1.1.3a. Statement of Work.pdf

Updated 4/13/2022

FEDERAL EMERGENCY MANAGEMENT AGENCY

(FEMA)

STATEMENT OF WORK (SOW)

FOR

Main Service Disconnect Breaker 4/13/2022

1.0 GENERAL

1.1 BACKGROUND

The Federal Regional Center (FRC) is an underground bunker-type facility built in the 1960’s during the cold war. The facility has a ground floor and two underground floors. The Main Service Distribution Breaker is located on an outside patio on the south side of the FRC building. When the electrical service to the FRC is interrupted, the backup generator will start. Once the power has been restored, The main service disconnect breaker will not switch back to the city power and disconnect the backup generator.

1.2 SCOPE

The scope of this project is to replace the main service disconnect breaker with a certified rebuilt breaker to avoid a life/safety issue. Also, we are asking for a second certified rebuilt breaker to use as a backup breaker in an emergency. The Main Service Breaker feeding this facility, it seems to have a bad contactor motor which is preventing it to transfer back upon restore power. This will include removal and disposition of old unit or parts and all associated cleanup.

1.3 OBJECTIVE

The objective is to have a 150 VCP-W 500, 15KV 1200 Amp, 120VAC Charge and Close, 120 VAC Bus Cap Trip, rebuilt and certified Main Service Disconnect Breaker with adding another certified rebuild for use as a backup.

The Contractor shall provide all labor (Davis/ Bacon rates), materials, tools, equipment, and Personal Protective Equipment (PPE) to complete this work.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. Removal of Old Breaker

2.1.1 The contractor shall remove the existing breaker and have it rebuilt and certified

2.2 TASK TWO. Install Rebuilt Breaker

2.2.1 The contractor shall install a rebuilt

and certified breaker in place of the removed breaker

2.3 TASK THREE. Install Rebuilt Breaker as Backup

2.3.1 The contractor shall install the

original breaker after it has been rebuilt and certified to use as a backup

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

3.2 Continuity of Support

The Contractor shall ensure that the contractually required level of support for this requirement is always maintained. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 Project Manager

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak, and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.3.1 The Project Manager shall be available to the COR via telephone between the hours of 7:00 am and 4:30 pm, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 2 hours of notification.

3.4 Employee Identification

3.4.1 Contractor employees visiting Government facilities shall wear an identification badge issued by the FEMA security officer that, at a minimum, displays the Contractor name, employee’s name, and badge expiration date.

Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and always display all identification and visitor badges in plain view above the waist.

3.5 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Federal Emergency Management Agency. The Project Manager shall ensure Contractor employees understand and abide by FEMA’s established rules, regulations and policies concerning safety and security.

3.6 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from FEMA facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Clearance: Provide Contracting Officer information of all staffers that will need to access to the site to include First/Last name, Birthdate, and last four of SSN detailed below for everyone accessing federal facilities and be cleared by the NCIC. Contractors must submit all personal information one week prior to start of project.

Contractor access to classified information is not currently required under this SOW.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed 50 calendar days from the date of award.

4.3 PLACE OF PERFORMANCE

The place of performance is:

FRC

800 N. Loop 288 Denton, TX 76209

4.4 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 7:00am and 4:00pm, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

The contractor travel shall not be required for this requirement.

4.6 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 5 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at 800 North Loop 288 Denton, Texas 76209 or via teleconference.

4.7 PROGRESS MEETINGS

The Project Manager shall meet with the COR daily to discuss progress, exchange information, and resolve emergent technical problems and issues. These meetings shall take place at 800 North Loop 288 Denton, Texas, on the jobsite.

4.8 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with FEMA workstations (Windows XP and Microsoft Office Applications).

5.0 GOVERNMENT TERMS & DEFINITIONS

5.1 CO-Contracting Officer

5.2 COR-Contracting Officer’s Representative

5.3 FEMA-Federal Emergency Response Agency

5.4 NCIC-National Crime Information Center

6.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

7.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract.

8.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

8.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

8.2 The COR will have 2 days to review deliverables and make comments. The Contractor shall have 2 business days to make corrections and redeliver.

8.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

9.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

ITEM DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 Post Award Conference Within 5 business days after award

COR,

Contracting Officer

2 Planning and Preparation 4 Days

COR,

Contracting Officer

3 Demolition/Removal 2 Days

COR

4 Repair 4 to 6 weeks

5 Installation 2 Days

7 Review and Inspection 1 Day