1.06 DOR FOR FY26 ASPHALT CONTRACT.docx

HOT ASPHALT MIX FOR NAVAL CONSTRUCTION TRAINING

CENTER (NCTC) GULFPORT, MS

1.0 INTRODUCTION

The Naval Construction Training Center (NCTC) Gulfport, MS requires the delivery of up to approximately 1,000 tons of hot asphalt in Contractor-owned vehicles during a one (1) year ordering period. Naval Construction Training Center (NCTC) Gulfport, MS personnel will meet the Contractor’s truck at the 28th Street gate to direct them to the various work sites. Each work site will be no further than 7 miles from the gate at 5510 CBC 8th St, Gulfport, MS 39501-5003. Contractors shall account for processing times and inspection at Naval Construction Battalion Center (NCBC) commercial gate to meet delivery requirements.

2.0. REQUIREMENT CHARACTERISTICS

HOT MIXED ASPHALT will meet requirements as set forth in the Federal Road Construction Specifications (DOT) as outlined in the AMERICAN ASSOCIATION OF STATE HIGHWAY AND TRANSPORTATION OFFICIALS (AASHTO) & MISSISSIPPI STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION section 403, sub-section 401. These specifications will include the AMERICAN SOCIETY of TESTING MATERIALS (ASTM). Mix design requirements depending on job site will be the 9.5 mm size mix meeting ASTM C-136 and ASTM C 117 aggregate design. Asphalt cement will be AC-20 or AC-30 ASTM D-3381 as required for this region of the U.S. HOT MIX ASPHALT, ¾” MINUS AGGREGATE, TOTALLY FREE OF DEBRIS, IDEAL BATCHED TEMPERATURE OF 350 DEGREES without overheating emulsion.

Estimated Contract Minimum for year: 200 Estimated Contract Maximum for year: 1,000

3.0 PLACE OF DELIVERY, TIMES, and SCHEDULES

3.1 Place of Delivery: Orders placed will be delivered on the NCBC Gulfport base within 7 miles from the gate at 5510 CBC 8th St, Gulfport, MS 39501-5003.

3.2 Delivery Times: Delivery shall take place between the hours of 0700 - 1500 CST, Monday thru Friday and shall not include after-hours, weekends, and Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Advanced notice will be provided for required materials and it will be expected that Contractor deliver within 30 minutes of requested time. Any delivery greater than 20 miles from the base point of entry greatly risks asphalt not being in conformance and thus turned away. Placement will normally begin at 0700 and continue until job is complete (no later than 1500 hours) and/or requested amount of asphalt has been delivered. Plant should provide continuous flow of asphalt from a silo and exclude pre-made asphalt. Contractor shall deliver at a minimum one truckload every 30 minutes and not exceed two truckloads in a 30 minute period. Hot Asphalt shall be at the correct temperature at delivery point, temperature of 320-350 degrees Fahrenheit, any temp points outside of these parameters will be rejected for non-conformance. All dump trucks will have heated beds to ensure asphalt is kept at proper temperatures to meet various environmental influences. Customer will give a 48 hour notice of cancellation due to weather or other circumstances, if needed, prior to scheduled delivery. Upon cancellation, NCTC will not be liable for any charges from the cancelled order.

3.3 Estimated Delivery Dates:

Delivery based on class schedules

Delivery requests will be made by the Designated Government Representative (DGR) or POC no later than ONE (1) week before the delivery of asphalt is required

4.0. APPLICABLE PUBLICATIONS (Current Editions) AND FORMS

The Contractor (to include Subcontractors) shall abide by all applicable regulations, laws publications, manuals, local policies, and procedures such as Federal Law, State Law(s), Occupational Safety and Health Administration (OSHA) regulations, and Navy regulations, publications, manuals, and local policies and procedures.

· 29 CFR 1910, Occupational Health and Safety

· 41 CFR 102, Federal Management Regulation (FMR)

· DoD 5500.7-R Joint Ethics Regulations (JER)

· DoD 5200.08-R, Physical Security Program

· 32 CFR 147.24, The National Agency

· OPNAVINST 5530.14E CH-2, Navy Physical Security and Law Enforcement Program

· OPNAVINST 5102.1D MCO P5102.1B, Navy & Marine Corps Mishap and Safety Investigation, Reporting, And Record Keeping Manual

Mandatory records and report forms are listed below.

BASE ACCESS:

Personnel requesting access to NCBC Gulfport shall first have a Government sponsor. The sponsor will need a letter from the contractor requesting unescorted access and stating the purpose and length of the visit. The background form for the person who would be receiving unescorted access can be obtained from Pass and ID or pulling FORM 5512-1 from internet. Once the request has been approved, the sponsor will be given the "Application for Access." This application must be filled out and faxed/sent by encrypted e-mail/dropped off at least 3 days in advance of the visit. If the background check is favorable, unescorted access will be granted for the approved period. 22 Olson Ave, Building 452, Gulfport MS 39501-5003; Phone Number (228) 871-4271; Fax Number: (228) 871- 4272.

5.0. PERIOD OF PERFORMANCE

See 1449 Schedule

6.0. QUALITY CONTROL AND INSPECTION REQUIREMENT

Quality Control is the responsibility of the Contractor. The Contractor shall be responsible for the delivery of quality supplies or services to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR) Subpart 52.212-4, “Contract Terms and Conditions—Commercial Products and Commercial Services. .

7.0. DESIGNATED GOVERNMENT REPRESENTATIVE (DGR)

The Contracting Officer designates:

Provided at Award

The DGR monitors all aspects of the contract and respective delivery orders. The DGR is authorized to perform the following functions:

· WAWF Payments

· Receipts/Invoices

· Inspections of all deliveries

· Written and oral communications with the Contractor concerning any kind of delivery and conformance issues, which will be reported to the Contracting Officer (KO)

· Scheduling and coordination of all deliveries will be via issuance of delivery order. Further coordination will be conducted through the DGR.

Note: Invoicing - Invoices will not be accepted until NCTC accepts batched asphalt after delivery. See 252-232-7006 Wide Area Workflow clause for invoicing procedures for payment.

The DGR is not authorized to change any of the terms and conditions of the resulting contract and only authorized changes can be made by the KO

8.0. CORRECTIVE ACTIONS

At any time, it is determined by the DGR that the asphalt is out of conformance (quality controls) to include any tests performed by the Government that shows the asphalt is out of conformance; action shall be taken by the Contractor to correct the deficiency. If a Contract Discrepancy Report (CDR) is issued by the Government, the Contractor shall develop a Corrective Action Plan (CAP), which identifies the root cause, the specific non-conformance, the Corrective Action (CA), the measures to prevent recurrence to include the timeline for completion.

9.0. PERSONNEL

For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or Subcontractor. The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general wellbeing, or operational mission of the Navy. All Contractor personnel shall comply with installation security and access procedures and the Contractor’s final Safety Plan.

10. Motor Vehicle Operators

Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid U.S. state driver’s license, certificates and permits, applicable for the type and class of vehicle being operated.

11.0. INCLEMENT WEATHER

The Contractor shall perform deliveries as scheduled unless specific approval to delay is requested by the Contractor and approved by DGR. Such approval will normally be granted only in cases of particular severe weather, such as hurricanes or tornados, etc. The Contractor shall not request additional cost for schedule changes due to inclement weather.

12.0. SAFETY

The Contractor is solely responsible for compliance of all safety regulations of employees while working on base. All accidents which may arise out of, or in connection with, the deliveries required herein which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and Designated Government Representative as soon as possible or no later than twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the Contractor as a result of any accident that occurs in connection with performance under this contract while on base.

Health Protection Measures:

When implemented by the Base Commander the contractor shall take action to operate in austere environment at the following Health Protection Conditions (HPCON) levels. Each HPCON corresponds to the increased risk from the spread of infectious diseases (viruses) representing elevated risks of morbidity and mortality.

HPCON A - Limited: Health alert. Communicate risk and symptoms of health threat with employees; review plans and preparation.

HPCON B - Moderate: Strict hygiene (no handshaking, wipe commonly used items). If exposed, have employees self-isolate. Maximize use of telework for eligible personnel.

HPCON C - Substantial: Social distancing; limit or cancel in-person meetings, gatherings, temporary duty assignments.

HPCON D - Severe: Restriction of movement (quarantine), mass evacuation, mass decontamination. Contractor services not required unless given direction from the Contracting Officer (KO).

Force Protection Conditions:

Force Protection Conditions (FPCONs) are progressive levels of a terrorist threat system that describes security measures to be taken in response to various terrorist threats. FPCON levels are listed below from the lowest to highest.

FPCON NORMAL - This condition applies when a general global threat of possible terrorist activity exists and warrants a routing security posture.

FPCON ALPHA - This condition applies when there is an increased general threat of possible terrorist activity against personnel or facilities, the nature and extent of which are unpredictable.

FPCON BRAVO - Applies when an increased or more predictable threat of terrorist activity exists.

FPCON CHARLIE - Applies when an incident occurs or intelligence is received indicating that some form of terrorist action or targeting against personnel or facilities is likely.

FPCON DELTA - Applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is imminent. FPCON Delta is usually declared as a localized condition.

13. SECURITY ACCESS - BASE ACCESS:

Personnel requesting access to NCBC Gulfport shall first have a Government sponsor. The sponsor will need a letter from the contractor requesting unescorted access and stating the purpose and length of the visit. The background form for the person who would be receiving unescorted access can be obtained from Pass and ID or pulling FORM 5512-1 from internet. Once the request has been approved, the sponsor will be given the "Application for Access." This application must be filled out and faxed/sent by encrypted e-mail/dropped off at least 3 days in advance of the visit. If the background check is favorable, unescorted access will be granted for the approved period. 22 Olson Ave, Building 452, Gulfport MS 39501-5003; Phone Number (228) 871-4271; Fax Number: (228) 871- 4272.

13.1. Access and General Protection/Security: Policy and Procedures

Contractor and all associated Subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, Department of the Navy (DoN) and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

13.2 Be citizens of the U.S

14. Authorized Changes Only By the Contracting Officer

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of government personnel who visit the contractor's facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Contracting Officer ADDRESS: 110 Yorktown Ave., Jacksonville, FL 32212

TELEPHONE: (904) 855-5193