1.2.2 1301325072 JA Sole-Source 2026-007 Redacted.pdf

Source Selection Information (with content) – See FAR 2.101 and 3.104 For Official Use Only

FAR SUBPART 13.5 SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS – SOLE SOURCE JUSTIFICATION AND APPROVAL

CONTROL NUMBER: 2026-007

SOLICITATION NUMBER: N0040626QS124

Requiring Activity:

Ship Repair Facility and Japan Regional Maintenance Center – Yokosuka, Japan

Description of Requirement:

Open and Inspection of a US Naval Vessel Main Reduction Gear

(MRG)

Authority: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 as implemented by FAR Subpart 13.5.

Amount:

1. Agency Contracting Activity:

N00406 – Naval Supply Fleet Logistics Puget Sound

2. Description of Action:

The Ship Repair Facility and Japan Regional Maintenance Center – Yokosuka, Japan (SRF) requests a firm fixed price contract with the Original Equipment Manufacturer (OEM) Timken Gears & Services, Inc. to open and inspect the MRG onboard a US Naval Vessel to determine the cause of a vibration and perform required repairs to be returned to fully operational status. The Government projects award in January 2026. Fiscal Year (FY) 2026 Operations and Maintenance, Navy funding is anticipated to be utilized for this requirement.

While the vibration issue was discovered during performance of N0040626PS017, it is not a follow-on contract as N0040626PS017was for technical representative support to assist SRF with MRG repairs to resolve a noise issue in the MRG. This requirement is for open and inspection of the MRG to identify the cause of a vibration and repairs needed to resolve the vibration.

3. Description of Supplies/Services:

The requirement is for the open and inspection of the MRG onboard a US Naval Vessel and to perform any required repairs to the MRG. The SRF requires the OEM to open and inspect the MRG to determine the cause of the vibration, so the necessary repairs can be identified and subsequently performed. Period of Performance is anticipated to be .

4. Basis for Sole Source

a. Authority Cited: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 (or 41 U.S.C. 1903 for Special Emergency Procurement) as implemented by FAR Subpart 13.5:

Unusual and compelling urgency Exclusive licensing agreements Industrial mobilization

Brand Name (Note approval level requirements are applicable only to this portion

FAR 13.501(2)

Other:

b. Reason for Authority Cited:

On 1/7/2026 in performance of N0040626PS017 (awarded 12/4/25), to resolve a C4 CASREP issued on 11/13/2025 for a noise issue in NR1 MRG, OEM As a result, the MRG was secured from operation and the ship only has one usable MRG. Due to the vibration discovered during testing, the MRG has had to stay secured from operation. The ship now lacks redundancy in its propulsion system The open and inspect listed in section 3 urgently require OEM support to open and inspect the MRG in order to identify the cause of the vibration and accomplish subsequent repairs of the MRG which is critical to support the ship’s mission. Repairs on the MRG is required to be started February to correct and restore the propulsion system to full operation and for the ship to get underway to support national taskings.

If the required repair is not completed within the period of performance there will be adverse impacts to safety of the ship, personnel, and the ship’s schedule to get underway and support operational tasking in the 7th Fleet Area of Responsibility. The urgently needed OEM services are required to correct the MRG issue which supports a critical system required to safely operate the ship’s propulsion system. This system is an essential element to support warfare mission areas

. The cost to the government each day for the ship being ashore and not underway to support its warfare mission is approximately . This would additionally reduce the ability of the US Navy to respond to threats in the Pacific area of operations.

Timken has proprietary drawings and specifications to the Main Reduction Gear as they purchased the intellectual property for the design and specifications from the Original Equipment designer (General Electric (GE)) that are needed to provide the open and inspection of the MRG to determine the cause of the vibration due to the complexity of the work and their proprietary information. Additionally, parts may be required as a result of the open and inspection and the parts are required to be direct replacement parts in order to ensure they fit properly with the other parts of the MRG, even a slight variation in form, fit or specifications can cause catastrophic damage to the MRG.

5. Efforts to Obtain Competition:

In accordance with FAR 5.202(a)(2) this action will not be synopsized.

As the value of this Justification and Approval (J&A) exceeds the Simplified Acquisition Threshold, it will be posted in accordance with FAR 13.501(a)(iii) within 30 days of award of the requirement.

6. Actions to Increase Competition:

Due to Timken Gears & Services, Inc.’s possession of proprietary drawings and specifications no efforts will be taken at this time as market research indicates only Timken can meet the requirement.

7. Market Research:

The required mandatory sources in accordance with FAR Part 8 were screened on 1/20/2025 and are not provided by AbilityOne, GSA, nor UNICOR. The required services are available in the commercial marketplace. The demand for MRG repair is recurring and supporting businesses are available in the commercial marketplace. Currently there is only one provider for the overhaul for the MRG.

Additionally, the same and similar requirements have been solicited as commercial items and awarded as Firm Fixed Price contracts with standard commercial terms and conditions, such as N0040624C0006. The market research conducted indicates that only Timken is capable of providing the required MRG repairs, as they hold proprietary rights to technical data, process, specifications and material on the MRG.

8. Actions to Remove Barriers to Future Competition For the reasons set forth in Paragraph 4 and 6, NAVSUP FLCPS has no plans at this time to compete future contracts for the types of supplies/services covered by this document. If another potential source emerges, NAVSUP FLCPS will assess whether competition for future requirements is feasible.

9. Any Other facts supporting the use of other than full and open competition.

Not Applicable.

(End of page)

10. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

11. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. It is anticipated that price analysis will be done utilizing FAR 13.106-3(a)(i) – market research will be utilized to determine the price fair and reasonable.

12. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Legal Counsel:

Approval Based on the foregoing justification, I hereby approve the procurement of Tech Representative and direct support for open, inspect, repair and testing of the Main Reduction Gear onboard a US Naval Vessel on a sole source basis pursuant to the authority of the Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 implemented by FAR Subpart 13.5, subject to availability of funds, and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Contracting Activity Competition Advocate Signature: