1.03 SOW-CRE for RFQ.pdf

STATEMENT OF WORK

ROMAN CATHOLIC DIRECTOR OF RELIGIOUS EDUCATION

COMMANDER, U.S. FLEET ACTIVITIES, SASEBO

SECTION I

DESCRIPTION OF SERVICES

1. GENERAL DESCRIPTION: The Roman Catholic Director of Religious Education is contracted to provide religious education activities for children aboard CFAS.

2. OBJECTIVE: To provide and oversee a Roman Catholic Religious Education program for pre-school and elementary school-age children within Commander, U.S. Fleet Activities, Sasebo (CFAS) Command Religious Program (CRP), to include programming, development, implementation, and involvement in appropriate religious activities and Roman Catholic religious education.

3. SCOPE OF WORK / CONTRACTOR REQUIREMENTS: Non-personal services. The

Contractor shall establish, implement, and maintain a comprehensive plan for a Roman Catholic Religious Education. Contractor Personnel shall perform the specific tasks in accordance with this Statement of Work as directed by the Contracting officer and guidance of the Command Chaplain.

4. PRIMARY QUALIFICATIONS:

a. An undergraduate degree.

b. Evidence of children’s ministry or religious educational experience.

c. Pastor’s or Chaplain recommendation letter.

d. At least 21 years of age.

e. Willing to be or already active in a CFAS Chapel service.

4.1 ADDITIONAL QUALIFICATIONS:

a. Be able to function comfortably in a religiously diverse environment where people of other denominations and religions share the use of military chapels and worship spaces.

b. Be experienced with computers and software, include but not limited to Microsoft Word and e-mail.

c. Possess a civilian, working e-mail account.

d. Maintain a professional attitude and present a neat personal appearance at all times.

5. GENERAL TASKS: The Contractor shall coordinate and lead CRP Roman Catholic educational activities for pre-school and elementary school-age students. The Contractor shall coordinate with local schools, churches, and youth agencies to de-conflict as much as possible CFAS Roman Catholic educational activities with other activities. The Contractor shall implement promotional endeavors, maintain records of materials, order necessary items, and keep attendance of all activities in this program.

5.1 PRE-SCHOOL AND ELEMENTARY SCHOOL-AGE PROGRAMS (Ages 2-4, GRADES K-5)

a. Mid-Week Meetings - Organize and direct regular children’s study group meetings that integrate mental, physical, social and spiritual development. The Contractor will conduct or oversee at least forty (40) meetings a year.

b. Sunday School - Organize and oversee weekly Bible study or religious activities for pre-school and elementary school-age children to be held at the time and locations specified by the contracting officer and guidance of the Command Chaplain. The study/activities will focus on Christian scripture, and other activities to expand the knowledge of the Bible or increase spiritual growth. Contractor shall conduct or oversee at least forty (40) meetings a year.

c. Special Events - Conduct four (4) special events per year during holidays or special occasions to promote growth and discipleship, with an emphasis on team building, community responsibility, and faith sharing. Special events may include Christmas and Easter programs, parent’s night out, lock-in for older children, game night, etc.

d. Discipleship - Disciple elementary-age children in the areas of spirituality, outreach, Christian growth, morals and values.

5.2 ACTIVITIES AND REPORTING

a. After Action Reporting (AAR) - Provide a written after-action report for all events to include suggested changes, direction, trends, and problem areas. After Action Reports are due to the Command Chaplain or designated chaplain within two (2) weeks of event completion.

b. Community Relationships - Develop supportive relationships with children; maintain close liaison with chaplains, chapel leadership, and DODEA schools. Develop supportive relationships with other community agencies aboard CFAS.

5.3 VOLUNTEER ACTIVITIES

a. Recruiting and Training - Recruit and train adult volunteers as needed to assist in the conduct of the education program. Selection of volunteers will be in accordance with procedures established by the contractor, and approved by the Command Chaplain or designated RMT member.

Volunteers shall be subject to completion of background checks.

b. Volunteer Roster - Maintain and update a volunteer roster to include name, address, phone number, military affiliation, utilization and role, training and hours volunteered to be accessible by the Command Chaplain or designated RMT member.

6. ADMINISTRATION

a. Forecasting - Forecast resources and budget requirements for projected/planned activities, on a quarterly basis, to include the procurement of supplies, literature and curriculum needed for the program. The Contractor shall be responsible for the submission of necessary paperwork to appropriate chapel staff for scheduling of facilities in support of programs and the arrangement of audiovisual equipment as needed.

b. Monthly Reporting - Submit monthly reports to the Command Chaplain or designated RMT member within one (1) week after the month’s end, outlining and evaluating activities and plans, the status of the programs, future scheduling, and any problems that may arise. This monthly report meets the AAR requirements on normally scheduled activities.

c. Annual Reporting - Provide an annual review of the Roman Catholic education program to the

Command Chaplain or designated RMT member during the month of September summarizing the year’s activities, trends, progress, and suggestions for improvement.

d. Advertising and Promotion - Draft and coordinate advertising, promotional bulletins announcements, articles, flyers, and materials in a timely manner for all children’s activities and events for publication and distribution. Publication and distribution can include but are not limited to the air station/base chapel congregations, newspapers, fliers and AFN television and radio. The use of free advertising will be employed as much as possible. Costs incurred for advertising shall be preapproved by the Command Chaplain before obligation.

e. Meetings - Maintain communication and cooperation with all personnel and parties involved in the CRP Roman Catholic education programs. Such activities include Chapel Staff Meetings, and other meetings as needed.

7. DELIVERABLES:

a. Provide a program of spiritual content and structure that allows children to meet, learn, and grow in faith and Biblical knowledge, spiritual and ethical values, and character building. Provide outreach organization and direction, volunteer development and training, planning meetings, reports, and retreats. Maintain sensitivity and respect for all other faith groups.

b. Provide Roman Catholic pre-school and elementary-age children’s education programs that include, but are not limited to: fellowship, religious studies, and religious activities subject to the coordination and approval of the Command Chaplain or designated RMT member.

c. Plan annual calendar of religious studies, functions, to include reserving appropriate chapel facilities. Disseminate information regarding policies, registration, calendars, letters, bulletins and other appropriate notices to the community.

d. Submit in writing all planning items listed above to the Chaplain or designated RMT member for approval no later than the 5th day of the second month after the effective date of the contract. No advertisement of proposed event or activity, either printed or verbal, will be released until approved.

e. Ensure that all necessary supplies needed for the programs entrusted to the Roman Catholic Director of Religious Education are ordered in a timely manner used the approved ordering system.

f. Ensure the completion and submission of records as required to the Command Chaplain or designated RMT member within the mandated deadlines.

g. Forward any concerns expressed by parents or others of the Roman Catholic education program and activities to the Command Chaplain or designated chaplain.

h. Ensure all facilities utilized for events are properly cleaned and reset prior to departure.

i. Ensure all facilities used are properly secured, to include all doors and windows, following the conclusion of events the Contractor oversees when chapel personnel are not present.

j. Below are estimated Service units for a full year in this contract. Service units do not directly represent number or duration of events. Actual workload varies from month to month according to the needs of the CFAS Roman Catholic Community and as directed by the contracting officer and guidance of the Command Chaplain in response to operational tempo of the CRP.

Service Estimated unit per year Roman Catholic Service 51

1 units = 1 week (20hrs)

TOTAL AMOUNT 51

k. Become familiar with the basic Navy instructions which provide guidance for a Command

Religious Program, to include but not limited to:

i. SECNAVINST 1730.7D - Religious Ministry Support in the Department of the Navy

ii. SECNAVINST 1730.8 (Series) - Accommodation of Religious Practices

iii. CFASO P1730.1 (Series) Command Religious Program Standard Operating Procedures

8. SUPPLIES/MATERIALS

a. The Government will provide all necessary supplies and materials to the Contractor.

Nevertheless, the Contractor may submit requests for service-related material that will enhance the service. Such requests will be submitted to the appropriate chaplain, who will be solely responsible for approving/disapproving them. All requests are subject to availability of Government funds and thus may be disapproved. Failure on the part of the Government to approve any such request does not relieve the Contractor from performing his/her duties under this contract.

b. Reimbursement cannot be made for any items purchased personally by the Contractor, even if related to the performance of his/her duties.

c. Items purchased with Government funds at the request of the Contractor remain the property of the Government.

9. PERIOD OF PERFORMANCE. The performance period is as follows:

Period of Performance: 01 Mar 26 to 28 Feb 27

10. LOCATION. The primary facilities for the services provided will located aboard CFAS. The contractor, upon assignment by the Government Representative, shall provide services in any chapel or approved facility located within the confines of CFAS or other facilities as directed by the Contracting officer with the technical guidance of the Command Chaplain.

11. LEAVE AND TEMPORARY ABSENCE. The Contractor shall notify the contracting officer at least ten (10) working days in advance for all planned absences. Regular leave dates will not conflict with any portion of this contract, e.g., program dates. Exception can be requested for emergency leave. In the event of illness/emergency leave, the Contractor shall inform the contracting officer and the Command Chaplain as soon as the situation becomes known.

12. PAYMENT

a. The Contractor shall submit an invoice on the first (1st) Monday of the next month following end of the month in which the services were rendered. If this day is a Federal holiday, the invoice will be submitted on Tuesday.

b. It is the Contractor’s responsibility to ensure that all invoices are submitted in a timely manner.

c. If this contract is terminated before a full month is completed, payment for the final period will be pro-rated for number of days worked.

13. POINT OF CONTACT

13.1 Government Customer POC

TBD

13.2 Contract Specialist

Name: Fumika Yamasaki Command: NAVSUP FLC Yokosuka Sasebo Contracts Division (C242) Phone: 0956-50-2851 Email: fumika.yamasaki2.ln@us.navy.mil

13.3 Contracting Officer

TBD

13.4 Awardee Info

TBD