1.04 SAP Sole Source Justification Redacted.pdf

NAVSUPINST 4200.85D, Encl (1) 1 of 2

JUSTIFICATION FOR SOLE SOURCE (Simplified Acquisitions <$250K)

The service or material listed on [TBD] is sole source and competition is precluded for reasons indicated below. There are no substitutes available for this material or service.

Restricted to the following source: RUBB Building Systems, Inc.

Manufacturer address: One Rubb Lane, Sanford, ME 040703

Manufacturer POC & phone: Keith Lord, Service Manager

Dealer / Rep: RUBB Building Systems

Dealer / Rep address / phone: One Rubb Lane, Sanford, ME 040703

Description of the item or service required, the estimated cost, and required delivery date.

The NAVSUP Fleet Logistics Center Norfolk has a requirement for repairs of the propeller

Octagon Tents at Cheatham Annex in Yorktown, Virginia. Repairs will include replacement of damaged steel components identified during inspections performed by the manufacturer in

December 2020. Also included are replacements of seven (7), 28’ propeller tent covers (28-ounce fabric), and two (2), 20’ propeller covers (28-ounce fabric) along with new tensioning ropes.

The estimated cost for the instant requirement is $72,404. The required delivery date is 31 August

2021.

This action represents the minimum requirement of the Government.

_X_ Specific characteristics of the material or service that limit the availability to a brand name

(unique features, function of the item, etc.). Describe in detail why only this suggested brand can furnish the required items to the exclusion of other sources.

Rubb brand tents are relocatable buildings used by airlines, ports, cargo, and for events, to provide secure storage, protection and shelter in outdoor spaces. Fabric used to cover the Rubb brand tents is manufactured according to a proprietary formula and production process to ensure specific tensile strength and durability in outdoor environments. Repairs to these structures can only be completed successfully using matching materials, which are only available from the manufacturer. No other manufacturer’s products can be integrated into the existing structures to ensure successful repairs.

_X_ The requested material or service represents the minimum requirements of the government.

CHECK & FILL IN ALL APPLICABLE BLANKS BELOW

_X_ The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

NAVSUPINST 4200.85D, Encl (1) 2 of 2

Existing structures are manufactured by Rubb, Inc. Repair parts and materials are only available through the manufacturer, and must be consistent with the materials currently in place in order for repairs to be successful. No other manufacturer’s parts or materials can be adapted or integrated with existing structures to complete the repairs with an assurance of the required outcome. Rubb parts are integral to the required repairs.

_X_ A patent, copyright or proprietary data limits competition. The proprietary data is:

Rubb, Inc. tent covers are manufactured using a proprietary, PVC coated polyester fabric according to a protected manufacturing process. The formula and treatment of this material is not available in any other manufacturer’s product.

_X_ These are “direct replacements” parts/components for existing equipment.

The existing tent covers and steel frames have damage that is due primarily to the cumulative effect of weather and environmental exposure over more than 20 years of use at Cheatham Annex. The only method of repairing these structures is through a welding process of both fabric and treated steel frame components to integrate new materials with existing components. Introducing another manufacturer’s parts or components would compromise the integrity of the structures and create unacceptable risk to their overall function.

Other information to support a sole source buy:

I CERTIFY THAT STATEMENTS CHECKED, AND INFORMATION PROVIDED ABOVE, ARE

COMPLETE AND CORRECT TO THE BEST OF MY KNOWLEDGE. I UNDERSTAND THAT THE

PROCESSING OF THIS SOLE SOURCE JUSTIFICATION PRECLUDES THE USE OF FULL AND

OPEN COMPETITION.

Signature Title Cheatham Annex Site Director

Activity _NAVSUP FLC Cheatham Annex Date 5/21/2021

Contracting Officer Signature

Date

SAP Sole Source Justification

MOORE.MYRON.ALFON Digitally signed by

ZA.1050209233

Date: 2021.06.04 13:11:10 -04'00'

CURLING.DOROT Digitally signed by

CURLING.DOROTHY.L.139963937

HY.L.1399639375 5

Date: 2021.06.30 20:39:17 -04'00'