1.03 PWS.pdf

PERFORMANCE WORK STATEMENT

A. BACKGROUND

The U.S. Naval Branch Health Clinic (NBHC), Naval Support Activity (NSA) Souda Bay, requires clinical laboratory testing and diagnostic services contractor’s support to provide services to include and not limited to skills and labor, required equipment for sample specimen handling, courier, consultative and analytical testing, laboratory testing, writing test results reporting and delivery of documents. The laboratory samples to be tested include blood, urine, stool, body fluids, and other biological or anatomical samples. The number and volume of specimen testing shall vary depending in the number of patient’s specimen samples for test referrals. The contracting office will issue a task order containing the required lab test on the current ordering period.

B. PERIOD OF PERFORMANCE

The requirements period of performance is for one-year base period and four one-year option periods if exercised.

C. REQUIREMENTS

1) The contractor shall perform and provide clinical laboratory testing services to include technical skills and labor, equipment and tools, specimen handling, consultative and analytical testing, specimen (blood, urine and stool samples) laboratory testing, writing test results reporting and delivery of sensitive documents according to industrial laboratory testing standard and applicable laws and regulations of such services. All specimens laboratory testing shall be conducted at the Contractor’s laboratory facilities. Test Reports shall be made in English. The comprehensive lists of test are incorporated on the attached document as Attachment A.

2) The Contractor must provide the License of Operation for the laboratory/ Clinic and the annual certificate of good operation from the Health Authority of Greece. NBHC personnel reserves the right to conduct physical inspection on the contractor’s laboratory facilities.

3) The Contractor must maintain all equipment to include radiographic diagnostic equipment used for the purposes of this contract in accordance with the manufacture’s requirements and specifications.

4) Personal Identifiable Information (PII). The clinical records of patients related to the ordering of laboratory tests and/or the Test Reports (collectively the “Data”) shall be regarded as confidential. The Contractor shall comply with all applicable U.S. and Greek laws and regulations regarding the use and disposition of such Personally Identifiable Information (PII) data. It is understood that the records maintained by the Contractor are and shall remain the property of the Contractor, and will not be removed or transferred from the Contractor’s possession, except in accordance with the Contractor’s policies and procedures, or as required by law.

5) The Contractor shall provide all the necessary test requisition forms, current Laboratory Test Catalog, and special collection containers.

6) NBHC Souda Bay representative shall deliver specimen samples during weekday normal working hours, on Monday through Friday, 0800-1600 Souda Bay hours except Greek official holidays. Each specimen samples shall be complete, properly marked and labeled by a requisition form for laboratory testing at the time of delivery from NBHC. On the same day, the contractor shall be responsible for re-labeling (i.e. barcoding) the laboratory specimen for identifying and tracking purposes and tests preparation at the contractor’s laboratory.

7) Each test result shall be reported on the following business day by secure form of electronic transmission. Hard copy results will be picked up once a week. The NBHC designated medical duty driver shall deliver STAT or urgent laboratory specimen samples to the contractor’s laboratory for emergency testing. STAT specimens should be prioritized for immediate processing, testing, and reporting.

8) The collected specimen shall be handled properly and safely in such a manner that the laboratory sampling be maintained at its state and composition for timely testing at the contractor’s facilities.

9) For each order of laboratory services performed, the contractor shall provide a written analysis and test report result as follows:

a) Routine – Test results shall be provided within one to two business days from collection time.

Microbiology culture results shall be provided within 24 hours after completion of appropriate identification and sensitivity testing.

b) STAT – Test results shall be provided within one hour or as soon as feasible per the testing conducted.

10) The collected specimen shall be handled properly and safely in such a manner that the laboratory sampling be maintained as its state and composition for timely testing at the contractor’s facilities.

11) The test result is required to be written in English language. The report must be as comprehensive, complete, accurate, and legible medical record using industry standard prescribed forms or a computer terminal generated document. The test report shall include results of the test, normal reference ranges, and comments as deemed necessary. These reports will be provided for purposes of facilitating medical diagnosis and treatment decisions of the ordering physician concerning the patient, and advising the patient on health and medical issues including consultation with other health care professionals about the patient’s health and other related medical issues.

12) Due to the sensitive information contained in the test report, documents shall be received by NBHC by an authorized or an accountable person, by commercial shipment method (courier), hand delivery or electronic transmissions (i.e facsimile, email, web-based interface or secured internet download).

The Contractor will administer a telephone referral service during their business hours to respond to inquiries from NBHC Souda Bay for calls during normal business hours.

13) The Government may require the Contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

D. INVOICES

Invoices shall be submitted electronically no later than 30 days after the close of the billing period to Wide Area WorkFlow (WAWF):The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

E. POINTS OF CONTACT (POC)

Technical Point of Contact (TPOC) Name: Senior Medical Officer

NAVAL BRANCH HEALTH CLINIC

Phone: +30-282-102-1590

NAVSUP FLSC DET Souda Bay Contracting Officer Magdalena Guerra Phone: +30 28210 21824 E-mail: magdalena.guera@eu.navy.mil

THE TPOC IS A TECHNICAL LIASON AND IS NOT AN ADMINISTRATIVE CONTRACTING

OFFICER AND DOES NOT HAVE THE AUTHORITY TO DIRECT CONTRACTUAL CHANGES FOR

SERVICES BEYOND THE SCOPE OF THE PERFORMANCE WORK STATEMENT.