1.05 DOR.pdf

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Description of Requirement

COORDINATE MEASURING MACHINE (FARO Arm)

Scope. The purchase description set forth below describes the minimum requirements of

Government for the acquisition of Coordinate Measuring Machine (CMM) / Quantum S V2

(P/N 31000-525) and associated Options to be used at the customer facility, Trident Refit

Facility, Kings Bay (TRFKB). This requirement to procure the Coordinate Measuring Machine will be installed into our shops and directly supports operations of overhaul and repair performed at Trident Refit Facility.

The Coordinate Measuring Machine shall be designed and constructed to permit movement of the system via crane lifts, forklifts, and trailer. The requirements include testing, operation / maintenance training, and documentation.

OSHA Compliance. The equipment installation and its component parts shall be in compliance with 29 CPR 1910, NFPA 70, NFPA 79 and UL. Approval shall be as specified under the "Approval" and "Acceptance" criteria in the OSHA regulations Subpart "O", Machinery and Machine Guarding paragraph 1910.212 and Subpart "S" Electrical, paragraph 1910.303 and paragraph 1910.399.

Order of Precedence. Unless otherwise noted herein or in the contract, in the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

Use of English. Wording on all components and sub-components such as electrical motors, diagrams, hydraulic components, coolant components, safety and informational charts/plates shall be written in American English. All installation diagrams, operator/users manuals, brochures and any other data supplied, as part of this Purchase Specification shall also be written in the English language. All measuring and indicating devices on the equipment shall be graduated in the inch/pound system.

Technical POC’s. Copy all on any correspondence.

Mr. Michael Coyle, C106

Phone: (912) 573-0702

Email: Michael.P.Coyle@navy.mil

Mr. David Mesmer, C106

Phone: (912) 573 – 3555

Email: David.Mesmer1@navy.mil

Mr. Kevin Eitel, C106

Phone: (912) 573-2434

Email: Kevin.Eitel@navy.mil mailto:Michael.P.Coyle@navy.mil mailto:David.Mesmer1@navy.mil mailto:Kevin.Eitel@navy.mil

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Requirements.

Design. The item offered shall be new and a current commercially available model. A current model is defined as the manufacturer’s currently produced model which, on the date this solicitation is issued, has been designed, engineered, sold or is being offered for sale through advertisements or manufacturer’s published catalogue or brochures. Products such as a prototype unit, pre-production model, or experimental unit do not qualify as meeting the requirements specified herein. The machine shall include all components, parts, and features necessary to meet the performance requirements specified herein. All parts subject to wear, breakage or distortion shall be accessible for adjustment, replacement, and repair.

New Developments. If, during the contract period, any new developments are generated that would improve the efficiency, accuracy or productivity of the machine and its related equipment or would decrease its operation costs, the contractor shall immediately notify the POC listed in paragraph 9.0 of this document), in order that the new developments may, at the Government’s option, be included in the equipment being manufactured hereunder. All reports of such developments shall be addressed to the

POC.

Measuring and Indicating Device Graduations. All measuring and indicating devices on the Coordinate Measuring Machine+ shall be graduated in the inch/pound or both inch/pound and metric.

Controls. All electrical, mechanical, operating controls shall be located convenient to the operator's work station(s).

OSHA Compliance. The equipment installation and its component parts shall be in compliance with 29 CFR 1910, NFPA 70 and NFPA 79. Approval shall be as specified under the “Approval” and “Acceptance” criteria in the OSHA regulations

Subpart “O”, Machinery and Machine Guarding paragraph 1910.212 and Subpart “S”

Electrical, paragraph 1910.303 and paragraph 1910.399.

Safety and Health Requirements. Machine parts, components, mechanisms, and assemblies furnished on the unit shall comply with all specific requirements of OSHA

Safety and Health Standards 29 CFR 1910, “General Industry” that are applicable to the equipment itself. Additional safety and health requirements may be found in other parts of this document and its attachments.

Safety Signs and Labels. Safety signs and labels in accordance with NEMA Z535.4 shall be securely attached to the equipment in visible locations, at the point of hazard(s), with any safety precautions to be observed by the operator or maintenance personnel permanently marked on the signs.

Hazardous Material Exclusions. Supplies or materials being provided as part of the equipment shall be free of known hazardous materials. Hazardous materials shall

3 | P a g e not be brought on site without prior approval of the Government Point of Contract and cognizant shipyard personnel. Hazardous materials not needed for this project are prohibited. Definitions of hazardous materials are specified in the latest version, including revisions adopted during the term of the contract, of FED-STD-313.

Notwithstanding any other hazardous material usage permitted in this contract, radioactive materials or instruments capable of producing ionizing radiation as well as materials which contain asbestos, mercury, lithium, methylene chloride, lead (= or

>0.06%), or polychlorinated biphenyls (PCB’s) are prohibited. Nickel Metal Hydride and lithium batteries are permissible for memory backup. Class I Ozone Depleting

Substances as defined in 40 CFR 82 shall not be used in the performance of this contract, or be provided as part of the equipment. Exceptions to the prohibition of these materials must be referred to the Contracting Officer in writing, for consideration, not later than

60 calendar days after effective date of contract and prior to any work being performed.

2.1.7.1. PCB Certification. Written certification from the manufacturer that the equipment contains no detectable PCBs (less than two (2) parts-per-million) shall be provided. The certification shall be on manufacturer’s letterhead, and signed by a company official who is empowered to provide same. A PCB label plate stating the

PCB compliance certification shall be supplied and attached to the equipment.

Environmental protection. Under the operating, service, transportation, and storage conditions described herein, the Coordinate Measuring Machine shall not emit materials hazardous to the ecological system as prohibited by Federal, state, or local statutes in effect at the point of installation.

Interchangeability. All parts subject to replacement shall be manufactured to definite dimensions and tolerances. Replacement parts shall be interchangeable without requiring modification. Replacement parts are those that are subject to wear or failure such as gears, bearings, shafts, feed screws, drive belts, pumps, and seals. Electrical replacement parts shall include but not be limited to, motors, relays, fuses, switches, magnetics, pushbuttons, light bulbs, braking mechanisms, and solid-state devices.

Tooling and accessories normally supplied as standard items shall also be considered replacement parts. Foreign-sourced replacement parts shall be interchangeable with domestically supplied components or be readily available from a domestic source.

Construction. The Coordinate Measuring Machine shall be constructed of parts that are new, without defects, and free of repairs. The structure shall withstand all forces encountered during operation of the Coordinate Measuring Machine to its maximum rating and capacity without distortion.

Castings and Forgings. All castings and forgings shall be free of defects, scale, and mismatching. No processes such as welding, peening, plugging, or filling with solder or paste shall be used for reclaiming any defective part.

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Fastening Devices. All screws, pins, bolts, and other fasteners shall be installed to prevent unintentional loosening. Fastening devices subject to removal or adjustment shall not be permanently installed.

Surfaces. All surfaces shall be clean and free of harmful or extraneous materials.

All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. The condition and finish of all surfaces shall be in accordance with the manufacturer's commercial practice.

Welding, Brazing, or Soldering. Welding, brazing, or soldering shall be employed only where specified in the original design. None of these operations shall be employed as a repair measure for any defective part.

Corrosion Control. All system components shall be protected against corrosion and deterioration by appropriate material selection, application of coatings and sealants.

The system and its parts shall be painted on all sides, prior to assembly, except mating surfaces such as mounting flanges and motor shafts. Painting shall result in a highly wear-resistant finish, which guarantees continued protection to the surfaces covered against the specified environment under all service conditions. Exposed ferrous parts such as screws, bolts, nuts, washers shall be treated to resist corrosion in a salt-laden, moist, variable temperature atmosphere. Protection such as chrome plating, galvanizing or other electrical/chemical process, or stainless steel is acceptable. Stainless steel parts shall be passivated. Aluminum parts shall be anodized or chemically treated followed by two coats of weather-resistant exterior paint. Dissimilar metals shall not be used in direct contact with each other without suitable means for preventing electrolytic corrosion. All paint shall be lead and chromate free.

Working Environment. The system shall be designed to perform continuous operations in an industrial environment. The system shall be capable of continuous operation in an industrial environment at temperatures ranging from 55 degrees through

95 degrees F, in High humidity and dust. The system shall operate without compromise in the described working and weather conditions.

Construction. The Coordinate Measuring Machine shall be constructed of parts which are new, without defects, and free of repairs. The machine structure shall be capable of withstanding all forces encountered during operation of the machine at its maximum rating and capacity without distortion. Processes such as welding, plugging, or filling with solder or paste shall not be used for reclaiming any defective part(s). All screws, pins, bolts, and other fasteners shall be installed in a manner as to prevent change of tightness.

Workmanship. Workmanship of the Coordinate Measuring Machine shall meet all requirements specified herein and shall be of a quality equal to that prevailing among manufacturers producing equipment of the type covered by this purchase description.

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3.0 Required Characteristics. The Coordinate Measuring Machine shall consist of not less than:

Required Hardware Configuration, Capabilities and Specifications – Portable

CMM Arm:

1) Must be certified to ISO 10360-12:2016 and ISO 10360-8 Annex D international measurement quality standard

2) The CMM arm shall have 7-axis of rotation

3) The CMM arm shall have the ability to connect an optional 8th Axis of rotation with turntable

4) The Arm + optional 8th Axis full system performance shall be based on ISO10360-

5) The ScanArm + optional 8th Axis full system performance shall be based on ISO

10360-8 Annex D

6) The CMM arm shall notify the user if the joints are extended to a limit where accuracy may be effected

7) The CMM arm shall track thermal fluctuation throughout the arm, compensating for a dynamic thermal environment without re-calibration and eliminating fluctuations in measurement accuracies, commonly referred to as “measurement drift”.

8) The CMM arm contact measurement probes shall be removed and installed without any tools.

9) The CMM arm shall have counterbalance technology to provide easy handling and operation. The counterbalance shall be internal to the device to avoid interference, damage and degradation over time.

10) The CMM arm shall have visual LED light indicators for probe measurement, device attachment and LLP range.

11) The CMM arm platform shall have a way to connect to the host computer through a simple application to manage probes, run diagnostics for mounting, view temperature stability information and other configuration settings.

12) The CMM arm shall have the ability to add a Laser Line Probe (LLP) that allows all point-cloud data acquisition to take place through one input device. The output laser must be a solid blue laser line with a working width of 3.1”-5.9”. Indicators shall be clear and easy to understand when the LLP is within the scanning range. The LLP shall mount directly to the CMM arm without external wires, additional “controller boxes”, or tools and be attached or detached with the power on.

13) The CMM arm shall be capable of collecting data from the hard probe and the LLP while both are attached and without engaging any hardware switches.

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14) The CMM arm shall have USB 2.0 Host Port, USB 2.0 Device, Ethernet (802.3), Bluetooth (Internal Base Module), Wireless Local Area Network (WLAN 802.11 -

Internal Base Module) communication options as standard. The CMM arm shall utilize standard, non-proprietary, off-the-shelf cables to connect and communicate with current computers. No downtime or large costs for proprietary cable replacement.

15) The CMM arm shall mount using an industry standard 3.5” threaded collar with 8 threads per inch to be compatible with Brunson heavy-duty stands. Optional mounting methods such as vacuum bases, and magnetic mounts shall also be available. No tools shall be required to mount or unmount the arm from the threaded collar.

16) The CMM arm shall be provided with wall plug in adapters and on-board batteries.

Must accept two hot-swappable batteries onboard to allow for continuous operation.

It shall be compatible with universal worldwide voltages (100-240VAC, 47 to 63

Hz). The device shall automatically sense the voltage and ensure it can be powered safely.

17) The CMM Arm shall have the following physical, range and measurement envelope:

a. Diametrical Length: Equal to 2.5m or 8.2ft.

b. Weight: Equal to 20 lbs. or lighter

c. Unlimited working range with the use of a control network

18) The CMM arm shall operate and hold calibration within the following environmental conditions:

a. Humidity: 0% to 95% non-condensing

b. Operating Temperature: 10o C to 40o C (50o F to 104o F)

c. Rate of temperature change: 3o C/5 min (5.4o F/5 min)

19) The LLP shall have the following physical, range and measurement performance specifications:

a. Accuracy: ±25μm (±0.001in) or better

b. Repeatability: 25μm, 2σ (0.001in) or better

c. Stand-off: 115mm (4.5in) or less

d. Depth of field: 115mm (4.5in) or greater

e. Effective scan width: Near field 80mm (3.1in); Far field 150mm (5.9in)

f. Points per line: Maximum 4,000 points/line or more

g. Minimum point spacing: 20μm, (0.00079in)

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h. Scan rate: Maximum 600 Hz

i. Point Acquisition Rate: 600 frames/second x 2,000 points/line = 1,200,000 points/sec

j. Laser: Class 2M (eye safe)

k. Weight: 485g (1.1lbs.) or less

20) The CMM Arm System shall have Point-to-Point Typical Accuracy Performance of or better than:

a. 2.5m (8.2ft) Measuring Range

i. Contact Measurement SPAT: .020mm (.0008in)

ii. Contact Measurement EUNI: .028mm (.0011in)

iii. Contact Measurement PSIZE: .011mm (.0004in)

iv. Contact Measurement PFORM: .022mm (.0009in)

v. Contact Measurement LDIA: .044mm (.0017in)

vi. Non-Contact Measurement LDIA: 0.046mm (0.0018in)

b. EUNI – Unilateral Distance Error. The operator measures two sphere, or two points, with the probe. The error is the difference between the measure and actual length between the spheres or points.

c. PSIZE – Sphere Probing Size Error. The operator measures a sphere with the probe. The error is the difference between the measure and actual diameter of the sphere.

d. PFORM – Sphere probing form Error

e. LDIA – Sphere Location Diameter Error. The operator measures a sphere with the probe from multiple orientations. The error is the diameter of the spherical zone containing the centers of the measured spheres.

f. All values represent MPE (Maximum Permissible Error)

g. Contact Measurement (Arm): In accordance with ISO 10360-12

h. Non-Contact Measurement (ScanArm): Full System performance in accordance with ISO 10360-8 Annex D

Quantum S V2 2.5m 7 axis – No Wireless (P/N 31000-525) includes:

1) Arm

2) Calibration Kit

3) Base Plate

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4) 3mm probe

5) 6mm probe

6) Cables

7) Heavy-duty case

8) Rechargeable battery

9) One (1) year manufacturer’s warranty

Probe-Laser Line, FAROBlu HD Model (P/N 21022) Includes:

1) Laser Line Probe

2) Calibration Kit

3) Case

4) One (1) year standard warranty

Super Power User Notebook (No Camera) (P/N COMP0121X64-NOCAM) Must include:

1) Contact FARO representative for current specifications.

Additional / Optional Requirements.

1) Mandatory UID code (label) (P/N 14567)

2) CAM2 2019 Full Edition (P/N SOFT10010)

a. Includes CAD Translation from all supported formats.

b. Includes first year of Maintenance.

3) Single User Hard Lock (P/N SOFTL0002)

4) Geomagic Design X w/1st Yr Maint. (D) (P/N SOFT82002-DLM)

a. Includes maintenance for year including tech support and upgrades.

b. Requires purchase of GEO-DONGLE.

5) Geomagic Dongle (P/N GEO-DONGLE)

6) Probe Accsy-PT5, Adapter for PT2 Probes (P/N 21460)

7) OnSite Upg for CAM2 2019 Arm Tr (P/N TR-ARM-POS-O)

a. Three (3) Day Course that discusses FARO Arm with FARO Software, setup, and basic measurements for up to four (4) people.

b. Must be taken together on consecutive days and cannot be split into individual days.

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8) Geomagic Design X-Training

a. Geomagic Design X training at customer site for 3 days and 6 students.

9) Overhead Light Shield for Floor Model

10) Harsh Environment Package

11) High-Resolution Scales

12) Installation & Calibration

13) On-Site Factory Training

Electrical System / Industrial Control Cabinet. The machine shall be designed and installed as defined and In Accordance with NFPA 79. The available electrical power source available at the installation site is 115VAC, 1 phase, 60 Hz.

Energy Isolating Devices. The equipment shall be provided with energy isolation devices (e.g. power switches, safety devices, circuit breakers, valves) that protect personnel from the release of hazardous energy and are integral to the component being isolated and locked out. The devices shall be designed and manufactured such that they can be padlocked in the OFF position. This includes both mechanical and electrical devices. An energy isolation device shall be installed as the first energy control device on all major components of the system such that the component can be isolated at the component level.

Emergency Stop Devices. The equipment specified herein shall be provided with an emergency stop button at the equipment control panel. The stop button shall be the mushroom type, shall be colored red, and shall be labeled as such. When activated, the emergency stop device shall cause all operations or functions to cease immediately, and relieve residual vacuum pressure immediately. Resetting of the emergency stop device shall not restart the system. The restarting of the system after losing power or resetting the emergency stop button shall be possible only by a deliberate operator action.

Arc Flash. All electrical enclosures shall be marked for arc flash hazard per

NFPA 79.

Electrical Enclosures. Electrical components of the equipment shall be contained in enclosures of drip-proof construction and of minimum size consistent with good design practices and ventilation of components, meeting the requirements of NEMA

250 Type 5, 12.

Marking on Instruments, Control Panels, and Plates. All words on plates shall be in the English language. Characters shall be engraved, etched, embossed, or stamped in boldface on a contrasting background. All plates shall be corrosion resistant.

Identification Plate. The following information shall be on the plate:

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1) Nomenclature

2) Manufacturer’s Name

3) Manufacturer’s Model Designation

4) Manufacturer’s Serial Number

5) Electrical Utilities (Volts, Full Load Amps, Frequency, Phases and ARC Flash)

6) Contract Number

7) Date of Manufacture

Identification Marking of Military Property. An Item Unique Identification Marking

(IUID) shall be provided in accordance with MIL-STD-130N and all applicable documents within the standard with Machine Readable Information (MRI) for item identification marking and automatic data capture. The application of Human Readable Information

(HRI) shall be used in combination with MRI and free text.

IT Related Requirements. The preferred application is that the Coordinate Measuring

Machine is supplied with an embedded operating system. If this approach is not achievable by manufacturer design then the following guidelines must be adhered to:

The Stand Alone PC or Laptop must:

1) Be Windows 10

2) License activation (if required) will need to be done w/o the use internet connection

3) License dongles or USB sticks need to be identified on the quote and contract for awareness

4) A source for any Application software needs to be available (physical media or downloadable link)

All IT items must be identified and priced on the quote and contract as line items.

Commercial Technical Data. The following technical data, written in the English language, shall be provided not less than two (2) weeks prior to the commencement of training. Unless otherwise specified one (1) unbound color original and (1) digital PDF copy of all documents and drawings shall be provided. Each binder cover shall indicate in bold type the manufacturer's name, contract number, model number, serial number of the unit and include a color picture or illustration of the machine on cover sheet/page. Additionally, training manuals shall be provided to each operator and maintenance training student.

Technical Manuals. A Separate Operator’s manual shall be supplied and include principles of operation, controls identification, Safety features/cautions, and operational steps, etc. The following technical data, written in the English language, using font size of at least 10 points, shall be provided. All technical material must be legible and shall not

11 | P a g e require magnification to read. One (1) unbound color original and (1) digital PDF copy of all documents and drawings. Bound copies that can distributed to user shops shall be provided. Electronic sets of the operation and maintenance manuals shall be directly readable from the disc without requiring any installation to any computer. All technical material, including fold up schematics and drawings, must be bound and/or held together by loose-leaf binders. Clear loose-leaf sheet protectors, with an opening at top only, are acceptable for inserting fold up schematics and drawings in a loose-leaf binder. The title block to each schematic and drawing must be showing and readable without unfolding or removing from a manual. Each sheet protector shall house only 1 drawing each. Each manual shall be identified by the corresponding equipment’s serial number. The technical data shall include, but not be limited to the following:

1) Equipment/Machine Specifications

Equipment specifications specific to model/serial number: physical dimensions;

weight; resource requirements; electric, air, water, etc.; capabilities. Note: all specifications shall be displayed in imperial units where applicable.

2) Operating instructions with operating procedure checklist

To include machine principles of operation.

3) Maintenance instructions including preventive and corrective maintenance procedures and checklists.

All systems and component preventive maintenance steps and frequencies shall be located in one section of service manual.

4) Lubrication points

To include required/recommended lubricants name and specification.

5) Gauges/instruments calibration results

6) Electrical and Electronic Color Schematics, Diagrams, and Drawings

To include Component/Part Identification

7) Mechanical Schematics, Diagrams, and Drawings

To Include Component/Part Identification. Piping/Plumbing.

8) Troubleshooting Chart/Table

Shall include and/or reference the appropriate maintenance step(s)/processes.

9) Illustrated Parts Diagram

Shall include illustrations, part numbers, part nomenclature, original manufacturer, cross reference numbers, and recommended spare parts including quantities

10) Recommended spare parts list

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11) Lifting drawings and instructions / NDT certification for lugs, lifting eyes and associated welds

In accordance with 8.0 - 8.2 of this document

Parts List. Each set of manuals shall include an illustrated parts list for all component and parts shall be provided for the specific model and serial number or series of serial numbered machines procured. Parts drawing shall illustrate in an exploded view fashion. Part name & number shall either be detailed in exploded view or indexed with parts list. List shall include price and availability of each item.

Lifting Diagram. A Lifting Diagram shall be supplied (15) Fifteen Days prior to shipment of the equipment Contracted. Gross weight and center of gravity of the equipment shall be clearly marked.

Training. On-site personnel training shall occur within 15 working days after receipt, inspection, install / commissioning and satisfactory completion of the Operational Tests at

Destination. The services of a qualified representative(s), who is a United States citizen of good standing and repute and proficient in the English language, shall be provided for specialized training to familiarize receiving activity personnel with the equipment and to help ensure reliable performance and maximum service life, during normal usage. The training shall be performed at the customer facility and shall be as stated in paragraph 7.1 through 7.3.1 below. Training shall occur during weekdays between 0800 and 1500 at customer facility.

Training manuals shall be provided for each of the operator and maintenance training students.

The required manuals must be separated between Operator and Maintenance and shall include applicable illustrations such as as-built drawings and/or program functions. Training both shall include classroom and hands-on portions. All printed training aids shall be in the English language. Training sessions shall be provided separately for each group/type of Government personnel. The training shall apply to personnel as follows:

Training Schedule. Training shall be scheduled and tailored by mutual agreement between the Contractor and the receiving activity. Two (2) weeks prior to the start of any training, the contractor shall provide a course outline for Government review and comment.

The Government shall provide classroom space in proximity to the equipment/shop.

CAM2 Arm Training. This training shall address the FARO arm with FARO software, setup and basic measurements. This training will occur on consecutive days and include the following participants.

Operator Personnel. Training shall be provided for four (4) operator personnel at a journeyman mechanic level for a minimum period of Three (3) eight (8) hour workday.

This training shall include preparation of equipment for operation and actual, safe operation of the equipment.

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Geomagix Design X Training: This design software training shall address the concepts as it relates to reverse engineering, practical uses and a hands on experience for real world applications.

Operator Personnel. Training shall be provided for four (4) operator personnel at a journeyman mechanic level for a minimum period of Three (3) eight (8) hour workday. This training shall include preparation and use Geomagix software and its correlation with existing

CAD software.

Naval Submarine Base / Kings Bay, GA Delivery Clause. For all shipments delivered to this Installation, Drivers MUST BE U.S. Citizens. Non-U.S. Citizens WILL NOT be allowed on base. All vendors or drivers will be required to undergo a background check by our base security office prior to entry onto the base. If a problem is detected in the background check, the individual will not be granted access. All applicants must adhere to the Real ID Act of 2005.

Carriers must be on base prior to 1300 M-F. No weapons of any type will be allowed on the base. No equipment containing cameras, e.g. cell phone, laptop, etc., allowed within the

Waterfront Restricted Area (WRA). If found, they will be confiscated and applicant could face expulsion from premises and/or prosecution. Gate hours are as follows - Franklin (Truck) Gate

0600-1830 M thru F, closed weekends and holidays. Delivery drivers will use the Franklin

Gate. Stimson (Main) Gate open 0630 - 1530.

Shipping Information. The following information shall be furnished to the Trident Refit

Facility POC, as listed below a minimum of 10 days prior to shipment:

SIZE

WEIGHT

NUMBER OF BOXES

CARRIER [DRIVER MUST BE U.S. CITIZEN]

SERIAL NUMBER & MODEL NUMBER

NOTE: Deliveries requiring the use of 20K or larger forklift or Crane offloading requires the carrier to deliver between 7am and 11 am (No Exceptions).

The carrier must notify the Trident Refit Facility POC listed below by telephone or email seven (7) business days prior to delivery. The POC for this requirement is:

1) Mr. Michael Coyle, C106

Phone: (912) 573-0702

Email: Michael.P.Coyle@navy.mil

2) Mr. David Mesmer, C106

Phone: (912) 573 – 3555

Email: David.Mesmer1@navy.mil

3) Mr. Kevin Eitel, C106

Phone: (912) 573-2434 mailto:Michael.P.Coyle@navy.mil mailto:David.Mesmer1@navy.mil

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Email: Kevin.Eitel@navy.mil

Shipping Address. All shipping labels are to be marked as follows:

RECEIVING OFFICER

TRIDENT REFIT FACILITY CODE 5321

BLDG 4027

NAVAL SUBMARINE BASE

KINGS BAY, GA 31547-2631

MARKED FOR CODE 106

ATTN: MICHAEL COYLE / DAVE MESMER / KEVIN EITEL

CONTRACT #:

Load handling requirements. ALL deliveries must be loaded in the following manner:

1) Items with Skids / Forklift Pockets or so crated to require offloading by forklift must be loaded to allow access and unloading from the side of the trailer.

2) 14 days (business) notice must be given to the POC listed in paragraph 1.4 of this document for items greater than 15,000 lbs., considered to be oversized or requiring the use of a crane.

3) If the delivered equipment is greater than 15,000 lbs., considered to be oversized or requiring the use of a crane the vendor / manufacturer will supply the POC in section with all information pertaining to:

Weight

Dimensions

Lifting points

Drawing / Diagrams with required / suggested offloading.

Certifications of all lifting lugs / pad eyes IAW paragraph 7.0 this document.

Delivery Inspection. Equipment delivered under the negotiated contract will be inspected prior to being unloaded from the carrier’s trailer. In the event the attempted delivery of machinery is found not to be in compliant then it will be rejected and all fees for the return will become the responsibility of the Vendor / Manufacturer.

Note: Delivery acceptance is not an indication of overall machine acceptance. If Items are found after delivery to be non-compliant or damaged, TRF will document and forward for repair and/or replacement by the manufacturer / vendor

Final / Inspection/Acceptance Test (Destination). Final inspection and acceptance test shall be performed on the Coordinate Measuring Machine to ensure conformance with this purchase description. The acceptance test shall be performed only after the Coordinate Measuring Machine is installed at its final location and commissioned by a qualified manufacturer’s representative. The machine shall pass the examination, all tests, and the final inspection to be accepted.

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⃰ The government reserves the right to refuse the equipment contracted for Non-

Compliance of any item within this Specific Requirement Document.

SUBASE KINGS BAY Contract Security Access Clauses.

5252.204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health

Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors.

The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DOD

Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated

November 26, 2008 (or its subsequent DOD instruction) directs implementation of HSPD-

12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DON or DOD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health

Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security

Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The

Contractor’s Security Representative shall be the primary point of contact on any security

16 | P a g e matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

TRIREFFAC Contract Security Clauses.

WRA Access. Waterside/Landside (Less Submarine)

Access to worksite requires contractor to have government issued security clearance under either SECNAVINST 5510.30 series or DOD 5220.22-M programs or Facility Access

Determination (FAD) under SECNAVINST 5510.30 series. Under FAD process, individual is required to complete government provided security questionnaire (SF 85P) and provide fingerprints. Additionally, individual must consent for National Crime

Information Center (NCIC) background check. The government reserves the right to deny access based upon unfavorable trustworthiness determination, unfavorable NCIC results, or failure to provide requested security questionnaire information. Such determinations will be final. There are no appeal rights to a determination to deny access. It is the

Commanding Officer's prerogative to deny access to any area under his jurisdiction.

Contractor to provide certification of U.S. Citizenship for all personnel employed (includes subcontractor/temporary hires/delivery vendors). Provide worksite access list containing:

company cage code, individual's full name, date and place of birth, date, type and issuing authority of security investigation/FAD, and citizenship of all personnel requiring access to the worksite to TRIREFFAC/SWFLANT/SUBASE (depending on worksite location)

Security Officer/Manager via Contracting Agency. Contractor is required to maintain accuracy of worksite access list throughout contract duration.

Contractor shall adhere to personnel worksite access requirements stated above when hiring subcontractor or temporary service personnel.

For material deliveries to the worksite other than government authorized vehicles, provide name of company, name of driver, U.S. citizenship, vehicle information, purpose of delivery, actual date, time, and description of load material on government provided

Vendor Delivery Data Sheet to TRIREFFAC/SWFLANT/SUBASE (depending on worksite location) Security Officer/Manager. The Government request for access shall be requested from and provided by Kevin Eitel or other designated agency personnel. The

Vendor must make this request for access by calling (912)-573-2434 or email kevin.eitel@navy.mil. Submission of required access paperwork must be received at least

48 hours prior to date of access. Notification shall be at least 48 Hours prior to expected arrival.

TRIREFFAC Industrial Area (including DOSF, Site VI, MSF and Supply Warehouse)

Access to worksites that are within interior of buildings, piers, and ordnance areas requires contractor to have government issued security clearance under either SECNAVINST

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5510.30 series or DOD 5220.22-M programs or Facility Access Determination (FAD) under SECNAVINST 5510.30 series Program. Under FAD process, individual is required to complete government provided security questionnaire (SF 85P) and provide fingerprints. Additionally, individual must consent for National Crime Information

Center (NCIC) background check. The government reserves the right to deny access based upon unfavorable trustworthiness determination, unfavorable NCIC results, or failure to provide requested security questionnaire information. Such determinations will be final. There are no appeal rights to a determination to deny access. It is the

Commanding Officer's right to deny access to any area.

Contractor to provide certification of U.S. Citizenship for all personnel employed

(includes subcontractor/temporary hires/delivery vendors). Provide worksite access list containing: company cage code, individual's full name, date and place of birth, date, type and issuing authority of security investigation/FAD, and citizenship of all personnel requiring access to the worksite to TRIREFFAC/SWFLANT/SUBASE (depending on worksite location) Security Officer via Contracting Agency. Contractor is required to maintain accuracy of worksite access list throughout contract duration.

TRIREFFAC Contract Safety / Environmental Clauses.

On-Site Regulations. The installation site will be occupied during installation. The contractor shall comply with all regulations, including safety practices, environmental directives and security restrictions governing the operation on the premises. Work shall be performed in a manner not to unreasonably interrupt or interfere with Trident Refit Facility, Kings Bay normal business routine. Work performed outside the normal working hours of

TRF, Kings Bay shall be done only with written approval of receiving activity, and at no additional cost to the Government.

Occupational Safety & Health Requirements. Contractor personnel working on-site shall comply with applicable Federal requirements of "OSHA Safety and Health

Standards (29 CFR 1910 and 29 CFR 1915), as applicable to the referenced OSHA standards in the specification, as well as, all Georgia state and TRF, Kings Bay local safety and environmental requirements.

Mandatory Occupational Safety & Health/Environmental Briefing/Training.

All contractor personnel working on the installation site shall undergo an occupational safety & health/environmental briefing provided by TRF, Kings Bay Safety Office prior to commencing work.

Personal Protective Safety Equipment (PPE). The Contractor shall provide their employees with all necessary personnel protective safety equipment during the performance of work on this contract. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e. hard-hats, steel-toe safety shoes, safety glasses and hearing protection).

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Safety Signs, Signals, & Barriers. The Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

Audible Noise Levels. Audible noise emitted by the contractor’s equipment shall not exceed 84 dB at the operator's work position, nor at any other point at a distance of

3 feet from the equipment under all operating and service conditions. Noise shall be measured on the "A" weighted scale of a standard sound level meter. Measurements shall be taken at the operator's work position and at each side and end of the equipment.

For each measurement, the microphone shall be located on a straight line perpendicular to the surface or corner being measured. The height shall correspond to the point of highest noise level emitted from the surface or corner at the location and distance from their equipment. When an excessive noise situation becomes unavoidable, the contractor shall coordinate with the local safety officials in designating and posting a hearing protection requirement zone for the duration of the work.

Use of Polychlorinated Biphenyl (PCB). The use of PCB on or in the TRF, Kings

Bay is prohibited.

Use of Mercury. No mercury or mercury compounds shall be brought into the

TRF, Kings Bay, nor shall the site be exposed to free mercury.

Use of Asbestos. The use of asbestos and materials containing asbestos in the TRF, Kings Bay is prohibited.

Environmental Protection. Installation services shall not emit materials hazardous to the ecological system, as prescribed by federal, state and local statutes in effect at point of installation.

Environmental.

Contractor shall be responsible for:

a. Complying with all requirements of TRIREFFACKYINST 5090.1C& 2A and

Recycling Instruction 4100.1D. This document can be acquired by contacting TRF

Environmental at 912-573-2434 or Kevin Eitel (Equipment Specialist) at 912-573-2434

b. Providing hazardous materials and supplies to complete operations.

c. Providing all associated material safety data sheets (MSDS) 30 days prior to the start of work to Code 108. (DOD 6050.5)

d. If Hazardous Material is brought onto the base check in the material with Supply Code

534.

e. Maintain all work areas in a satisfactory state of industrial cleanliness. (29 CFR

1915.81 and 1910.22)

f. Complying with all applicable Federal, State and local environmental laws, rules and regulations. In addition, all specific requirements listed in base permits including

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Resource Conservation and Recovery Act (RCRA), (National Pollutant Discharge

Elimination System (NPDES) and Title V of the Clean Air Act must be followed.

g. Contacting Code 108 / TRF Environmental at 912-573-9765 for establishment of waste accumulation area(s).

h. Attending Satellite Accumulation Area (SAA) training prior to accumulating waste.

Contact Code 108.4 / TRF Environmental Program Manager, Myron Ramirez at 912-

573-4339, for scheduling.

i. Cleaning, sorting and consolidation of all hazardous and industrial waste prior to disposal. Notifying Code 108 of process or material changes that may alter waste streams.

j. Responsible for the cost incurred with required Environmental, Hazardous Waste, or

Hazardous Constituent sampling, spill clean-up, violations and monetary fines received from Georgia Department of Natural Resources, Environmental Protection Division (GA

DNR EPD) and the cost of restoration of areas involved within the scope of clean-up.

Financially responsible for their waste disposal and associated cost including drums, rings, and containments required to properly manage the waste.

k. Controlling dust from hopper filling operations, blasting operations, and discharging to roll-off containers/dumpsters.

l. Notifying Code 108.4 personnel anytime there is a spill in water or on land.

m. SUBASE must be notified prior to any portable tanks brought into TRIREFFAC in support of production. The respective contractor shall notify SUBASE for the purpose, content and location of this tank prior to its use. The respective tank must be accompanied by a Spill Prevention and Controls and Countermeasure Plan, per 40 CFR 112.7

Prior to work and at work completion authorized representatives of both parties conduct work area cleanliness inspections to ensure that work areas are restored to original cleanliness conditions.

Defense Biometric Identification System (DBIDS).

The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the

Defense Biometric Identification System (DBIDS) for Contractors and vendors requiring access to an installation at no cost to them. This transition began 17 April 2017 and

20 | P a g e individuals had up to 180 days to obtain the permanent card. After August 14, 2017, NCACs cards will no longer be accepted.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access.

Identity checks require a passport or a Real ID Act-compliant state driver's license.

Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

NCACS cardholders had 120 days from April 17, 2017 to obtain a temporary DBIDS paper pass. After the applicant obtains their DBIDS paper pass, they will have an additional 180 days to obtain an actual DBIDS card at no cost. Those requesting new access onto installations will receive the DBIDS card at the same time they are initially approved for access. After August 14, 2017, NCACS cards will no longer be accepted for installation access.

Additional information is available at https://www.cnic.navy.mil/om/dbids.html.

9.2. Contractor Unclassified Access to Federally Controlled Facilities, Sensitive

Information, Information Technology (IT) Systems or Protected Health Information.

Homeland Security Presidential Directive (HSPD)-12, requires Government agencies to develop and implement Federal security standards for Federal employees and Contractors.

The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD

Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated

November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-

12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to Contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to Contractor employees who access Privacy Act and Protected Health

Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC).

Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

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Per HSPD-12 and implementing guidance, all Contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC.

When access to a base, facility or activity is required Contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, Contractor employees who require access to

DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All

Contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or

T5R equivalent investigation , which is a higher level investigation than the National

Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is…