1.03 PWS Piano Instructor.docx

PERFORMANCE WORK STATEMENT

NAVAL SCHOOL OF MUSIC

JOINT EXPEDITIONARY BASE LITTLE CREEK-FORT STORY, VIRGINIA

PIANO/KEYBOARD

INSTRUCTOR SUPPORT SERVICES

1.0 Scope of Work:

The vendor shall provide a qualified instructor to provide one-on-one musical instruction to Basic Music Course (BMC), and Unit Leader Course (ULC) piano/keyboard students, provide support for instrumental proficiency assessments, provide piano/keyboard performance support for various ensembles and complete related administrative tasks on site at the Naval School of Music (NAVSOM). The services under this contract shall include instruction of course content, remediation/testing assistance for students, and daily upkeep of instructional technical training equipment. The goal of these services is to produce proficiently trained piano/keyboard students meeting the required performance and course completion standards. The primary purpose of Naval School of Music is to provide operational forces with trained personnel who can maintain a high degree of fleet readiness.

1.1.1 The services required hereunder will be performed using a one-on-one instructional environment.

1.1.1.1 Legacy Environment. (One-On-One, Instructor-Led). Traditional instruction in a naval resident schoolhouse environment. The vendor shall provide an onsite instructor to teach IAW provided Naval School of Music Master Training Schedule (MTS).

1.1.1.2 Work Description: To provide estimated 400 hours of piano/keyboard training to Basic Music Course and Unit Leader Course piano/keyboard trainees in an environment conducive to learning the methods, principles and performance skills of a fleet-ready musician. In carrying out these duties, we shall ensure each trainee is properly trained and equipped with the necessary skills to accomplish any task at the entry level of this rate for Basic Music Course students and advanced levels for Unit Leader Course students. The major emphasis of this course is placed on the Naval School of Music testing and measurements requirements and includes instrumental proficiency assessment preparation, technical and stylistic development, keyboard technology, how to practice, safety from overuse injuries, ensemble and solo piano performance.

The vendor shall supply resumes for qualified candidates. Once resumes are received, the Contracting Officer Representative (COR) will work with Senior Leadership to determine the candidate is technically acceptable in accordance with the requirements of this PWS.

The instructor will teach the Basic Music Course and Unit Leader Course Piano Instrumental Performance curriculum. Individual instruction runs continuously throughout the year as classes convene monthly. Instructors must be able to move to and from various classrooms teaching piano/keyboard lessons in the designated studio and performing in ensemble rooms. Instructional topics listed in the Piano Syllabus Trainee Guide include:

ASSESSMENT OVERVIEW, ASSESSMENT RUBRIC REVIEW, REFERENCE MATERIAL, PIANO-FUNDAMENTALS, PIANO STYLES, REPERTOIRE/TRANSCRIPTION, KEYBOARD TECHNOLOGY, READING, SUMMARY AND REVIEW.

1.2 Background

1.2.1 Located on board the Joint Expeditionary Base Little Creek-Fort Story in Virginia Beach, Virginia, NAVSOM provides specialized training for selected personnel of the Navy and Marine Corps. It is the first stop after basic training for instrumentalists and vocalists preparing to join the ranks of the United States Navy and Marine Corps bands. This unique facility, the largest of its kind in the world, provides basic to advanced levels of instruction preparing Sailors and Marines for the challenges of performance within a wide variety of military ensembles. Graduates of NAVSOM go on to become musical ambassadors throughout the United States and abroad as members of U.S. Navy Fleet Bands and Marine Corps Bands.

1.2.2 NAVSOM’s mission is to provide U.S. Navy, U.S. Marine Corps, and partnering nation students with world-class instruction and comprehensive military training to prepare them for the challenges of performance in any military music ensemble and for success in essential leadership positions.

1.3 Documents referencing technical specifications for managing content and students will be provided as available and applicable to the appropriate training environment.

1.4 Only Navy Marine Corp Intranet (NMCI) authorized software will be allowed on government computers.

2.0 Vendor Furnished Equipment, Property and Services

The vendor shall provide personal office supplies, office equipment, personal computers, and toll and long-distance telephone service for administrative support. The vendor shall provide incidental-teaching supplies, all safety items for vendor personnel ear safety requirements, name badges, and all other items required for performance, except those listed as government furnished. No vendor-provided personal computers will be connected to NMCI.

3.0 Performance Requirements

3.1 Prior to delivery of lessons, contractor shall complete an Instructor Certification provided by NAVSOM staff that will consist of the following requirements: attend in-brief and orientation meetings, receive instruction for student record keeping requirements and NAVSOM piano/keyboard curriculum, observe three (3) instrumental proficiency assessments, and perform as board member for three (3) instrumental proficiency assessments that will each last one (1) hour, with an out-brief meetings for each performance assessment that will each last one (1) hour.

3.0.1 In-brief and orientation of a new contractor is one (1) hour for each logged as Admin Time.

3.0.2 Assessment training for a new contractor consists of nine (9) hours logged as Assessment Hours.

3.2 Provide one (1) to two (2) one-on-one two hour lessons to BMC and ULC students on a weekly basis as approved by NAVSOM training schedule.

3.3 The contractor shall prepare each student for instrumental proficiency assessment that will result in a successful passing score IAW NAVSOMINST 1300.1 (or future updates).

3.3.1 Identify solo literature/prepared music for each student’s assessment with approval from Rhythm Branch Head.

3.3.2 Prepare students with an emphasis on sight-reading, quickly prepared material and performance of jury requirements.

3.4 Provide administrative time for student lesson evaluations, follow-up assignments, student progress and/or student deficiencies, and required Department of Defense (DoD) computer based trainings. Act as Subject Matter Expert (SME) in support of assessment and curriculum materials.

3.5 Provide incoming instrumental proficiency assessments for all piano/keyboard students. The incoming instrumental proficiency assessments occur within the range of up to (6) times a year, with each assessment lasting one (1) hour. Based on the results of the incoming proficiency assessment, contractor shall identify specific strengths and weaknesses of each student and develop a lesson plan that focuses on improvement in areas such as tone, articulation, technique, style, overall music ability and keyboard knowledge.

3.5.1 Provide assistance to NAVSOM Rhythm Branch staff as assessment board member administering incoming, midterm, and final instrumental proficiency assessments for the following rhythm section instruments: vocals, guitar, and bass. Using NAVSOM assessment forms, the contractor will evaluate singing, playing the guitar, or playing the bass from the perspective of a rhythm section SME. These assessments are graded; failure of the student to meet the required score could result in disenrollment from these courses of instruction.

3.5.2 Assessments are scheduled to take place during weeks 1, 11 and 21 (BMC) and weeks 1, 15 and 30 (ULC).

3.5.3 Contractor shall ensure BMC students shall meet or exceed performance capability instrumental proficiency score of 18 for Marine Corps students and 21 for Navy students for award of the 5565 MOS (USMC) and 3814 NEC (USN), respectively; ULC student minimum proficiency score is 24.

3.6 All vendor personnel shall conform to and comply with the rules, regulations, and other requirements of the Department of Defense, Department of the Navy, and the specific Government installation for integrity, grooming, conduct, speech, student fraternization, safety, security and parking. In addition, vendor personnel shall maintain personal standards of technical and professional levels of competence at least equal to that of the Department of the Navy military instructional personnel. The morale and motivation of student and instructional personnel shall be maintained at a maximum level to ensure a favorable environment for learning.

3.6.1 Vendor employees shall not be permitted on the Government facility when the Government determines that the personnel’s presence would be detrimental to the security of the facility or accomplishment of work.

3.6.2 Additional Training: All vendor personnel shall attend training/briefings (e.g., security, In-Service-Training, etc.) provided by the Government, as required, on an annual basis (totaling approximately 12 hours per year), and/or complete e-Learning training as required. It is noted that this amount of hours is strictly historical in nature. It does not indicate or predict the number of hours that the vendor will be required to attend for security training/briefings provided by the Government under the contract.

3.6.2a All vendor personnel shall attend training as required by Inter Service Training Review Organization (ITRO) Agreement(s).

3.6.3 Fire Prevention. The vendor shall become familiar with local instructions on Fire Prevention and Protection. The vendor shall be cognizant of and observe all requirements for handling and storage of combustible supplies and material.

3.6.4 Conservation of Utilities. The vendor shall instruct employees in utilities conservation practices. The vendor shall operate under conditions that preclude the waste of utilities.

3.6.5 Use of Government Telephones: The vendor shall not use Government phones for personal reasons or for unauthorized toll or long distance calls.

3.6.6 Recycling. The vendor shall recycle paper and aluminum products by depositing in designated recycling receptacles. The Government will provide designated recycling containers within the galley area.

3.6.7 Disaster Preparedness. The vendor shall take all actions as required by the Disaster Control Plan. This includes, but is not limited to, making all preparations for scheduling of affected vendor personnel, and making vendor personnel available for work and aware of their responsibilities in the event a disaster is declared.

3.6.8 Relationship and Liabilities of Parties. It is expressly agreed and understood that the services rendered by the vendor are rendered in its capacity as an independent vendor. While the contract contains provisions to allow the Government to evaluate the quality of services provided, and for certain other administrative requirements, the Government retains no control over the services rendered by the vendor. Vendor shall be solely liable for any liability producing act or omission by it or its employees or agents.

3.6.9 The vendor shall follow all applicable Government regulations and directives.

3.6.10 The vendor shall maintain a listing of all vendor employees who have a military mobilization recall commitment (active reserve, inactive reserve, Army/Air National Guard, or military retiree under age 60). The vendor shall have a contingency plan for maintaining performance in the event of loss of personnel due to mobilization.

3.7 Badges/Permits/Decals

3.7.1 The vendor shall coordinate with CSS Security Manager and Joint Expeditionary Base Little Creek-FT Story Security Manager (hereinafter refer to as the Government’s Security Managers) to obtain a Government-issued identification badge, which shall be displayed at all times. Common Access Card (CAC) IDs for NMCI access may be obtained via DEERS. All policies of the Vendor Verification System (VVS) shall be implemented and followed by the vendor. The vendor employees shall wear the Government-issued identification badge displayed on the outer clothing and above the waist along with vendor-provided nametags while on the Government site. The vendor shall provide within five days after contract performance start, a mobilization recall phone roster for emergencies or natural disasters.

3.7.2 - Per the DON Personnel Security manual, all personnel who possess "Duties involving education and orientation of DOD personnel" have a position sensitivity level of "Non-Critical Sensitive" (NCS). Access to IT systems, PA or PII data access or some Financial-Comptroller duties are also reason a position is designated NCS. The vendor shall coordinate with the Government’s Security Managers the requirements to ensure all personnel providing duties under this contract will have the required security clearance as defined with applicable guidance.

3.7.3 The vendor shall have access to all authorized facilities/areas. Appropriate military authorities will advise the vendor via the Government Technical Point of Contact (GTPOC) of restricted areas and access exceptions.

3.7.4 The vendor shall furnish in writing to the COR a list of the names and phone numbers of all the vendor personnel hired under this level of effort and vendor POC no later than 10 calendar days after contract award. The vendor shall notify the COR, within one working day, whenever changes are made and thereafter as changes occur.

3.7.5 The vendor shall return to the Government’s Security Manager or GTPOC, whenever vendor employees resign, retire, are dismissed, or laid off, the ex-employee’s identification badge. Notification of personnel changes shall be identified in writing to the COR within one (1) working day. The employee’s CAC ID shall be returned to Naval Station Pass and ID prior to the last day of employment by the Government’s Security Managers.

3.8 Physical Security/Key Control

3.8.1 The vendor shall safeguard and maintain control over assigned keys provided by the Government. The vendor shall return keys to the GTPOC that are not needed or upon vendor personnel termination of work under this contract. In the event keys, other than master keys, are lost or duplicated, the vendor shall upon the direction of the Contracting Officer, re-key or replace the affected lock(s). The Government reserves the right in such a situation to perform re-keying at the vendors expense. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system at vendor expense.

3.8.2 The vendor shall comply with all current and applicable Department of Defense (DoD), Department of the Navy (DoN), and local security rules, regulations, and other requirements including those regarding base parking along with TSC rules, regulations, and other requirements regarding physical security and key control. The vendor shall prohibit the use of government keys by any persons other than the vendor's employees and shall prohibit the opening of locked areas to permit entry of person(s) other than Government personnel; Government approved vendors/ visitors, or the vendor's own employees, engaged in performance of contract inspection/work requirements in those areas.

3.8.3 The vendor shall safeguard all government property, including controlled forms provided for vendor use. At the close of each work period, the vendor shall secure facilities, support and training equipment, and materials.

3.8.4 ADP Security. The vendor shall comply with all Automated Data Processing (ADP) security and Automated Information Systems (AIS) security requirements, as applicable.

3.9 Safety

3.9.1 The vendor shall address any safety related problems to the Government Technical Point of Contract (GTPOC) within the particular course.

3.9.2 Accident Reports. All accidents resulting in death, trauma, or occupational disease involving vendor employees and/or students during contract working hours shall be reported immediately to the GTPOC and the COR.

3.10 Contract Work Hours

3.10.1 The courses and course related requirements are conducted Monday through Friday between 0700 – 1525 or 0730 – 1550 for the summer schedule; no training occurs on weekends.

3.10.1a Total hours accumulated over the course of each year based on student count, Instrumental Division needs and Rehearsal Division performance support needs for Unit Leader Course CERT PMG (Contemporary Ensemble Rehearsal Techniques Popular Music Group).

3.10.1b Contracted Instructor will coordinate lesson scheduling with students based on matching availability within business hours. NAVSOM Rhythm Branch Head/TA will assist with any scheduling issues that may occur.

3.10.1c Piano/Keyboard students may result in 4-8 hours a week on average; student numbers average 2-3 students per year. Each student receives two (2) lessons, 2 hours in length each, weekly logged as Lesson Hours with additional two (2) hours logged as Admin Time, 1 per lesson, for student records keeping; one Admin Time hour per lesson hour.

3.10.1d Instrumental Division projects such as updates of curriculum and assessment materials are Subject Matter Expert hours of up to six (6) hours monthly logged as Admin Time

3.10.1e Unit Leader Course CERT PMG support may be needed up to two (2) five-week training cycles consisting of two (2) hours daily, providing an additional ten (10) hours of individual preparation/practice time totaling sixty (60) hours each cycle logged as Ensemble Hours. NAVSOM scheduling is dependent on student and rehearsal room availability and may occur in the morning of afternoon; Rehearsal Division sets schedule in advance.

3.10.1f Additional Ensemble hours may be required to support Advanced Course Arranging assignment Read-Down performances in two (2) to three (3) day cycles for up to sixteen (16) hours per year logged as Ensemble Hours.

3.10.1g Navy Required Online Training of up to four (4) per month are logged as Admin Time.

3.10.2 NETC SCHEDULED HOLIDAYS: Every year Naval Education and Training Command (NETC) publishes a scheduled two-week shutdown of the NAVSOM. The services of the contractor will not be required during this published two-week shutdown of the NAVSOM. The contractor will coordinate with NAVSOM POC to ensure no lessons are scheduled to take place during this time.

3.10.3 NAVSOM CLOSED DUE TO INCLIMATE WEATHER CONDITIONS: The contractor will not be required if the NAVSOM is closed due to in climate weather. The contractor is responsible for calling the NAVSOM Command Duty Officer for status.

3.10.4 ABSENCE/LEAVE

The contracting agency must provide a qualified instructor, if determined that the contracted instructor will not be able to provide the required weekly lessons or ensemble performance support.

3.10.5 Services will not be required on the following holidays:

a. New Year’s Day

b. Martin Luther King, Jr. Birthday

c. Presidents Day

d. Memorial Day

e. Juneteenth

f. Independence Day

g. Labor Day

h. Columbus Day

i. Veterans Day

j. Thanksgiving Day

k. Christmas Day

Unless otherwise noted in a specific task order, instruction also is not required for approximately two weeks during the Christmas leave period and during Naval Training Holiday Observance.

3.10.6 The COR or GTPOC will notify the vendor a minimum of twenty four (24) hours prior to any anticipated or required change in the hours of the standardized working schedule of any school or course. Notification of less than twenty four (24) hours for changes in standardized working schedule is permitted upon mutual agreement.

3.10.7 Other Than Scheduled Hours of Operation. The Government will not require training outside scheduled times or on non-standard workdays (i.e., Saturday and Sunday).

3.11 Dress Code Requirements/Grooming Standards

3.11.1 Vendor personnel shall conduct daily operations in a professional/courteous manner and present a clean, neat appearance and be easily recognized as vendor personnel Government-issued identification badge. Cleanliness includes clothing and personal hygiene. Neatness includes appropriately pressed clothing and a groomed appearance. The vendor shall wear appropriate apparel for the position held and associated work environment. The vendor shall ensure that all vendor personnel assigned to the training facility maintain a standard of grooming and personal appearance that is in keeping with their positions as professionals in a military environment. It must be recognized that these courses of instruction are taught at a high-visibility military command and are very much in the public eye and that vendor personnel provide leadership to young men and women in a military training scenario. As such, it is required that vendor personnel’s standards of grooming and personal appearance be appropriate to a traditional military organization. Hair shall be neat, clean and well groomed. Hair length and styles for males/females should present an appearance compatible with the educational environment in which work is performed. Eccentricities or extremes in dress and hairstyles are unacceptable. Vendor personnel shall not wear the following apparel: apparel in a ragged and frayed condition, tank tops, halter tops, crop tops, sleeveless shirts, mesh and see-thru garments, exposed clothing with obscene or advertising logos or undergarment type shirts worn as exterior clothing, gym or sweat suit apparel, tennis, gym, or jogging shoes or other apparel which, in the judgment of the Government does not present a favorable image or which casts discredit upon the installation, its personnel, or the United States Navy.

3.12 Authority of Vendor Instructors and Relationship to Military Authorities

3.12.1 Vendor personnel shall maintain an orderly, professional atmosphere in all classrooms and laboratories under their cognizance and shall have authority commensurate with this responsibility. Students whose conduct is not conducive to such an atmosphere shall be cautioned, and if the inappropriate conduct continues, shall be referred by the vendor to the COR via the GTPOC. This does not preclude immediate referral if, in the opinion of the vendor personnel, the misconduct is of such severity as to warrant such action. In the event of formal military action against students under their tutelage, vendor personnel may be requested to provide written statements to, or appear in person at, Non-Judicial Punishment (NJP) or Court-Martial proceedings. Such statements or appearances may be directly related to charges or may provide information for use in determining appropriate punishment.

3.12.2 The vendor shall report any disciplinary problem (e.g., fraternization, sexual harassment, racial discrimination, etc.) between vendor employees and military staff or students to the GTPOC immediately of the problem. Upon notification by the GTPOC that a student complaint involving the aforementioned disciplinary problems has been received, the vendor shall investigate the complaint and submit a response to the GTPOC to forward to the COR. If the complaint involves a student-vendor personnel relationship, the vendor personnel named in the complaint shall be removed by the vendor from the class while the investigation is being conducted. If the investigation determines the complaint is justified, the vendor's response shall include a corrective action plan to resolve the matter. All responses shall be provided to the COR within three (3) working days of the notification.

3.12.3 Vendor personnel are not in the military chain of command and will not be included in any discussions or matters related.

3.13 Course Instruction

3.13.1 The vendor shall familiarize their personnel with applicable Navy rules, regulations, and other requirements, and shall notify their personnel of changes to such as they occur. As identified by the Government, the vendor shall attend in-service training (IST) designed to update vendor personnel on Government rules, regulations, and other requirements. The Government will try to schedule training to occur without interrupting the class schedule. All vendors shall attend IST.

3.13.2 The vendor may be required to utilize Automated Electronic Classrooms (AECs), Laptops, Presentation Technology Classrooms (PTCs), and/or Learning Resource Centers (LRCs) to deliver course/content under this contract, as applicable. The vendor shall teach, test or remediate in applicable courses using the AEC or PTC, as required. As new Electronic Podiums or AECs/PTCs are implemented for courses or seats taught under this contract, the Government will coordinate the timeline and implementation schedule with the vendor.

3.13.3 Legacy Environment (One-On-One, Instructor Led) Resident Classroom Setting. The vendor shall provide an onsite instructor certified to teach in a studio setting and remediate in a one-on-one setting. The instructor shall lead a one-on-one format using official curricula, to including but not limited to an instructor guide, student guide, and technical manual that are either hard copy or digitized.

3.14 Academic Standards

3.14.1 The vendor shall adhere to and maintain academic standards (e.g., course grading criteria) in accordance with assessment standards for the contracted course(s). If the student(s) have academic problems, the vendor shall provide recommendation for academic counseling and a remediation plan to improve their course performance and bring it back to the standard as approved by the NAVSOM Training Officer.

3.14.3 Classroom/Studio Administration. As a minimum, the vendor shall:

a. Prepare classrooms/workstations/labs prior to commencing instruction to include equipment set-up and required instructional material.

b. Perform operational checks of all classroom/workstations/lab training equipment, devices, and aids.

c. Maintain an adequate inventory of written instructional materials and student forms required by a particular classroom/seats/lab.

d. Restore technical training equipment/simulators to operational condition for instructor-installed faults and ensure applicable trouble-ticket is submitted.

e. Maintain proficiency in instructional techniques as set forth in the NAVEDTRA 135.

f. Develop and maintain classroom/studio management techniques that reflect professionalism and good discipline in order to enhance learning.

3.14.4 Classroom Safety and Security. The vendor shall:

a. Comply with all operational and safety requirements of lab equipment and trainers. The vendor shall ensure students comply with all safety requirements.

b. Monitor compliance with safety standards and procedures, and shall immediately correct safety violations.

c. Follow procedures for stowage, accountability, and handling of classified/sensitive material in accordance with OPNAVINST 5510 (Series), Navy Security Manual, if applicable.

d. Maintain currency in safety standards and attend Government stand-down training that pertains to classroom and laboratory safety.

e. Maintain security of all files and student records, particularly guarding Privacy Act and Disclosure Act Information and making these files available to the GTPOC upon request.

3.15 Testing, Grading, and Evaluation. The vendor shall:

a. Compute and document students’ lessons and assessment grades at grading period intervals IAW the program of instruction. If a computerized system is not available the vendor shall manually grade and document students' grades.

b. Maintain student records concerning counseling, supplemental assignments, remedial assignments, safety violations, classroom infractions, etc. Any entries which are infractions or disciplinary in nature shall be coordinated by the vendor with the GTPOC or Military Advisor. The vendor shall follow course guidelines to document student records.

3.15.1 Physical Inventory. The vendor shall:

a. Perform a visual inventory, upon entry and exit of training facility, of all classroom equipment, aids, devices and other instructional media, reporting all missing items to the GTPOC.

b. Perform routine operational checks on training equipment, devices and aids, daily or as necessary to ensure equipment is operable prior to the start of class as specified in the course. Report all inoperative equipment to the GTPOC.

c. Safeguard and control all assigned on-site training equipment, aids and devices while in use.

d. Secure/store training equipment, devices, and aids in accordance with course requirements.

3.15.2 Student Administration. The vendor shall:

a. Refer student disciplinary problems and un-resolvable academic problems to the GTPOC in writing. Advise the GTPOC of a student's poor performance as soon as possible after observation in writing.

b. Account for student attendance during assigned training periods, reporting all absentees to the GTPOC accordance with individual course requirements.

c. Maintain an adequate supply of student forms, handouts, and instructional materials on hand to support assigned topics.

d. Conduct remediation and retest of students when necessary in accordance with course curriculum within the eight hour day unless identified by the GTPOC.

3.15.3 Curriculum Management Responsibilities.

The vendor shall:

a. Personalize lesson plans for each subject matter area assigned with informal personalized notes of experience using the lessons furnished by the Learning Center. Administer assignments as per Course Master Schedule.

b. Ensure all instructional materials are on hand and ready for use prior to the start of a lesson. Set up studio with equipment necessary to conduct lessons.

c. Note deficiencies/discrepancies in training equipment, devices and instructional aids and submit written recommendations to the GTPOC.

d. Serve as Subject Matter Expert for all courses under the contract. As SME, submit written recommendations for curriculum updates to the GTPOC to ensure consistency with changes and innovations in latest applicable publications/documents and Instrument Standards.

e. Provide surveillance of curricula. The vendor shall monitor and make on-going assessments and recommend improvement of training and testing materials. The vendor shall monitor hardware and documentation (including software) changes for impact on training and testing materials, detecting error or deficiencies in existing training and testing materials and reassessing training and testing materials on an on-going basis. The vendor shall recommend corrective action in writing to the GTPOC who will in turn inform the Learning Site.

4.0 Curriculum Maintenance

Curriculum maintenance includes surveillance, interim change, change and technical change, which is the responsibility of the vendor to suggest to the GTPOC to make improvements to the course in conjunction with instructor tasks under the SOW. All curriculum maintenance documents shall be provided using the NAVEDTRA 135 manuals. No additional expense shall be charged to the Government for providing curriculum maintenance services as described below. The below terms identify the curriculum maintenance process:

(1) Surveillance: Consists primarily of monitoring training materials. From the time an item of training material is available, the vendor shall make on-going assessments and recommend improvements. All instructors are a part of the surveillance network for the courses they teach.

(2) Interim change: A minor change to training materials to correct editorial, typographical or technical errors; teach ability; safety or urgent Type Commander promulgated changes.

(3) Change: A modification to training materials that does NOT affect course mission, does NOT increase course length, and does NOT require additional resources.

(4) Technical Change: Addresses any change to tactical or training-unique equipment or documentation originating in the Learning Center’s parent material agency and affecting promulgated curricula.

4.1 The vendor shall perform curriculum maintenance of all coursework under this contract to include incorporating interim changes, changes and technical changes to curriculum materials including, but not limited to, Lesson Plans or Instructor Guides and Trainee Guides, tests and test materials as directed by the Learning Centers.

5.0 Locations / Government Installations

Naval School of Music, 1420 Gator Blvd, Virginia Beach, VA 23459.

6.0 Method of Payment:

Payment for this contract shall be made via DFAS Electronic Funds Transfer (EFT) utilizing the Wide Area Work Flow (WAWF) System. The vendor is required to register and setup an account in the WAWF System in order to receive payment. The Government reserves the right to change this payment method through other means only by a contract modification if necessary. Payment shall be monthly in arrears.

7.0 Verification Log Sheets

7.1 Lesson, ensemble, assessment board and Admin Verification Log Sheets. The vendor shall fill out verification log sheets; daily input of hours, weekly totals and total for the month IAW instruction by the GTPOC.

7.2 Admin Time Log Sheet. The vendor shall fill out Admin Time log sheets; daily input of hours, weekly totals and total for the month IAW instruction by the GTPOC.

7.3 Student Lesson Receipt. The vendor shall have student sign a separate assignment sheet for receipt of lesson IAW instruction by the GTPOC.

8.0 Vendor Qualifications and Resumes

8.1 The vendor shall employ qualified personnel to perform the services as outlined herein and IAW NAVEDTRA 135D and other applicable guidance. The contractor personnel shall possess at a minimum, a Master of Music in Music Education and/or Performance. DMA (ABD by the time of appointment) is preferred. Equivalent professional experience, to include having held the position of Instrumental Instructor while on active duty with any branch of service affiliated with the Naval School of Music, may be considered in lieu of degree requirements. Equivalent experience will be determined by the Commanding Officer, Naval School of Music. He or she must have at least three years of teaching experience in the area of studio instruction at the undergraduate level. The successful candidate will have significant teaching and performing experience in both classical and commercial music and will be able to align his or her teaching processes and philosophies with established curricular guidelines. Prior military applicants must have been honorably discharged.

8.2 The contractor must be proficient to teach current keyboard/synthesizer technology to include keyboard settings, pedal use, patch selections, multiple timbres through split keyboards, and adjustment wheels on the following equipment:

a. Nord Stage 2

b. Yamaha Montage 8

c. Roland HP505 Digital Piano

d. Yamaha ES8

8.3 The contractor personnel shall be proficient to teach ear training and music theory relevant to improving student performance capabilities on their designated instrument.

8.4 The contractor shall be capable of carrying musical instruments weighing up to 40 pounds total weight.

8.5 The contractor shall provide training support functions to include coordinating instructional schedules, maintaining student training files and be proficient in the use of standard computer software such as Microsoft Word and Microsoft Excel.

8.6 All candidates must provide:

a) Letter of Application detailing teaching philosophy and experience.

b) Curriculum Vitae.

c) CD or URL link (within one year) solo performances in commercial styles including but not limited to pop, rock, funk, R&B, country; classical styles including but not limited to patriotic, and Broadway/showtunes; and jazz settings including but not limited to big band and small combos. This requirement may be achieved with readily available commercial backing tracks and home computer recording equipment.

d) Three current letters of recommendation.

e) Three additional references familiar with the candidate’s professional background.

Materials will be reviewed by the Commanding Officer, Naval School of Music prior to determining suitability for position.

9.0 Vendor Quality Control Plan

9.1 The vendor shall maintain a Quality Control Plan consistent with academic institution standards that assures the performance requirements of the contract are provided as specified. As part of its quality control program, the vendor shall perform all inspections and verifications necessary to substantiate conformance to contract requirements.

9.2 In addition to the vendor's Quality Control Plan, the COR or GTPOC shall evaluate the contract instructor in accordance with criteria established by current operational instructions. Observations of the evaluator shall be forwarded to the vendor via the COR or GTPOC. Direct discussions of observations with contract instructor are not permitted. If an instructor obtains an unsatisfactory evaluation, the Government’s Training Officer shall discuss the evaluation with the COR only. The COR shall forward the comments to the on-site manager for a plan of action and execution milestones acceptable to the Government for an instructor improvement plan.

9.3 The Quality Control Plan shall address:

9.3.1 An inspection system covering the services listed on the SOW. The plan shall address methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unsatisfactory.

9.3.2 On-site records of all inspections/evaluations conducted by the vendor and corrective action taken. This documentation shall be forwarded by the vendor to the COR.

9.3.3 Government verification inspections of services shall not constitute acceptance, nor replace the vendor's own inspection process or in any way relieve the vendor of any responsibility to take all actions necessary to assure highest quality of service rendered.

10.0 Quality Assurance

10.1 The Government will evaluate the vendor’s performance under this contract using the method of surveillance specified in NAVEDTRA 135.

10.2 Unscheduled Surveillance. The Government, in the course of monitoring contract performance, reserves the right to conduct unscheduled surveillance, including but not limited to lessons, assessment boards and ensemble performances. Such surveillance will:

a. Not affect a student’s standing in the subject course.

b. Be administered only to individuals who have completed or participated in the relevant training.

c. Be assessed and the results, unless in violation of Privacy Act constraints, be made available to the vendor.

d. Be conducted without interfering with the regular progress of the course or student.

10.3 Instructor evaluations will be conducted as either scheduled or unscheduled by the Government for performance monitoring of the quality of services performed. Evaluations will be performed for either technical knowledge or instructional skills technique or a combination of both per the established NAVEDTRA 135 guidelines.

The Government will evaluate the contractor’s performance under this contract using the method of surveillance specified on the Performance Requirements Summary and Surveillance Plan below:

Performance Requirements Summary

10.4 Performance Evaluation Meetings. Meetings shall be as often as the Government considers appropriate, as determined by the COR or Contracting Officer. However, if the vendor requests, a meeting will be held whenever a Contract Discrepancy Report is issued. The vendor's management shall produce, review, and sign meeting minutes within three workdays of the meeting. The minutes shall not be construed as changes to the SOW, but a general statement of topics discussed between the Government and the vendor. The minutes will stand as written and should the GTPOC not concur with any area, the GTPOC will respond, in writing, within three working days of receipt, to the vendor.

10.5 Post-Award Conference. Prior to commencing work, the vendor may be required by the Government to meet with the Contracting Officer and other designated government representatives, at a time and place to be specified by the Government. This conference will address topics such as course scheduling, learning environments, administration of work, quality assurance and quality control.

11.0 LOCATION:

Naval School of Music 1420 Gator Blvd Virginia Beach, VA 23459

12.0 PERIOD OF PERFORMANCE:

Option Year Three: 24 September 2025 To 23 September 2026 FAR 52.217-8 24 September 2026 To 23 March 2027 (if needed)

13.0 CONTRACT ADMINISTRATION:

PRIMARY GOVERNMENT POINT OF CONTACT:

MR. JAMES LAMBIE

NAVAL SCHOOL OF MUSIC

1420 GATOR BLVD

VIRGINIA BEACH, VA 23459

(757) 615-4410

ALTERNATE GORVERNMENT TECHNICAL POINT OF CONTACT:

MSGT STACIE CROWTHER

NAVAL SCHOOL OF MUSIC

1420 GATOR BLVD

VIRGINIA BEACH, VA 23459

(757) 462-7503

CONTRACTING OFFICER REPRESENTATIVE:

ROBERT DWYER

CENTER FOR SERVICE SUPPORT

DIRECTOR, N4

1905 REGULUS AVE.

VIRGINIA BEACH, VA 23461

(757)434-6434

FINANCIAL REPRESENTATIVE:

NATALIE HUFFMAN

CENTER FOR SERVICE SUPPORT

1183 CUSHING AVE.

NEWPORT, RI 02841-1208

(401) 841-1204

CONTRACTING SPECIALISTS:

14.0 ***Wage Determination 2015-4341 Revision No. 21 Dated 30 June 2022 is incorporated into this contract***

15.0 ABILITY ONE

NAVSUP Fleet Logistics Center Norfolk (FLCN) may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLCN contract.

16.0 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information.

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning (ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY ( IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M- 5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date.