selection of the consultant team and the execution of a contract, while anticipated, are not guaranteed by the City. The City reserves the right to determine which response is in the City’s best interests and to award the contract on that basis, to reject any and all responses or portions thereof, waive any irregularities of any response, negotiate with any potential proponent (after responses are opened) if such is deemed in the best interest of the City.

AWARD OF CONTRACT

1) Negotiations

After selection of a consultant based on qualifications, the City will then enter into negotiations as to the terms of the contract, all aspects of services, and the compensation to be paid to the Consultant. The final contract will be submitted to the Ingleside City Council for approval.

2) Inability To Reach Agreement

In the event the negotiations between the most qualified Consultant(s) selected and the City cannot be completed as a result of an inability to reach agreement on the fee for services or the scope of work to be performed, then at the option of the City, the contract may be awarded to the next most qualified responder. Negotiations will continue in this sequence until a contract is finalized or all responses are rejected.

3) Final Contract

The selected consultant will be required to assume responsibility for all services offered in its response, whether or not such services are provided by a partnership arrangement. The successful consultant will be considered the sole point of contact regarding contractual matters, including payment of any and all charges resulting from the contract.

The successful consultant will be required to enter into a Professional Services Agreement with the City.

This RFQ and the successful consultant’s response, or any part thereof, may be incorporated into and made a part of the final contract. The City reserves the right to negotiate the terms and conditions of the contract with the successful consultant.