1.2.23 1301117852 JA Signed_Redacted.pdf

FAR SUBPART 13.5 SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS - SOLE SOURCE JUSTIFICATION AND APPROVAL

CONTROL NUMBER: 2024-004

REQUISITION NUMBER: N2162132834001

Requiring Activity:

Militaiy Sealift Command (MSC) in support of a T-AO vessel.

Description of Requirement:

This requirement is for the procurement of brand name Bergen Engines direct replacement for a Ship Service Diesel Generator SSDG onboard an MSC T-AO vessel for an upcoming material availability (MTA) on

Authority: Simplified Procedures for Ce1iain Commercial Items, 41 U.S.C. 1901 as implemented by FAR Subpait 13.5.

Amount: Estimated value of this procurement is - . Fiscal Year 2024 Navy Working Capital Funds (NWCF) will be utilized.

1. Agency Contracting Activity: N00406 -Naval Supply Systems Command (NAVSUP) Fleet Logistics Puget Sound (FLCPS)

2. Description of Action:

The required material must be compatible in fonn fit and function to the T-AO vessels existing Ship Service Diesel Generator number 4 in suppo1t of the upcoming Mid-Tenn Availability (MTA) on

The required material must be brand name from the Original Equipment Manufacturer (OEM) Bergen Engines. The OEM is based of Bergen, No1way and only has one authorized distributor;

Motor-Services Hugo Stamp, Inc. (MSHS), for any U.S.A. based sales.

Vendor Name

Bergen Engines

Motor Services Hugo Stamp, Inc.

SHS

Location

Bergen, Norway

Ft.

Lauderdale, FL

Point of Contact Capability Assessment

Manufacturer does not sell direct and fo1wards all USA based requirements to MSHS.

Has successfully perf01med many govemment contracts in the past per SPRS Summaiy Report.

https://sprs.csd.disa mil/sprs/goGovtHome.action

Notes: Small Business distributors do exist, however, the manufactmer Bergen Engines is a large business. There is no non-manufactmer rule waiver cw1·ently in place for NAICS 333618, therefore, this requirement will not be

Source Select ion Information (with content) - See FAR 2.101 and 3.104 For Official Use On ly

I set-aside for small businesses.

3. Description of Supplies/Services:

The required material is for the 80k SSDG overhaul on Nr. 4 SSDG in dming the upcoming MTA 2024 POP: the associated material for the Aluminum cylinder pistons and hardware must be compatible in fonn, fit and function with the existing SSDG.

The required delive1y date for the material is The shipping location is BATS San Diego, CA 92123.

The following is the list of required material:

Item PART NO DESCRIPTION UI QTY

1 10007 COPPER WASHER EA 16

2 10027 COPPER GASKET EA 72

s3 10171 O-RING EA 64

4 10273 O-RING EA 2

5 10350 GUIDE PIN CON. 8.0 X 28 EA 2

6 10403 COTTER PIN STAINLESS EA 2

7 10404 COTTER PIN4.0 X 40 EA 1

8 10413 COTTER PIN 5.0 X 56, STEEL EA 2

9 10464 RIPPLE PIN CON. EA 4

10 11076 CAPNUTM15 EA 72

11 13209 BEARING EA 2

12 13216 BEARING EA 1

13 13225 BEARING EA 2

14 13242 BEARING EA 10

15 13246 BEARING EA 4

16 13249 BALL BEARING EA 1

17 13266 BEARING EA 1

18 13341 BEARING EA 2

19 16688 FITTED KEY A4XA4X20 EA 2

20 16880 LOCKING PLATE W/ TAP EA 32

21 16885 LOCKING PLATE EA 2

22 16888 LOCKING PLATE W/TAP EA 2

23 16949 CIRCLIP EA 1

24 16959 CIRCLIPI42 EA 24

25 16964 CIRCLIPI 52 EA 1

26 16974 SNAP RING, DIA 90 EA 104

27 17469 PISTON EA 16

28 17553 BIG END BEARING SHELL SE 32

29 18538 SPRING EA 16

30 20628

CHAIN LOCK,LOCK PLATE

EA 8

W/TAPEA

Source Select ion Information (with content) - See FAR 2.101 and 3.104 For Official Use Only

31 21232

THRUST SEGMENT

EA 2

CRANKSHAFT KVM

32 23693 GUDGEON PIN BUSHING EA 16

33 47536 BRANCH PIPES FO TO HP PUMP EA 36

34 58837 SPRINGS EA 48

35 58867 CAM FOLLOWER, COMPLETE EA 17

36 59777 LOCK PIN SE 16

37 81939 CAM FOLLOWER, COMPLETE EA 32

38 84525 SEAL DISC JM3-15,MACHINED EA 3

39 84736

CROSS COUPLING,START, AIR

EA 1

RELA

40 87240 SEALING LEDGE, COMPLETE EA 2

41 87433 CHAIN IDLER EA 4

42 88257 GEARWHEEL EA 1

43 88500 DISTANCE PIECE EA 2

44 90563 ARM EA 8

45 91854 SPACER, FUEL INJ. OIL PUMP EA 16

46 305461 CONROD BOLTS EA 32

47 700000 BIG END BEARING SHELL EA 32

48 701146

GASKET FOR 567 /231 , SET 10

PCS.

EA 2

49 701271 SAMPLE CONTAINER EA 1

50 701358 O-RING CRANKCASE EA 96

51 702108 CHAIN LOCK EA 4

52 702114 CHAIN, 89PITCH EA 2

53 703039 BEARING EA 1

54 705388 PISTON K-ENGINE, AL. EA 16

55 709749 WIRE EA 1

56 047537-BE

BRANCH PIPE FO FROM HP

PUMP

EA 36

57 16646 BE HEX. LOCK NUT EA 10

58 16647 BE HEX.LOCK NUT EA 3

59 16877 BE LOCKING PLATE W/TAP 8.4 EA 48

MAIN BEARING SHELL UPPER (1

60 21298/21299 SET CONTAINS 1 EA UPPER & EA 18

LOWER)

61 305461 BE BIG END /MAIN BEARING EA 32

62 709749 BE WIRE EA 2

Source Select ion Information (with content) - See FAR 2.101 and 3.104

4. Basis for Sole Source

a. Authority Cited: Simplified Procedures for Ce11ain Commercial Items, 41 U.S.C. 1901 (or 41 U.S.C. 1903 for Special Emergency Procurement) as implemented by FAR Subpru1 13.5:

D Unusual and compelling urgency D Exclusive licensing agreements

□ Industrial mobilization IXI Brand Name (Note approval level requirements are applicable only to this portion

FAR 13.501(2)

D Other: Sole Source

b. Reason for Authority Cited:

Direct re lacement pa1i s for the T-AO vessel' s SSDG number four cmTently installed onboard the is required to procure from the OEM, Bergen Engines U.S. based pruiner / authorized distributor MSHS Inc. Bergen Engines is the original equipment manufactmer and owns the drawings, technical manuals, and design infonnation for the SSDG onboru·d the T-AO class vessels. Using other than brand name repair pruts creates an unacceptable risk of personal injmy , loss of life, and catastrophic fa ilure resulting in a loss of or serious damage to the ship through pre-matme failure or nonconfo1mance to f01m-fit-function. The material is critical to the ships overall mission and without these pruis, the engine will have to nm at a reduced operating hourly capacity until approved for unlimited rnnning hours by technical authorities MSC N7 & ABS. This significantly limits the ability for the crew to operate the electrical plant unde1w ay with redundancy and not allow the vessel to complete its mission. The work contemplated in this contract is on the following critical safety items: Ship Se1v ice Diesel Engines/Ships Se1v ice Turbine Generators.

BRAND NAME

The required material must be compatible with existing vessel's SSDG. All MSC work item specifications are written to a standard taken from the technical manual with OEM input and vetted for approval by an MSC Technical Review board for consistency across the class of vessel.

This is critical equipment; without this material, the ship may not be able to operate the SSDG.

Unauthorized substitute pa11s may further damage and negatively impact mission readiness.

Bergen Engines holds the proprieta1y rights to drawings and technical info1mation of the material.

Bergen Engines is a foreign company headqua11ered in Bergen, No1way. Bergen Engines was contacted on 11/17/2023 via email in order to identify authorized distributors; the representative stated rurnngement have been for MSHS to handle all inquiries and fulfillment for the US Market.

CRITICAL SAFETY ITEM

The work contemplated in this contract is on the following critical safety items: Ship Se1vice Diesel Engines/Ships Se1v ice Turbine Generators. Per COMSCINST 4490.l C, MSC N7, the Design Control Activity, has dete1mined that only qualified sources may produce and service these critical safety items. Only authorized field se1v ice technicians have access to necessruy technical data and have the expertise to identify and provide direct replacement pa11s for existing

Source Select ion Information (with content) - See FAR 2.101 and 3.104 equipment, which must be compatible in tenns of fonn, fit, and function with existing equipment or configurations. This ensures equipment reliability. Improperly installed or deficient parts could cause system failure and loss of the affected system or equipment while at sea. The identified contractor has been qualified by MSC to work on this system as shown on https://www.msc.usff.navy.mil/Business-Opportunities/Contracts/Qualification-for-Items Critical-to-Shipboard-Safety-on-MSC-Vessels/ .

I

I

I

. • I I • • : • ' ' I

SHS)

In accordance with Technical Manual T9233-AN-MMC-010_0_2. Bergen Engines is the OEM and holds proprietaiy rights to technical info1mation, drawings and replacement paiis required to fulfill the required repairs of the SSDG number 4. Although Bergen Engines does not sell directly to the US market, Bergen Engines does have one authorized distributor, Motor Services Hugo Stamp Inc. (MSHS). This agreement allows MSHS to handle all inquiries and fulfillments in the US market.

Further con espondence with MSHS, concluded other parties may procure Bergen Engine spares in support of MSC vessels, such as Eriksen Diesel Repair, Inc. Based on the Critical Safety Item list, MSHS and Eriksen Diesel Repair, Inc. are cmTently the only qualified non-oem providers.

5. Efforts to Obtain Competition: This requirement will be synopsized and solicited via Sam.Gov as a Brand Name, Finn-Fixed price supply type contract, other than full and open competition. An email dated 11/17/2023 with Bergen Engines confoms that through a paiinership agreement, all US based sells will be handled by their only authorized U.S. distributor MSHS. An email dated 12/05/2023 with MSHS confmned Eriksen Diesel Repair, Inc. may also procure Bergen Engines paiis. Based on this info1mation there ai·e no fniiher effo1is to obtain competition. The contracting Officer shall publish the notices required by FAR 5.201 .

6. Actions to Increase Competition: CmTent market research, indicate that MSHS is the only contractor that can provide the requested materials for the US. No other sources have been identified at this time.

7. Market Research:

The required mandato1y sources in accordance with FAR Part 8 and FAR Part 10 were screened on 11/09/2023, are not provided by AbilityOne, UNICOR or GSA, and cannot be fulfilled via required sources of supply. National stock numbers (NSNs) do exist for some of the pa1is requested, however, the stock items were either out of stock and/or will not meet the required delive1y date due to long lead times. In accordance with FAR Part I 0, a detennination has been

Source Select ion Information (with content) - See FAR 2.101 and 3.104 made that the required supplies ai-e of a type offered and sold competitively in substantial quantities in the commercial marketplace based on competitive market prices and under standard commercial te1ms and conditions. However, as cited in section four of this document, the parts requested are required to be manufactured by Bergen Engines.

Based on the partnership agreement between Bergen Engines and Motor-Se1v ices Hugo Stamp Inc. (MSHS) in September of 2022. This paitnership agreement only allows MSHS to handle all US based requirements.

Fmihe1more, the MSC ship critical safety item website has identified one other potential authorized non-OEM company, which is listed on the reason for authority cited section above.

MSHS confumed Eriksen Diesel Repair, Inc. may procure and quote on Bergen Engine spai·es only in suppo1t of MSC vessels. All companies have been seai·ched in SAM.gov and ai-e actively registered.

8. Actions to Remove Barriers to Future Competition For the reasons set fo1t h in Paragraph 4, NA VSUP FLC Puget Sound has no plans at this time to compete future contracts for the types of supplies/se1v ices covered by this document. If another potential source emerges, NA VSUP FLC Puget Sound will assess whether competition for future requirements is feasible

9. Any Other facts supporting the use of other than full and open competition.

Small business distributors do exist, however, the manufacturer Bergen Engines is a lai·ge business. There is no non-manufacturer rule waiver cunently in place for NAICS 333618.

(End of page)

Source Select ion Information (with content) - See FAR 2.101 and 3.104

10. Technical Certification: I ce1t ify that the suppo1ting data under my cognizance which ai-e included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Date: 12/07/2023

Title: Signature

11. Requirements Certification: I ce1tify that the supp01ting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Title :

Date: 12/07/2023

Signature:

Source Select ion Information (with content) - See FAR 2.101 and 3.104

12. Fair and Reasonable Cost Determination: I hereby detennine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

13. Contracting Officer Certification: I certify that this justification is accmate and complete to the best of my knowledge and belief.

Typed Name:

Title: Contracting Officer

Legal Counsel:

Phone:

Typed Name:

Date:

Si ource Selection Information with content) - See FAR 2.101 and 3.10 or Officia Use On ly

Fage 8 of ;