1.11 Sole Source Justification.pdf

MEMORANDUM TO THE FILE

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN

ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

Procure the following parts for the Electro-Hydraulic Windless.

Part Name Piece Number Quantity

1. Coupling 5B1-04430 1

2. ASSY,CNTRL,STROKE 5D3-02087 1

3. ASSY,CNTRL,STROKE 5D3-02091 1

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING:

A. __X___ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. _X__ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

The above parts are identified in Technical Manual S9581-A8-MMA-010 with manufacture part numbers from Lake Shore Inc. IAW SAM.gov, Lake Shore Systems Inc. is doing business as Trident Maritime Systems Heavy Equipment Group. On 28 January 2025, Deborah Tripp, Trident Maritime Systems Project Manager, provided a letter indicating, we here at Trident Maritime Systems – Heavy Equipment Group are the sole source for the material. We are the OEM and support our equipment directly to the end user and authorized contractors for this equipment.

3. ___ OTHER REASONS.

B. _____ BRAND NAME. Item required must be a brand name product, or feature of a product, particular to one manufacturer.

C. UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

4. If appropriate, include any additional pertinent information.

IV. CERTIFICATIONS/APPROVALS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Jerry Hillman / 904-270-5126 x3592 Signature Name (Printed) / Phone #

B. Certification/Approval.

Chelsea McNeely / 564-226-0739 Contracting Officer Name (Printed) / Phone #

MEMORANDUM TO THE FILE