1.5.1-LSJ_ Redacted SAM Posting.pdf

OFFICE OF ACQUISITION MANAGEMENT

ICE Acquisition Manual 3006.301-90

LIMITED-SOURCES JUSTIFICATION

ORDERS OR BPAS EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD

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J&A- 24-0088

This acquisition is conducted under the authority of the Multiple-Award Schedule Program, 41 U.S.C. 152(3), Competitive Procedures, and 40 U.S.C. 501, Services for Executive Agencies.

1. Agency and Contracting Activity.

The Department of Homeland Security, U.S. Immigration and Customs Enforcement (ICE), Office of Acquisition Management (OAQ), on behalf of the Office of Financial Management (OFM) and the Office of the Chief Information Officer (OCIO), proposes to award a Task Order pursuant to FAR 8.405-6(a), Limiting Sources.

2. Nature and/or description of the action being approved.

(a) Type of action: Firm-Fixed Price Task Order

(b) Amount the current J&A is justifying: $4,385,694.41

(c) Brief Description: OAQ intends to procure, on a sole source basis, automated travel needs within ICE, including reservation fulfillment services, customizing reporting needs, and support and maintenance of the system services from the following company:

CONCUR Technologies Inc.

601 108th Avenue, NE Ste 1000 Bellevue, WA 98004

3. Description of Supplies/Services.

The requirement is to provide automated travel needs utilizing E-Gov Travel Services 2.0 (ETS2) system. This end-to-end travel management service automates and consolidates the Federal travel process in a secure Web-centric environment. ETS2 includes all aspects of official Federal business travel, including travel planning, authorization, reservations, ticketing, fulfillment, expense reimbursement, and travel management reporting, at a total cost of $4,385,694.41. These services are required to facilitate the OFM and OCIO’s mission for ICE wide travel services. Base Period includes travel services for Science and Technology (S&T), in the amount of $400,715.05; however, Option Periods will not include these services for S&T.

Period Time Total Base 06/04/24 – 06/03/25 $1,689,976.87 Option Year 1 06/04/25 – 06/03/26 $1,327,939.67 Option Year 2 06/04/26 – 06/03/27 $1,367,777.86

$4,385,694.41

OFFICE OF ACQUISITION MANAGEMENT

ICE Acquisition Manual 3006.301-90

LIMITED-SOURCES JUSTIFICATION

ORDERS OR BPAS EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD

Page 1 of 4 Version 2.0

4. Authority and supporting rationale and a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

Authority:

8.405-6(a)(1)(i)(A) An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.

8.405-6(a)(1)(i)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

8.405-6(a)(1)(i)(C) In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited-sources procedures.

Rationale:

ICE/OAQ intends to procure E-Gov Travel Services through the Multiple Award Schedule Program under the authority of 41 U.S.C. 152(3), Competitive Procedures, and 40 U.S.C.

501, Services for Executive Agencies pursuant to the authority selected above.

Concur Technologies Inc. has developed, built on, automated, and enhanced their system to interface with ICE OFM's financial system in a unique way that ensures timely reimbursements of travel expenses. The transition from the legacy travel system to Concur took 18 months to plan, configure, migrate data to, test, and deploy. This work was completed under previous task orders in order to meet ICE’s needs. Concur is the only vendor that can support the solution previously procured, developed, and implemented.

Issuing a new Task Order and seeking a new awardee would result in a developmental stage, duplication of cost, effort and time, with no benefit to the Government.

ICE awarded it’s first ETS2 Task Order when CONCUR Technologies Inc. was the only GSA contract holder. Since then, GSA has added a second contract holder, CWTSatoTravel.

However, ICE has determined that use of another IT solution would require a massive, expensive multi-system development, integration and implementation effort of the scale and impact recently completed.

CONCUR Technologies Inc. is uniquely qualified to continue providing these services to OFM and OCIO on an uninterrupted basis and eliminating the need for transition period to the new Task Order.

5. Determination by the ordering activity contracting officer that the anticipated order represents the best value consistent with FAR 8.404(d).