1.2.1 RFI DW Updated.pdf

REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTIFICATION (SSN)

FEDERAL EMERGENCY MANAGEMENT AGENCY

LOGISTICS MANAGEMENT DIRECTORATE

Self- help Fire Retardant (FR)Tarps

A. Notification

This is a Sources Sought Notice. The purpose of this notice is to obtain information regarding the

1) availability and capability of qualified sources to provide the contemplated requirement listed below. The information provided herein is for informational purposes only. THIS NOTICE IS NOT A REQUEST FOR PROPOSAL. This notice is issued for information and planning purposes only and does not itself constitute a Request for Proposal (RFP). The Government does not intend to award a contract based only on responses to this Sources Sought Notice.

Responses to the notice will not be returned. Responders are solely responsible for all expenses associated with responding to this notice. The Government will not pay for information received in response to this notice. There is no commitment by the Government to issue an RFP/RFQ, make an award or awards, or to be responsible for any monies expended by industry responses to this notice. The Government does not request any proprietary information be submitted, nor shall it be liable for any consequential damages for proprietary information. Any information submitted for this notice (e.g. capability statement) is subject to disclosure under the Freedom of Information Act, 5 USC 552 (a). All information received in response to this notice marked “Proprietary” will be protected and handled accordingly. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response.

B. Background

Federal Emergency Management Agency (FEMA) has a requirement for the procurement of self-help tarps according to the specifications listed below in Section D to cover small areas of roof damage. The attached detailed tarp specifications, takes into consideration all past specifications used in similar procurements.

C. Objectives

For Market Research Only - FEMA is seeking information regarding vendor capabilities, from either manufacturers or distributors, on plastic sheeting production capabilities, industry standards on fire testing, vendor-site storage capability and transportation capability.

D. Questions to the Industry

Interested parties are requested to submit as part of their statement of capability how they are capable of meeting below requirements and recommendations to the Government on alternative solutions.

All interested vendors are requested to answer the following:

I. For manufacturing:

A. What is your daily production and packaging rate/capability based on the specifications?

II. How many can you produce within 24,v48 and 72 hours?

A. Under what conditions can I store these tarps?

III. What’s the shelf life for your tarps?

IV. For distributing:

A. What is your typical lead time from receipt of order to first truckload delivery to various FEMA Distribution locations? i.e., Atlantic region, Pacific region and within the Continental US?

V. What’s your lead time for CONUS locations?

A. What’s your lead time for OCONUS locations?

B. What’s your maximum your delivery schedule for Steady State (30 days) or Emergency (48 hours)?

VI. General: Vendor-Managed Inventory (VMI)

A. Do you have capability to store tarps? Please provide the quantity you can store.

B. Can they be stored up to a year? If not, how long?

C. What would be your unit cost for storage per tarps or pallet?

VII. Do you have tarps or a like item that meet FEMA’s specifications?

A. Can you provide woven tarps within the range of at least 1000 to 1200 Denier?

B. Can you provide a green option for tarps that’s fire retardant? Yes or No

C. Can you provide the following 10x10 mm, 12x12 mm, 14 x14 mm?

VIII. Are the tarps packaged according to the requirements in the specifications?

A. Any alternative packing: Rolled or boxed?

B. How many tarps on a pallet? Per truckload?

IX. Does your tarp use an alternative to the grommets? And if so, will it secure the tarp properly and meet FEMA specs?

A. Could extra grommets and tarps grabbers be provided? If so, at what cost?

X. Are your tarps Trade Act Agreement (TAA) Compliant? Please provide a copy of TAA Compliant certification in accordance with the Federal Acquisition Regulation (FAR) (48 C.F.R.

§§ 25.1101(c)(2) and FAR Clause 52.225–6).

A. What country are your tarps made? Are they from a TAA Compliant country?

B. Please provide a copy of all your certificate(s) and name of company who performed the testing.

1. Two years prior with signature and POC of whomever is doing the testing

2. Semiannual testing (Beginning of Hurricane season) C. Please provide a copy of the appropriate certification as per FAR Clause 52.225- 6.

XI. Is your company a small business? If yes, please specify the type (i.e. SB, WBE, DBE, SDB, VOSB, SDVOSB, WOSB, HUB, or 8(a)).

XII. Your tarps must pass the following Fire-Retardant Test – NFPA 701 test methods 1 and 2 along CPAI 84.

A. NFPA 701 - Standard Methods of Fire Tests for Flame Propagation of Textiles and Films | Global Spec

B. Test method 1- Requested to support our USACE partners.

XIII. Where required, fabrics with an areal density less than or equal to 700 g/m2 (21 oz/yd2) and used in other construction applications?

A. Test Method 2 – Requested to support our USACE Partners

XIV. Fabrics, including multilayered fabrics, films, and plastic blinds, with or without reinforcement or backing, with areal densities greater than 700 g/m2 (21 oz/yd2).

A. ii. Fabrics, with or without reinforcement or backing, used for decorative or other purposes inside a building or as temporary or permanent enclosures for buildings under construction

B. CPAI 84 - This is the standard test that applies to outdoor fabrics including camping tents, indoor and outdoor play tents, canopies, awnings, and screen houses. Does CPAI-84 Meet NFPA 701? - Instent

XV. Are there any criteria that need to be specified for any of the certifications currently listed?

XVI. Administratively, the vendor’s statement of capability shall also include the information listed below.

XVII. Company Name/Division, mailing address, e-mail address, telephone, and website

XVIII. Single point-of-contact name, title, telephone, and email address

XIX. DUNS number or GSA Unique Entity Identifier (UEI)

XX. company structure (Corporation, LLC, partnership, joint venture, etc.). Please note that companies must be registered in the System for Award Management (SAM) to receive an award from federal agencies. SAM.gov | Entity Registrations (https://sam.gov/content/entity-landing)

XXI. Applicable NAICS codes under which the company customarily does business.

XXII. Business size for NAICS Codes, such as socio-economic status, if qualified as one or more of the following:

A. 8(a) firm (must be certified by SBA)

B. Small Disadvantaged Business (must be certified by SBA)

C. Woman-Owned Small Business

D. HUB Zone firm (must be certified by SBA)

E. Service-Disabled Veteran-Owned Small Business

E. Response Format

To better assist in the review of submittals to this RFI, respondents are encouraged to prepare a capabilities statement and respond to the above questions in a format that closely adheres to the following:

The document format shall be either Microsoft Word (.doc or .docx), or Adobe Acrobat (.pdf) formats. Responses shall be prepared using 12 pt. font, 1-inch margins, and 8.5” by 11” paper and shall not exceed ten (3) pages in length, including images, data displays, charts, graphs, and tables.

Respondents are encouraged to complete with accuracy their submittals and address all items outlined within this notice. Respondents may provide additional promotional literature in addition to their response providing it conforms to the response format.

F. Response Deadline and Point of Contact Information

FEMA will only consider submissions in response to this notice that are in the form of Microsoft Word and/or PDF (searchable format) documents attached to emails received no later than 12 PM EST, Tuesday, March 12, 2024. No phone calls will be accepted or returned.

Points of Contact:

Danyelle Wilcox Contracting Officer FEMA Office of Chief Procurement Officer danyelle.wilcox@fema.dhs.gov

Miranda Mowrey Contract Specialist FEMA Office of Chief Procurement Officer miranda.mowrey@fema.dhs.gov