1.11_Single_Source_Justification_Redacted.pdf

USE OF OTHER THAN FULL AND OPEN COMPETITION SAT

1. Identification of Agency and Contracting Activity

SERMC & NAVSUP FLCJ

2. Nature and/or Description of the Action Being Approved

Part Number

Nomenclature QTY Required Delivery Date

6464620 Bonnet Assembly:

ANSi 6" with Zacosin 2000Q Coating 2 x Sealing Plugs DIN 910 - G 3/4" V and 2 x KL- 1023 3/4" Anodes

8 3AUG2026

6484822 HNBR O-

ring, KL- 1540 for Coolertype K#35-##H-

24 3AUG2026

3. Description of Supplies/Services to Meet the Agency's Needs Including Estimated Value

Part Number

Nomenclature QTY Required Delivery Date

6464620 Bonnet Assembly:

ANSi 6" with Zacosin 2000Q Coating 2 x Sealing Plugs DIN 910 - G 3/4" V and 2 x KL- 1023 3/4" Anodes

8 3AUG2026

6484822 HNBR O-

ring, KL- 1540 for Coolertype K#35-##H-

24 3AUG2026

Estimated Dollar Value:

FY/Option/Ordering Period OM&N OPN RDT&E

0.00 0.00 0.00

Subtotals 0.00 0.00 0.00

Total 0.00

4. Statutory Authority Permitting Other Than Full and Open Competition

J&A #: 20260001895

Is the requested material or service represents the minimum requirements of the Government Estimated Dollar?

41 U.S.C. 1901 as implemented by FAR 13.501(a) Sole Source 41 U.S.C. 1903 as implemented by FAR 13.106-1(b)(1)(i) One Source Reasonably Available

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

Additional Information Regarding Statutory Authority if Applicable

NA

Procurement Request/Solicitation/Purchase Order Number: 20260001895

Control Number:

I. Background

II. DESCRIPTION OF ITEM OR SERVICE

Provide a description of the item or service required, to include its intended use, the name of the required source or brand name, the estimated cost/price, and the required delivery date/period of performance

Please reference item 3 above (Description of Supplies/Services to Meet the Agency's Needs Including Estimated Value)

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED ON THE FOLLOWING:

A. ONLY ONE RESPONSIBLE SOURCE Yes

1. Restrictive Rights No The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. Exclusive Licensing Agreements Yes The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

OR

Identify the distributor(s)/authorized technical representative(s) for the item or service. Provide evidence of the exclusive licensing agreement as an attachment to this document. NOTE: If there is more than one distributor/authorized technical representative for an OEM part, then Part B, BRAND NAME SOLE SOURCE, is applicable, and Part A, ONLY ONE RESPONSIBLE SOURCE, should be left blank

In accordance with a letter provided by Renk Systems Corporation on 11 December 2025 stating, “RENK Systems Corporation (Cage 36WJ4), a subsidiary of RENK GmbH (Cage D9434), is the only U.S.-based OEM-authorized provider of HS-Cooler spare parts. To ensure adherence to OEM specification, correct installation, and proper maintenance, it is recommended that parts and services for the aforementioned gearbox systems be obtained via RENK Systems Corporation. HS Cooler does not have any other U.S. based authorized distributors for these parts. Non-OEM approved material and services will not be covered under the RENK GmbH warranty policy”.

3. Other Reasons No Provide details on mission impact if requirement is not solicited from only one source

B. BRAND NAME No

Item required must be a brand name product, or feature of a product, particular to one manufacturer. Discuss why you are precluding consideration of a product manufactured by another company. Describe how the particular brand name, product, or feature is essential to the Government's requirements and why a "brand name or equal" purchase description cannot be used (see FAR 11.104). Describe how market research indicates other companies' similar products or products lacking the particular feature do not meet, or cannot be modified to meet, the agency's needs

NA

C. UNUSUAL AND COMPELLING URGENCY No

The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

Discuss why you are precluding consideration of a product manufactured by another company. Describe how the particular brand name, product, or feature is essential to the Government's requirements and why a "brand name or equal" purchase description cannot be used (see FAR 11.1014). Describe how market research indicates other companies similar products and products lacking the particular feature do not meet, or cannot be modified to meet, the agency's need.

NA

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance: 08/03/2026 to 08/03/2026

3. Explanation of why delivery/commencement of services by the date mentioned above is required: Explain the impact to the mission if the date above is not met, any special circumstances or conditions that exist which validate the requirement as "urgent," estimated production lead time for the item, etc.

NA

4. If appropriate, include any additional pertinent information:

NA

CERTIFICATIONS/APPROVALS:

TECHNICAL CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Exception to Fair Opportunity and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

LEVEL ABOVE CERTIFICATION

I certify that this Justification is accurate and complete to the best of my knowledge and belief. The Level Above the Contracting Officers signature below represents approval of this document.

Level Above the Contracting Officer

LEGAL SUFFICIENCY REVIEW

I have determined this Justification is legally sufficient.

Legal Sufficiency Review

CONTRACTING ACTIVITY COMPETITION ADVOCATE REVIEW

Contracting Activity Approval

HEAD OF CONTRACTING ACTIVITY APPROVAL

Upon the basis of the above justification, I hereby approve, as Head of Contracting Activity, the solicitation of the proposed procurement described herein using other than full and open competition, pursuant to the authority of (Placeholder for US code citation)

HCA Approval