1.03 PWSa Sources Sought Posting - Data Entry Warehouse Operations.pdf

Performance Work Statement (PWS) Data Entry and Warehouse Support Services for

Naval Construction Group Two (NCG 2)

PART 1

GENERAL INFORMATION

1. General. This is a non-personal services contract to provide data entry, warehouse support, inventory management and equipment maintenance services. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services. Unless otherwise stated in this PWS, the Contractor shall provide all skilled personnel, supervision, management, and any other resources necessary to fulfill the requirements and to perform warehouse and data input services at NCG 2, Gulfport, MS as defined in this PWS except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background. The NCG 2 located at the Naval Construction Battalion Center (NCBC) Gulfport, MS, has a requirement for data entry, inventory management, warehouse support and equipment maintenance services to manage and maintain the Maritime and other Prepositioned Force (MPF/GPN) Naval Construction Element (NCE), Maritime Prepositioning Force (MPF) Fly In Echelon (FIE), Naval Construction Force (NCF) centrally managed Tables of Allowance (TOAs) and Material Liaison Office

(MLO).

1.3. Objectives. The objective of this contract is to provide data input, warehouse services, inventory management, communications equipment installation, equipment maintenance and material management for NCG 2.

1.4. Scope. This contract includes all functions, tasks and responsibilities normally performed by a Supervisory Engineering Technician IV, Material Coordinators, Data Input technicians, Warehouse Specialists and Equipment Maintenance Technician in accordance with Service Contracts Labor Standards Wage Determination 2015-5147 revision 13.

1.5. Period of Performance. The period of performance shall be for a 9-month base year, four (4) 12-month option years and 6-month extension.

1.6. Normal Duty Hours. The Contractor is responsible for providing performance between the hours of 0700 to 1600 Central Time, Monday through Friday, except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct operations to ensure the least possible interference with normal operations of the activity and shall coordinate work with Government personnel in the affected area to minimize disruption to production. Work outside regular working hours requires coordination by the Contracting Officer Representative (COR) or Contracting Officer (KO) approval.

1.6.1. Federal Government Holidays.

a. New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

b. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

c. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.

d. When the Department of Defense grants excused absence to its employees, the Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the KO or the COR. Changes in employee work schedules shall comply with the terms and conditions of the contract, to include payment provisions.

e. If Government personnel are furloughed, the Contractor shall contact the KO or the COR to receive direction. It is the Government’s decision as to whether the contract price/cost will be affected as a result of Government shutdown and/or furloughed Government employees. In the event of a Government shutdown or furloughed Government employee(s) impacts contract price/cost, a negotiated settlement will be reached as deemed appropriate by the KO.

1.6.2. Inclement Weather Operations. In cases of severe weather, the KO may authorize exceptions.

When exceptions are granted, the Contractor shall make up all missed services within twenty-four (24) hours after the severe weather has terminated, unless the KO authorizes additional time. Rescheduling to provide make-up services shall not be a basis for a claim by the Contractor for additional compensation.

1.7. Place of Performance. NCG 2 Bldg. 437 and Warehouse 222, 5101 Marvin Shields Blvd, Gulfport, MS 39501-5005.

1.8. Contracting Officer Representative (COR). The COR will report to the Contracting Officer KO that all products and/or services from the Contractor have been delivered and accepted. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the resulting contract. The COR is responsible for the scheduling and coordination of all work to be accomplished as required per this specification.

1.9. Type of Contract. The Government will award a firm fixed price contract.

1.10. Quality Control. Quality Control (QC) is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government in accordance with (IAW) the term and conditions contained in Federal Acquisition Regulation (FAR) 52.212-4 entitled, “Contract Terms and Conditions – Commercial Items” and applicable sub-clauses pertaining to quality control.

1.10.1. Corrective Actions. At any time, it is determined by the KO that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the Contractor to correct the deficiency. If a Contract Discrepancy Report (CDR) is issued the Contractor shall develop a Corrective Action Plan (CAP), which identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific non-conformance and CA to the root cause to prevent recurrence and a corrective action including the timeline for completion.

1.11. Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with (IAW) the PWS and Performance Requirement Summary (PRS). This is a Government-only document primarily focused on what the Government must do to assure that the Contractor has performed IAW the requirements of the contract. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable deficiency rate(s). All performance ratings will use (Exceptional, Very Good, Satisfactory, Marginal, or Unsatisfactory), as defined in FAR subpart 42.15, Contractor Performance Information. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.12. Defense Biometric Identification System (DBIDS). Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

The VCC will pull up your information in the computer, ensuring all information is current and correct.

Once your information is validated, a temporary DBIDS credential is provided.

Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 180 days).

For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

You may now proceed to work.

For additional questions about obtaining a DBIDS card, contact your local base visitor control center.

Additional information is available at https://www.cnic.navy.mil/om/dbids.html.

1.13. Security.

1.13.1. Security Requirements. Contractor personnel performing work under this contract must have a Secret Clearance at time of the proposal submission, and must maintain the level of security required for the life of the contract. An ”Unfavorable’ or “No Determination’ adjudication of the Contractor employees investigation will result in immediate termination of access to the workspace and records.

1.13.2. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use IAW OPNAVINST 5530.14E CH-2, Navy Physical Security and Law Enforcement Program.

1.13.3. Security of Classified Items, Systems and Information. No requirement exists for the handling of classified data. The Contractor shall not access, view, possess, or use classified information under this contract. The Contractor shall immediately contact the COR for instructions if access to classified information becomes necessary or if the Contractor falls into the possession of classified information while performing services under this contract.

1.13.4. Personally Identifiable Information (PII). Work under this contract requires access to personally identifiable information (PII) and information protected by the Privacy Act of 1974. At a minimum, the Contractor shall meet eligibility requirements for a position of trust. The Contractor shall comply with all applicable DoD security regulations and procedures during the performance of this contract. Contractor personnel shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, sensitive but unclassified information, and all Government personnel work products that are obtained or generated in the performance of this contract.

All work is expected to be unclassified or unclassified sensitive data including PII. The Contractor shall meet all requirements of the Privacy Act; DoD 5239 & 8570 instructions.

1.14. Safety. The Contractor shall establish and maintain a safety plan.

1.14.1. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with 29 CFR 1910, Occupational Safety and Health Standards. The Contractor shall comply with the above and all other applicable DoD, Navy, Federal, State and Local safety and health requirements.

1.14.2. Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO or authorized representative for final resolution. The Contractor shall notify the KO or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or authorized representative to halt any and all Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall notify the KO or designated representative and

COR.

1.14.3. Reporting Mishaps. The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contactor shall take corrective action to remedy reported deficiencies

IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract. The Contractor shall adhere to reporting of mishaps IAW OPNAVINST 5102.1D MCO P5102.1B, Navy & Marine Corps Mishap and Safety Investigation, Reporting, And Record Keeping Manual. In addition, the Contractor shall report injury or occupational illness to on-duty Contractors and Contractor accidents involving Navy property and personnel.

1.14.4. Emergency Services.

a. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO or COR within 30 minutes of the incident.

b. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.14.5. Personnel Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the KO, designated representative or COR, and shall notify the KO of the corrective action to be taken.

1.15. Personnel. For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or subcontractors. No Foreign National will be employed on this Government contract. This does not apply to employees hired overseas in accordance with Status of Forces Agreements, Diplomatic (memorandums) of understanding or other Host Nation Agreements.

Employees hired under these agreements are subject to local pre-employment checks.

The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Navy and Naval Construction Battalion Center, Gulfport, MS. All Contractors’ personnel shall comply with installation security and access procedures and the Contractor’s Safety Plan.

1.15.1. Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid U.S. state driver’s license, certificates and permits, applicable for the type and class of vehicle being operated.

1.15.2. Conflict of Interest.

a. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

b. Employment of Government Personnel. The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest.

Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DoD 5500.7-R, Joint Ethics Regulations (JER) by the individual’s commander or director. A copy of the authorization will be provided to the COR. In addition, the Contractor is prohibited from employing Government Quality Assurance Representatives (QAR) whom the Contractor knows or should have known are responsible for monitoring any contracts/subcontracts awarded to the service provider.

1.15.3. Contractor Code of Business Ethics and Conduct. IAW FAR Subpart 3.1004(a) FAR Clause 52.203-13, Contractor Code of Business Ethics and Conduct, the Contractor shall comply with established regulations to include application of FAR Clause to applicable subcontracts.

1.15.4. Special Qualifications.

1.15.4.1. Project Supervisor Support Services.

a. Experience.

Have a minimum of 10 years of experience as a project supervisor or production control clerk in a military or commercial operation within a warehouse environment. Contractor shall have an understanding of Navy Supply procedures, NCF Civil Engineering Support Equipment (CESE) and Non-CESE TOA management procedures, Navy Property Accountability program functions, Navy Maintenance and Material Management 3-M System functions and Navy Automated Supply program functions and familiar with applicable program instructions.

Understand and be familiar with various shipping and receiving documents such as Bill of Lading, Transportation Control Numbers (TCN)’s and DD form 1149 used for shipping, transfer and receiving material.

Able to comprehend all aspects of supply operations, U.S. Navy Expeditionary Seabee Supply and inventory management procedures outlined in directives (b), (c) and (d) of Part 5 of this PWS.

Have 1-2 years of understanding and proficiency in the use of Microsoft Office products i.e., Word, Excel and Power Point.

Have effective oral and written communications skills.

Have a secret clearance. A background investigation will be conducted to validate requirements for the secret clearance.

b. Education.

Have as a minimum, a high school diploma. A Bachelors Degree in a business related field with three (3) years supply supervisory experience can substitute for the 10 years of experience requirement.

1.15.4.2. Naval Automated Supply Program, System Technician Support Services.

a. Experience.

Have either a minimum of five (5) years of experience as a Navy Supply Program Technician in either a military or a commercial operation.

Have 1-2 years of understanding and familiarity with all aspects of Navy Supply Program System applications.

Able to understand Navy Supply Program financial and inventory instructions, reports and processes outlined in directives (b), (c) and (d) of Part 5 of this PWS.

Have a secret clearance. A background investigation will be conducted to validate requirements for the secret clearance.

b. Education.

Have as a minimum a high school diploma. Education cannot be used as a substitute for experience.

1.15.4.3. Navy Supply Program Coordinated Shipboard Allowance List (COSAL) Inventory Management Support Services.

a. Experience.

Have a minimum of five (5) years of experience as a Navy supply technician in either a military or a commercial operation maintaining repair parts/spares COSAL material.

Able to fully comprehend Navy supply publications and directives (b), (i) and (j) of Part 5 of this PWS.

Understand inventory management operations outlined in directives (b) and (d) of Part 5 of this PWS.

Meet all physical requirements and be qualified to operate a forklift up to 25,000 pounds in accordance with directive (a) of Part 5 of this PWS.

c. Physical Demands.

Prolonged periods of standing, bending, and physically moving material is expected.

Contractor’s employee shall be able to lift material weighing up to 40 pounds.

1.15.4.4. 3-M System Program Administration Support Services.

Have a minimum of five (5) years of experience in the Navy Maintenance and Material Management (3-M) System.

Able to fully comprehend Navy 3-M System program management outlined in directives (e) and (f) of Part 5 of this PWS.

Have experience with Scheduling Program (SKED) Preventive Maintenance scheduling program system operation and able to understand SKED operating system instructions.

Have experience with NTCSS Operational Maintenance Management System-New Generation (OMMS-NG) Operational Maintenance Management System and management of equipment 3-M configuration data.

Able to understand all 3-M requirements and qualify as 3-M 303 Work Center Supervisor.

Have a secret clearance. A background investigation will be conducted to validate requirements for the secret clearance.

b. Education.

Have a minimum a high school diploma. Education cannot be used as a substitute for

1.15.4.5. Navy Property Inventory Management System Technician Support Services.

Have a minimum of five (5) years of experience in Navy Property Management and other inventory management systems.

Able to comprehend inventory system data management as outlined in Navy property inventory management directive (m) in Part 5 of this PWS.

Able to navigate Navy inventory database systems.

Able to produce Navy inventory system reports and Excel spreadsheets.

Able to understand and recognize NCF TOA’s, equipment and material as outlined in allowance lists, facilities and assemblies.

Able to comprehend Navy Inventory system instructions and directives.

Have a secret clearance. A background investigation will be conducted to validate requirements for the secret clearance.

b. Education.

Have a minimum a high school diploma. Education cannot be used as a substitute for experience.

1.15.4.6. MPF FIE and NCF Centrally Managed Non-CESE TOA Warehouse Inventory Specialist Support Services.

a. Experience.

Have either a minimum of five (5) years of experience as a warehouseman in either a military or a commercial operation.

Have 1-2 years of experience in warehouse operations.

Have 1-2 years of experience in inventory procedures and able to understand directives (b), (c) and (d) of Part 5 of this PWS.

Have 1-2 years of experience in the operation of pallet jacks and other manual material movement equipment used within a warehouse.

Meet all physical requirements and be qualified to operate a forklift up to 25,000 pounds in accordance with directive (a) of Part 5 of this PWS.

Have a secret clearance. A background investigation will be conducted to validate requirements for the secret clearance.

b. Education.

Prolonged periods of standing, bending, and physically moving material is expected. Contractor’s employee shall be able to lift material weighing up to 40 pounds.

1.15.4.7. CESE Equipment C4I and C5I Communication Gear Configuration Integration Manager Support Services.

a. Experience.

Have a minimum of five (5) years of experience with Navy communication and countermeasure equipment in either a military or a commercial operation.

Have one (1) year of experience in configuration data management.

Have five (5) years of experience with C4I equipment communications gear, C5I Command and

Control equipment, Improvised Explosive Device (IED) Countermeasures equipment and equipment video Enhancement systems.

Have one (1) year of experience in inventory management procedures.

Have one (1) year of experience with CESE communications equipment configurations.

Have one (1) year of experience in the use of Microsoft Office products i.e., Word, Excel and

Power Point.

Have effective communications skills both oral and written.

Have a secret clearance. A background investigation will be conducted to validate requirements for the secret clearance.

b. Education.

Have as a minimum a high school diploma or general educational development (GED).

Education cannot be used as a substitute for experience.

Prolonged periods of standing, bending and physically moving material is expected. Contractor’s employee shall be able to lift material weighing up to 40 pounds.

1.15.4.8. Material Liaison Office and Training Support Services.

Have a minimum of five (5) years of experience in inventory management and management procedures of MLO project material support.

Have two (2) years of experience in Naval Construction Force Project Material Management (PMM) system or equivalent database.

Have one (1) year of experience in warehouse operations.

Have one (1) year of experience in inventory management procedures and able to understand directives (b), (d) and (k) of Part 5 of this PWS.

Have one (1) year of experience in the operation of pallet jacks and other manual material movement equipment used within a warehouse.

Have one (1) year of in the use of Microsoft Office products i.e., Word, Excel and Power

Point.

Have effective communications skills both oral and written.

Meet requirements to be a certified instructor.

Meet all physical requirements and be qualified to operate a forklift up to 6,000 pounds in accordance with directive (a) of Part 5 of this PWS.

Have a secret clearance. A background investigation will be conducted to validate requirements for the secret clearance.

b. Education.

Have as a minimum a high school diploma or general educational development (GED).

Education cannot be used as a substitute for experience.

Prolonged periods of standing, bending and physically moving material is expected.

Contractor’s employee shall be able to lift material weighing up to 40 pounds.

1.15.4.9. 3-M Equipment Preventive Maintenance Support Services.

Have a minimum of five (5) years of experience in performing equipment preventive maintenance under the Navy Maintenance and Material Management (3-M) System.

Able to comprehend equipment maintenance procedural manuals to perform equipment preventive maintenance under 3-M equipment maintenance guidelines.

Able to fully comprehend Navy 3-M System program management outlined in directives (e) and (f) of Part 5 of this PWS.

Have experience with Scheduling Program (SKED) Preventive Maintenance scheduling program system operation and able to understand SKED operating system instructions.

Able to understand all 3-M requirements and qualify as 3-M 301 Maintenance Person.

Meet all physical requirements and be qualified to operate a forklift up to 25,000 pounds in accordance with directive (a) of Part 5 of this PWS.

Have at minimum a high school diploma. or General Educational Development (GED).

Education cannot be used as a substitute for experience.

c. Physical Demands.

Prolonged periods of standing, bending and physically moving material inside or outside warehouse and container locations is expected. Contractor’s employee shall be able to lift material weighing up to 40 pounds.

1.15.4.10. Navy Enterprise Resource Planning (ERP) System, Inventory Management System and Defense Logistics Agency (DLA) Disposition Services Support

a. Experience.

Have a minimum of one (1) year of experience in Navy Enterprise Resource Planning (ERP) and other equipment inventory and data management systems.

Have a minimum of one (1) year of experience in Defense Logistics Agency (DLA Disposition Services system management and Electronic Turn-in Documents (ETIDS)

Able to comprehend ERP and other Navy equipment inventory system data management as outlined in Navy property inventory management directive (m) in Part 5 of this PWS.

Able to comprehend DLA Disposition Services management systems and ETIDS Able to navigate Navy inventory database systems.

Able to produce Navy inventory system reports, Excel spreadsheets and Word documents.

Able to understand and recognize NCF TOA’s, equipment and material as outlined in allowance lists, facilities and assemblies.

Able to comprehend Navy Inventory system instructions and directives.

Have a secret clearance. A background investigation will be conducted to validate requirements for the secret clearance.

Have at minimum a high school diploma. or General Educational Development (GED). Education cannot be used as a substitute for experience.

PART 2

GOVERNMENT EQUIPMENT FURNISHED, ITEMS, AND SERVICES

2. Government Furnished Items and Services. The Contractors will work at government facilities on a regular basis. The government will provide all office space items and equipment. The contractor will only provide labor, services and supervision.

2.1. Services. The Government will provide services to facilitate Contractor access to Naval Construction Battalion Center, Gulfport, MS.

2.2. Facilities. The Government will provide access to facilities for the Contractor’s use in support of this contract. Any alterations to facilities shall be approved in writing and property shall be returned to its original condition prior to completion of this contract. Contractor shall be responsible for any damages or loss of use due to their negligence. Any signage shall conform to standard Navy/Installation signs/format and must be approved by the KO and COR in writing prior to placement and may not be permanently affixed to any Government property or structure.

2.3. Utilities. The Government shall ensure that all utilities in the facility will be available for the Contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off water faucets or valves after use.

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

3. Contractor Furnished Items and Responsibilities.

3.1. Contractor Furnished Items. Everything included in this paragraph and its subparagraphs is basic to the contract and should be included in the contract price.

3.2. The Contractor shall provide all labor, supervision, and services required to perform work under this contract that are not listed under Section 2 of this PWS.

3.3. Responsibilities of the Contractor.

a. The Contractor shall provide a safe working environment for all persons in his/her employ as prescribed by 29 CFR 1910 “Occupational Health and Safety”. The Contractor shall be responsible for all damages to persons and property that occur in connection with the work and service under this contract, without recourse against the Government.

b. Contractor shall exercise extreme caution to protect building finishes, private property, military property, etc., from damage during the performance of these contract requirements. Contractor shall be responsible for all loss or damage or whatsoever kind and nature to all Government property, while in the performance of these contract requirements, which result in whole or in part from the negligence or omissions of Contractor, any of his Subcontractors or any employee, agent or any representative of the Contractor or Subcontractor(s).

c. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work, which may have been accepted under the contract.

d. During performance of this contract, the Contractor shall provide personnel with sufficient skills to accomplish the various position tasks contained in this PWS. The Contractor shall be responsible for ensuring the employees meet the physical demands (if applicable) of each position. Proof of education and experience of the Contractor’s employees shall be verified by the Contractor. The Government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies. The Contractor’s Project Supervisor shall be notified verbally and then in writing of the need to remove any personnel. The Government must approve, in writing, all personnel substitutions proposed by the Contractor, at least 15 calendar days prior to the proposed substitution. Any proposed substitute must equal or exceed the qualifications of the individual being replaced.

PART 4

SPECIFIC TASKS

4. General. The Contractor shall provide all skilled personnel, equipment, supplies, tools, material, supervision, and any other resources necessary to fulfill the requirements to perform this prescribed project as defined in this PWS to meet the performance requirements, except those items specified as Government furnished property and services.

4.1. Project Supervisor Support Services.

4.1.1. The Contractor shall provide effective full-time supervision and the technical expertise to manage the project and coordinate the data input, systems management, inventory management, equipment maintenance management, equipment tracking, movement, shipment, packing/unpacking of material and processing material for Defense Logistics Agency Disposition Services.

4.1.2. The Contractor shall perform weekly quality assurance (QA) checks. Ensure data is inputted and updated. Navy Relational-Supply, Navy 3-M System and Navy Property management and inventory systems are managed properly, material inventory is scheduled and performed, packed and stowed, material issue is documented, quantity and material condition is acceptable, and material is properly maintained.

4.1.3. The Contractor shall confirm that disposal action is taken on unserviceable material managed by the Contractor when required. Ensure positive administrative control of all CESE and attachments weekly e.g. letters of acceptance, pre-screen forms, loan requests, Defense Reutilization and Marketing Office (DRMO) notification letters, shipment notification letters etc.).

Workload data. Workload is expected to remain consistent with the information provided above. It is estimated that an average of nine (9) work elements will be taking place with over 1,500 tasks per day, for data input, material inventoried and maintained, shipping containers maintained, C4I and C5I material managed and Equipment Maintenance performed. Scheduled and random spot inventories will be conducted for an average of 200,000 line items annually. This requirement provides support for NCG 2, MPF, MPF FIE, NCF Subordinate, centrally managed and prepositioned TOA material and equipment.

4.2. Naval Automated Supply Program, System Technician Support Services.

4.2.1. The Contractor shall maintain and manage NTCSS R-Supply or other current automated supply system applications. Four (4) DoD Activity Address Codes (DODAAC) assigned to a TOA of Civil Engineer Support Equipment and tools (estimated total of 770 pieces of equipment and 2800 other assemblies in each TOA allowance). Each DODAAC will have a separate instance of an R-Supply system for financial support and repair parts spares for the equipment in that allowance. When required, the Contractor will manage stock record cards, order material, manage transaction ledgers, reorder reviews and other reporting for all of the repair parts spares and other material ordered through the Navy Supply system for four (4) TOA DODAACs.

4.2.2. The Contractor shall provide weekly NTCSS R-Supply financial and inventory system management reports and ASI support.

4.2.3. The Contractor shall generate and run all four (4) required R-Supply reports on a weekly basis.

Workload data. Workload is expected to remain consistent with the information provided above. It is estimated that an average of 150 tasks will be completed per day, for data input, material orders generated, reports generated and reviewed, document numbers issued and financial transactions generated. This requirement provides support for MPF, MPF FIE, NCF Centrally Managed TOA, NMCB, NCG 2 and prepositioned TOAs. Historically it has taken 2080 hours annually to maintain NTCSS R- Supply System Technician Support for one Active TOA. However, these TOAs will be inactive and not require the same workload. The anticipated workload 2080 hours annually is sufficient.

4.3. NTCSS COSAL and TOA Inventory Management Support Services.

4.3.1. The Contractor shall maintain and manage CESE repair parts/spares COSAL for four TOA Unit Identification Codes for approximately 800 pieces of equipment.

4.3.2. The Contractor shall operate inventory management applications utilizing NTCSS R-Supply.

4.3.3. The Contractor shall create, manage and maintain stock record cards and material locations for approximately 10,000 line items.

4.3.4. The Contractor shall perform weekly scheduled and spot inventories of COSAL and TOA inventory.

4.3.5. The Contractor shall manage shelf-life surveillance of stocked material weekly.

4.3.6. The Contractor shall generate required inventory and financial reports weekly.

Workload data. Workload is expected to remain consistent with the information provided above. It is estimated that an average of 500 tasks will be completed per week, management of stock record cards, for data input, scheduled and random spot inventories, shelf life material surveillance maintained, adds and deletes maintained, reports generated, material pulled and issued for use and material receipts processed and stowed in locations. Managing an average of 10,000 line items. This requirement provides support for four MPF TOAs, NCF centrally managed TOA and NCG 2 TOA and material. Historically it has taken 2080 hours annually to maintain NTCSS COSAL and TOA Inventory Management Support for one Active TOA. However, these TOAs will be inactive with a much lower turnover of spares inventory and not require the same workload. Anticipated workload 2080 hours annually is sufficient to meet this requirement.

4.4. 3-M System Program Support Services.

4.4.1. The Contractor shall maintain an accurate Maintenance Data Systems/Planned Maintenance Systems (MDS/PMS) database for the MPF NCE and FIE and NCF centrally managed TOA based on the current command and Naval Construction Force (NCF) structure utilizing the NTCSS Organizational Maintenance Management Systems-New Generation (OMMS-NG) and current SKED Planned Maintenance Scheduling programs. Two (2) NMCB TOAs (654 pieces of equipment), two (2) Naval Construction Regiment (NCR) TOAs (70 pieces of equipment), NCF centrally managed TOA (500 pieces of equipment) and NCG 2 TOA (158 pieces of equipment).

4.4.2. The Contractor shall establish, manage and maintain the 3-M PMS, MDS and Inactive Equipment Maintenance (IEM) in accordance with references (e) and (f) of Part 5 of this PWS.

4.4.3. The Contractor shall provide weekly reports as required for MPF NCE and FIE, NCF centrally managed TOA and NCG 2 TOA 3-M program to higher authority (NCG2/NECC).

4.4.4. The Contractor shall identify common causes of any 3-M program related problems; propose and implement solutions.

4.4.5. The Contractor shall develop quarterly maintenance schedules and ensure the weekly accomplishment of scheduled preventative maintenance for equipment in the IEM status.

4.4.6. The Contractor shall provide technical assistance to the Supply Officer concerning repair parts.

4.4.7. The Contractor shall ensure timely quality maintenance and cycling is performed on all CESE assigned in accordance with the 3-M program.

4.4.8. The Contractor shall ensure all collateral equipment losses or short falls are properly ordered.

Work Load data. Workload is expected to remain consistent with the information provided above. It is estimated that an average of 150 tasks will be completed per day, managing maintenance data systems and planned maintenance systems, data input, scheduling and capturing preventive and corrective maintenance and generating reports. This requirement provides support for four MPF TOAs and NCF centrally managed TOA and NCG 2 TOA with 1,225 units of CESE and 158 pieces of other equipment.

Historically it has taken 2080 hours annually to maintain 3-M System Program Support and data entry for one Active TOA. However, these TOAs will be inactive and not require the same amount of maintenance or data entry workload. Based on this anticipated workload 2080 hours annually is sufficient to meet this requirement.

4.5. Navy Property Inventory Management System Technician Support Services.

4.5.1. The Contractor shall maintain Navy property inventory in the Navy inventory program databases daily.

4.5.3. The Contractor shall receive weekly inventories from NCF centrally managed and MPF TOAs.

4.5.4. The Contractor shall update TOA on-hand inventory data weekly in inventory management databases.

4.5.5. The Contractor shall perform Monthly line-item adjudication following TOA Updates.

4.5.6. The Contractor shall research TOA material location and readiness condition code discrepancies in inventory management programs daily.

Workload data. Workload is expected to remain consistent with the information provided above. It is estimated that an average of 150 tasks will be completed per day, managing Navy property inventory program data bases, data input and management, receiving inventories, updating inventory data, conducting inventory program system reviews, research TOA inventory accuracy and submit reports.

This requirement provides support for four MPF TOAs, NCF centrally managed TOA and NCG 2 TOA with 1,225 units of CESE and 100,000 line items. Historically it takes 2080 hours annually for civilian and four military members to maintain Navy property inventory program management and data entry for four (4) Active TOAs and NCF centrally managed tools and equipment. However, these TOAs will be inactive and not require the same amount of inventory input or data entry workload. Based on this anticipated workload 2080 hours annually is sufficient to meet this requirement.

4.6. MPF FIE and NCF Centrally Managed Non-CESE TOA Inventory Specialist Warehouseman Support Services.

4.6.1. The Contractor shall inventory and maintain required TOA material weekly in warehouse and TOA container locations.

4.6.2. The Contractor shall manage shelf-life surveillance monthly.

4.6.3. The Contractor shall remove the required material and equipment from warehouse and container locations and stage the material and equipment for scheduled inventories, spot inventories, joint inventory, and material issue.

4.6.4. The Contractor shall conduct, inventories, inspection, issue, receipt, and re-stow of received and returned material and equipment; and receive and stow new material.

Workload data. Workload is expected to remain consistent with the information provided above. It is estimated that an average of 150 tasks will be completed per day, management of material inventories, data input, scheduled and random spot inventories, shelf life material surveillance, reports generated, material pulled and issued for use and material receipts processed and stowed in locations. Managing an average of 40,000 line items. This requirement provides support for the MPF TOA FIE for four TOAs and NCF centrally managed Non-CESE TOA. Historically it has taken 2080 hours annually to provide Non-CESE TOA Inventory Management Support for a similar amount of TOA material.

4.7. CESE Equipment C4I and C5I Communication Gear Configuration Integration Manager Support Services.

4.7.1. The Contractor shall inventory and track installed equipment C4I and C5I integration gear on all NCG 2 Subordinate CESE weekly.

4.7.2. The Contractor shall maintain CESE C4I and C5I integration lists.

4.7.3. The Contractor shall coordinate bi-weekly with Blount Island Command (BIC), Jacksonville, FL, MPF Navy coordinators and maintenance personnel.

4.7.4. The Contractor shall coordinate weekly with Mobile Integration Teams.

4.7.5. The Contractor shall maintain CESE C4I and C5I configuration data.

4.7.6. The Contractor shall coordinate with NECC Force GFE/C5I manager monthly.

4.7.7. The Contractor shall identify non-operational C4I and C5I integration “A” Kits.

4.7.8. The Contractor shall coordinate operational CESE equipment.

Workload data. Workload is expected to remain consistent with the information provided above. It is estimated that an average of 150 tasks per day, conducting inventories, update and maintain equipment integration listings, and manage C4I and C5I material for 500 units of CESE. This requirement provides support for MPF, MPF FIE, NCF centrally managed TOA, Underwater Construction Team (UCT), and NMCB TOAs. It is anticipated that 2080 hours annually will be required.

4.8. Material Liaison Office Support Services.

4.8.1. The Contractor shall review and maintain an inventory program for required construction project material in warehouse locations in accordance with Directive k.

4.8.2. The Contractor shall monitor, assess, correct process deficiencies, and provide technical feedback on warehouse and MLO operations.

4.8.3. The Contractor shall provide instructional support on all technical issues concerning current MLO processes, operations, warehouse functions, and execute a weekly training program for unit personnel.

4.8.4. The Contractor shall conduct periodic and annual MLO program inspections for NCG 2 subordinate units.

4.8.5. The Contractor shall maintain and administer a spot check program, assign checks to MLO staff, and provide technical feedback.

4.8.6. The Contractor shall develop and maintain a training and development plan in line with applicable directive requirements for assigned MLO staff. Integrate and initiate event exercises for specific MLO evolutions, provide technical feedback, and track progress.

4.8.7. The Contractor shall maintain MLO program continuity; remain knowledgeable of changes and updates to applicable directives; review and process documents; identify deficiencies in processes and systems; and develop recommendations for integration into directives.

Work Load data. Workload is expected to remain consistent with the information provided above. It is estimated that an average of 150 tasks will be completed per day, management of project material inventories, data input, scheduled and random spot checks, reports generated, material pulled and issued for use and material receipts processed and stowed in locations. Managing an average of 4,900 line items for 14 construction projects. This requirement provides project material support for Gulfport, MS, Camp Shelby, MS. Historically it has taken 2080 hours annually to provide MLO Management Support for a similar amount of project material.

4.9. 3-M Equipment Preventive Maintenance Support Services.

4.9.1. The Contractor shall perform equipment preventive maintenance in accordance with maintenance procedural manuals, under the Navy Maintenance and Material Management (3-M) System. Following Preventive maintenance schedules utilizing the Navy SKED preventive maintenance scheduling program.

4.9.2. The Contractor shall generate preventive…