1.11 Single Source Justification_Redacted.pdf

MEMORANDUM TO THE FILE

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN

ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

Procure the following items:

8 EA 6464620 Bonnet Assembly: ANSi 6" with Zacosin 2000Q Coating 2 x Sealing Plugs DIN 910 - G 3/4" V and 2 x KL-1023 3/4" Anodes

16 EA 6484822 HNBR O-ring, KL-1540 for Coolertype K#35-##H-###

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING:

A. X ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. _X__ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

In accordance with a letter provided by Renk Systems Corporation on 09 December 2024 RENK Systems Corporation (Cage 36WJ4), a subsidiary of RENK GmbH (Cage

D9434), is the only U.S.-based OEM-authorized provider of HS-Cooler spare parts. To ensure adherence to OEM specification, correct installation, and proper maintenance, it is recommended that parts and services for the aforementioned gearbox systems be obtained via RENK Systems Corporation. HS-Cooler does not have any other U.S. based authorized distributors for these parts. Non-OEM approved material and services will not be covered under the RENK GmbH warranty policy".

3. OTHER REASONS.

B. _ BRAND NAME. Item required must be a brand name product, or feature of a product, paiiicular to one manufacturer.

C. UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is pe1mitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or ai·e mission critical and the routine processing time would result in injmy to the Government. The dete1mination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of perfo1mance:

3. Explanation of why delive1y/commencement of services by the date mentioned above is required:

4. If appropriate, include any additional pe1iinent info1mation.

IV. CERTIFICATIONS/APPROVALS:

A. Technical/ Requirements Certification: I ce1iify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.