1.05 PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

ROMAN CATHOLIC (RC) PRIEST SERVICES AS CONTRACT RELIGIOUS

MINISTRY PROFESSIONAL (CRMP) IN SUPPORT OF THE COMMAND

RELIGIOUS PROGRAM (CRP) OF NAVAL AIR STATION (NAS) JACKSONVILLE,

FLORIDA

1.0 BACKGROUND. Per US Navy Regulations, SECNAVINST 1730.7D, and OPNAVINST 1730.1E it is incumbent upon commanding officers (COs) to have a CRP which accommodates the religious needs and rights of assigned military personnel, eligible family members, and other authorized users. Per SECNAVINST 5351.1, at installations where the assigned chaplains cannot provide for the variety of represented faith groups, it is appropriate to augment the CRP with CRMPs in support of religious requirements. Contracting the services of a civilian RC priest as a CRMP is authorized and appropriate.

1.1. The object of this contract is to secure the services of an RC priest to provide faith-specific religious ministry to authorized RC personnel, leadership and oversight to the RC portion of the CRP, and advice to the Command Chaplain. The contractor shall perform services at the Chaplains’ office spaces, chapel, and other places as determined by the Command Chaplain at NAS Jacksonville.

2.0. PERFORMANCE. The performance period for this contract is a 4-month base period plus four one-year options. The CRMP shall:

2.1. Report to the Command Chaplain as Department Head who is accountable to the CO.

2.2. Provide for RC worship, sacramental ministrations, and religious guidance. Provide RC pastoral care/counseling to authorized personnel as requested, required, and scheduled.

2.3. Assist the Command Chaplain with advice in defining, validating, and implementing CRP Planned Ministry Objectives (PMOs) for RC personnel based on religious requirements and by keeping the Command Chaplain informed on all pertinent issues/concerns/matters.

2.4. Demonstrate care for all CRP customers and facilitate the religious needs of non-RC personnel by referring them to other members of the CRP.

2.5. Accomplish administrative requirements in a timely fashion.

2.6. Be neat, clean, well-groomed, and in appropriate clergy clothing when providing services and in public areas. In addition, ensure office space is cleaned, organized, and presentable daily.

2.7. Become acquainted with and obey all pertinent Command, Department of Navy (DON), and Department of Defense (DOD) instructions; shall perform in a manner which precludes any waste of government resources; and shall not use government equipment for personal business.

All motor vehicles operated on the installation by the contractor shall be registered with base security and operated according to applicable directives.

2.8. Although not a Government employee, shall comply with Executive Order 13490 of January 21, 2009, Ethics Commitments by Executive Branch Personnel.

3.0 TASKS. Execute the CRP PMOs for RC personnel.

3.1. Provide RC Mass and Reconciliation (confession).

3.1.1. Conduct Catholic Mass every Sunday and/or Saturday evening as scheduled.

3.1.2. Be on site and available for confessions every Sunday for one hour prior to the start of Mass and for fellowship opportunities for one half hour after Mass.

3.1.3. Conduct weekday Catholic Mass as scheduled.

3.1.4. Conduct Catholic Mass on all Holy Days of Obligation.

3.1.5. Conduct Advent and Lenten Penance Services.

3.1.6. Conduct annual First Communion and Confirmation Services.

3.1.7. Conduct all other Mass requirements as defined in the CRP’s PMO. Other worship services will be performed as needed and at the discretion of the Command Chaplain.

3.1.8. Conduct and effectively oversee the training and certification of worship volunteers as required.

3.1.9. Compose Prayers of the Faithful for Sunday and Holy Day liturgies with respect to liturgical guidelines and the needs of the CRP.

3.2. Perform additional sacramental and emergency ministrations.

3.2.1. Prepare personnel and authorized family members for sacramental ministrations.

3.2.2. Schedule, administer, and conduct Baptism, First Communion, Confirmation, and Marriage Services.

3.2.3. Provide Anointing of the Sick and Funeral/Memorial Services as requested and authorized.

3.3. Conduct and supervise RC religious education and spiritual formation programs.

3.3.1. Instruct and supervise the Rite of Christian Initiation of Adults (RCIA), scripture study sessions, and the Confraternity of Christian Doctrine (CCD) programs.

3.3.2. Conduct and effectively oversee the training, certification, and employment of the Director of Religious Education (whether contractor or volunteer) and volunteer teachers within the RC education program as required.

3.4. Provide pastoral care/counseling and spiritual support.

3.4.1. Provide individual and/or group counseling sessions for spiritual formation, marriage preparation, baptismal preparation, and personal and/or family matters.

3.4.2. Attend community-building fellowship events.

3.5. Accomplish necessary administrative tasks.

3.5.1. Provide timely information and professional guidance to CRP personnel for worship service programs/bulletins, required sacramental documentation, and other various administrative requirements.

3.5.2. Ensure the timely submission of all required contract documentation.

3.5.3. Preside over the Catholic Chapel Council and forward the Council’s meeting minutes and recommendations to the Command Chaplain for consideration.

3.5.4. Attend and participate in staff meetings of the CRP when convened by the Command Chaplain.

3.5.5. Maintain ministerial faculties and liaison with the Archdiocese for the Military Services, USA (AMS). This includes advising AMS of any change in ecclesiastical status or contact information along with personal attendance at the annual priest convocation convened by AMS.

Travel and per diem funding for the annual AMS convocation is to be budgeted for and paid by the command.

3.5.6. Perform various administrative tasks as required. This includes quarterly reports and other such documentation as may be required by AMS.

3.5.7. Complete necessary training and maintain currency on the use of such government office equipment and computers as required.

3.5.8. Maintain current certification for access to the installation. Comply with station and government policies and regulations regarding identification badges, parking, and professional decorum.

3.5.9. Provide Lessons Learned to the Command Chaplain within 5 days of any problems encountered and resolved.

3.5.10. Direct concerns regarding morale, breach of ethical standards, or moral infractions to the Command Chaplain as soon as possible.

3.5.11. Notify the Command Chaplain, in advance, when unable to perform services due to scheduled time off, illness, inclement weather and/or emergency leave.

3.5.12. Arrange for scheduled absences at least two weeks in advance.

3.5.13. In advance of scheduled absences, secure the services of a credentialed substitute from a list approved by the AMS and previously provided to the Command Chaplain. Exceptions are permitted for a local priest, who is not AMS-approved, to fill in for the CRMP as long as he has a letter from his bishop/superior granting that exception for a specific occasion or period of time.

3.5.14. Provide and compensate the pre-approved substitute when unable to perform services required within this PWS.

3.5.15. Possess a general working knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook or equivalent software and desktop computer hardware.

3.5.16. Have a working understanding of DON organization and the pluralistic ministry requirements that affect the use of chapel facilities and staff. A CRMP with no previous DON experience shall demonstrate such understanding to the satisfaction of the Command Chaplain within three months of the start date of the contract.

3.5.17. Have an impeccable reputation and amenable personal habits.

3.5.18. Demonstrate reliability, ability to interact with military or civilians (including family members and retirees).

3.5.19. Have a positive personality and pleasant demeanor when interfacing with chapel staff, visitors, military personnel, parishioners, and others.

3.5.20. Perform primarily sedentary work. Some walking, standing, carrying of light items, cleaning of immediate work area is required.

3.5.21. Demonstrate good English oral and written communication skills.

3.5.22. Submit to and satisfy a criminal background check performed by installation security.

There is not a requirement for a classified security clearance.

3.5.23 Provide appropriate documentation from the AMS documenting the contractor’s status and the specific functions they are authorized to perform.

4.0 DELIVERY SCHEDULE. The CRMP shall deliver all services as described above and include the following minimum for each performance period:

Sunday Mass 40 units, 1 hour in duration Blessing of the Wings 24 units, 1 hour duration Holy Days of Obligation 2 units, 1 hour duration Good Friday Service 1 unit, 1 hour duration

Ash Wednesday Service 1 Unit, 1 hour duration Baptisms 5 units, 1 hour duration Sacramental/emergency ministrations 12 units, 1 hour duration Stations of The Cross 5 units, 1 hour duration Weekly office hours (4 hours per week)

4.1 DELIVERY OF SACRAMENTS. All Baptisms, First Communions, Confirmations, Sacramental/Emergency ministrations are to be administered as needed and upon request.

5.0 PERSONNEL QUALIFICATIONS. The contractor shall be an ordained RC priest with the requisite skills and experience acceptable to AMS. Offerors shall provide references from their diocese or religious order and ecclesiastical approval from the AMS. Offerors who have previously been endorsed by the AMS as a military chaplain must renew their ecclesiastical approval from the AMS to function as a CRMP.

6.0 POINTS OF CONTACT. (Provided at time of award)

6.1 Command Chaplain, 904-542-xxxx, email:

6.2. Contracting Officer (KO). The contracting officer has overall responsibility for overseeing the contractor’s performance in the areas of contract compliance; for reviewing the Quality Assurance Personnel’s (QAP’s) assessments of the contractor’s performance; and for resolving all differences between the QAP’s version and the contractor’s version of events. The KO is the only person authorized to direct the contractor in the performance of his/her contractual duties and to make interpretations of and changes to the contract.

7.0 PERFORMANCE EVALUATION. Performance evaluations will be conducted on a quarterly basis with a summary annual evaluation.

7.1. The Command Chaplain will provide the contractor with a performance appraisal the last week of each quarter along with the annual summary in the last quarter.

7.2. The performance appraisal will be based on how effectively and efficiently the contractor fulfills the terms of the contract and furthers the mission of the CRP.

8.0 Defense Biometric Identification System (DBIDS). The DBIDS is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice databases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

Additional information is available at https://www.cnic.navy.mil/om/dbids.html.