1.06 Draft PWS updated 03232022.pdf

PERFORMANCE WORK STATEMENT

FOR PACKING, CONTAINERIZATION AND LOCAL DRAYAGE OF DIRECT PROCUREMENT

METHOD (DPM) PERSONAL PROPERTY SHIPMENTS

PART I - DESCRIPTION OF SERVICES

A. Scope of Work.

The Contractor shall furnish all personnel, equipment, facilities, supplies, services and materials, except as specified herein as Government-furnished, for the preparation of personal property of Department of Defense (DoD) personnel and Contractors holding Letters of Introduction and Authorization (LOIA’s) for shipment and/or storage and related services through the DPM. Work to be performed shall be those services in the Schedules awarded to the Contractor as outlined in individual Contract Line Item Number (CLIN) items. Tasks by type of move are reflected in the following chart showing which tasks normally apply to each type of move. Specific requirements for each task are described below. If specific instructions or requirements are not provided, commercial standards of services and best business practices are acceptable.

Table G-1 Task/Type of Move Matrix

TASK Local Move Outbound Household

Goods

Outbound Unaccompanied

Baggage

Inbound Household

Goods

Inbound Unaccompanied

Baggage

Pre-move Survey X X

Weighing X X X X X

Time Requirements X X X X X

Preparation, Packing, Loading, and Containerization

X X X

Tagging, Preparing Inventory and Packing List

X X X

Appliance Servicing and Un-servicing

X X X X X

Containers and Vehicles X X X X X

Marking Exterior Shipping Containers

X X

Storage X X X X

Facilities X X

Cargo Insurance X X X X X

DPM Delivery, Unloading, and Unpacking

X X X X X

Claims X X X X X

1. Pre-Move Survey. The Contractor shall determine the nature of personal property offered for shipment by physical inspection or telephone survey for shipments estimated to weigh less than 2,000 pounds with the member/employee. The survey shall be conducted at a time and date mutually agreed upon between the Contractor and the member/employee. Any pack/pickup date changes shall be coordinated with the ordering officer.

a. The use of special crates (i.e. oversize and/or oversize crates) require pre-approval by the COR. Upon completion of the pre-move survey if special or oversize crating is required the Contractor shall submit a written request for crating to the COR on a locally issued form or the Contractors Pre Move Survey Form. Requests shall include description and dimensions L” x W” x H” and external dimensions L” x W” x H”. The COR will deny or approve with his/her signature.

2. Weighing.

a. The gross, tare, and net weight of all shipments shall be determined through the use of scales properly certified by a state inspector of weights and measures in accordance with (IAW) the regulations of the state or district having legal jurisdiction over the scales. Personnel designated to operate the scales shall be licensed or otherwise qualified as weigh masters if required by the state, commonwealth, or district. When a metric scale is utilized, the Contractor shall use 1 kilogram per 2.2 pounds for conversion.

b. The Contractor shall submit weight tickets, reflecting gross, tare, and net weight, cube and dimensions of each piece, in duplicate, properly certified IAW federal, state, and commonwealth or district regulations to the ordering officer with documentation (Contract Data Requirements List (CDRL) 0002).

c. When scales are not available or their use is not practical, the application of a constructive weight of seven pounds per cubic foot shall be used provided prior written approval is obtained from the ordering officer. (See Paragraph A.2.d for constructive weight of professional books, papers, and equipment (PBP&E), (also known as PRO or PRO-Gear).

d. Weighing of Professional Books, Papers, and Equipment (PBP&E). When PBP&E (also known as

Member Pro Gear (M- -PRO), are included as part of the shipment, the weight of such articles shall be annotated separately on the inventory and packing list. The PBP&E weight may be obtained using bathroom or platform type scales. If it is not possible or practical for the contractor to weigh the items at the time of packing and pickup, and there is no cube indicated on the inventory, a constructive weight of seven pounds (7) per cubic foot may be used for PBP&E. When a constructive weight is used for PBP&E, the symbol (C) shall be inserted by the Contractor after the weight to indicate a constructed weight was used.

e. The weight tickets shall contain the name and address of the weighing station, the date, name of Contractor, van or trailer number, name of member/employee, call number assigned by the ordering officer, and signature of the Contractor representative.

f. For inbound personal property, the Contractor shall bill on the origin net weights obtained from the

Personal Property Government Bill of Lading/Bill of Lading (PPGBL/BL/TCMD), or other movement document and need not submit a weight certificate, unless a reweigh is ordered. When a reweigh is ordered, the Contractor shall bill on the reweigh weight.

g. If the PPGBL/BL/TCMD, other movement document, or container does not reflect the net weight for inbound shipments or if the PPGBL/BL/TCMD is unavailable at the destination, the Contractor shall bill on the origin gross weights obtained from the PPGBL/BL/TCMD, or other available sources, such as containers or supporting documentation. The Contractor shall use all means available (containers, supporting documentation, etc.) to obtain a net weight prior to submitting the bill. If the bill is submitted on the origin gross weight, the Contractor is paid for the gross weight based on the net weight bid price.

h. The Contractor shall perform re-weigh services when ordered. The re-weigh shall normally be requested at the time the delivery order is placed and shall be performed IAW instructions set forth in

Paragraph A.2.a. When so advised by the ordering officer, a designated representative of the ordering officer or the member/employee shall be permitted to accompany, in a separate conveyance, the Contractor to witness the reweigh. This would be at no extra charge and the Contractor would not provide the separate conveyance.

i. When a reweigh is ordered, the Contractor shall furnish the ordering officer weight tickets in duplicate within seven workdays of completion of the service.

j. When the weighing of a shipment at origin is witnessed by the Personal Property Shipping Office (PPSO), the back of all copies of the weight ticket shall be annotated with the statement “weight observed” and verified by the signature of the PPSO. The number 7 copy of the PPGBL/BL/TCMD (property received copy) shall be similarly annotated prior to mailing to the destination PPSO. When computer generated PPGBL/BL/TCMDs are used, the copy going to the destination PPSO shall be annotated.

k. Billing Procedures. For Continental United States (CONUS) activities, to include Hawaii and Alaska, shipments are payable on the basis of 100-pound minimum weight for unaccompanied baggage (UB) and a 500-pound minimum weight for household goods (HHG), net or gross weight, as indicated in the bid item. For overseas activities, excluding Hawaii and Alaska, shipments are payable on the actual net weight shipped.

l. Actual pieces, weight, and cube of UB shipments shall be provided to the Transportation Office

(TO)/PPSO prior to the issuance of the PPGBL/BL/TCMD.

3. Time Requirements.

a. The ordering officer shall normally give the Contractor notice to commence services ordered herein at least one full workday prior to the date specified. The Contractor shall be available to receive orders between the hours 0800 and 1700. Upon request, the Contractor shall provide information as to whether the service shall be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1700 hours, based upon the best information available.

b. In unusual situations, it may be necessary for the ordering officer to direct performance of services at specified times or days. When services are ordered for other than normal duty days and hours, then overtime charges are applicable under Schedule I, Item 0014, Additional Services.

c.

0800 hours or after 1700 hours without prior approval of the ordering officer and the member/employee. The Contractor shall not begin any service that will not allow completion by 2100 hours without approval by the ordering officer and the member/employee by 1630 hours of the scheduled date. When services cannot be completed on the scheduled date, the Contractor shall notify the ordering officer and the member/employee. In case of an approved suspension of operations, the Contractor shall assure his/her return the next workday at 0800 hours to complete the services.

d. If containerization is ordered at the Contractor’s facility, the HHG or UB shall be picked up on the date and within the hours specified. Unless a longer period is authorized by the ordering office, the maximum containerization time allowed at the Contractor’s facility shall be three working days following the specified pickup date for HHG and two workdays following and specified pickup date for UB.

e. The Contractor shall accept from commercial carriers and pickup from commercial, air, water and military terminals inbound shipments of HHG or UB. The Contractor shall notify the ordering officer upon arrival of a shipment but not later than 1200 hours of the next workday. Delivery shall be affected within three workdays following the date of the Contractor’s arrival notification unless otherwise specified. For shipments in storage, the Contractor shall affect delivery to the residence within three working days following notification for delivery by the ordering office (e.g, if the ordering officer calls on Monday, the personal property shall be delivered on or before Thursday). The Contractor shall not deviate from the specified delivery date unless approved by the ordering officer.

4. Preparation, Packing, Loading, and Containerization.

a. Personal property shall be prepared, packed, loaded, and containerized for all types of shipments destined for the CONUS or Outside CONUS (OCONUS). The Contractor shall coordinate with the ordering officer container size and configuration for each mode of shipment prior to packing containers.

b. The Contractor shall perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. All shipments shall be protected from the elements (rain, snow, or sun) and theft at all times.

(1) Items of unusual nature may require disassembly service by a third party. The Contractor shall not arrange for third party servicing without the authorization of the ordering officer. The charges for third party service shall be billed by the Contractor as a separate charge on the invoice and supported with two copies of the third party company’s invoice. Examples of such items are:

schranks, wall units, grandfather clocks, and grand pianos.

(2) The Contractor will not be required to disassemble swing sets, outdoor recreation equipment, television and radio antennas, and similar articles. The customer shall disassemble these items.

Items disassembled by the customer will be shown in the remarks section of the inventory as Disassembled by the Owner (DBO).

(3) Customer-Packed Items. The Contractor shall inspect and repack items already packed by the customer, with the exception of Schedule I, Item 0006, Outbound Service-Unaccompanied Baggage Packed by Customer, and Item 0007, Outbound Service-Unaccompanied Baggage Packed By Customer-Consolidated Shipments/Government Facility. The carrier assumes liability for whatever they pack. The carrier has the right to inspect all items and shall use the appropriate carton(s) to pack all items (i.e., clothes in wardrobe boxes) thereby affording items the proper protection. PPSOs shall ensure items are shipped in sealed cartons for stacking trucks/crates and to avoid pilferage. Therefore, one of two things shall occur:

(a) The carrier packs all the contents in cartons and then stacks empty plastic totes or tubs separately for onward movement, or

(b) The customer provides an already-packed tote/tub. The carrier shall then inspect and decide the following:

1) Empty the tote/tub and place its contents in a carton, or

2) Ship a tote/tub with contents (it shall be the carrier’s responsibility to place the tote/tube in a proper carton or container for safe movement; tape may not be placed directly on the tote/tub).

The above decision is at the carrier’s discretion. Member/employees cannot insist that the contents must remain in the tote/tub, since the carrier assumes liability for the tote/tub and the contents.

(4) Trunks and Footlockers. Trunks and footlockers may contain a properly packed quantity of HHG that is reasonable for the construction and condition of the container.

c. Tailgating. When the ordering officer authorizes tailgating, the load shall not extend beyond the surface of the tailgate or beyond the surface of the vehicle. The tailgated items shall be protected from inclement weather by a suitable covering.

d. Containerization. Containerization of outbound HHG and UB shall be done at the member/employee’s residence, unless otherwise authorized by the ordering officer. The contractor shall perform all exterior containerization services as prescribed in Paragraph A.7 for the type of articles, destination, and method of shipment designated by the ordering officer.

(1) Firearms. When firearms are included in containerized shipments, they shall be placed in the number one container in such a manner to permit easy withdrawal for inspection. Make, model, caliber or gauge, and serial number of the firearm shall be listed on the inventory form (see Paragraph A.5.c).

(2) Boats. Boats may include, but are not limited to, the following: canoes, skiffs, light rowboats, kayaks, and sailboats. The Contractor shall be required to accept a boat and/or boat trailer less than 14 feet in length or over 14 feet in length (member only) but less than 500 pounds in weight from a customer. Employees are limited to domestic shipment of boats and their associated trailer that can be transported in a moving van (e.g., canoe, kayak, row boat, and out board/inboard motorboat [14 ft. or less]). Components and boat accessories that will not fit into an American Society for Testing and Materials, (ASTM) D4169-01, Standard Practice for Performance Testing of Shipping Containers and Systems or Military Surface Deployment and Distribution Command (SDDC) Pamphlet 55-12, Commercial Containers for Department of Defense Household Goods Shipments, container shall be containerized IAW ASTM-D6251, Standard Specification for Wood-Cleated Panel board Shipping Boxes. The customer will be responsible for any special crating or materials needed to move the boat by DPM.

e. Security Seals. All exterior HHG/UB containers and boxes, including overflow and oversize boxes and rug tubes/cartons, shall be sealed with accountable seals unless otherwise authorized by the ordering officer. Sealing shall be completed prior to any movement and the seal (control) numbers entered on the inventory, cross-referencing the container number. Two seals, as a minimum, for UB, shall be used per box and seals shall secure the access overlap top and ends. If only two seals out of a set of four are used, the seals not used shall be destroyed at the time of sealing or given to the customer. Four seals, as a minimum, on HHG, shall be used per box and seals shall secure the access overlap door and side panels.

f. Removal of debris. Packing and loading at the origin shall include, as a minimum, removing all empty Contractor-provided containers from the member /employee’s residence, packing materials, and other debris accumulated incident to packing and loading unless specifically waived by the customer in writing.

5. Tagging, Inventorying, and Packing List. The Contractor, in coordination with the customer, shall prepare an accurate, legible, HHG/UB descriptive inventory similar to Attachment G1 Figure 1, Household Goods Descriptive Inventory. The Contractor shall count and examine all goods tendered for shipments, receipt for them, and make written exception for any goods not in apparent good order. All tagging shall be accomplished prior to the removal of goods from the residence.

a. Inventory Identification. Each carton shall be marked to indicate the general contents and member/employee’s last name. Each carton shall be tagged and inventoried as a separate inventory line item. Identify the cartons by type and cube with an indication of general contents, such as, linens, pots and pans, mirror carton, 3.5 cubic feet.

b. Overflow (OF) and Oversize (OS) Items. Each overflow and oversize item shall be annotated as such on the Household Goods Descriptive Inventory sheets. The dimensions of oversize items shall be noted as well.

c.

Figure 1 shall be used to describe locations and exceptions. Locations and exceptions shall be true and accurate. The omission of exception symbols shall indicate good condition except for normal wear.

Describe in as much detail as possible items of furniture; for example, television sets shall be identified as either being “color” (C) or “black and white” (B&W) and console or portable. The Contractor shall annotate on the inventory item(s), such as TVs, stereo components, computer hardware, VCRs, and video cameras, by make, model, and serial number when these are visible on the outside of the item.

d. Each privately owned firearm shall be annotated on the inventory by make, model, caliber or gauge, and serial number.

e. For PBP&E, ensure that the term “Member-PRO-GEAR (M-PRO) or Spouse’s - PRO-GEAR (S- PRO)” individual carton; a line entry item for each container, such as, carton M-PRO 3 cubic ft., 53 lbs. These items identified by the customer shall be separated from other items of the shipment, weighed separately, and placed in separate boxes or cartons to provide safe transportation. The symbol PRO shall be used. The total weight of the packed professional items shall be recorded on the last page of the inventory and on the packing list for outbound HHG and UB shipments.

(1) For employees, PBP&E includes an employee’s personally owned professional or specialized items and other materials used for official duty performance. PBP&E does not include sports equipment; office, household, or shop fixtures; or furniture (e.g., bookcases, file cabinets, desks, and racks of any kind). PBP&E are HHG. If the PBP&E may cause an excess weight condition, PBP&E may be moved as an administrative expense, (See the Joint Travel Regulations, par.

C5154, Basic Allowances as opposed to a HHG transportation expense, subject to the following conditions:

(a) The employee furnishes an itemized inventory of PBP&E for review by an official designated by the authorizing/order-issuing command, at the new permanent duty station (PDS);

(b) The employee furnishes evidence (as determined by the authorizing/order-issuing command) that transporting the itemized materials as part of the HHG results in a weight in excess of the maximum weight allowance; and

(c) An official designated by the authorizing/order-issuing command at the new PDS, will review and certify that the itemized PBP&E, are necessary for the proper performance of the employee’s duties at the new PDS, and that if these items are not transported to the new PDS, same or similar items would have to be obtained (at Government expense) for the employee’s use at the new PDS.

f. Items disassembled by the Contractor shall be shown in the remarks section of the inventory as

Contractor Disassembled (CD). Items disassembled by the customer shall be shown in the remarks section of the inventory as Disassembled by Owner (DBO). When an article is packed in an original container furnished by the customer, the inventory shall indicate the type of article and shall be shown as Contractor Packed (CP).

g. Motorcycles, mopeds, and motor scooters shall be inventoried as one line item, listing their serial number, make, year, model, and odometer reading. For international shipments, ensure one copy of the title and/or registration is attached to all copies of the PPGBL/BL/ Commercial Bill of Lading/Transportation Control and Movement Document (TCMD).

NOTE: Motorcycles and mopeds that do not conform to vehicle emissions standards and motor vehicle safety standards of the destination country cannot be shipped as part of a HHG shipment.

h. When the ordering officer permits the Contractor to partially containerize a shipment at the warehouse, each item removed from the residence shall be annotated on the inventory as Containerized Warehouse

(CW).

i. Inventory Form. The inventory form shall bear the signature of the customer, and date signed, together with the signature of the Contractor’s representative and date signed certifying to its accuracy and completeness.

j. The Contractor shall prepare the inventory in five copies for outbound HHG and UB shipments and in three copies for local drayage moves. The original and all copies shall be legible and shall bear the name and complete mailing address of the Contractor. The original inventory shall be furnished to the ordering officer, the Contractor shall retain one copy, and one copy shall be given to the customer (CDRL 0003, Household Goods Descriptive Inventory). For HHG and UB, the Contractor shall place in a waterproof envelope secured to the No. 1 container: one copy of the inventory; one copy of the DD Form 1299, Application for the Shipment and/or Storage of Personal Property, and if an overseas shipment, one copy of the member’s/employee’s orders and customs document. Additionally, for the unaccompanied baggage shipments, the Contractor shall place one copy of the member/employee’s orders inside the carton prior to sealing. The customer will be required to furnish all necessary copies of their orders.

k. Annotate the receiving document or inventory to show any overage, shortage, and damage found, including visible damage to external shipping containers and condition of security seals each time custody of the property changes from a storage Contractor (warehouseman) to the Contractor or from one Contractor or carrier to another. When available, use the same inventory prepared at origin to verify delivery and condition of the articles at destination.

l. Packing Lists. The packing list identified in Attachment G1, Figure 2, Packing List of Household

Goods, or a similar format, shall be used. The Contracting Officer will advise the Contractor as to the required packing list prior to the start date of the contract. The Contractor shall prepare a packing list at the time the goods are packed, noting the number of each piece, the weight, and the cubic measurement.

6. Appliance Servicing and Un-servicing. The Contractor shall service and un-service appliances IAW manufacturers specifications. If third party servicing or un-servicing is required and approved by the ordering officer, the Contractor shall bill the services as prescribed in Paragraph A.4.b. (1).

7. Containers and Vehicles.

a. Government-Owned Containers (GOCs). GOCs are containers constructed IAW Commercial Standard American Society for Testing and Materials (ASTM)-D4169-01, Standard Practice for Performance Testing of Shipping Containers and Systems. GOCs also include those containers listed in SDDC Pamphlet 55-12, those meeting ASTM-D6251, and wooden overflow and oversize containers purchased by the Government or received by the Contractor awarded the Schedule II, Inbound Services contract. GOCs shall be used to the extent as they are available for Schedule I, Outbound Services, items 0001 through 0005, before using Contractor-furnished containers. The Government shall provide crates for assembly. The Government may use an alternate source for assembling Type II Household goods crates if in the best interest of the Government.

(1) All GOCs and Contractor-furnished containers shall be free of defects (holes, loose or broken framing, missing skids, caulking repairs, separated plywood, etc.). Unacceptable containers are those that have been extended to accommodate oversize or overflow items, any panel bowed or bulging beyond their normal conformity, those with deteriorated plywood (either rotted or delaminated), those caulked on outside seams or joints, and those patched without the use of caulking compound. Patches on the outside surfaces are not acceptable because they increase the overall dimension and are subject to being scraped off during handling. The floor shall be solid and all skids installed and in sound condition.

(2) All GOCs and Contractor-furnished containers shall conform to USDA requirements for Wood Packaging Materials (WPM). WPM is defined as wood pallets, skids, load boards, pallet collars, wooden boxes reels, dunnage, crates, frames and cleats. Packaging materials exempt from the requirement re materials that have undergone a manufacturing process such as corrugated fiberboard, plywood, particleboard, veneer and oriented strand board. All WPM shall be constructed from Heat Treated (HT) lumber (HT to 56 degrees centigrade for 30 minutes) and certified by an accredited agency recognized by the American Lumber Standards Committee

(ALSC), Incorpo for WFM procured outside the United States IAW WPM policy and WPM enforcement regulations (http://www.slc.org). Wood fumigated with methyl bromide is not authorized for use in the shipment of HHGs as damage may occur to the HHGs. All materials shall include certification markings IAW ALSC standards and be placed in an unobstructed area that shall be readily visible to inspectors. Pallet marking shall be applied to the stringer or block on diagonally opposite sides and ends of the pallet and be contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with International Standards for Phytosanitary Measures Publication No. 15, International Standards of Phytosanitary Measures (ISPM): Guidelines for Regulating Wood Packaging Material (WPM) in International Trade and be marked with an ALSC approved dunnage stamp. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry.

Additional information on WPM requirements can be found at http://www.aphis.usda.gov.

b. Containers for articles such as large pieces of marble or glass tabletops that require more protection than the standard packing techniques shall be constructed IAW ASTM D6039/D6039M-02, Standard Specification for Crates, Wood, Open and Covered. These containers shall be used for interior packing purposes.

c. Skids. Any container that shall be handled with a forklift shall be constructed with two or more skids.

All wooden containers entering the Defense Transportation System (DTS) with a gross weight of 100 pounds or more or with length and width dimensions of 48 inches by 24 inches or more shall be equipped with two skids of not less than a minimum of 3 inches high and 3 1/2 inches wide. Skid sizes shall be IAW ASTM-D6251.

d. Banding. Containers of plywood construction shall be banded IAW Commercial Standard ASTM D3953-05, Standard Specification for Strapping, Flat Steel and Seals or of equal quality with nonmetal banding.

e. Coopering of GOCs shall be performed when authorized by the ordering officer. Patches shall not increase the overall container dimensions. All repairs shall be done prior to delivery to residence.

f. Marking Exterior Shipping Containers. The Contractor shall mark all GOCs by stenciling with letters at least one inch high. Freehand marking shall not be used. Felt tip markers shall not be used. All old shipment markings shall be obliterated prior to delivery to residence. Each container shall be stenciled with all required elements.

(1) Permanent markings on containers shall be legible and conform to Commercial Standard

ASTMD4169-01 and SDDC Pamphlet 55-12. The following permanent markings shall be stenciled in black letters 1-1/2 inches high (see Attachment G1, Figure 3, Location of Permanent Markings on ASTM-D4169-01 Wood HHG Box, and Figure 4, Location of Permanent Markings on MIL-STD1489 HHG Box:

On one side and one end:

USE NO HOOKS

STORE UNDER COVER

US PROPERTY

SDDC APPROVED

In the appropriate places:

CENTER OF BALANCE

LIFT HERE

FORKLIFT HERE

(2) On Commercial Standard ASTM-D4169-01 and SDDC Pamphlet 55-12 containers, the following additional permanent markings shall be stenciled on one side and one end toward the top of the container in black letters 2 inches high. The contractor shall stencil the work “UP” with an arrow pointing to the top of the container then under “UP” on an orange background not to exceed 8 x 10 inches in black letters approximately 2 inches high, the Contractor shall stencil “DPM.” The word “EXPEDITE” shall be symmetrically spaced below in 1 ½ inch high black letters (See Figures G1-3 and G1-4.)

(3) Shipments identified as “BLUEBARK” shall be stenciled in 1-inch letter with the code work

“BLUEBARK” above the TCN/PPGBL/BL number.

(4) As a minim, the property member’s/employees last name shall be legibly hand written or stenciled on the containers prior to departure from the origin residence, warehouse, or other pickup point.

(5) Permanent markings on DPM HHG, Figure G1-5, and Container Marking for Household Goods, and UB, Attachment G1, Figure 7, Markings of Unaccompanied Baggage, containers shall be legible and conform to Commercial Standard ASTM-D4169-01 and SDDC Pamphlet 55-12.

DPM HHG and UB containers shall have a completed Military Shipping Label (MSL) affixed on one side and one end panel for all shipments entering the DTS, except for duffel bags and similar packages which shall have an MSL affixed to one surface. The MSL, Figure G1-6, Military Shipping Label for Personal Property, requires human-readable information as well as linear and 2-dimensional bar codes. The human readable and linear bar coded portions of the MSL are prepared as described below and the 2-dimensional bar code is prepared IAW Appendix R of the Defense Transportations Regulations Part IV. If the shipping container does not lend itself to the application of the label, or if the label would cover or interfere with other required markings, the label shall be attached to a general purpose tag or a placard. The general purpose tag or placard shall be tied, wired, or otherwise fastened to the shipment unit or movement conveyance.

(6) The following listed human readable data and Code 39 linear bar codes shall be placed on each

MSL. Some entries are keyed to numbered blocks on the Military Shipment Label and some are in addition to that forms requirements. The human readable unit of measure shall be provided in United States (US) standard terms (e.g., pieces, inches, feet, pounds for measured items) and the data values shall be rounded up to the nearest whole number with leading zeros suppressed. Also see Military Standard -129, Department of Defense Standard Practice, Military Marking for Shipment and Storage, and ANSI MH10.8.1.

(a) Transportation Control Number (TCN): Human readable and linear bar code using 1/2 inch high Code 39 format.

(b) Transportation Account Code (TAC), PPGBL/BL/TCMD Number, and Carrier.

(c) From: The consignor DODAAC and in-the-clear address.

(d) Type Service: In-the-clear text (e.g., TGBL Cd J). The clear-text descriptions may be derived from the personal property TCN field 15 descriptions.

(e) Ship to/POE: Three-digit air/water POE code, and enough space for five (5) lines of up to 35 characters for the in-the-clear address.

(f) Transportation Priority: Bold text 3/4 inches tall.

(g) POD: Three-digit air/water POD code or blank.

(h) Consignee/Mark For: Member’s Name followed by the consignee DODAAC and/or Mark for the in the clear address, and linear bar code using ½ inch high code format.

(i) Weight: Actual gross weight (this piece) with unit of measure. Do not zero fill.

(j) RDD: Three-digit code or blank. Blank for classified Unit Move.

(k) Cube: Cube (this piece) with unit of measure. Do not zero fill.

(l) Tare Weight: Weight of container before loading personal property.

(m) Date Shipped: Four-position code or in-the-clear date. Blank for Unit Move.

(n) Net Weight: Weight of personal property loaded into a container.

(o) Piece Number: Piece number of this shipment (of Total Pieces) and linear bar code using ½ inch high coded 39 format. Do not zero fill. Piece Number and Total pieces may be expressed as “Piece Number of Total Pieces” to save space on the label

(p) Total Pieces: Total number of pieces in this shipment unit. Do not zero fill.

(q) PDF417 2D symbol IAW Appendix R.

Note: Social Security Number shall not be stenciled on the container unless it is part of the TCN.

Failure to comply shall be considered a violation and action shall be taken by the PPSO.

(7) Carriers may optionally also stencil shipment markings in addition to the MSL on the outside of the containers. Freehand marking is not acceptable. Markings shall be proportional to the available space on the container. Old markings not applicable to the current shipment shall be permanently obliterated before the containers arrival at the member/employee’s residence. Once copy of the members/employees orders shall be placed in each container used to ship UB. When an order applies to more than one member/ employee, the name of the member/employee to whom the baggage belongs shall be identified.

(8) Overflow Containers. Overflow containers (Schedule I, Item 0003) shall be limited to use for those items that accumulate over and above that which can be packed into an ASTM-D4169-01 or SDDC Pamphlet 55-12 container. The construction of an overflow container shall be IAW ASTM-D6251. The Contractor shall obtain approval from the Ordering Office/COR prior to the use of an overflow container. The overflow container shall be of lesser size than ASTM-D4169 01 or SDDC Pamphlet 55-12 containers, shall be limited to one per shipment and shall not exceed 50 cube unless approved prior to its use by the Ordering Office/COR. Construction of an

Overflow container or container for Other Shipments will only be authorized when the remaining/Overflow items or Other Shipment items will not fill more than 70 percent of an available box specified in Commercial Spec ASTM-D4169-01 or SDDC Pamphlet 55-12 container. Filler material is permitted for Overflow or Other Shipments that meet the 70 percent criteria and packed in Commercial Spec ASTM-D4169-01 SDDC Pamphlet 55-12 container.

Overflow items shall be annotated “overflow” (OF) on the inventory sheet and weight tickets, with the dimensions.

a. Oversize Containers. Oversize containers (Schedule I, Item 0003) shall be limited to use for a single item or multiple oversize items that individually exceeds the dimensions of and cannot be accommodated in ASTM-D4169-01 or SDDC Pamphlet 55-12 container and therefore requires a specially built container. Each item contained in a multiple item oversize shipment must individually qualify as an oversized item. Use of Oversize containers requires approval by the Ordering Office/COR prior to its use. One or more of this type may be required per shipment.

These containers shall be constructed IAW ASTM-D6251 and the exterior container dimensions furnished to the ordering officer and noted on the weight tickets.

(9) Other Shipments. Containers constructed for other shipments (Schedule I, Item 0003) shall be constructed IAW ASTM-D6251. Other shipments are defined as small shipments that require a lesser size box (container) than specified in Commercial Standard ASTM-D4169-01 or SDDC Pamphlet 55-12. See paragraph (8) above for authorization and use of smaller container for Other

Shipments.

g. The Contractor shall report, store and, when directed by the ordering officer, reposition Government owned HHG containers. When repositioning is ordered, the Contractor shall load the GOCs on vehicles and deliver them to the site identified by the ordering officer.

(1) The outbound Contractor, when directed by the ordering officer, shall pick up and store empty

GOCs from other local carrier or Government facilities within the contract area of performance.

When the contract is awarded to different Contractors, storage of the GOCs is the responsibility of the outbound Contractor unless otherwise directed by the ordering officer. The storage of containers contemplated under this contract means, as a minimum, that containers, if not stored within a building, shall be stored in a manner to protect from precipitation, ground water or other moisture.

(2) GOC Report. The Contractor shall submit a GOC report (Naval Station Guantanamo Bay [NSGB} GOC REPORT FORM). The report shall be submitted to the ordering officer 15 days after the contract start date and thereafter on the first workday of each month (CDRL 0005). The Contractor shall keep an accurate, up to date account of all GOCs, to include type and size.

(3) Serviceable/Unserviceable Containers. The Contractor shall not commingle serviceable or unserviceable containers. After inspection by the ordering officer, these two categories of containers shall be segregated. The ordering officer and Contractor will mutually agree upon the inspection and disposition schedule. Unserviceable containers shall be disposed of at no cost to the Government. The Government may use an alternate source for disposal of containers if in the best interest of the Government.

(4) The new outbound Contractor shall pick up the serviceable empty GOCs from the previous

Contractor(s) not later than 30 calendar days after commencement of the contract.

h. Vehicles. The Contractor shall ensure that all vehicles used in the movement of personal property shall be of a safe and sound condition so as not to permit damage to personal property.

8. Outbound Documentation and Movement.

a. TCMDs/PPGBLs/BLs and similar documents covering outbound HHG shipments shall be picked up from the ordering officer by the Contractor each workday or obtained IAW locally established procedures such as email, mail or courier. Distribution of completed TCMDs shall be as outlined below.

b. On outbound UB shipments, the Contractor shall provide information on actual pieces, weight, and cube to the TO/PPSO within one day after pickup so that the TO/PPSO can prepare the TCMD.

Information shall include:

(1) Packages to include the number and kind of containers, such as 1 F/L, 2 CTNS.

(2) The aggregate weight and cube of the total number of each different type of container.

(3) The gross, tare, and net weight.

c. On outbound overseas shipments, the Contractor shall complete by typing information on the original

TCMD, (Figure 10) and all copies, the following information:

(1) Block 22 (Pieces). Enter the total number of pieces in the shipment.

(2) Block 23 (Weight). Enter the gross, tare and net weight.

(3) Block 24 (Cube). Enter the total cube of the shipment.

d. One completed copy of the TCMD shall be placed in the waterproof envelope on the number one container, three copies shall be given to the carrier, and one annotated copy shall be returned to the

e. If any container being prepared to enter the DTS has an outside measurement greater than 72 inches, the Contractor shall prepare an Outsized Air Cargo Report (CDRL 0004).

f. For outbound shipments requiring drayage to an air or water terminal within the contract area of performance, the Contractor shall deliver the shipment to the designated terminal in accordance with the schedule set by the ordering officer or COR. For shipments drayed to a terminal, the delivery receipt or after transfer document shall be returned to the ordering officer not later than the next workday following delivery.

g. The Contractor is shall submit a weekly report showing outbound shipments on-hand which was picked up prior to the

h. The Contractor shall submit a monthly report showing pieces, weight and cube of each UB and HHG shipment moving via air and water using the Shipment P/W/C Report (CDRL 0008). Report is due to the COR the first workday of each month.

i. When the Contractor’s facility is located in a town, city, or metropolitan area other than the location of the PPSO, telephone notification of completed containerization or arrival of shipments shall be considered as meeting the requirements for written notification. However, the Contractor shall mail the written notification to the ordering officer within one work day following the day of telephone notification.

j. On outbound overseas shipments entering the DTS, the Contractor shall prepare and affix a 2 dimensional and linear bar coded MSL as described in Paragraph A.7.f.(6) and Appendix R of the Defense Transportations Regulations Part IV.

9. Storage.

a. Identification. All outbound shipments shall be properly identified by the member’s/employee’s name, TCN, and call or lot number. Such identification shall be in plain view on each lot.

b. Vehicles shall not be used for the storage of shipments. Pickup and drayage includes placing the goods within the facility on the pickup date specified in the order; however, at the latest, the shipment shall be placed in the facility no later than the day following pickup. When the Contractor chooses to allow the personal property to remain on the truck until the next working day, Contractor shall be held liable for any loss or damage occurring during this time without regard to cause.

c. All personal property shall be stored to maintain a minimum of two inches of clearance from the floor to the undermost portion of the personal property. This elevation requirement shall apply after three workdays handling-in period. Items waiting for the completion of handling-in services shall be protected at all times. In addition, the property shall not be stored in contact with exterior walls.

Height of HHG stacked loose shall not exceed 10 feet. Extension ladders, TV antennas, swing sets, and similar items are excluded from this height requirement.

d. Shipping Containers. The contents of containerized shipments shall not be removed from containers when placed in storage. Shipment shall not be de-containerized prior to delivery to residence unless ordered by the ordering officer.

e. Storage Charges. Storage charges for outbound HHG and UB shipments shall not commence earlier than the sixth workday following date of ordering officer’s receipt of Contractor’s notification of completion of containerization service. Storage charges shall apply for each 30-day period or computed as a fraction thereof. Date of release from storage shall not be considered in computation of storage charges.

f. Storage charges for inbound HHG and UB shipments shall not commence earlier than the sixth workday following date of contractor notification of the ordering officer of arrival of shipment

Storage charges shall apply for each 30-day period or computed as a fraction thereof. Date of release from storage shall not be considered in computation of storage charges.

g. When the Contractor cannot release a shipment from storage or deliver a shipment on the date requested by the ordering officer, the storage charges shall cease on the requested date instead of the actual date of release.

h. The Contractor shall submit an on-hand report for all inbound shipments at the Contractor’s facility

(CDRL 0007, Report of Shipments on Hand). This report shall list all inbound shipments in storage and/or waiting to be delivered. Negative reports are required. The Transportation Officer shall identify when reports are to be submitted.

i. The ordering officer shall follow Service guidelines when authorizing additional storage. The ordering officer shall notify the Contractor of the expiration date of storage at Government expense.

10. Facilities. Contractor’s facilities shall, meet the guidelines outlined in the Appendix D of the Defense Transports Regulations Part IV.

a. Inspection of the Contractor’s Facility. The Contractor’s Facility shall be initially inspected and approved by a representative from the contracting office or PPSO for compliance with this contract and the standards and regulations stated or referenced therein. Thereafter, inspections shall be done on a quarterly basis, or if deemed necessary, on a more frequent basis. Inspections shall be conducted using Appendix E of the Defense Transportations Regulations part IV. If a facility is found to be Unsatisfactory, it may be declared ineligible to receive further orders under the contract.

b. Upon receipt of contract award, the Contractor shall furnish to the Contracting Officer evidence of the kinds and minimum amounts of insurance covering work to be performed. The Contractor shall maintain at least the minimum insurance coverage required as specified in the Federal Acquisition Regulation Part 28.307-2 Liability, throughout the contract period for the following policies: (1) Workmen's Compensation Insurance $100,000; (2) Comprehensive General Liability Insurance $500,000, and (3) Automobile Liability Insurance $200,000 per person, $500,000 per occurrence bodily injury, $20,000 per occurrence property damage. Each policy shall contain an endorsement that cancellation or material change in the policy shall not be effective until after a 30-day written notice is furnished to the Contracting Officer.

11. Cargo Insurance. The Contractor shall provide a certification of cargo insurance reflecting coverage on a continuous basis in at least the amount shown below to cover legal liability. The certificate shall contain the statement that the insurance company shall provide the designated installation contracting officer, a 30day written notice of any change, expiration, or cancellation of said policy. The underwriter of cargo insurance shall have a rating of “A” or better in current issue of Best’s Insurance Guide. The certificate shall be prepared with original signatures and provided to the designated installation contracting officer.

The following is the minimum cargo liability coverage required: for both Domestic and International shipments are $50,000.00 per shipment.

12. DPM Delivery, Unloading, and Unpacking.

a. The Contractor shall furnish the ordering officer the written receiving notice not later than the next workday following the arrival of the inbound shipment. The receiving notice shall contain the following information for each individual shipment: Name and rank/grade of the property member/employee, TCN/PPGBL/BL number, and number of pieces, size and type of containers, weight, and name of carrier. When markings on the containers or documents indicate the shipment is of a deceased member/employee (BLUEBARK), this information shall also be provided. The above information shall be obtained from the available documents or containers.

b. Unloading and unpacking, upon delivery to the residence, shall include the one-time laying of rugs, assembling of disassembled furniture, un-servicing of appliances, and the one-time placement of furniture and like items in the appropriate room of the dwelling or a room designated by the property member/employee. The Contractor shall not be required to move items after once placed as designated. Third party services as set forth in Paragraph A.4.b (1) shall be performed when authorized. Unless specifically waived by the member/employee, in writing, unpacking services shall be performed. The Contractor shall have the member/employee certify and sign on the inventory or delivery document that unpacking was or was not performed.

(1) Unpacking Service. Unpacking service shall consist of unpacking, on a one-time basis, all barrels, boxes, cartons, and crates. The contents shall be placed in a room designated by the member/employee. This includes placement of articles in cabinets, cupboards, or on shelving in the kitchen when convenient and consistent with safety of the article(s) and proximity of the area desired by the member/employee, but does not include arranging the article(s) in a manner desired by the member/employee. Unpacking and removing from the member/employee’s premises all empty containers, packing materials and other debris shall be performed at the time the goods are delivered to the residence and to the member’s satisfaction.

13. Claims. The provision of Full Replacement Value (FRV) to all DOD customers provides for the replacement, repair, or payment for the non-depreciated value of lost or damaged items. The liability limits for FRV are the greater of $5,000.00 per shipment, or $4.00 times either the net weight of the Household Goods (HHG) shipment or the gross weight of Unaccompanied Baggage (UB) shipment, in pounds, not to exceed $75,000.00. For detailed claims and liability procedures see Attachment G6.

PART II - GOVERNMENT PROPERTY FURNISHED AND SERVICES

1. The Government shall furnish the items listed below:

a. Government-Owned Containers

b. Government-Owned Container Control Record Form (Spreadsheet).

c. DD Form 1299, Application for Shipment and/or Storage of Personal Property, with special order and customs forms.

d. DD Form 1796, Receipt of Unaccompanied Baggage.

e. DD Form 1384, Transportation Control and Movement Document (TCMD).

2. Title to all HHG Type II wooden containers, crates or metal shipping boxes furnished by the Government shall remain the property of the Government. Contractor shall not use Government furnished type II household good crates for shipping HHG’s to any destination where crates used shall not be returned back to the Defense Transportation System or U.S. Government contracted facility for re-use. Contractor shall only use GOC for government shipments.

3. Return of Excess Government Property Furnished. Upon expiration of the contract, the Contractor shall return unused Government-furnished forms and supplies to the ordering officer. Returned forms and supplies are to be in good reusable condition.

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