1.05 PWS.pdf

PERFORMANCE WORK STATEMENT

SEM Disintegrators (shredders) Models 301 and Model 1424 Preventive (Scheduled)/Corrective Maintenance Requirements

OVERVIEW

The work shall consist of performing preventive and corrective maintenance on Two (2) SEM Disintegrators Model 301 located in buildings 512 and building 513 and One (1) SEM model 1424 Disintegrator located in building 3742, onboard Pensacola Naval Station, Corry Station, Pensacola, Florida

DESCRIPTION OF WORK

Contractor shall provide all labor, materials, equipment and supervision necessary to maintain two (2) SEM Disintegrators Model 301 and one (1) SEM Disintegrator Model 1424. All consumable items (cleaners, rags, grease, tools etc.) for scheduled & corrective maintenance is the responsibility of the Contractor. If equipment replacement parts are required to complete repairs, the Contractor shall submit a list of the required parts with descriptions to the Designated Government Representative as soon as the Contractor deems the unit is not serviceable and repairs are needed. The Government is responsible for the purchase of all repair parts and Blade Sets.

Contractor shall perform Quarterly Scheduled Maintenance on each listed SEM units, (four (4) times within the period of performance) in accordance with manufactures Operation/Maintenance manual, to include the following tasks:

Model 301 Hard Drive Disintegrator Systems

• Each quarterly inspection shall consist of the following:

Cleaning

• Remove debris and any magnets that have built up on cutters and combers (Compressed air (maximum 40 PSI) or vacuum may be used).

• Visually inspect cutters for damage.

• Remove side/end guards and visually inspect drive components for leaks or damage.

• Remove debris buildup from base.

• Wipe the entire machine clean, being careful to observe any evidence of oil leaks.

Should leakage be observed, perform appropriate corrective maintenance.

• Check for loose hardware on the reducer collars, the crusher paddles, etc.

• Remove all tools, rags, solvents from machine.

• Replace all guards.

Lubrication

Note: Always lock off power before cleaning, lubricating, maintaining, and during the removal of any guards.

• Grease wear parts.

• Grease main bearings.

• Remove guards.

• Apply light machine oil to cutters.

• Apply oil to drive chains.

• Check reducer oil level. DO NOT OVERFILL.

• Check the oil level in spur gear oil bath.

• Grease output conveyor bearings using a multi-purpose lithium-based grease.

• Replace all guards.

• Drain oil from reducer.

• Clean magnetic drain plug.

• Replace drain plug and refill to proper level using a high-grade petroleum base, rust and o oxidation inhibited gear oil as specified in reducer manual.

• Remove spur gear oil bath and clean bottom oil pan. Refill with 85W-140 gear oil until o oil level reaches middle of sight glass.

LUBE REQUIREMENTS

ITEM TYPE

Spur Gears 85W‐140 Gear Lube

Reducer See Reducer Manual

Cutters 10W, 20W, 30W Motor Oil

Chains Chain and Cable Lube

Main Bearings Multi‐Purpose Grease (2 oz. per bearing)

Output Conveyor Pulley Bearings

Multi‐Purpose Grease

Wear Plates Multi‐Purpose Grease

CAUTION:

Too much oil shall cause overheating, and too little oil shall result in gear failure. Also, under extreme operating conditions, such as rapid rise or fall of temperatures, dust, dirt, chemical particles, chemical fumes or oil temperatures above 200° F, the oil should be changed every one to three months depending on the severity of conditions.

Model 1424 Disintegrator System

Remove old knives.

Install sharpened knives.

Calibrate installed knives to application for optimal performance.

Grease rotor bearings.

Inspect hopper for easy opening and closing to cutting chamber.

Inspect the rotor for excessive wear.

Inspect the filter screen for proper fit and wear.

Inspect drive belt for wear, if determined that replacement is required, provide a detailed estimate to the DESIGNATED GOVERNMENT REPRESNTATIVE for replacement.

Adjust drive belt tension to factory specifications.

Check the sheave bolt tension and set to factory specifications.

Sharpen spare knives set and store as spares.

Ensure all fasteners are “torqued” to factory specifications.

Waste Evacuation System

Inspect fan for proper operation.

Inspect evacuation systems for leaks.

Lubricate and grease the air system as required.

Adjust flow controls as required.

Inspect the FT24 filter.

Clean and shake filter and empty debris filter socks, as required.

After cleaning and inspection of filter socks, if determined that replacement is required.

Provide a detailed estimate to the DESIGNATED GOVERNMENT REPRESNTATIVE for replacement.

Electrical System

Inspect all safety switches ensuring they function properly.

Inspect all starters ensuring proper operation.

Reports

Complete evaluation report with recommendations to be provided to Designated Government Representative.

The Contractor shall provide a written evaluation report within five (5) work-days of completion of scheduled maintenance.

Note: During the scheduled maintenance, the blade box is removed from the disintegrator. An existing (spare) set of sharpened blades shall be reinstalled by the Contractor. The Contractor shall take the removed blades and return them to SEM HQ for sharpening and inspection. If SEM determines that the blades are beyond ability to re-sharpen, SEM shall send a quote to the Contractor for a new blade box.

The Contractor shall provide a quote to the Government for replacement parts. The Government shall procure and turn over to the Contractor for storage. If the returned blades are determined to be ok for reuse, SEM shall sharpen the blade set and return to the Contractor for storage until the next the preventative maintenance requirement. (A spare set of blades for the blade box is needed to effectively complete the scheduled maintenance service calls and the Contractor should always have a spare set on hand for replacement.) Contractor is responsible for all costs associated with blade sharpening/ shipping/storage. The spare set shall be returned to the Government at the end of the contract period of performance.

Corrective Maintenance

Contractor Furnished Items. Everything included in this paragraph and its subparagraphs is basic to the contract and shall be included in the contract price unless otherwise noted.

Government furnished items: The Government shall be responsible for the funding and purchasing of all equipment and repair parts.

The Contractor shall be responsible for the diagnostic and repair of the unit. If the diagnostics and/or repairs cannot be performed onboard Corry Station, the Contractor is responsible for having the unit transported to an authorized repair facility to perform the diagnostics and repairs at no additional cost to the Government. The Contractor is required to respond to a corrective maintenance repair request within two (2) working days (48 hours) of notification.

After repairs are made, the Contractor shall notify DESIGNATED GOVERNMENT REPRESNTATIVE in writing of the repair work with results within five (5) workdays of completion of the repair work.

It remains the responsibility of the Contractor to verify existing conditions prior to quote submission.

GENERAL REQUIREMENTS

Lockout tag out procedures and safety for this project shall be in accordance with the Army Corps of Engineers Safety Manual EM385.

The Contractor shall provide all labor, equipment and materials necessary to perform above work IAW all local/federal standards/specifications. The term Contractor used herein shall refer to both the prime Contractor and any subcontractor.

The prime Contractor shall ensure that any subcontractors (if any) comply with the provisions of this PWS. Contractors shall protect surrounding areas during this project. Any damage caused by the Contractor shall be repaired back to original condition by the Contractor at no additional cost to the Government.

CLEAN UP

The Contractor shall maintain installation and storage areas (if any) free from accumulation of waste material and rubbish. Upon completion of the project, all tools, equipment, and materials not designated Government property shall be removed from the premises by the Contractor. After completion, the work area shall be left in a clean and un-obstructive condition.

Safety for this project shall be in accordance with the Army Corps of Engineers Safety Manual EM385.

Waste Management Plan: Government policy is to apply sound environmental principles in the design, construction and use of facilities. As part of the implementation of that policy the Contractor shall:

Practice efficient waste management when sizing, cutting, and installing products and materials and

Use all reasonable means to divert construction and demolition waste from landfills and incinerators and to facilitate their recycling or reuse. Construction and demolition waste includes products of demolition or removal, excess or unusable construction materials, packaging materials for construction products, and other materials generated during the construction process but not incorporated into the work.

The work site shall be kept clean of debris and waste. Debris shall be disposed of at an off station approved site.

CAUTION

In the event that asbestos-containing material or lead paint is found or disturbed, the Contractor shall stop work immediately and notify the Designated Government Representative. Do not proceed with work until directed to do so by the Government Rep.

Final acceptance of the new work shall not be given until the Contractor has successfully completed all tests and after all defects in installation material or operation have been made according to contract documents.

Contractor must follow manufactures recommended installation instructions.

Used materials shall be disposed of by the Contractor off site in accordance with local requirements.

Work is to be performed inside a secure Government building. All Contractors must be US citizens or authorized to work in the United States or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card and shall be required to be escorted at all times while inside the building. Contractors must be found eligible for access to military installations and shall be required to obtain a guest vehicle pass prior to base entry. No cell phone, Wi-Fi capable devices (to include smart watches) or other electronic equipment shall be allowed inside the building.

GOVERNMENT REQUIREMENTS

• Provide all labor, materials, equipment and supervision necessary.

• MSDS for all materials, oils, lubes, masks, etc., shall be available on site at all times and be provided by the Contractor.

ACCESS

• All Contractor personnel require a picture I.D. to gain access to the Navy Base. Contractors are not required to have a security clearance. Escorts with the necessary clearance(s) shall be provided to Contractors when access to the base is needed.

• All Contractor personnel and company or private transportation modes to and from the Dam Neck Complex are subject to search each and every day to gain access to the NASP Complex.

For Contractors, vendors and suppliers, only:

• If you were issued an NCACS credential PRIOR to 17 April 2017, your NCACS credential shall remain in effect for base access through 14 August 2017, when NCACS credentials shall no longer be valid.

• If you are issued an NCACS credential between 17 April and 30 June 2017 you shall also be required to obtain a DBIDS credential in order to obtain base access.

• Any new Contractor, vendor or supplier requesting base access AFTER 30 June shall be required to obtain a DBIDS credential. NCACS credentials shall no longer be issued.

• Only DBIDS credentials shall be issued to ALL Contractors, vendors and suppliers seeking base access AFTER 30 June 2017.

News Article: Navy Installations Underway with Transitioning to Defense Biometric Identification System https://www.cnic.navy.mil/content/cnic/cnic_hq/news/news_releases/navy-installations-underway-with-transitioning-to-defense-biomet.html https://www.cnic.navy.mil/content/cnic/cnic_hq/news/news_releases/navy-installations-underway-with-transitioning-to-defense-biomet.html

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have an Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

• Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

• The VCC shall pull up your information in the computer, ensuring all information is current and correct.

• Once your information is validated, a temporary DBIDS credential is provided.

• Your temporary credential shall have an expiration date, prior to which you shall need to obtain your permanent DBIDS credential (~ 180 days).

• For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

• The representative shall enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

• Present a letter or official document from my Government sponsoring organization that provides the purpose for your access.

• Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

• Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

• Upon completion of the background check, the Visitor Control Center representative shall complete the DBIDS enrollment process, which includes your photo, fingerprints, base restrictions, and several other assessments; after all this is done, you shall be provided with your new DBIDS credential.

• You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE VISITOR

CONTROL CENTER

LICENSE AND PERMITS

The Contractor is responsible for obtaining all licenses and permits (if required) at no additional cost to the Government and complying with applicable laws, codes and regulations at delivery location.

PERSONNEL

• The Contractor shall furnish sufficient personnel to perform all work specified within this

PWS.

• The Contractor is required to comply with Public law 105-270, Section 5 (2)(A). This law states that Contractors shall not perform inherently Governmental functions. Section 5(2)(A) of this Public law defines the term “inherently Governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government Contractor personnel.” Per Section 5(2)(B), inherently Governmental function s include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counterintelligence operations. Per Section 5(2)(C), inherent Governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials or (ii) any function that is primarily ministerial and internal in nature.”

• When performing work associated with this PWS, The Contractor (to include subcontractors) shall provide all personnel an Identification (ID) Badge, which includes at a minimum, the Company Name, Contractor (to include subcontractors) personnel Name and a color photo of the Contractor (to include subcontractors) personnel. ID Badges shall be worn at all times during which the Contractor (to include subcontractors) personnel is performing work under this contract. Each Contractor (to include subcontractors) personnel shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of Contractor (to include subcontractor) personnel. A listing of issued identification cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect Contractor and subcontractor personnel changes.

Non-Personal Service Statement Contractor management shall ensure that Contractor personnel properly comply with the performance work standards outlined in this performance work statement. Contractor personnel shall perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in this project may not be interpreted or implemented in any manner that results in any Contractor personnel creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal Contractor personnel, providing direct personal services to any Federal personnel, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government shall control access to the facility and shall perform the inspection and acceptance of the completed work.

Employment of Federal Contractor personnel

The Contractor shall not employ or enter into a contract with any person to perform work under this contract who is an personnel of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal and DOD regulations.

Personnel Compliance.

The Contractor shall ensure that Contractor personnel observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off -limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

Smoking/Drug/Alcohol Policy

The Contractor shall comply with local command smoking policies and workforce requirements. The Contractor shall also comply with all Federal statues, laws, and regulations to implement a Drug Free Workplace Program (DFWP) as well as work force requirements and local command policies.

Personnel Conduct

The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor personnel employed to perform the work specified herein shall be the responsibility of the Contractor.

The Contractor shall be responsible for the performance and conduct of the Contractor and subcontractor personnel at all times. The Contractor shall ensure that personnel present a professional appearance. Personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The Contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

Personnel Removal

Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all Contractor personnel and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of Contractor personnel does not relieve the Contractor from the responsibility for the work defined in this performance work statement. The Contractor is expected to provide support services despite personnel removal or other unforeseen condition(s). Should replacement become necessary, the Government reserves the right to review all resumes of proposed candidates.

• Removal by Installation Commander: The Installation Commander may, at his/her discretion, bar an individual from the installation under the authority of 18 U.S.C. 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

• Removal Requested by Designated Government Representative: The Designated Government Representative may require the Contractor to remove any personnel working under this contract for reasons of misconduct or security violations. Contractor personnel shall be subject to dismissal from the premises upon determination by the Designated Government Representative that such action is necessary and in the interest of the Government.

• Removal by Military Police: Contractor personnel may be denied entry to or may be removed from the installation by Military Police if it is determined that his/her presence on the installation may be contrary to good order, discipline, or installation security and safety.

• Removal for Unsatisfactory Performance: The Government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrates insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the personnel provided shall be current and consistent with new technologies.

Interaction with other activities

Government and Contractor personnel shall be working in common areas during working hours.

Contractor performance shall not interfere with Government work in the area where any service or maintenance work is being performed. In the event the Contractor believes that Government and other Contractor personnel are interfering with the performance of the tasks described in this PWS, the Contractor shall notify the Designated Government Representative immediately. The Contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the Contracting Officer or Designated Government Representative to stop work. Failure by the Contractor to notify the Designated Government Representative and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions. Other Government Contractor’s may be performing required services in areas that interrelate with the requirements of this contract. The Government shall facilitate initial contact between Contractor’s performing other contracts and this contract. The Contractor shall provide all further required coordination between other Contractor’s for any task specified in this contract that relates to or impacts on any other contracted work.

Inclement Weather The Contractor shall perform maintenance services as scheduled including during periods of inclement weather unless specific approval to delay is requested by the Contractor and approved by the Designated Government Representative. Such approval shall normally be granted only in cases of particularly severe weather, such as hurricanes or tornados, etc. The Contractor shall not request additional cost for schedule changes due to inclement weather.

Corrective Actions If at any time, it is determined by the Contracting Officer that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the Contractor to correct the deficiency. If a Contract Deficiency Report (CDR) is issued the Contractor shall develop a Corrective Action Plan (CAP) which identifies the root cause, Corrective Action (CA) for the root cause, CA for specific non-conformance and CA to the root cause to prevent recurrence and a corrective action including the timeline for completion.

Contractor Access and Use of Premises The Contractor shall be responsible for securing the necessary permits and base access passes for Contractor personnel, vehicles, and equipment for the duration of the contract. Station Security Forces reserve the right to refuse issuance of a pass to an personnel of the Contractor for any reason deemed valid by the Government. U.S. owned company personnel shall be required to provide the security forces with vehicle registration, proof of insurance, and driver’s license.

Environment and OSHA The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the Contracting Officer or Designated Government Representative for final resolution. The Contractor shall notify the Contracting Officer or Designated Government Representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer or Designated Government Representative to halt any and all Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected.

The Contractor shall take due caution not to endanger personnel during performance of this contract.

Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall notify the Contracting officer or designated representative and Designated Government Representative. The Contractor shall dispose of all debris and trash off-site, according to Florida regulations and best commercial business practices. The Contractor shall also provide repair quotations for additional repairs as needed. Authorization to Work. Contractor’s personnel shall either be a United States Citizen or authorized to work in the United States or possess a valid U.S. Immigration T-151 or I- 94, Alien Registration Card. If Contractor person is not a US Citizen they must submit a foreign national visit request through the State Department and their embassy. This process can take up to 60 days.

Speaking, Reading, and Understanding English. Contractor shall hire and staff personnel who can communicate with Government representatives and where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an personnel’s duties, Contractor’s personnel shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

Supervision of Contractor personnel The Government shall not exercise any supervision or control over Contractor or Subcontractor Contractor personnel while performing work under the contract. Such Contractor personnel shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor personnel.

This acquisition is not technically complex and, for that reason, it does not require a Contracting Officer Representative (COR). However, a DESIGNATED GOVERNMENT REPRESNTATIVE shall report to the Contracting Officer that all products and/or services from the Contractor have been delivered and accepted.

Federal Government Holidays

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December *Additional federal holidays as authorized by the President of the United States and/or executive orders shall be considered part of this list.

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitle ment of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.

When the Department of Defense grants excused absence to its personnels, the Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer (KO) or the COR. Changes in personnel work sched ules shall comply with the terms and conditions of the contract, to include payment provisions.

If Government personnel are furloughed, the Contractor shall contact the KO or the COR to receive directions. It is the Government’s decision as to whether the contract price/cost will be affected as a result of Government shutdown and/or furloughed Government personnels. In the event of a Government shutdown or furloughed Government personnel(s) impacts contract price/cost, a negotiated settlement will be reached as deemed appropriate by the KO.

The Designated Government REPRESNTATIVE) is:

Facility Operations Specialist: Richard Mahon Richard.t.mahon.civ@us.navy.mil

(850) 452- 6450